June 28, 2023
WHEREAS, the City seeks to provide funding to assist unsheltered and homeless
individuals and households to obtain rental housing and supportive services to reduce the
City’s homeless population; and
WHEREAS, on September 28, 2022, the City Council authorized the final reading and
adoption of the appropriation ordinance for the FY 2022-23 City of Dallas Operating,
Capital, and Grant & Trust Budgets, which included set aside funds from the Pension
Stabilization Fund to create the master leasing program; and
WHEREAS, on March 2, 2023, the City issued a Request for Proposals (Bid No. BJZ23-
00021433 (the “RFP”) for locating and securing housing units, providing landlord
incentives, if necessary, and coordinating supportive services; and
WHEREAS, on March 22, 2023, Housing Forward submitted a proposal in response to
the RFP (the “Proposal”) to provide the master leasing services (defined herein); and
WHEREAS, The Program services to be performed by the awardee on behalf of OHS
include: (i) compiling a list of clients for rental placement; (ii) facilitating access to rental
subsidies on behalf of clients; (iii) providing rental property availability data; (iv) identifying
residential rental properties that meet applicable safety standards to enroll in the
Program, to serve as a low-barrier rental units; and (v) managing, coordinating, and
aligning all aspects of tenant occupancy under the Program, including: (a) securing the
availability of rental units; (b) aligning funding for potential leases on behalf of Program
participants; (c) negotiating 12-to-24-month lease up plan with the owner or property
manager on behalf of Program participants; (d) ensuring that Program participants obtain
sufficient rental assistance to cover monthly rent for the entire term of their future lease;
(e) providing and/or coordinating case management services; and (f) increasing the
availability of rental units (in bulk) to rapidly meet the needs of the City’s homeless or
unsheltered populations (the “master leasing services”); and
WHEREAS, the City Council desires to authorize a service contract for a term of one year
with Housing Forward for the master leasing services on behalf of the Office of Homeless
Services in an amount not to exceed $3,000,000.00, subject to annual appropriations (the
contract); and
WHEREAS, eligible recipients of the master leasing service, and Program participants
are unsheltered or homeless as defined by HUD guidance, who meet the requirements
for enrollment in the Program under the contract as verified by Housing Forward; and
WHEREAS, Program assistance will be provided for up to twenty-four (24) total months
to ensure housing stability, subject to the availability of the Funds (defined herein); and
June 28, 2023
WHEREAS, the City Council finds that there is a public purpose in providing funding for
the master leasing services and the Program; and
WHEREAS, the City Council finds and determines that but for the assistance provided to
Program participants, such participants would not be able to access rental housing and
thus, the master leasing services, and the Program shall be deemed to further the public
purpose of reducing the City’s homeless population; and
WHEREAS, the City Council finds that the contract will establish sufficient controls on the
Funds (defined herein) to ensure that the City's public purpose is accomplished and to
ensure that the City receives a return benefit.
Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS:
SECTION 1. That the City Manager or his or her designee is hereby authorized to
execute a service contract for a term of one year, with an optional extension of one year,
with Housing Forward (517577) (single proposer), approved as to form by the City
Attorney, for master leasing services for the Office of Homeless Solutions for a term of
one-year, in an amount not to exceed $3,000,000 (the Funds). If the service was bid or
proposed on an as needed basis, unit price basis for performance of specified tasks,
payments made to Housing Forward shall be based only on the amount of the services
directed to be performed by the City and properly performed by Housing Forward under
the contract. Payments made to Housing Forward shall be based on partial advance
payment (up to 50%) of the City-approved administrative costs, which costs shall not
exceed $250,000 (Administrative Fee) of the Funds and reimbursement basis, properly
performed by Housing Forward under the contract. Of the Funds, Housing Forward shall
ensure that $2,750,000 is used to secure rental unit availability (e.g., hold fees, landlord
incentives, rental application fees) for Program participants. ln addition, for good cause
shown, the Director may extend the term and all Project deadlines under the contract by
up to 12 months.
SECTION 2. That the Chief Financial Officer is hereby authorized to disburse funds in an
amount not to exceed $3,000,000 (subject to annual appropriations) (the Funds) to
Housing Forward from General Fund, Fund 0001, Department BMS, Unit 1991, Object
3099, Encumbrance/Service Contract No. OHS-2023-00021433, Vendor 517577.
SECTION 3. That this resolution shall take effect immediately from and after its passage
in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly
so resolved.
