Government of Karnataka

DEPARTMENT OF COLLEGIATE EDUCATION

GOVERNMENT FIRST GRADE COLLEGE HULSOOR
(Accredited by NAAC with ‘B’ Grade and affiliated to Gulbarga University, Kalaburgi)
Dist: Bidar, Karnataka – 585 416
E-Mail: [email protected] Website: https://gfgc.kar.nic.in/hulsoor/

KARNATAKA STATE
CIVIL SERVICES RULES
THE KARNATAKA CIVIL SERVICES RULES
NOTIFICATION
No. FD 53-C.O.D. 58, dated lst March 1958.

In exercise of the powers conferred by the proviso to

Article 309 of the Constitution of India, the Governor of Karnataka
hereby makes the following rules, namely :-

PART I - GENERAL
1. Title and Commencement :- (1) These Rules may
be called the Karnataka Civil Services Rules. 1[xxx]

(2) They shall come into force from the first day of April
1958.

2. Application:- (1) (a) Parts I, II, V, VI and VII, and the

provisions of Part III and Part IV relating to procedural matters shall
apply to all persons serving in connection with the affairs of the
State of Karnataka
(b) Part III of these rules other than the provisions thereof
referred to in clause (a) of this sub rule shall apply to all persons
holding or appointed to posts in connection with the affairs of the
State of Karnataka in pensionable establishments and to all claims
in respect of leave availed of by such persons:

Provided that every person allotted or deemed to be

allotted to serve in connection with the affairs of the State of
Karnataka under section 115 of the States Reorganisation Act 1956
(Central Act 37 of 1956) shall continue to be governed by the Rules
applicable to him before the lst day of November 1956 unless such
person exercises his option to be governed by Part III of these
Rules:
Provided further that any option exercised by any person
to be governed by the Karnataka Leave Rules, 1957 before the
date of commencement of these Rules shall be deemed to be option
exercised in pursuance of Part III of these Rules.
1. Deleted by No. FD 41 SRS 60 dated 1.11.1960 (wef 10.11.1960)
 2

(c) Part IV of these Rules, other than the provisions thereof

referred to in clause (a) of this sub-rule shall apply to the following
classes of Karnataka Government servants in pensionable
establishment;

(i) All persons who enter or have entered Karnataka

Government service, whether in a permanent or other capacity on
or after lst November 1956 in respect of whose conditions of service
the Governor of Karnataka is competent to make rules under the
proviso to Article 309 of the Constitution;

(ii) All persons (including persons allotted to serve in

connection with the affairs of the State of Karnataka under section
115 of the States Reorganisation Act, 1956),who were in service
on the 31st October 1956 but did not hold substantive posts in
pensionable establishments on that date;

(iii) Persons allotted to serve in connection with the

affairs of the State of Karnataka under section 115 of the States
Reorganisation Act, 1956 who were holding substantive posts in
pensionable establishment on the 31st October 1956 in a service
in connection with the affairs of the former State of Mysore,
Hyderabad or Bombay or the State of Madras or in a service in
connection with the affairs of the Union under the administrative
control of the Chief Commissioner of the State of Coorg, and who,
in the manner and within the period specified by Government,
exercise their option to be governed by the provisions of Part IV of
these rules,

(iv) Persons allotted to serve in connection with the

affairs of the State of Karnataka under Section 115 of the States
Reorganisation Act, 1956, who are subscribers to the Madras
Contributory provident Fund- Pension - Insurance Fund (1950), and
who subject to the following conditions, and in the manner and within
the period specified by Government, exercise their option to be
governed by the provisions of Part IV of these rules:-
 3

(aa) The Government servant shall cease to subscribe

to the said Fund;

(bb) The amount of contributions made by the

Government (from the commencement) together with interest
thereon standing to his credit in the Fund shall be credited to the
Government of Karnataka.

(cc) The amount of subscription together with interest

thereon standing to his credit in the fund shall be transferred to his
credit in the Karnataka General Provident Fund to which he is eligible
to subscribe;

(dd) His pensionary benefits shall be governed by the

Rules in Part IV and the Government of Karnataka will bearfull
pensionary liability in respect of the services rendered by him (both
in Madras and Mysore States):

Provided that every person allotted or deemed to be

allotted to serve in connection with the affairs of the State of
Karnataka under section 115 of the States Reorganisation Act, 1956
(Central Act 37 of 1956) shall continue to be governed by the Rules
applicable to him before the 1st day of November 1956 unless such
person exercises his option to be governed by Part IV of these
Rules before the 1[first day of July 1959]:
Provided further that any option exercised by any person
to be governed by the Karnataka Pension Rules 1957 before the
date of commencement of these Rules shall he deemed to be option
exercised for being governed by Part IV of these Rules.
2
[Note 1 - In the case of Government servants in service
on 31.12.1959 time for exercising the said option is extended upto
3
[30th June 1961];
4
[Note 2 - In the case of Government servants in service
th
on 30 June 1961, time for exercising the said option is extended
upto 30.6.1962];
1. Amended by No. FD 59 SRS 59 dated 24.2.1959 (wef 5.3.1959).
2. Inserted by No. FD 41 SRS 60 dated 6.7.1960 (wef 14.7.1960).
3. Substituted by No. FD 26 SRS 61 dated 20-3-1961.
4. Inserted by No. FD 73 SRS 62 dated 10.9.1962 (wef 20.9.1962).
 4
1
[Note 3 - In the case of Government servants in service
th
on 30 September 1962 time for exercising the said option is
extended upto the 30th September 1963]
2
[Note 4 - In the case of Government servants in service
th
on the 30 September, 1963. time for exercising the said option is
extended upto to the 31st March 1964];
3
[Note 5 - In the case of Government servants in service
st
on the 31 March 1964 time for exercising the said option is extended
upto the 31st December 1964];
4
[Note 6 - In respect of retirement or death while in
service of Government Servants on or after lst September 1968,
the pension rules in Part IV shall apply unless the Government
Servant has exercised option to be governed by the pension rules
applicable to him before 31st August 1969];
(d) Part VIII of these Rules shall apply to all persons
serving in connection with the affairs of the State of Karnataka in
pensionable establishments and to all claims in respect of journeys
and halts made by such persons:

Provided that the claims in respect of journeys and halts

made by such persons under the provisions of the Karnataka
Travelling Allowance Rules, 1957, and pending on the date of
commencement of these Rules shall be deemed to be claims under
the corresponding provisions of Part VIII of these Rules.
(2) Notwithstanding anything contained in sub-rule (1),
these Rules shall not apply to -
(i) Persons employed in Industrial Underakings of the
Government;
(ii) Persons in casual employment;
(iii) Persons subject to discharge from service on less
than one month’s notice;
(iv) Persons for whose appointment and other matters
covered by these Rules, special provisions are made by or under
any law for the time being in force, or in any contract
1. Inserted by No. FD 48 SRS 63 dated 6.6.1963.
2. Inserted by No. FD 4 SRS 64 dated 1.2.1964 (wef 17.2.1964).
3. Inserted by No. FD 55 SRS 64 dated 25.8.1964(wef 18.9.1964).
4. Inserted by No. FD 69 SRS 66 dated 10.10.1968.
 5

in regard to the matters covered by such law or such contracts; and

(v) Members of the All India Services.

1
[2A. Application of Rule 285, - Notwithstanding
anything contained in Rule 2, Rule 285 shall, with effect from 16th
March 1970, apply to all persons serving in connection with the
affairs of the State of Karnataka including persons allotted or deemed
to be allotted to serve in connection with the affairs of the State of
Karnataka under Section 115 of the States Reorganisation Act, 1956
(Central Act 37 of 1956)].
2
[2B. Application of Rules 106-B, 214 and 254,-
Notwithstanding anything contained in Rule 2, rules 106B, 214 and
254 shall apply to all persons serving in connection with the affairs
of the State of Karnataka including persons allotted or deemed to
be allotted to serve in connection with the affairs of the State of
Karnataka under section 115 of the State Reorganisation Act, 1956
(Central Act 37 of 1956)].
3
[3. Repeal and Savings:-

(i) The Karnataka Civil Services Interpretation

Rules, 1957.
(ii) The Karnataka Pay and Allowances Rules,
1957; (which came into force from lst December, 1957).
(iii) The Karnataka Leave Rules, 1957; (which came
into force from 1.10.1957).
(iv) The Karnataka Pension Rules, 1957: (which
came into force from 1.9.1957).
(v) The Karnataka Commutation of Pension Rules,
1957, (which came into force from 1.9.1957).
(vi) The Karnataka Extraordinary Pension Rules,
1957; (which came into force from 1.9.1957).

1. Inserted by No. FD 119 SRS 69 dated 18.8.1970 (wef 5.9.1970)

2. Inserted by No. FD 110 SRS 70 dated 22.10.1971 (wef 28.10.1971)
3. Substituted by No.FD 315 SRS 58 dated 22.12.1958 (wef 31.1.1959).
 6

(vii) The Karnataka Government Servants’ Maintenance

of Records of Service Rules, 1957 (which came into force from
1.11.1957).

(viii) The Karnataka Government Servants (Foreign

Service Rules,1957); (which came into force from lst November,
1957).
(ix) The Karnataka Travelling Allowance Rules, 1957-,
(which came into force from 1.9.1957) and
(x) Any rule or order corresponding to any rule in the
Kamataka Civil Services Rules, 1958, made either under the priviso
to Article 309 of the Constitution, or in exercise of any power by any
competent authority are hereby repealed, to the extent to which the
provision of any of these rules is applicable to the persons referred
to in Rule 2:

Provided that any order issued, anything done or any

action taken under any provision of any of the rules or orders
repealed by this rule shall be deemed to have been issued, done or
taken under the corresponding provisions of these rules.
All rules made under the proviso to Article 309 of the
Constitution of India and all other rules and orders made by any
competent authority, in force before the lst day of April. 1958, other
than the rules and orders repealed by rule 3 of the Karnataka Civil
Services Rules 1958, as substituted by rule 2 of these rules, shall
subject to any amendments made to the said rules and orders on
or after 1st April 1958, be deemed to have continued in force on
and after 1st April, 1958, as if rule 3 of the Karnataka Civil Services
Rules, 1958, as originally made had never been made; and any
order issued, anything done or any action taken under any such
rule or order on or after the first day of April, 1958 shall be deemed
always to have been validly issued, done or taken under such rule
or order as if such rule or order were in force at all relevant times,
and no order issued, anything done or action taken under any such
rule or order shall be called in question on the ground that such rule
or order was not in force at the relevant time.]
 7
1
[3A. Notwithstanding anything contained in Rules 2 and
3, any option exercised by any person on or after the first day of
April 1958 and before the first day of September 1958 to be governed
by the Karnataka Leave Rules, 1957 or the Karnataka Pension Rules,
1957, shall be deemed to be option exercised for being governed by
Part III or Part IV, as the case may be of these Rules and all such
options shall be dealt with accordingly.]
4.For the purposes of these rules, ‘service’ with reference
to service rendered by persons allotted or deemed to be allotted to
serve in connection with the afrairs of the State of Karnataka under
section 115 of the States Reorganisation Act, 1956 (Central Act 37
of 1956) includes all service rendered by them before the first day of
November 1956 which was reckoned as ‘service’ under the rules
applicable to such persons.
2
[Note - In respect of personnel of the Industrial Training
Centres/Institutes and the Employment Exchanges transferred from
the Government of India to the State control with effect from the
first day of November, 1956, the services rendered by the said
personnel under the Government of India shall be counted for leave
and pension to the extent it would have counted had they been
continued under the Government of India, under the Central
Government Rules as on lst November, 1956. The Government of
India shall contribute to the State Government such contribution as
is usually admissible under rules.]
5. Any reference to any Rule or to any expression (such
as earned leave, half pay leave, etc.), in these rules, shall, in relation
to Government servants who have not exercised their option to be
governed by Part III or Part IV of these Rules in respect of Leave or
Pension, be construed as a reference to the corresponding Rule or
expression contained, in the corresponding Leave Rules or Pension
Rules, as the case may be applicable to such Government servants.

6. Subject to the provisions relating to protection of

conditions of service, if any, under section 115 of the States
Reorganisation Act, 1956, the claim of a Government servant

1. Inserted by No. FD 174 SRS 58 dated 4.9.1958 (wef 11.9.1958).

2. Inserted by No. FD 283 SRS 59 dated 16.3.1960 (wef 24.3.1960).
 8

to pay and allowances, including travelling allowances, is regulated

by the rules in force at the time at which the pay and allowances
are earned; to leave, by the rules in force at the time leave is applied
for and granted and to pension, by the Rules in force at the time
when the Government servant retires or is discharged from the service
of Government.

7. Where the State Government is satisfied that the

operation of any Rule regulating the conditions of service of the
State Government servants or any class of such Government
servants causes undue hardship in any particular case it may, by
order dispense with or relax the requirements of that Rule to such
extent and subject to such conditions as it may consider necessary
for dealing with any case in a just and equitable manner.

1
[7-A. xxxl
2
[7-B. Officers appointed to be in charge of the current
duties of a post shall be competent to exercise all administrative
and financial powers vested in the regular incumbent of that post.
Such an officer should not however modify or over-rule the orders
already passed by the regular incumbent of the post except in
emergency without obtaining the orders of the next higher authority.]

1. Deleted by NO.FD 34 SRS 61 dated 25.8.1964 (wef 17.9.1964).

2. Inserted by No.FD 41 SRS 67 dated 8.3.1967 (wef 23.3.1967).
 9

CHAPTER I

DEFINITIONS

8. In these rules, unless the context otherwise requires,-

(1) ‘ABSENTEE’ means a Government servant absent

from an appointment on which he has a lien, either on leave or on
deputation to another appointment, whether permanent or temporary
or on special duty unconnected with his own appointment or on
joining time during transfer to another appointment or under
suspension;

Note - A Government servant under suspension is an

absentee if the suspension is confirmed.
1
[(1A) ‘Allotment’ means grant of licence to a
Government Servant to occupy a house owned, leased or
requisitioned by the Government or a portion thereof, for use by
him as residence.]
(2) Actual Travelling Expenses.- ”Actual Travelling
Expenses” means the actual cost of transporting a Government
Servant, with his servants and personal luggage including charges
for ferry and other tolls, if paid, and for carriage of camp equipment
(if necessary). It does not include charges for hotels, dak bungalows,
or refreshments, or for the carriage of stores or conveyances, or
for presents to drivers, and the like, or any allowance for such
incidental losses of expenses as the breakage of crockery, the wear
and tear of furniture, the entertainment of domestic servants;

(3) Age:- When a Government servant is required to

retire, revert or cease to be on leave, on attaining a specified age
the day on which he attains that age is reckoned as a non-working
day, and the Government servant must retire, revert or cease to be
on leave (as the case may be) with effect from and including that
day);
2
[(4) xxx]

1. Inserted by No. FD 83 SRS 68 dated 19.1.1970 (wef 7.3.1970).

2. Deleted by No. FD 25 SRS 80 dated 23.5.1980 (wef 5.6.1980).
 10

(5) ‘Audit Officer’ means the Accountant General,

Karnataka.

1
[(5-A) ‘Authorised Medical Attendant’ means-
(i) in respect of a Government servant whose pay is not
less than Rs. 500 per mensum and in the case of an officer of
Class 1 Service irrespective of his emoluments. the Civil Surgeon
or the Principal Medical Officer appointed by the Government to
attend to its officers in the station,

(ii) in respect of a Government servant whose pay is

less than Rs. 500, Medical Officer, Class II, similarly appointed]

(6) ‘Average pay’ means the average monthly pay

earned during the 2[ten complete months] immediately preceeding
the month in which the event occurs which necessitates the
calculation of average pay:
Provided that in respect of any period spent on
deputation out of India, the pay which the Government servant would
have drawn, if on duty, in India, shall be substituted for the pay
actually drawn.

Note 1 - According to the definition of ‘average pay’ in

this Rule the average is to be taken of the monthly pay earned
during the 2[10] complete months immediately preceeding the month
in which the leave is taken, and for this purpose the 10 complete
months immediately preceeding should be interpreted literally.
3
[Thus a Government servant who has been on
leave from the 23rd March 1965 to 22nd July 1965 inclusive, is granted
leave from the 4th November, 1965, his average pay should be
calculated on the pay earned for the periods lst January 1965 to
the 22nd March 1965 and 23rd July 1965 to 31st October 1965]. If
however, a Government servant happens to have been on leave
1. Inserted by No.FD 18 SRS 61 dated 6.5.1961 (wef 8.5.1961).
2. Substituted by No.FD 70 SRS 61 dated 22.9.1961 (wef 1.10.1961).
3. Substituted by No.FD 120 SRS 66 dated 2.3.1967 (wef 23.3.1967).
 11

for more than 10 months immediately proceeding the month in which

the leave is taken, then the average should be taken of the monthly
pay earned during the 10 complete months immediately preceeding
the month in which the previous leave commenced.

Note 2 - In the case of a Government servant of vacation

department, the vacations falling in the period of 10 complete months
immediately preceeding the month in which leave is taken should
be treated as duty and the pay drawn by the Government servant
during the vacations should be treated as pay drawn on duty and
should therefore be taken into account in determining his leave
salary during the succeeding leave.
Note 3 - In the case of a Government servant of the
vacation department both prefixing and affixing leave to a vacation,
the leave salary for the leave affixed should be calculated on the
pay drawn by the Government servant during the ten complete
months preceeding the commencement of his leave.
Note 4 - The term ‘month’ in this rule means ‘calendar
month’ as in Rule 8(30).
(7) ‘Cadre’ means the strength of a service or part of a
service sanctioned as a separate unit;

(8) ‘Camp Equipage’ means the apparatus for moving

a service camp;

(9) “Camp Equipment” means tents and the requisites

for pitching and furnishing them or where tents are not carried such
articles of camp furniture as it may be necessary in the interest of
the public service for a Government servant to carry with him on
tour;

(10) “Class and Grade” - Appointments are said to be in

the same ‘Class’ when they are in the same department, and bear
the same designation, or have been declared by Government to be
in the same class. Appointments in the same class are sometimes
divided into ‘Grades’ according to pay;

Note - Appointments do not belong to the same Class

or grade unless they have been so constituted or recognised by
Government.
 12

A ministerial officer may be appointed to act for another

ministerial officer in the same office whose pay is higher than his
own subject to rules governing such appointments.
(11) ‘Continuous Service’ means the service of a
Government servant from the beginning of his service, without any
break. Only leave with allowances will be included in continuous
service.
(12) ‘Compensatory Allowance’ means an allowance
granted to meet personal expenditure necessitated by the special
circumstances in which duty is performed. 1[It includes travelling
allowance and local allowance], but does not include a sumptuary
allowance nor the grant of a free passage by sea to or from any
place outside India;
(13) ‘Competent Authority’ in relation to the exercise of
any power, means Government or any authority to which the power
is delegated by or under these rules;
(14) ‘Day’ means a calendar day, beginning and ending
at midnight; but an absence from headquarters which does not
exceed 24 hours shall be reckoned for all purposes as one day, at
whatever hours the absence begins or ends;
Note - A continous journey occupying a period of time
less than 24 hours, partly before and partly after midnight, and ending
before 2 [dawn] shall, for mileage under Rule 522, be regarded as
completed on the day preceeding the midnight.
3
[(14-A) ‘Dies-non’ means non-duty period or period not
spent on duty.
Note,- The period treated as ‘dies-non’ will not count as
service nor will it be construed as break in service.]
(15) Duty: ‘Duty’ includes:-
4
[(a) service as a probationer, subject to the provisions
of the Karnataka Civil Service (Probation) Rules 1977).
4
[Note 1, Note 2, Note 3 xxx]

1. Amended by.No. FD 109 SRS.66 dated 4.1.1967.

2. Substituted by No. FD 112 SRS 58 dated 3.7.1958 (wef 1.4.1958)
3. Inserted by No. FD 6 SRA 99 dated 15-12-1999. (w.e.f. 20-1-2000)
4. Amended by NO.FD 25 SRS 80 dated 23.5.80.
 13

Note 4 - Service as a local candidate 1[xxx] is to be

treated as officiating or temporary service. for purposes of grant of
increments, leave, pension, etc.
(b) Joining time;

Note:- If a Government servant has handed over charge

of a post on receipt of the orders of transfer and if, immediately
thereafter the orders of transfer are held in abeyance or cancelled,
the period of compulsory waiting between the date of handing over
charge and the date of resuming charge of the post should be treated
as duty.
(c) a course of instruction or training authorised by or
under the orders of Government;

2
[Note 1- The time reasonably required by a Govern-
ment servant for the journeys between the place of training and his
headquarters immediately before and after the period of training,
should be treated as part of that period.]
3
[Exception:- Government servants returning from
abroad whose period of deputation consists of only a period of duty
under the rules in Annexure ‘B’ of Appendix-II may be granted joining
time not exceeding 7 days irrespective of their places of postings.]
4
[Note 2 -Where a Government servant deputed for
training is required to attend an interview and to wait for the result
of the interview before actually joining the course of instruction or
training. the period intervening between, the date of interview and
the date of actually joining the course of instruction or training may
be treated as duty under special orders of Government.]
(d) the period occupied in appearing for an examination
prescribed by Government in any regional language at which a
Government servant has been granted permission to appear, or in
attending an obligatory departmental examination or in attending
an examination which a Government servant must pass

1. Deleted by No. FD 209 SRS 58 dated 4.12.58 (wef 1.4.1958)

2. Substituted by No.FD 39 SRS 60 dated 8.7.1960 (wef 14.7.1960).
3. Inserted by No. FD 152 SRS 67 dated 5.3.1968.
4. Inserted by NO.FD 19 SRS 64 dated 7.7.1964 (wef 28.7.1964).
 14

to become eligible for a higher post in any branch of the public service,
1
[or attending the Kannada Typewriting or Kannada Shorthand
Examinations conducted by the Department of Public instruction]
including the time reasonably necessary for going to and from the
place of examination; provided that such period shall be deemed to
be on duty only twice in respect of each obligatory examinations.

Note - In cases where an examination is taken in

interruption of leave or immediately after leave, the time occupied
in appearing for the examination, including the time necessary for
going to and from the place of examination, shall be treated not as
duty but as leave. If the examination takes place immediately before
leave, the leave shall be held to have commenced from the date
following that of the completion of the examination.
2
[(e) XXX]
3
[(f) the period spent by a Government servant awaiting
orders of posting after relief from a post under Government or after
reporting for duty on return from leave,. training or deputation;
provided such waiting is approved by Government as unavoidable.
Note- The term deputation used in this clause includes
deputation on ‘foreign service’]
4
[(g)the period spent by a Government servant, who is
engaged or deployed temporarily on special duty by or under orders
of the competent authority, including the time reasonably necessary
to travel to and from the place of such special duty,
Note - Deployment of a Government servant on special
duty does not amount to transfer. A Government servant may be
deployed on special duty by the Head of the Department concerned
temporarily for a period not exceeding one month.]

1. Inserted by No. FD 129 SRS 73 dated, 23.11.1973.

2. Deleted by No. FD 51 SRS 65 dated 15.7.1966.
3. Substituted by No.FD 150 SRS 68 dated 2.11.1968.
4. Substituted by No.FD 66 SRS 79 dated 15.11.1980 (wef 27.11.1980)
 15

1
[(h) the period spent by a Government servant whose
services are engaged by a delinquent Government servant in
accordance with the provision of 2[Rule 11(8) of the Karnataka Civil
Services (CCA) Rules, 1957,] in his defence in the disciplinary
proceedings instituted against him, in assisting the delinquent
Government servant.]
3
[(16) ‘Family’ means the wife or husband and legitimate
children including step children of the Government servant residing
with and wholly dependent on the Government servant and for the
purpose of claiming travelling allowance for journeys on transfer, also,
includes the parents residing with and wholly dependent on the
Government servant.]

(17) ‘Fees’ means a recurring or non-recurring payment

to a Government servant from a source, other than the Consolidated
Fund of the State or the Consolidated Fund of India or of other States,
whether made directly to the Government servant or indirectly through
the intermediary of Government but does not include,-

(a) unearned income, such as income from property, dividends and

interest on securities;

(b) income from literary, cultural or artistic efforts,if such efforts are
not aided by the knowledge acquired by the Government servant in
the course of his service;

1. Inserted by No. FD 103 SRS 74 dated 13.9.1974 (wef 9.1.1964).

2. Amended by No. FD 103 SRS 74 dated 25.2.1975 (wef 24.1.1974).
3. Substituted by No. FD 8 SRA 99 dated 2.6.2000.
 16
1
[Explanation - When the income referred to in clause (b)
above is the result of efforts aided by the knowledge acquired by the
Government servant in the course of his service, it is subject ,to the
provisions of Rule 29. However, if such, income is, derived from sale
or royalties of a book written by the Government servant with the aid
of the knowledge acquired by him during the course of his service
and if such book is not a mere compilation of Government rules,
regulations or procedure, but reveals the author’s scholarly study of
the subject. Government may exempt such income from the operation
of Rule 29. The Department concerned should furnish a certificate
to the above effect while recommending to Government relaxation of
the said Rule in such cases.]
(18) ‘First Appointment’ includes the appointment of a
person not at the time holding any appointment under Government
even though he may have previously held such an appointment,

(19) ‘Foreign Service’means service in which a Govern-

ment servant receives his substantive pay with the sanction of
Government, from any source other than the Consolidated Fund of
the State;

2
[xxx]
3
[(19-A) Foreign Service Allowance is an allowance
granted by a foreign employer to a Government servant deputed to
foreign service.]
4
[Note xxxl
(20) “A Gazetted Government Servant’ is one who is a
member of an All India Service or State Civil Service, Class I or II or
a person appointed in accordance with the terms of a contract or
agreement and whose appointment is Gazetted by Government;

(21) Heads of Department.- This term includes the of-

ficers mentioned in Appendix-I and any others whom Government
may from time to time declare to be Heads of Departments.

1. Inserted by No. FD 88 SRS 60 dated 1.7.1960 (wef 14.7.1960).

2. Deleted by No. FD 86 SRS 66 dated 12.12.1966.
3. Inserted by No. FD 21 SRS 68 dated 8.4.1968.
4. Deleted by No. FD 52 SRS 73 dated 24.12.1973.
 17

(22) ‘Holiday’ means a holiday prescribed or notified by

Government as such; and in relation to any particular office, in-
cludes a day on which such office is ordered to be closed by a
competent authority for the transactions of Government business
without reserve or qualification;

(23) “Honorarium’ means a recurring or non-recurring

payment granted to a Government servant 1[from the consolidated
fund of the State] under whom he is employed or of any other Gov-
ernment in India as remuneration for work of an occasional or inter-
mittent character;

2
[(24) ‘Joining time’ means time allowed to a Govern-
ment servant to join a new post or to travel to a station to which he
is posted’.]

(25) “Leave Salary’ means the monthly amount paid by

the Government to a Government servant on leave:
(26) ‘Lien’ means the title of a Government servant to
hold substantively, either immediately or on the termination of a
period or periods of absence, a permanent post, including a tenure
post, to which he has been appointed substantively;
3
[Note - Government may permit a Government servant
to retain a lien on a temporary appointment in special cases, such
as absence on study or training outside India. Attention is also
invited to 4 [Note 4 under clause (f) of Rule 20] and to Rule 423.]
5
[(27) Local Allowance:-A ‘Local allowance’ is an
allowance granted in consideration of exceptional local
circumstances. such as the unhealthiness or expensiveness of the
locality;
Note - Project Allowance granted to the staff of the Public
Works Department and other Departments attached to construction
projects (Irrigation or Power Projects) is a local allowance granted
on account of the expensiveness of the locality.]
1. Substituted by No. FD 184 SRS 59 dated 8.9.1959 (wef 14.9.1959)
2. Substituted by FD 66 SRS 79 dated 15.11.1980 wef 27.11.1980).
3. Substituted by No. FD 212 SRS 59 dated 15.12.1959 (wef 24.12.1959).
4. Amended by No. FD 196 SRS 60 dated 1.11.1961
5. Substituted by No. FD 197 SRS 59 dated 27.5.1964 (wef 1.8.1961).
 18
1
[(27-A) Local Candidate:- A ‘Local Candidate’ in service
means a temporary Government servant not appointed regularly
as per rules of recruitment to that service;]
(28) ‘Local Fund’ means (1) Revenues administered by
local bodies or other bodies, which by law or rule having the force of
law come under the control of Government, whether in regard to
proceedings generally, or to specific matters, such as the sanctioning
of the budgets, sanction to the creation of filling up of particular
posts or the making of leave, pension or similar rules., and

(2) the revenues of any body which may be specially

notified by Government as a local fund;

(29) ‘Ministerial servant’ means a Government servant

whose duties are entirely clerical and any other class of servants
specially defined as such by Government;

(30) ‘Month’ means a calendar month. In calculating a

period expressed in terms of months and days, complete calendar
months, irrespective of the number of days in each, should first be
calculated and the odd number of days calculated subsequently;

Note - In calculating a period of 3 months and 20 days

from 25th January, 3 months should be taken as ending On 24th
April, and the 20 days on 14th May. In the same way, the period from
30th January to 2nd March should be reckoned as 1 month and 2
days, because one month from 30th January ends on 28th February.
A period of one month and 29 days commencing from the Ist January
will expire, in an ordinary year (in which February is a month of 28
days) on the last day of February, because a period of 29 days
cannot obviously mean to exceed a period of full calender month
and a period of two months from lst January would end on the last
day of February. The same would be the case if February were a
month of 29 days or if the broken period were 28 days (in an ordinary
year).

1. Inserted by No. FD 209 SRS 58 dated 4.12. 1958 (wef 1.4.1958).

 19

(31) Officiate:- A Government servant officiates in a post

when he performs the duties of a post on which another person
holds a lien. A competent authority may, if it thinks fit, appoint a
Government servant to officiate in a vacant post on which no other
Government servant holds a lien;

Note 1 - The authority which has power to make

substantive appointment to a vacant post may appoint a Government
servant to officiate in it.
Note 2 - A post vacated by a Government servant who
has been dismissed should not be filled substantively pending the
result of such appeal as the rules permit.
1
[(32) ‘Pay’ means the amount drawn monthly by a
Government servant as the pay which has been sanctioned for a
post held by him substantively or in an officiating capacity or to
which he is entitled by reason of his position in a cadre and shall
also include;
(a) stagnation increment, if any, granted to him above
the maximum of the scale of pay;
(b) additional increment, if any, granted to him above
the maximum of the scale of pay, in accordance with the provisions
of rule 6 of the Karnataka Civil Services (Service and Kannada
Language Examinations) Rules, 1974;
(c) personal pay, if any, granted to him under the
Karnataka Civil Services (Revised Pay) Rules, issued by the
Government from time to time;
(d) any other emoluments specifically classed as pay
by the Government.]
(33) Pension:-Except when the term ‘Pension’ is used
in contradistinction to ‘Gratuity’ ‘Pension’ includes ‘Gratuity’.

(34) ’Permanent Post’:-means a post carrying a definite

rate of pay sanctioned without limit of time.,

(35) ‘Personal Pay’:-means additional pay granted to a

Government servant:-
1. Substituted by No. FD 5 SRA 96 dated 12.8.1996 (wef 14.8.1996)
 20

(a) to save him from a loss of substantive pay in respect

of a permanent post other than a tenure post due to a revision of
pay or to any reduction of such substantive pay otherwise than as
a disciplinary measure, or

(b) in exceptional circumstances, on other personal

considerations.

Unless in any case it is specially ordered otherwise, a

personal pay should be reduced by any amount by which the
recipient’s pay may be increased and should cease as soon as his
pay is increased by an amount equal to his personal pay;
(36) Presumptive Pay of a post, when used with reference
to any particular Government servant, means the pay to which, he
would, be entitled, if he held the post substantively and were
performing its duties; but it does not include special pay unless the
Government servant performs or discharges the work or responsibility
or is exposed to the unhealthy conditions, in consideration of which
the special pay was sanctioned;
1
[(37) The term ’Probationer’ shall have the same meaning
as given to it under the Karnataka Civil Services (Probation) Rules.
1977’
Note 1 - A probationer is treated for all purposes as a
temporary’ Government Servant.
Note 2 - In computing the period of probation Extra-
ordinary leave granted to a probationer during the period of his
probation shall be excluded.]
(38) Public Conveyance means a train or other con-
veyance which plies regularly for the conveyance of passengers;
Note 1 - Carts, cabs and horses are not regarded as
public conveyances for the purpose of travelling allowance rules.
Note 2 - The test to be applied is whether the con-
veyance belongs to a regular established line of carriages running
a regular course and not deviating therefrom according to the wishes
of passengers.

1. Substituted by No. FD 25 SRS 80 dated 23-5- 1980 (wef 5-6- 1980).

 21
1
[(39) X X X]
(40) ‘Quasi permanent Post:-means a temporary post
sanctioned initially for a period of not less than three years.,

Note - Appointment of a Government servant against a

quasi~permanent post cannot be considered to be appointment to
a permanent post in a substantive capacity and fixation of initial
pay in such cases will have to be regulated as per the provisions of
Rule 45.
2
[(40-A) ‘Quasi-permanent service’ means temporary
service commencing from the date on which the appointing authority,
being satisfied as to the suitability of the Government servant who
has been in continuous service for more than three years, as to his
age, qualification, work and character for Employment in a quasi-
permanent capacity has issued a declaration to the effect, and shall
consist of periods of duty and leave (other than extraordinary leave)
after that date.
Note 1 - A declaration issued by the Appointing Authority
shall specify the particular post or the particular grade of posts within
a cadre, in respect of which it is issued and the date from which It
takes effect.
Note 2- Quasi permanent tenure has been evolved with
the object of attaching certain benefits to temporary services if
rendered for as long as three years and more. Quasi-permanent
service ripens into a permanent service when the Government
servant is appointed to a permanent post in a substantive capacity]
(41) Rule of Proportions:- Pensions or leave allowance
are said to be charageable according to the Rule of Proportions,
when the charge is debitable to several accounts in the proportion
in which, in the case of pension, the aggregate pay and leave salary
drawn by the officer during the whole of his qualifying service has
been paid from them; or in the case of leave allowances, the
.aggregate pay drawn by the officer during the portion of his service
immediately preceding the beginning of his leave, which is taken
into account in calculating the leave granted to him, was charged to
such several accounts.
1. Deleted No. FD 53 SRS 62 dated 12-2-1963 (wef 1-8-1961).
2. Inserted by No. FD 39 SRS 65 dated 1-6-1966.
 22

Note - If according to the Rule of Proportions the share of

pension or leave allowance chargeable to one account does not
exceed one rupee, no charge shall be made to this account, and
the share, shall be borne by the account chargeable with the greatest
share.
When leave allowances are chargeable according to the
Rule of Proportions, the following is the service to be taken into
account:-
(a) Earned leave:- Duty without interruption for a period
eleven times as along as the leave.
(b) Half pay leave or commuted leave :- Service
immediately prior to the leave, which is taken into account for
calculating the leave due.

(42) 1[‘Special Allowance’] means an addition, of the

nature of pay, to the emoluments of a post or of a Government servant,
granted in consideration of-
(a) the specially arduous nature of the duties: or
(b) a specific addition to the work or responsibility; or
(c) the unhealthiness of the locality in which the work is
performed.

(43) ‘Subsistence Grant’ means a monthly grant made

to Government servant who is not in receipt of pay or leave salary;

(44) ‘Substantive Pay’ means the pay, other than special

pay, personal pay or emoluments classed as pay by Government,
under clause (32) (iii) to which a Government servant is entitled on
account of a post to which he has been appointed substantively or
by reason of his substantive position in a cadre;

(45) “Technical Pay” means pay granted to a

Government servant in consideration of the fact that he has received
technical training outside India;
(46) ‘Temporary Post’ means a post carrying a definite
rate of pay sanctioned for a limited time;
1. Substituted by No. FD 7 SRA 99, dated 29-4-2000 (w.e.f. 1-4-1998)
 23

(47) ‘Tenure Post’ :-means a permanent post which an

individual Government servant may not hold for more than a limited
period without reappointment. In case of doubt Government will
decide whether a particular post is or is not a tenure post;
(48)(a) ‘Time Scale Pay’ means pay which subject to
any conditions prescribed in these Rules or any other Rules made
under article 309 of the Constitution, rises by periodical increments
from a minimum to a maximum. It includes the class of pay called
progressive pay;
(b) Time scales are said to be identical, if the minimum,
the maximum, the period of increment, and the rate of increment of
the time scales, are identical;
(c) A post is said to be on the same time scale as another
post on a time scale, if the two time scales are identical and the
posts fall within a cadre or class in a cadre, such cadre or class
having been created in order to fill all posts involving duties of
approximately the same character or degree of responsibility, in a
service or establishment or group of establishments; so that the
pay of the holder of any particular post is determined by his position
in the cadre or class and not by the fact that he holds that post;
(49) ‘Transfer’ means the movement of a Government
servant from one headquarters station in which he is employed to
another such station, either (a) to take up the duties of a new post;
or (b) in consequence of a change of his headquarters;

(50) ‘Travelling Allowance’ means an allowance granted

to a Government servant to cover the expenses which he incurs in
travelling in the interests of public service. It includes allowance
granted for the maintenance of conveyances, horses and tents.
 24

*PART II PAY AND ALLOWANCES

CHAPTER II

GENERAL CONDITIONS OF SERVICE

MEDICAL CERTIFICATE OF FITNESS ON FIRST ENTRY INTO

GOVERNMENT SERVICE

1
[9.
10.
11. xxx]

CHARGE OF OFFICE

12. Unless, for special recorded reasons which must be of

a public nature, the authority under whose orders the transfer takes
place, permits or requires it to be made in any particular case
elsewhere, or otherwise, the charge of an office must be made
over at its headquarters, both the relieving and the relieved
Government servants being present.
13. As a general rule and subject to any special orders to
the contrary in particular cases, the headquarters of a Government
servant on the staff of Government, as for instance, a Secretary to
Government or a clerk in the Government Secretariat, are the
headquarters, for the time being of the Government.
14.The headquarters of any other Government servant are
either the station which has been declared to be his headquarters
by the authority competent to prescribe his headquarters for the
purpose of travelling allowance or, in the absence of such
declaration, the station where the records of his office are kept.

*The rules in this Part supersede the Karnataka Pay and Allowances
Rules 1957 which came Into force from 1.12.1957 and all claims under the Pay
and Allowances Rules, 1957 pending on the date of coming into force of this part
will be dealt with in accordance with the corresponding provisions of this Part.

1. Deleted by No. FD 36 SRS 75 dated 27.7.1978 (wef 23.2.1978).

 25

LEAVING JURISDICTI0N

15. No Government servant other than a police officer acting

within his legal powers is entitled to pay or allowances for any time
he may spend beyond the limits of his 1[charge] without proper
authority.
Note 1 - An authority competent to sanction casual leave
to a Government servant may permit him to leave headquarters
during holidays or during casual leave.
Note 2 - Sanction of Government is not necessary for
journeys performed by Public Prosecutors outside their jurisdiction
for attending to criminal cases of their district when summoned by
a Sessions Court.

16. (a) Heads of Department mentioned in Appendix I may

authorise any Government servant or subordinate under their control
to proceed on duty beyond the limits of his charge but within the
State. The subordinate authorities may exercise this power to
proceed on duty within their jurisdiction.
2
[Note 1 -Treasury officials (a) accompanying remit-tances
(b) travelling to and from Bangalore in connection with the delivery
of Treasury Accounts and Schedules to the office of the Accountant
General, Karnataka, Bangalore (c) deputed for work connected with
transfer of stamps to or from the office of the Superintendent of
stamps, Bangalore or among the local or branch depots in the State
(d) working in the District Treasury Office, Karwar and Coorg
(Mercara) deputed for taking delivery of stamp cases or forms or
parcels etc., from the nearest Railway Station or from the office
outside the District, are exempted from the operation of this Rule.
The Travelling Allowance claims of Treasury officials accompanying
remittances should be supported by a certificate prescribed in the
Karnataka Treasury Code.]
Note 2 - Police Officers may, in special circumstances,
proceed beyond the limits of their charge but within the State without
previous sanction, subject to ratification by the sanctioning authority
in each case after completing the journeys.

1. Substituted by No. FD 17 SRS 61 dated 20.2.1961 (wef 2.3.1961)

2. Substituted by No. FD 79 SRS 75 dated 15.3.1977 (wef 16.6.1975).
 26

Note 3- The District Superintendents of Police are authorised

to permit the officers subordinate to them to proceed on journeys
outside the limits of their charge and beyond their jurisdiction.
1
[Note 4 - The District and Sessions Judges and the District
Magistrates in charge of the Criminal Courts in the District
(independent charge) may authorise any Government servant or
subordinate under their control to proceed on duty beyond the limits
of his charge but within their jurisdiction.]
(b) For proceeding beyond the limits of the State, sanction
of Government is necessary.
Note 1 - This Rule does not apply to cases where a
Government servant, in order to shorten his journey to some place
within his jurisdiction has to pass through stations outside his
jurisdiction.
Note 2 - The Heads of Departments are empowered to
sanction journeys outside the State in the case of non-gazetted
Government servants.
2
[They are also empowered to sanction journeys of
Gazetted Officers on duty outside the State involving a period of
halt not exceeding 15 days.]
Note 3 - General Sanction is accorded to members of the
Excise Reserve Staff proceeding beyond the limits of the State when
necessary in the interest of their work.
Note 4- The Excise Commissioner is empowered to
sanction journeys outside the State by District Excise Officers for
purposes of inspecting at intervals the groves of date and other
palm, opium and ganja shops in the Madras State. Such journeys
should be kept at a minimum consistently with the interest of excise
revenue.
3
[Note 4-A- The Commissioner of Commercial Taxes,
Bangalore, is empowered to sanction journeys outside the State by
the Deputy Commissioner, Commercial Taxes, Assistant
Commissioner, Commercial Taxes, Commercial Tax Officers,
Assistant Commercial Tax Officers and Commercial Tax
Inspectors on duties connected with study of the pattern of taxation
1. Inserted by No.FD 15 SRS 62 dated 1.3.1962.
2. Inserted by No.FD 74 SRS 69 dated 19.1.1970 (wef 7.3.1970).
3. Inserted by No.FD 81 SRS 76 dated 11.7.1977 (wef 28.7.1977).
 27

measures, investigation of cases of evasion of taxes, giving evidence

or producing documents in Court cases, etc.]
Note 5 - Police Officers both gazetted and, non-gazetted,
are permitted to proceed beyond the limits of the State on duties
connected with police officers’ meetings investigation of crime, arrest
and escort of accused and security measures subject to the sanction
of the Head of the Department.

Note 6 - Police Officers may in an emergency, proceed

outside the State without previous sanction for purposes of
investigation and detection work, subject to ratification by the
sanctioning authority in each cases after completing the journeys.
1
[Note 7 - The above Rule does not apply to journeys
performed to a place within the state, through areas of another State.]
2
[Note 8 - The Public Works Department Officers-in-charge
of Hidkal and Hadalga Dam-Projects, are authorised to perform
journey in the catchment area of Ghataprabha river and its tributaries
so far as the Ghataprabha Project is concerned (even though these
places are outside the Karnataka State]
3
[Note 9 - The following officers of the Public Works
Department are authorised to perform journeys to Thirupathi,
Thirumalai and Thiruchandur for maintenance and inspection of
the Choultry buildings at these places (outside the Karnataka State):-

1.Executive Engineer, Once in a year to suggest

Kolar Division improvements etc.,

2.4[Assistant Executive Twice in a year. One journey

Engineer, Division I or for assessing the nature
Assistant Executive and quantum of works to be
Engineer Division II] done and other for check
Kolar Sub Division measurements

1. Inserted by No.FD 255 SRS 58 dt. 28.10.1958 (wef 6.11.1958).

2. Inserted by No.FD 55 SRS 59 dt. 6.3.1959 (wef 12.3.1959).
3. Inserted by No.FD 244 SRS 59 dt. 3.12.1959 (wef 10.12.1959).
4. Substituted by No.FD 14 SRS 79 dt. 30.7.1979.
 28

3. Subordinate attached Thrice in a year. One journey

to Kolar Sub Division for survey for preparing A.R.
estimates, another for
supervision of work and taking
measurements and the third with
the 1[Assistant Executive
Engineer Division I or Assistant
Executive Engineer Division II.]
for check measurements.
2
[Note 10. xxx]

GENERAL RULES REGARDING LIEN ON APPOINTMENT

AND ADMISSIBILITY OF ALLOWANCES
17(a) Two or more Government servants cannot be
appointed substantively to the same permanent post at the same
time.
(b) A Government servant cannot be appointed
substantively except as a temporary measure, to two or more
permanent posts at the same time.
18(a) A Government servant cannot be appointed
substantively to a post on which another Government servant holds
a lien.
(b) Unless, in any case, it be otherwise provided in the
rules, a Government servant on substantive appointment to any
permanent post acquires a lien on that post and ceases to hold any
lien previously acquired on any other post.
19. Unless his lien is suspended under Rule 20, a
Government servant holding substantively a permanent post retains
a lien on that post-
(a) While performing duties of that post;
(b) while on foreign service, or holding a temporary post or
officiating in another posts;

1. Substituted by No. FD 14 SRS 79 dated 30.7.1979.

2. Deleted by No. FD 14 SRS 78 dated 22.9.1978 (wef 28.9.1978).
 29

(c) during joining time on transfer to another post; unless

he is transferred substantively to a post on lower pay, in which
case his lien is transferred to the new post from the date on which
he is relieved of his duties in the old post:
(d) while on leave.,
(e) while under suspension.
20.(a) Government 1 [shall] suspend the lien of a
Government servant on a permanent post which he holds
substantively if he is appointed in a substantive capacity-
(1) to a tenure post, or
2
[(2)]
(3) Provisionally to a post on which another Government
servant would hold a lien had his lien not been suspended under
this Rule.
(b) Government may at its option, suspend the lien of a
Government servant on a permanent post which he holds
substantively if he is deputed out of the State of Karnataka or
transferred to foreign service, or in circumstances not covered by
clause (a) of this Rule, 3[is transferred in an officiating capacity] to a
post in another cadre and if any of these cases there is reason to
believe that he will remain absent from the post on which he holds
a lien for a period of not less than three years.
(c) Notwithstanding anything contained in clause (a) or (b)
of this Rule, a Government servant’s lien on a tenure post may in
no circumstances be suspended. If he is appointed substantively
to another permanent post his lien on the tenure post must be
terminated.
(d) If a Government Servant’s lien on a post is suspended
under clause (a) or (b) of this Rule, the post may be filled
substantively, and the Government servant appointed to hold it
substantively shall acquire a lien on it, provided that the
arrangements shall be reversed as soon as the suspended lien
revives.
1. Substituted by No. FD 61 SRS 63 dated 30.11.1963 (wef 18.12.l963).
2. Deleted by No. FD 89 SRS 67 dated 19.10.1967.
3. Substituted by No. FD 89 SRS 67 dated 19.10.1967.
 30

Note - When a post is filled substantively under this clause

the appointment will be termed as provisional appointment; the
Government servant appointed will hold a provisional lien on the
post and that lien will be liable to suspension under clause (a) but
not under clause (b) of this Rule.
(e) A Government servant’s lien which has been suspended
under clause (a) of this Rule shall revive as soon as he ceases to
hold a lien on a post of the nature specified in sub-clause (1) 1[....]
or (3) of that clause.
(f) A Government servant’s lien which has been suspended
under clause (b), of this Rule shall revive as soon as he ceases to
be on deputation outside the State of Karnataka or on foreign service
or to hold a post referred to in clause (b) provided that a suspended
lien shall not revive because the Government servant takes leave if
there is reason to believe that he will, on return from leave, continue
to be on deputation outside the State of Karnataka or on foreign
service or to hold a post referred to in clause (b) and the total period
of absence on duty will not fall short of three years or that he will
hold substantively a post of the nature specified in sub clause (1)
1
[.......... ] or (3) of clause (a).
Note 1 - Only one provisionally substantive appointment is
permissible against one post. A provisionally substantive
appointment is permissible against a vacant permanent post.
Note 2 - The power to make provisionally permanent
arrangements and to order suspension of lien is delegated to Heads
of Department in the case of non-gazetted Government servants.
Note 3 - The lien of a Government servant cannot be
suspended while he is on probation in another post. If the
Government servant completes the period of probation satisfactorily,
suspension of lien may be made with retrospective effect from the
date on which the Government servant was transferred to other
duty, provided that the conditions in clause (b) above are otherwise
satisfied.
2
[Note 4 - When a Government servant who has secured
employment in one Department of Government under the rules of
recruitment, seeks employment on his own accord in
1. Deleted by No. FD 89 SRS 67 dated 22.11.1967.
2. Amended by No. FD 63 SRS 63 dated 28.12.1963.(wef 20.1.1964).
 31

another unit or Department or in another cadre or grade in the same

Department, his lien on the original appointment shall be continued
to be maintained provided he has already been confirmed in the
post till he is permanently absorbed in the Department or cadre in
which he is newly appointed and he shall be given the benefit of the
past service for purposes of leave and pension. If, however, he is
temporary in the first appointment, he will cease, to have any
connection with his old appointment but he shall be given only the
benefit of the past service for leave and pension]
(g) (i) A Government servant’s lien on a post may in no
circumstances be terminated even with his consent if the result will
be to leave him without a lien, or a suspended lien upon a permanent
post.
1
[(ii)]
(h) Government may transfer to another permanent post in
the same cadre the lien of a Government servant who is not
performing the duties of the post to which the lien relates, even if
that lien has been suspended.
Note - The Head of the Department is empowered to
transfer a lien provided that he or an authority subordinate to him is
authorised to make appointments to both the posts concerned.
2
[(i) A Government servant’s lien on a post shall stand
terminated on his acquiring a lien on a permanent post (whether
under the Central or State Government outside the cadre on which
he is borne].
3
[20-A(1) A Government servant may be transferred from
one post to another, provided that except-
(i) as penalty imposed for misconduct, or
(ii) on his written request.
A Government servant shall not be transferred substantively
to or except in the case covered by Rule 66 appointed to officiate in
a post carrying less pay than the pay of the post on which he holds
a lien or would hold a lien had his lien not been suspended under
Rule 20.
1. Deleted by No. FD 89 SRS 67 dated 19.10.1967.
2. Inserted by No.FD 89 SRS 67 dated 19.10.67
3. Inserted by No. FD 178 SRS 59 dated 26.8.1959 (wef 3.9.1959.)
 32

(2) Nothing contained in sub-rule (1) of this Rule or clause

(26) of Rule 8 shall operate to prevent the retransfer of a Government
servant to the post on which he would hold a lien had it not been
suspended in accordance with the provisions of clause (a) of Rule
20].
21. A Government servant may be required to subscribe to
a Government Insurance Fund, Provident Fund, a Family Pension
Fund or other similar fund in accordance with such rules as the
Governor may, under Article 309 of the Constitution, prescribe.
22. Subject to any exception specially made in these rules,
a Government servant shall begin to draw the pay and allowance
of a post with effect from the date when he assumes the duties of
that post and shall cease to draw them as soon as he ceases to
discharge those duties.
23. Unless it be otherwise provided by special rule or
contract the pay of Government servant begins when he takes
charge of the appointment in respect of which it is earned. If the
charge is transferred afternoon, the transfer does not affect
allowances until the next day. Twelve Noon will be treated as
Forenoon.
If, however, the substantive appointment of a Government
servant is changed while he is officiating in an appointment or if
while so officiating, a Government servant is appointed for the first
time to some substantive office, then, provided that the tenure of
his officiating appointment is not interrupted by his new substantive
appointment he may draw the pay thereof without joining it from the
date on which the substantive office becomes vacant.
Promotions involving change of duties shall take effect from
the date when the Government servant assumes the duties of that
post.
24. Every relieving Government servant is responsible for
informing the Government servant to be relieved at the earliest
possible moment of the date when he will be in a position to receive
charge and it is the duty of the Government servant to be relieved
to be in readiness to deliver charge on that date.
When more than one day is occupied in making over charge
the last day should be entered in the report, and an explanation
should be submitted.
 33
1
[25 xxx].
ADDITI0NS TO PAY
2
[26(a) Unless in any case it be otherwise distinctly provided
the whole time of a Government servant is at the disposal of the
Government which pays him and he may be employed in any
manner required by proper authority without claim for additional
remuneration, whether the services required of him are such as
would ordinarily be remunerated from the Consolidated Fund, from
a Local fund or from the Funds of 3[a body incorporated or not,
which is wholly or substantially owned or controlled by the
Government.)]
(b) When Municipal Bodies and Other Bodies administering
local funds require gratuitous advice and services of officers of the
public works or other Departments, Government shall be referred
to, which will indicate in each instance to which Government servant
application for advice or assistance should be made. The
Government servants thus consulted shall give their advice, or if
necessary, direct supervision and assistance, without charge.
27. Without the sanction of Government:-
(i) no increase may be given to the pay of a Government
servant for the performance of any special duty outside the duty of
his regular appointment from Local, Municipal or Other Funds
administered by Government;
(ii) no grant may be given to any Government servant from
the Consolidated Fund of the State as a bonus or honorarium for
work done on behalf of the above out of office hours and beyond
the regular duties of his office, payment for which is a proper charge
against it.

FEES AND HONORARIA

General Rules
28(a) Fees:- A competent authority may permit a
Government servant, if it be satisfied that this can be done without
detriment to his official duties or responsibilities to perform a
specified service or series of services for a private person or body
or for a public body, including a body administering a local fund and
1. Deleted by No.FD 57 SRS 65 dated 15.6.1968 (wef 11.7.1968).
2. Substituted by No. FD 276 SRS 58 dated 25.11.1958.
3. Amended by No. FD 55 SRS 60 dated 25.4.1960 (wef 5.5.1960).
 34

to receive as remuneration therefor, if the service be material, a

nonrecurring or recurring fee.
(b) Honoraria:- A competent authority may grant or permit
a Government servant to receive an honorarium as remuneration
for work performed which is occasional 1[or intermittent) in character
and either so laborious or of such special merit as to justify a
special reward. Except when special reasons, which should be
recorded in writing, exist for a departure from the provision, sanction
to the grant or acceptance of an honorarium should not be given
unless the work has been undertaken with the prior consent of
Government and its amount has been settled in advance.
Note 1 - The following general principles are laid down for
payment of fees and honoraria:-
(a) No honoraria should be paid in respect of any work
which can fairly be regarded as part of the legitimate duties of the
Government servant concerned.
(b) It is one of the liabilities of Government servants to have
to work outside office hours in exceptional times and circumstances.
No honoraria should ordinarily be given on this account, but
continuous working out of office hours and on authorised holidays
may justify a claim to honoraria or to special pay.
(c) No honoraria should be paid to Government servants
for attending meetings of Boards and Committees financed wholly
or partly 2[from the Consolidated Fund of the State].
(d) The amount of an honorarium or fee must be fixed with
due regard to the value of the service in return for which it is given.
The maximum fee permitted by any rule is not to be given in cases
in which any smaller fee would be fair and sufficient.
(e) When the service rendered falls within the scope of the
ordinary duties of the Government servant performing it, the text of
special merit prescribed in this rule must be very strictly applied.
Note 2 - The temporary increase in work due to the holding
of special conferences under the auspices of a department of
subordinate authority or of interdepartmental committees are normal

1. Inserted by No. FD 362 SRS 59 dated 14.12.1959 (wef 17.12.1959)

2. Substituted by No. FD 184 SRS 59 dated 8.9.1959.
 35

incidents of Government service, and form part of the legitimate duties

of Government servants according to the general principle enunciated
in Note 1. Those so employed have, therefore, no claim to extra
remuneration.
Note 3 - In the case of both fees and honoraria, the sanctioning
authority shall record in writing that due regard has been paid to the
general principle enunciated in Note 1 and shall record also the
reasons which in its opinion justify the grant of extra remuneration.
1
[(c) Any Government servant is eligible to receive and,
except as otherwise provided by a general or special order of the
Government, to retain without special permission-
(i) the premium awarded for an essay or plan in public
competitions;
(ii) any reward offered for the arrest of criminal or for
information or special service in connection with the administra-
tion of justice;
(iii) any reward payable in accordance with the provisions
of any Act or Regulation or Rules framed thereunder;
(iv) any reward sanctioned for services in connection with
the administration of the Excise and other Laws; and
(v) any fees payable to a Government servant for duties
which he is required to perform in his official capacity under any
special or local law or by order of Government.]
(d) Remuneration shall not be given under these rules for
superintending examinations rendered compulsory on persons
belonging to the public service, but may be granted in the case of
examinations of candidates for admission to the service, or where
it has been specially authorised heretofore, or when the fees
received from the persons examined meet the whole charge.
Note 1 - In the case of all Government servants under their
control, the Heads of Departments can sanction the acceptance of
remuneration in accordance with the scale sanctioned by
Government for work as examiners for examinations conducted by
the Educational Department 2[xxx] and other Examining Bodies set
up by Government, and by the Karnataka University or the University
of Mysore.

1. Substituted by No. FD 205 SRS 59 dated 8.9.1959 (wef 14.9.1959).

2. Deleted by No.FD 19 SRS 62 dated 15.3.1962
 36
1
[Note 2 - Government servants are permitted to accept
remuneration in accordance with the scale sanctioned by
Government for work as examiners in connection with the Service/
Departmental Examinations conducted by the Karnataka Public
Service Commission without the permission of their higher
authorities.]
2
[Note 3 - Officers of the Forest Department are permitted
to undertake the work of Examiners in connection with the
Examination conducted by the Forest Colleges at Dehradun and
Coimbatore and to accept remuneration therefore, such
remuneration being restricted to Rs.500 in a year.]
3
[Note 4 - Government Servants are permitted to accept
remuneration in accordance with the scale sanctioned by the Union
Public Service Commission for work as examiners, moderators
etc., in connection with the service/Departmental Examinations
conducted by the Union Public Service Commission without
permission of their higher authorities.]
4
[This concession is applicable also to the Government
servants appointed as Paper Setters, Moderators or Examiners by
the Secretariat Training School, (Examination Wing), Department
of Personnel, New Delhi.]
5
[Note 5 - Government Servants are permitted to accept
remuneration in accordance with the scale sanctioned by the
National Academy of Administration/ National Police Academy for
work as examiners, moderators etc., in connection with the
examinations conducted by the National Academy of Administration/
National Police Academy without the permission of their higher
authorities.]
(e) A Government servant called upon by Court of Law to
act as a commissioner to give evidence on technical matters may
comply with the request, provided that the case is not of such a
nature as will be likely to come before him in the course of his
official duties, and may accept such fees or honoraria as are fixed
by the Court.
(f) In other cases, not provided for by existing orders,
sanction of Government should be obtained to the grant of
remunerations in addition to the fixed pay of any Government
servant.
1. Inserted by No.FD 19 SRS 62 dated 15.3.1962
2. Inserted by No.FD 37 SRS 66 dated 17.6.1966
3. Inserted by No.FD 126 SRS 69 dated 29.10.69 (wef 8.9.1969)
4. Inserted by No.FD 187 SRS 71 dated 23.11.1971 (wef 23.6.1971)
5. Inserted by No. FD 126 SRS 69 dated 29.1.70 (wef 18.12.1969)
 37

(g) A Government servant whose duties involve the carrying

out of scientific or technical research shall not apply for or obtain,
or cause or permit any other person to apply for or obtain a patent
for an invention made by such Government servant save with the
permission of the Government and in accordance with such
conditions as Government may impose.

FEES - SUBSIDIARY RULES

29(a) Any Government servant may receive a fee from a
private person or private body or a public body whose funds are not
administered by Government for work done for it, provided :-
(1) he has undertaken the work with the knowledge and
1
[sanction of Government and it can be carried out without detriment
to his official duties.]
Note - It is incorrect for Government servants, who are
wholetime Government employees to accept private employment
(particularly part-time work daily) which may conflict with their official
duties. Permission for such employment should be accorded only
for a work of a quasi-Government nature of an educational Institution,
Local Body, or a Co-operative Institution.
2
[(2 ), (3) xxx]
(4) that unless Government by special order otherwise
directs, one-third of any fee in excess of Rs.250 or, if recurring, a
fee of Rs.250 a year, paid to a Government servant shall be credited
to the Consolidated Fund of the State.
If any fee to which this Rule applies exceeds Rs.250 non
recurring or Rs.250 a year recurring, one-third of the total amount
payable should be credited to the Consolidated Fund, provided that
the amount retained by the Government servant concerned will not,
merely owing to the operation of this rule, be reduced below Rs.250,
if non-recurring or Rs.250 a year if recurring.
Non-recurring and recurring fees should be dealt with
separately and should not be added, for the purpose of crediting
one third to General Revenues under this Rule. In the case of the
former, the limit of Rs.250 prescribed in this Rule should be applied
in each individual case and, in the case of the latter, the limit should
be applied with reference to the total recurring fees for the financial
year.
1. Substituted by No. FD 43 SRS 68 dated 3.6.1968 (wef 28.6.1968)
2. Deleted by No. FD 43 SRS 68 dated 3.6.68 (wef 28.6.1968)
 38
1
[Provided further that where the fee received by a
Government Servant in any year exceed Rs.2,500 (whether
recurring or non-recurring), fifty per cent of such fee shall be credited
to the Consolidated Fund of the State subject to the condition that
the amount of the fee retained by the Government Servant shall
not be reduced below Rs.1,670 owing to the operation of this
proviso.]
The condition laid down in clause 4 above will not apply in
respect of the following items:-
(i) fees received by a Government servant in the capacity
of an office-bearer of a Co-operative Society working for the benefit
of Government servants only;
(ii) remuneration earned by Government servants for
lectures delivered including radio broadcasts, publication of papers,
pamphlets etc., provided that in any individual case the remuneration
received for each of the above items does not exceed rupees five
hundred on each occasion;
(iii) remuneration received by Government servants and
members of the teaching staff for work done by them as examiners
of the University of Mysore or other Universities or other Examining
Bodies; 2 [XXX ...]
(iv) fees received to the extent of 3[Rs.50] per mensem by
Government servants working as part-time teachers in commercial
and other Institutions under private management and fees received
by a Government servant for part-time work in a Local Body or the
Mysore University;
(v) remuneration received by Government servants, either
from the Government of India or from the funds of Institutions either
directly under the control of the Government of India, or aided or
sponsored by them or the State Government;
4
[(vi) fees levied for the services of police deputed for duty
on the application of private persons, institutions or authority in
accordance with rule 507 of the Karnataka Police Manual and
disbursed to the staff;]
5
[(vii) Income derived by a Government servant from
exploitation of a patent for an invention taken out by him with the
permission of competent authority under clause (g) of rule 28.]
1. Inserted by No.FD 54 SRS 69 dated 12.11.1969
2. Deleted by No.FD 86 SRS 68 dated 17.6.1968 (wef 11.7.1968)
3. Amended by No.FD 16 SRS 65 dated 14.5.1965 (wef 17.6.1965)
4. Inserted by No.FD 267 SRS 59 dated 9.2.1960 (wef 18.2.1960)
5. Inserted by No.FD 88 SRS 60 dated 1.7.1960 (wef 14.7.1960)
 39
1
[Note - Remuneration received by Tahsildars or Deputy
Tahsildars appointed as Receivers by Courts of Law to take
possession of any property which is the subject matter of a dispute
pending before the Court, shall be subject to recovery under this
clause.]
(b) when the work undertaken for a private body is such
that it must be done during the time which would otherwise be
employed In the service of Government, the fee should be credited
to Government, 1[but Government] may grant to the Government
servant concerned such portion of the fee realized as it may deem
suitable subject to provisions of sub-clause (4) of clause (a) supra.
Note 1 - Government servants who serve as Directors of
Joint Stock Companies or as members of other institutions (such
as the Indian Institute of Science), by virtue of their official position.
should credit to Government any fees which they may receive for
attending Directors’ or other meetings, and where necessary they
will be allowed to draw, on such occasions, travelling allowance as
on duty.
The officers concerned should invariably furnish in the
travelling allowance bills (in which travelling allowance is claimed
for attending Directors’ or other meetings of Joint Stock Companies,
etc.,) the following certificate:-
“Certified that I have not received any amount in the shape
of Directors’ fees or sitting fees from the Company for attending
meeting in respect of which travelling allowance is claimed or that
the fees received have been credited to the Treasury (Government
Account)”
2
[Note 2 - In cases where travelling allowance is not
admissible under the rules a Conveyance Allowance of an amount
equivalent to a daily allowance may be allowed. Where however
sitting fees and/or Conveyance charges are paid by the institutions
or organisations the Directors/ Members may retain an amount equal
to a daily allowance and credit the excess to Government.]
3
[(c) xxx]

1. Amended by No.FD 43 SRS 68 dated 3.6.1968 (wef 28.6.1968).

2. Substituted by No.FD 67 SRS 67 dated 6.3.68.
3. Deleted by No.FD 43 SRS 68 dated 3.6.68 (wef 28.6.1968).
 40

(d) This rule does not apply to medical officers who are allowed
to accept fees from private persons for professional attendance
subject only to such conditions as Government may prescribe from
time to time.
30(i) A Government servant appointed as a Director of
Autonomous Organisation like Government Industrial and
Commercial Undertakings, shall draw for journeys performed in
connection with the affairs of any such organisation, his travelling
allowance under the Government rules applicable to him and from
the source from which he draws his pay. He should not draw any
such allowance from the organisation. In the claim preferred against
the Government a certificate that he has not claimed or drawn any
travelling allowance from the organisation shall be furnished by the
Government servant.
(ii) If the journey is solely or mainly in connection with the
affairs of the organisation or body, the whole expenditure on the
travelling of the Government servant, which is initially paid by the
Department concerned, shall be reimbursable from the organisation
to the Government even though the Government servant performs
other Government duties at the place of halt. Where, however, the
journey is not mainly on account of the affairs of the organisation,
the entire expenditure on the travelling allowance of the Government
servant shall be borne by the Government.
1
[Exception:- The teaching staff of the Government Colleges
are permitted to prefer their claim for travelling and daily allowance
according to the rules of the Bangalore or Mysore or Karnataka
Universities as the case may be and obtain payment direct from
the universities concerned in respect of their journeys and halts
connected with the work of the Universities.]
(iii) The recovery effected from the organisation may be
treated as the revenue of the department concerned.
(iv) The authority controlling the allotment of funds for
travelling allowance shall be the sole judge for determining whether
recovery should be made or not from the organisation in each case
and shall be responsible for preferring the claim for reimbursement
of travelling allowance charges against the organisation concerned.

1. Inserted by No. FD 21 SRS 66 dated 1.6.1966 (wef 29.12.1965)

 41

A copy of the claim should be endorsed to the Audit officer concerned,

who shall then watch actual recovery from the organisation and its
credit to Government.
1
[(v) provisions of clauses (ii) and (iii) shall also apply to a
Government servant appointed as a Director etc., of a private
company which does not receive any financial assistance from the
Government or in which Government funds are not invested.
(vi) If a Government Servant in foreign service is required
to work in some capacity for a third party and receives fees from
that party, such fees less the amount of expenditure incurred on
him by the foreign employer by way of travelling allowances (which
shall be reimbursed to the foreign employer) shall be credited to
Government.
(vii) The amount in respect of travelling allowance received
from the private company whether during the same financial year
or subsequently, shall be adjusted as recovery under the minor
head “Deduct-Amounts recovered from other Government,
Departments etc.” under the same Major Head under which the
travelling allowance initially borne by the Government was adjusted.]
2
[Note - The provisions of this Rule apply also to the journeys
performed by the Government servants in connection with the affairs
of the Non-Government or Semi-Government Institutions, Bodies
which receive grants-in-aid from Government and on which or on
whose governing Bodies they are appointed as Government
representatives or to whose affairs they are required to attend in
any other capacity under official arrangements.]

1. Inserted by No.FD 134 SRS 72 dated 8.5.1973 (wef 7.6.1973)

2. Inserted by No.FD 166 SRS 59 dated 23.7.1959 (wef 30.7.1959)
 42

CHAPTER III

REGULATION OF EMOLUMENTS
31. An officiating arrangement is permissible in a post of
which either there is no holder or of which the holder is an absentee.
Exception:- When a Judicial Officer, 1[presiding over a
combined court (Civil and Criminal)] is allowed to avail himself of
the summer vacation, an officiating appointment may be made
during the vacation for the disposal of criminal work.
Note - With the general or special sanction of Government
acting appointments may be made in place of officers ordered or
permitted to undergo a course of training.
2
[Explanation: In the case of a Government servant deputed
for training or a course of Instruction it is not necessary to create a
new post in order to accommodate him during such training or course
of instruction since the very order posting him for training, etc. would
be considered as a sanction in this behalf.]
3
[31-A. A Government servant who is on training the period
spent on which is treated as duty under rule 8 (15) (c), may be
granted such pay as the Government may consider equitable but in
no case exceeding the pay which he would have drawn had he been
on duty other than duty under rule 8 (15) (c).]
4
[Explanation:- A Government servant who is on training
may be given regular promotion and allowed by the competent
authority to draw the pay of the higher post against which he would
have officiated but for his deputation to undergo training.]
Instructions:- 5[According to the Explanation below Rule
31-A of Karnataka Civil Services Rules, a Government servant who
is on training may be given regular promotion and allowed by the
competent authority to draw the pay of the higher post against which
he would have officiated but for his deputation to undergo the
training.
1. Substituted by No.FD 48 SRS 60 dated 23.8.1960 (wef 1.9.1960).
2. Inserted by No.FD 8 SRS 66 dated 1.6.1966.
3. Inserted by No.FD 35 SRS 68 dated 21.10.1971.
4. Substituted by No.FD 180 SRS 74 dated 18.4.75 (wef 21.10.1971).
5. No. FD 30 SRS 78 dated 21.6.1978.
 43

The matter has been further examined and it is hereby clarified

that, a Government servant who has been deputed for a course of
instruction or training authorised by or under orders of Government
and who is treated as on duty, according to rule 8 (15) (c) of Karnataka
Civil Services Rules may be-
(i) given regular promotion by the competent authority with
effect from the date on which the Government servant junior to him
in the cadre of his service assumes charge on promotion to a post
in the next higher cadre, and
(ii) allowed to draw such pay in the pay scale of the higher
cadre as he would have drawn from time to time but for his deputation
to undergo such instruction or training.
3. The above benefit of promotion and consequential fixation
of pay may be given subject to fulfilment of the following conditions:-
(i) The Government servant undergoing training or
instruction is otherwise eligible for promotion, according to the rules
of recruitment, and
(ii) All his seniors, except those regarded as unfit for
promotion have been promoted.]
32. Instead of appointing a Government servant to officiate,
it is also permissible to appoint him to be in charge of the current
duties of a vacant post. In such a case a ‘charge allowance’
(additional pay) is payable as specified in Rule 68.
1
[Note 1,- A Government servant can be appointed under
this Rule to be in-charge of the current duties of a vacant post only
if he is eligible to be promoted to officiate in that post according to
the Cadre and Recruitment Rules applicable to that post or if he is
holding a post in an equivalent or higher grade.]
2
[Note 2 - The provisions of this Rule apply also to cases
where a Government servant being relieved of his own appointment
is appointed to be in independent charge of a higher appointment
as a temporary measure.]
3
[Instructions:- The following delegation of powers to the
Secretaries to the Administrative Departments of the Government
is hereby ordered to be given effect to from 1st November 1977.
1. Inserted by No. FD 7 SRS 75 dated 22.4.1976 (wef 20.5.1976).
2. Amended by No. FD 97 SRS 61 dated 1.11.1961.
3. No. FD 7 RFP 77 dated 17.10.1977.
 44

Nature of power Further financial powers

delegated to Secretaries
to Government

Continuation of independent charge Full powers]

arrangements beyond six months
and payment of charge allowance
(Rule 32 of Karnataka Civil Services Rules)

1
[Note 3:- The Authority competent to make incharge
arrangements specified in column (1) of the table below, may make
incharge arrangements for vacant posts in respect of subordinate
Government servants holding the posts in the scales of pay specified
in column (2) thereof to the maximum duration specified therein.
Authority competent to
make in charge Posts in the scale of pay of
arrangements

(1) (2)

Rs.7400- Rs.5575-10620 Rs.2500-3850

13120 and and above but and above but
above below below Rs.5575-
Rs.7400-13120 10620

Heads of Departments. 4 months 6 months Full Powers

Divisional level officers 3 months 4 months Full Powers

District level officers 2 months 3 months Full Powers

Sub divisional officers - - Full Powers

Taluk level officers - - Full Powers]

33. ‘Permanent Post’ is defined in Rule 8 (34). Without the

authority of Government,-
(i) no new appointment may be created; and no addition
may be made to the pay and allowances of any Government Servant;
(ii) no appointment may be abolished; and the pay and
allowances of no appointment may be reduced;

1. Inserted by No. FD 4 SRA 99 dated 2-6-2000 (wef 1-1-1999)

 45

(iii) no class or grade of Government servants may be created

or abolished, and the pay of no class or grade of Government servant
may be raised or reduced.
Exception:- An addition to the scale of appointments in the
lower grade as against a vacancy in higher grade may be allowed
temporarily on occasions.
1
[34. A temporary post is defined in Rule 8(46). No
temporary post may be created without the sanction of Govern-
ment. Government may, however, delegate this power to Heads of
Departments and other authorities subject to such limits and
conditions as they deem fit.]
35. Tenure post is defined in Rule 8(47). A Government
servant may be confirmed against a tenure post. The emoluments
drawn by a Government servant in a tenure post count for pension
if the Government servant is appointed substantively to that post.
36. A Government servant when appointed to officiate in a
post which is tenable by a Government servant of any one of the
several grades or classes in a cadre shall, save as otherwise
directed by Government, be given officiating pay calculated in the
pay of the lowest grade or class in the cadre.
37.(a) The pay of a Government servant officiating in a
post, the pay of which is subject to increase upon the passing of an
examination or upon the completion of certain period of service, is
the pay which he would from time to time receive if he held the post
substantively.
(b) The pay of a Government servant officiating in a post,
the pay of which has been reduced with effect from the next
succession thereto, is the reduced pay.
38. The pay of a Government servant officiating in an
appointment the pay of which has been increased with effect from
the next succession thereto, is the increased pay.
39. The fixation of Pay of a Government servant is within
the competence of Government provided that, except in the case
of Personal Pay granted in the circumstances defined in Rule 8(35)
the pay of Government servant shall not be so increased as to
exceed the pay sanctioned for his post without the sanction of an
authority competent to create a post in the same cadre on a rate of
pay equal to his pay when increased.
1. Substituted by No. FD 58 SRS 6O dated 14.5.1960 (wef 20.5.1960)
 46

40. Time scale of pay - Rules 41 to 49 apply to time scales

of pay generally. They do not, however, apply to any time scale in
so far as they are inconsistent with terms specially sanctioned for
such time scale.
41. The initial substantive pay of a Government servant
who is appointed substantively to a post on a time scale of pay is
regulated as follows:-
(a) If he holds a lien on a permanent post other than a
tenure post, or would hold a lien on such a post had his lien not
been suspended under Rule 20,-
(i) When appointment to the new post involves the
assumption of duties or responsibilities of greater importance (as
interpreted for the purposes of rule 44) than those attaching to such
permanent post, he will draw as initial pay the stage of the time-
scale next above his substantive pay in respect of the permanent
post;
(ii) When appointment to the new post does not involve
such assumption of duties or responsibilities he will draw, as initial
pay, the stage of the time-scale which is equal to his substantive
pay, in respect of the permanent post, or if there is no such stage,
the stage next below that pay, plus personal pay equal to the
difference, and in either case will continue to draw that pay until
such time as he would have received an increment in the time scale
of the permanent post, or for the period after which an increment is
earned in the time-scale of the new post whichever is less. But if
the minimum pay of the time-scale of the new post is higher than
his substantive pay in respect of the permanent post he will draw
that minimum as initial pay;
(iii) When the appointment to the new post is made on his
own request and the maximum pay in the time-scale of that post is
less than his substantive pay in respect of the old post, he will draw
that maximum as initial pay.
(b) If, the conditions prescribed in clause (a) are not fulfilled
he will draw as initial pay the minimum of the time-scale:
Provided that both in cases covered by clause (a) and in
cases (other than cases of re-employment after resignation or
removal or dismissal from the public service) covered by clause (b)
if the Government servant either-
(1) has previously held substantively or officiated in,-
(i) the same post, or
 47

(ii) a permanent or temporary post on the same time-scale,

or
(iii) a permanent post other than a tenure post on an identical
time-scale, or
(iv) a temporary post on an identical time-scale, such post
being on the same time-scale as a permanent post; or
(2) is appointed substantively to a tenure post on a time
scale identical with that of another tenure post which he has
previously held substantively or in which he has previously officiated;
then the initial pay shall not be less than the pay, (other than special
pay, personal pay or emoluments classed as pay by Government)
which he drew on the last such occasion, and he shall count the
period during which he drew that pay on such last and any previous
occasions for increments in the stage of the time-scale equivalent
to that pay; provided further where the pay last drawn by the
Government servant in a temporary post has been inflated by the
grant of premature increments, the pay which he would have drawn
but for the grant of such increments shall, unless otherwise ordered
by the authority competent to create the new post, be taken for the
purposes of the preceding proviso to be the pay which he last drew
in the temporary post.
1
[Note 1]
Note 2 - The personal pay, mentioned in sub-clause (a) (ii)
of this Rule should be given to a Government servant only for the
purpose of initial pay and not at any subsequent stage in the new
time-scale in which the Government servant might draw less pay
than he would draw had he remained in the old scale. Accordingly
when the next increment in the time scale of either the new or the
old post falls due, the Government servant should draw the next
increment in the time-scale of the new post, and forthwith lose the
personal pay and all connection with the time-scale of his old post.
Note 3 - The expression ‘if he holds a lien on a permanent
post’ occurring in clause (a) of this Rule should be held to include
the lien on a permanent post to which a Government servant is
appointed in a provisionally substantive capacity under Rule 20 and
the expression ‘substantive pay’ in respect of the permanent post,
occurring in that Rule should be held to include his substantive pay
1. Deleted by No. FD 41 SRS 62 dated 16.10.62 (wef 1.4.1958)
 48

in respect of that provisionally substantive appointment. This Rule

should therefore, be held to permit the substantive pay in respect
of a provisionally substantive appointment being taken into account
in determining his initial pay in another post to which he is appointed.
When the initial pay of a Government servant in a post is thus fixed,
it will not be effected even if during the tenure of his appointment to
that post he reverts from his provisional appointment.
Note 4 - For the purposes of this Rule and Rule 44 a
declaration as to the relative degrees of responsibility of two posts
should be obtained from the administrative Head of the Department
or from Government according as the posts are in the same
Department or in different Departments. A declaration is, however,
necessary only when the relative degrees of responsibility are not
obvious beyond doubt.
Note 5 - For the purposes of this Rule and Rule 43 a
temporary post on a certain rate of pay (fixed or time-scale) which
is converted into a permanent post on a different rate of pay is not
the “same post as the permanent post even though the duties
remain the same. In other words in view of Rule 8(46) the temporary
post is to be regarded as having ceased to exist and to have been
replaced by the permanent post. The incumbent of the temporary
post is thus entitled only to the pay of the permanent post if it is on
a fixed rate of pay or to the minimum of the time scale of the
permanent post if it is on a time-scale unless his case is covered by
the concession admissible under Note 1.
Note 6 - In the case of a Government servant appointed
substantively to a post in which he has previously officiated and
whose present substantive pay is the same as the pay which he
drew when last officiating, the initial pay should be fixed with
reference to his substantive pay in respect of the old post.
Accordingly when a Government servant is appointed to a post
substantively while officiating in it, he is entitled to have his pay
fixed anew with reference to his substantive pay at the time in respect
of his old permanent post.
1
[Note 7 - A Government servant serving as a local
candidate if appointed subsequently as a direct recruit to the same
post, will continue to draw his pay with future increments as they
fall due provided that where a period of probation is fixed, an
increment or increments falling due 2[(during and after that period
1. Amended by No. FD 80 SRS 61 dated 24.3.1962.
2. Amended by No. FD 80 SRS 61 dated 30.3.1962.
 49

shall be governed by the provisions of the Note below Rule 10 of the

Karnataka Government Servants’ (Probation Rules, 1957)]
1
[41A- Notwithstanding anything contained in rules 20 and
41 of these rules 2 [or anything contained in the Recruitment rules
in respect of particular services but subject to the Karnataka Civil
Services (Direct Recruitment to Class III Posts) (Special) Rules,
1970] when a Government servant appointed to a post or category
of posts as a local candidates or as regularly recruited candidate,
is appointed regularly as per relevant rules of recruitment to any
other posts or category of posts, whether in the same or any other
department, whether a period of probation is prescribed or not his
pay is regulated as follows:
(i) Where the appointment is to a post the scale of pay of
which is lower than the scale of pay of the post he held last, his pay
in his appointment shall be equivalent to the stage of pay which he
would have reached had he been appointed to that scale of pay
from the date he was initially appointed as a local candidate or as a
regularly recruited candidate as the case may be;
3
[(ii) Where the appointment is to a post the scale of pay of
which is identical with the scale of pay of the post which he held
last, his pay in his appointment shall be fixed at the stage which is
equal to the pay drawn in the post last held by him.
Provided that after the initial pay is fixed under clause (i) or
clause (ii), as the case may be, the next increment in the scale of
pay of the new post shall be granted on the date on which an increment
in the time-scale of the old post would have accrued, had he continued
in that post or the date on which an increment accrues in the time-
scale of the new post, whichever is earlier].
4
[Note- The personal pay granted under Rule 8(f) of the
Karnataka Civil Services (Revised Pay) Rules, 1970 shall continue
even after the pay is fixed under this clause and shall be absorbed
in the next increment.]
5
[(iii) xxx]
(iv) If the minimum pay of the new post is higher than that
fixed under the preceding clauses, that pay shall be allowed.

1. Amended by No. FD 76, SRS 68 dated 6.4.1971 (wef 26.4.1973)

2. Amended by No. FD 32 SRS 72 dated 20.3.1972 (wef 31.8.1972)
3. Substituted] by No. FD 51 SRS 88 dated 3.10.1989 (wef 1.1.1977)
4. Inserted by No. FD 222 SRS 71 dated 17.8.1972(wef 1.1.1970)
5. Deleted by No. FD 130 SRS 73 dated 24.12.1973(wef 26.4.1973)
 50

(v) The increment or increments falling due during the period

of probation in cases of fixation done under clause (i) or (ii) above
shall be governed by the provisions of the Note below rule 10 of the
Karnataka Government Servants (Probation) Rules, 1957.
(vi) When the probationer is declared to have satisfactorily
completed the period of probation after an extended period of
probation and the increments falling due during the extended period
of probation have not been allowed under the Note below rule 10 of
the Karnataka Government Servants (Probation) Rules, 1957, his
pay from the date of satisfactory completion of probation shall be
refixed at what he would have drawn had he completed the probation
at the end of the prescribed period of probation and his future
increments shall be allowed on the normal dates.
Instructions: (i) The benefit derivable under this rule shall
also be given to appointments made regularly as per relevant rules
of recruitment on or after the first day of April 1962.
(ii) Cases which have been decided already under rule 42-
A shall not be reopened if refixation of pay under these rules is
disadvantageous to the Government servant.
(iii) The provisions of the Karnataka Probationers (Pay)
Rules, shall not apply to those whose pay is to be regulated under
rule 41-A.]
1
[41-B. When a Government employee working in a time
scale of pay in the work charged establishment is absorbed in the
regular establishment, his pay shall be fixed in accordance with the
provisions of Rule 41-A.]
2
[41-C. Notwithstanding anything contained in any other
rules, where a military officer of the rank of Junior Commissioned
Officer or below who is discharged from the military service before
superannuation is appointed to a post in accordance with the rules
regulating recruitment thereto, his pay in the time scale of the post
in which he is so appointed shall be fixed as follows:-

1. Inserted by No. FD 120 SRS 74 dated 4.2.l977 (wef 6.9.1972)

2. Inserted by No. FD 119 SRS 76 dated 3.11.1978 (wef 1.1.1978)
 51

(i) Where the pay drawn in the military service is equal to a

stage in the time scale of the post to which he is appointed, it shall
be fixed at that stage;
(ii) Where the pay last drawn in the military service does not
correspond to a stage in the time scale of the post to which he is
appointed, it shall be fixed at the stage next below the difference
being treated as Personal Pay absorbable in future increase in pay;
(iii) Where pay last drawn in the military service is below
the minimum of the time scale of the post to which he is appointed
it shall be fixed at the minimum;
(iv) Where the pay last drawn in the military service is above
the maximum of the time scale of the post to which he is appointed
it shall be fixed at the maximum;
(v) For the purpose of fixation of pay as at (i) to (iv) above
pay last drawn in the military service to be taken into account is
basic pay only and does not include any other allowance and
pension and pension equivalent of Death-cum-Retirement Gratuity
received from the Defence Authorities shall be ignored:
(vi) The military service rendered prior to appointment in
the State Civil Services shall not be taken into account in determining
service qualifying for pension.]
42. The initial substantive pay of a Government servant
who is appointed substantively to a post on a time scale of pay
which has been reduced for reasons other than diminution in the
duties or responsibilities attached to posts thereon and who is not
entitled to draw pay on the time scale as it stood prior to reduction
regulated by Rule 41 provided that both in case covered by clause
(a) of that rule and in cases, other than those of re-employment
after resignation, removal or dismissal from the public service,
covered by clause (b) of that rule, if he either,-
(1) has previously held substantively or officiated in :-
(i) the same post prior to reduction of its time scale, or
(ii) a permanent or temporary post on the same time scale
as the unreduced time scale of the post, or
(iii) a permanent post other than a tenure post or a temporary
post, on a time scale of pay identical with the unreduced time-scale
of the post, such temporary post being on the same time-scale as a
permanent post, or
 52

(2) is appointed substantively to a tenure post the time scale

of which has been reduced without a diminution in the duties or
responsibilities attached to it and has previously held substantively
or officiated in another tenure post on a time-scale identical with
the unreduced time-scale of the tenure post;
then the initial pay shall not be less than the pay, (other than 1[special
allowance], personal pay or emoluments classed as pay by Govern-
ment), which he would have drawn under Rule 41 on the last such
occasion, if the reduced time-scale of pay had been in force from the
beginning and he shall count for increments the period during which
he would have drawn that pay on such last and any previous occasions.
Note- The re-employment of a Government servant after
resignation or after discharge on reduction of establishment or after
invalidation out of service amounts to a fresh appointment for the
purpose of Rule 41 and he will therefore draw the minimum of the
time-scale. If in any case, it is considered that a higher rate of pay
should be given the case can be dealt with under Rule 57.
2
[42-A xxx]
3
[42-B. (1) Notwithstanding anything contained in these rules,
when a Government servant is promoted to a post or appointed, to
an ex-cadre post and such promotion or appoint-ment involves
the assumption of duties and responsibilities of greater importance
than those of the post held by him, his initial pay in the time scale of
the higher post shall be fixed at the stage next above the pay in the
time scale of the lower post at the time of such fixation:
Provided that where a Government servant appointed to a
higher ex-cadre post is promoted which holding such higher excadre
post, to a higher post in accordance with the Recruitment Rules of
the Service to which he belongs, the pay drawn in such ex-cadre
post shall not be taken into account for the purpose of fixation of
initial pay on such promotion; but this initial pay in the post to which
he is promoted shall be fixed with reference to the pay which he
would have drawn in the post held by him before his appointment to
the ex-cadre post:

1. Substituted by No. FD 7 SRA 99, dated 29.4.2000 (wef 1.4.1998)

2. Deleted by No. FD 76 SRS 68 dated 6.4.1971 (wef 26.4.1973)
3. Substituted by No. FD 25 SRS 79 dated 28.4.1979 (wef 1.1.1977)
 53

Provided further that if a Government servant either-

(a) has previously held substantively or officiated in,-
(i) the same post, or
(ii) a permanent or temporary post on the same time-scale,
or
(iii) a permanent post other than a tenure post, or a
temporary post on an identical time-scale, or
(b) is appointed substantively to a tenure post on a time-
scale identical with that of another tenure post which he has
previously held substantively or in which he has previously officiated,
then proviso to rule 41 shall apply in the matter of the initial fixation
of pay and counting of previous service for increment.
(2) The pay of Government servant to whom sub-rule (1) is
applicable, and who would have normally earned his next increment
in the time-scale of the lower post but for his promotion to the said
higher post or appointment to the said higher ex-cadre post shall
be refixed in accordance with the provisions of sub-rule (1) in the
time-scale of the higher post held by him, as if he had been promoted
to the said higher post or appointed to the said higher ex-cadre
post after he had earned the said increment in the lower post.
1
[Provided that where an additional increment is granted to
a Government servant under the provisions of Rule 6 of the
Karnataka Civil Services (Service and Kannada Language
Examinations) Rules, 1974 after the date of fixation of his pay under
sub-rule (1) above but before the date of refixation of pay under
sub-rule (2) above, the additional increment shall be allowed to him
with effect from the date of refixation under sub-rule (2) above, as if
the additional increment had accrued to him on that date.]
3. The expression “ex-cadre” used in this rule means a
stray post, which has been created in a department or service
outside the regular line of promotion for a purely temporary period
to meet a special need and appointment to which is made by
selection from Government servants possessing the required
qualification and experience.

1. Inserted by No.FD 39 SRS 82 dated 6.9.1982 (wef 1.1.1977)

 54
1
[(4) The principles of fixation of pay as laid down in sub
rules (1) and (2) above shall be applicable also to a Government
servant appointed through the Public Service Commission or any
other recruitment agency to a post carrying higher scale of pay.]
2
[42-C. Notwithstanding anything contained in these rules,
the initial pay of a Government servant appointed during the period
between 22nd June 1966 and 31st July 1967, in a temporary or
officiating capacity to another post carrying duties and
responsibilities of greater importance than those attaching to the
post held by him, shall be fixed applying the provisions of Rule 42-
B as was in force immediately prior to 22nd June 1966, and as if
the said Rule had been made with the following proviso, namely-
Provided that where a Government servant appointed to a
higher ex-cadre post is promoted, while holding such higher ex-
cadre post, to a higher post in accordance with the Recruitment
Rules of the Service to which he belongs, the pay drawn in such
ex-cadre post shall not be taken into account for the purpose of
fixation of initial pay on such promotion; but his initial pay in the
post to which he is promoted shall be fixed with reference to the
pay which he would have drawn in the post held by him before his
appointment to the ex-cadre post.]
3
[Instructions:- In respect of the cases coming under Rule
42-C arrears for the period from 26th June 1966 to 31st July 1967,
if any, may be paid. Rule 42(B) (1) will be applicable only in respect
of cases arising on or after Ist January 1961 but arrears shall be
payable only from 1st August 1967.]
43. The holder of a post, the pay of which is changed, shall
be treated, as if he were transferred to a new post on the new pay,
provided that he may at his option retain his old pay until the date
on which he has earned his next or any subsequent increment on
the old scale, or until he vacates his post or ceases to draw pay on
that time-scale. The option once exercised is final.

1. Substituted by No.FD 51 SRS 88 dated 3.10.1989 (wef 1.1.1977)

2. Inserted by No.FD 15 SRS 69 dated 16.7.1969
3. Inserted by No. FD 15 SRS 69 dated 26.5.1970
 55
1
[Note 1] - If a Government servant has held substantively,
or officiated in, a post in the cadre or class immediately prior to the
introduction of a new time-scale, and has drawn during the period
pay or salary equal to a stage or intermediate between two stages
in the new time-scale, then the initial pay or salary in the new time-
scale shall be fixed on the basis of the pay or salary last drawn.
1
[Note 2 - The above rule applies also in cases where a
revision of pay is accompanied by change in the status of the posts.
In such cases the posts virtually continue as before. Where,
however, a revision of pay is concurrent with a specific change in
the duties and responsibilities attached to the post, the old post will
be deemed to have been substituted by a different post. In such
cases, the individual will be treated as having been appointed to a
higher or lower post, as the case may be, and pay will be fixed
under the relevant rules, and not under this rule.]
44.(1) Subject to the provisions of Chapter III a Government
servant who is appointed to officiate in a post shall not draw pay
higher than his substantive pay in respect of a permanent post other
than a tenure post, unless the officiating appointment involves the
assumption of duties and responsibilities of greater importance than
those attaching to the post, on which he holds a lien or would hold
a lien had his lien not been suspended:
Provided that Government may exempt from the operation
of this rule, any State Civil Service which is not organised on a time
scale basis and in which a system of acting promotion from grade
to grade is in force.
(2) For the purposes of this Rule, the officiating appointment
shall not be deemed to involve the assumption of duties or
responsibilities of greater importance if the post to which it is made,
is on the same scale of pay as the permanent post, on which he
holds a lien or would hold a lien had his lien not been suspended or
on a scale of pay identical therewith.
2
[xxx]

1. Amended by No. FD 50 SRS 65 dated 22.6.1966

2. Deleted by No. FD 41 SRS 62 dated 16.10.1962 (wef 1.4.1958)
 56

45. 1[(a) (i) Subject to the provisions of Rule 44 and clause

(c)of this Rule, a Government servant who is appointed to officiate
in a post will draw the presumptive pay of that post.
(ii) On an enhancement in the substantive pay, as a result
of increase or otherwise, the pay of such Government servant shall
be refixed under (i) of this clause from the date of such enhancement
as if he was appointed to officiate in that post on that date where
such refixation is to his advantage.]
2
[Note 1 - Where the increment of a Government servant in
the post in which he is officiating has been withheld under Rule 51
without any reference to the increment that will accrue to him in the
post held by him substantively, the provisions contained in sub-
clause (ii) above shall not apply before the date from which the
orders withholding the increments finally cease to be operative.
However, the Government servant may be allowed during the period
of penalty of withholding of increment, his substantive pay from
time to time if the same happens to be more than the officiating
pay.]
3
[Note 2 - Where a Government servant was not actually
officiating in a higher post at the time of enhancement of his
substantive pay, but would have either officiated in that post under
the ‘Next Below Rule’ but for his deputation to some other post or
would have officiated in that post but for his officiating appointment
to a still higher post, his pay shall be refixed under sub-clause (ii) of
this clause notionally in the post in which he would have so officiated
but for the occasions mentioned above. As and when the
Government servant reverts to that post from deputation/higher post,
the actual pay to be given to him on the date of reversion will be
arrived at with reference to such notional pay.]
4
[Explanation:- Where an increment in the substantive post
falls due during a period of leave and the refixation of officiating pay
under sub-clause (ii) of clause (a) of this rule is to the Government
servant’s advantage, the officiating pay may be regulated as follows:

1. Substituted by No. FD 72 SRS 58 dated 13.5.58 (wef 1.4.1958)

2. Inserted by No. FD 121 SRS 60 dated 23.8.1960 (wef 1.9.1960)
3. Inserted by No. FD 87 SRS 61 dated 16.10.1961.
4. Inserted by No. FD 73 SRS 60 dated 14.7.1960 (wef 21.7.1960)
 57

(i) In the case of a Government servant proceeding on leave,

if the period of leave counts for increments in the officiating post
either under rule 53(b) or 53(c) subject to the fulfilment of the
conditions and production of the necessary certificates, his officiating
pay may be refixed under sub-clause (ii) of clause (a) of this Rule,
from the very date of increment or increase in the substantive pay
as if he was appointed to officiate in that post on that date. The
benefit of the increase in officiating pay can be had by him only
from the date of resumption of duties but his next increment in the
officiating post will accrue to him from an earlier date in the next
year calculated with reference to the date of refixation of pay.
(ii) If, however, the period of leave does not count for
increment in the officiating post, the Government servant loses all
connection with that post during that period and he will be entitled
to get his officiating pay refixed only from the date he returns from
leave in which case the next increment will fall due only after
completion of 1[the prescribed period of duty] from the date of
resuming charge unless he becomes entitled to refixation of pay
under sub-clause (a) of this Rule once again from an earlier date.]
(b) When a Government servant officiates in a post the
pay of which has been fixed at a rate personal to another
Government servant, Government may permit him to draw pay at
any rate not exceeding the rate so fixed or, if the rate so fixed be a
time-scale, may grant him initial pay not exceeding the lowest stage
of that time-scale and future increments not exceeding those of the
sanctioned scale.
(c) A competent authority may fix the pay of an officiating
Government servant at an amount less than that admissible under
these rules.
Instructions:- The power conferred by clause (c) of this Rule
is not exercisable save by a special order passed in an individual
case and on the consideration of the facts of that case.
Note 1 - When a Government servant is appointed to
officiate in a post on a time-scale of pay fixed below the minimum of
the time-scale under clause (c) of this Rule, he must not be treated
as having effectually officiated in that post within the meaning of
Rule 41 (b) or having rendered duty in it within the meaning of Rule
53. Such a Government servant, on confirmation should have his
1. Amended by No. FD 189 SRS 60 dated 29.11.1960 (wef 8.12.1960)
 58

initial pay fixed under Rule 41 (b) and draw the next increment after
he has put in duty for the usual period required calculated from the
date of his confirmation.
Note 2 - One class of cases falling under clause (c) of this
Rule is that in which a Government servant merely holds charge of
the current duties and does not perform the full duties of the post.
In such cases a charge allowance is allowed in addition to his pay.
1
[Note 3 - The provisions of clause (a) of Rule 45 shall be
applicable with effect from 1st January 1958, and shall apply to
cases arising after that date and coming under Rule (40)(a) of the
Karnataka Pay and Allowances Rules, 1957.]
46. A person holding no substantive appointment under
Government, who is appointed to officiate in a permanent post or to
hold a temporary post on a time-scale of pay, shall not be allowed
to count, for the purposes of increment on the time-scale past non-
continuous officiating service in such permanent post or non-
continuous service in such temporary post.
Note - Service shall be deemed non-continuous only if it is
interrupted by actual loss of appointment.
47. Except when the authority sanctioning it orders
otherwise, personal pay shall be reduced by any amount by which
the recipient’s pay may be increased and shall cease as soon as
his pay is increased by an amount equal to his personal pay.
48. When a temporary post is created, which may have to
be filled by a person not already in Government service, the pay of
the post shall be fixed with reference to the minimum that is
necessary to secure the services of a person capable of discharging
efficiently the duties of the post.
49(a) When a temporary post is created, which will probably
be filled by a person who is already a Government servant, its pay
should be fixed by a competent authority with due regard to -
(1) the character and responsibility of the work to be
performed, and

1. Inserted by No.FD 160 SRS 59 dated 5.12.1959

 59

(2) the existing pay of Government servants of a status

sufficient to warrant their selection for the post.
Note 1 - The following principles should be observed in
fixing pay of temporary posts:-
(i) No Government servant may be placed on special duty
or on deputation without the sanction of Government. A Government
servant placed on ’special duty’ or ‘on deputation’ should have the
pay of his temporary post fixed at what his pay would have been
from time to time in the regular line had he not been so deputed.
If the sanctioning authority is satisfied that a Government
servant so deputed would otherwise have been advanced very
shortly afterwards to a post carrying higher pay than that which he
was drawing at the time his ‘special duty’ or ‘deputation’ begins and
would continue to hold such a post for approximately the same
period as his temporary post is expected to last it may take this fact
into account and fix a uniform pay throughout the period.
(ii) The sole criteria for sanctioning enhanced pay in such
cases is proof of a decided increase of work or responsibility in
comparison with the duties of the post which the Government servant
would otherwise occupy in the regular line. Where the test of
comparative responsibility is not practicable, clause (a) of this Rule
may be followed.
(iii) Any extra remuneration sanctioned because of such
increased work or responsibility should not in any case exceed a
maximum of twenty per cent of the pay; and the rate should be
ordinarily ten per cent and the same should be allowed for a
temporary period.
Note 2 - Temporary posts may be divided into two
categories:-
(i) posts created to perform the ordinary work for which
permanent posts already exist in a cadre, the only distinction being
that the new posts are temporary and not permanent, and
(ii) isolated posts created for the performance of special
tasks unconnected with the ordinary work which service is called
upon to perform.
An example of the latter type of post would be a post on a
commission of enquiry.
 60

A distinction by strict verbal definition is difficult, but In

practice there should be little difficulty in applying the distinction in
individual cases. The former class of posts should be considered
to be a temporary addition to the cadre of a service whoever may
be the individual appointed to the post. The latter class of temporary
posts should be considered as un-classified and isolated ex-cadre
posts. Temporary posts which by this criterion should be considered
as temporary additions to the cadre of a service should be created
in the time-scale of the service ordinarily without extra remuneration.
Incumbents of these posts will, therefore, draw their ordinary time-
scale pay. If the posts involve decided increase in work and
responsibility in comparison with the duties of the parent cadre
generally, it may be necessary to sanction a special pay in addition.
For isolated ex-cadre posts, it may occasionally be desirable to fix
consolidated rates of pay. Where, however, the post is to be held
by members of service, it will ordinarily be preferable also to create
the post in the time-scale of the holder’s service with a special pay,
if necessary.
(b) Special pay does not include reimbursement of cost of
travelling and a Government servant who draws special pay is not
thereby debarred from drawing any travelling allowance which would
be admissible to him if the duty on which he is deputed were treated
as a new permanent appointment.
Deputations to Other Departments
1
[50 (1) When a Government servant is permanently
transferred or deputed from one department to another under the
provisions of rule 16 of the Karnataka State Civil Services (General
Recruitment) Rules, 1957, he will draw pay in the new post at the
same stage in which he was drawing in the old post and earn the
next increment on the date on which he would have earned it had
he continued in the old post.
(2) (a) When a Government Servant deputed from one
department to another returns to the parent department he will draw
the pay he would have drawn but for his deputation to the other
department.
(b) Where, however, a Government servant is deputed to
another department on special temporary duty against no sanctioned
post, he will continue to draw pay in the grade of the post held by
him in his parent department and will continue to retain a lien in his
parent department.
1. Substituted by No. FD 109 SRS 75 dated 15.7.1977
 61

(3) Such deputations should not ordinarily extend beyond

five years except under special orders of Government.]

Increment
51(1) Increment accrues from the day following that on which
it is earned. An increment shall ordinarily be drawn as a matter of
course unless it is withheld. An increment may be withheld from a
Government servant by a competent authority, in accordance with
the rules applicable for ordering the withholding of increments if his
conduct has not been good or his work has not been satisfactory. In
ordering the withholding of an increment, the withholding authority
shall state the period for which it is withheld, and whether the
postponement shall have the effect of postponing future increments.
1
[(2) As and from the first day of April 1973, an increment
which accrues on a day other than the first day of a month, shall be
advanced to the first day of that month subsequent increment being
regulated accordingly.)
Note - When the authority passing orders to withhold an
increment fails to specify clearly for what period the officer is to be
deprived of his increments, the deprivation should be held to cease
on the expiry of the period during which the officer would have drawn
the increment withheld. For example, if on the 1st July 1958, an
officer already drawing a pay of Rs. 110 from, 1st July, 1957 in a
grade of Rs. 100-10-150 and in ordinary course entitled to an
increment of Rs.10 on the 1st July each year is punished by refusal
of the next increment, to which he would otherwise have been
entitled on that date, he will, in the absence of special orders to the
contrary be entitled on the 1st July 1959 to draw Rs. 130 and not
Rs. 120 only.
2
[51-A. (1) Notwithstanding anything contained in Rule 51,
where under the conditions of his service a Government servant
has to pass any service examination or test before earning an
increment he shall not earn the increment until he passes such
examination or test.
(2) Where in pursuance of sub-rule (1), the date of earning
the increment in respect of any Government servant is deferred
beyond the normal period or period prescribed for earning the
subsequent increments, the pay of such Government servant shall,
on his passing the examination or test concerned be fixed at the
1. Inserted by No. FD 47 SRS 73 dated 17.8.1973.
2. Inserted by No. FD 14 SRS 67 dated 27.6.1967.
 62

stage at which he would have drawn it if the earning of the increment

had not been deferred.
Explanation - The provisions of sub-rule (2) will not entitle
the Government servant to payment of any amount other than that
drawn by him before earning the increment for the period during
which he did not earn the increment. He will only be entitled to the
fixation of his pay in the time-scale at the stage at which he would
have drawn the pay, if the earning of the increment had not been
deferred.]
52. 1[Where] an efficiency bar is prescribed in a time-scale,
the increment next above the bar shall not be given to a Government
servant without the specific sanction of the authority 1[empowered]
to withhold increments.
53. The conditions under which service counts for
increments in a time-scale are as follows:-
2
[(a) All duty in a post on a time-scale counts for increment
in that time scale:
Provided that for the purpose of arriving at the date of the
next increment in that time-scale, the total of all such periods as do
not count for increments in that time-scale shall be added to the
normal date of increment.]
Note 1 - In the case of a Government servant, who, while
officiating in one post, is appointed to officiate in another, the period
of joining time spent in proceeding from one post to the other should
be treated as duty in the post, the pay of which the Government
servant draws during the period and will count for increment in the
same post.
Note 2 - In the case of a Government servant who, officiating
in a post, proceeds on training or to attend a course of instruction
and who is treated as on duty while under training, the period of
such duty, will count for increment in the post in which he was
officiating prior to his being sent for training or instruction if he is
allowed the pay of the officiating post during such period.
Note 3 - In cases where the passing of an examination or
test confers on a Government servant the 1[title to increments] such
title should be deemed to have accrued on the day following the
last day of the examination or test which he passed. In cases where
1. Amended by No. FD 57 SRS 62 dated 12.9.1962.
2. Substituted by No.FD 7 SRS 68 dated 16.3.1968.
3. Amended by No. FD 95 SRS 66 dated 22.12.1966.
 63

the examination or test can be passed in more than one instalment,

the 1[title to increments] will be deemed to have accrued on the day
following the last day of the last instalment of, the examination or
test which he is required to pass.
1
[The title to increments conferred by passing the
examination is subject to the person concerned being otherwise
eligible for the increments.]
2
[Note 4 - In the case of eight monthly peons employed in
the Land Records department, the period during which the
establishment is not employed shall be treated as duty counting for
increments in the time scale of pay sanctioned for such
establishment provided that it shall not be so treated unless the
peon is actually on duty immediately prior to and immediately
subsequent to such period, viz.,
1. On the date on which the establishment is discharged
and
2. On the date on which it is re-employed.
The above provisions shall be deemed to have come into
force with effect from 1st April 1958 and shall be made applicable
with effect from Ist December 1957 also to cases coming under
Rule 48(a) of the Karnataka Pay and Allowances Rules, 1957.]
3
[(b)(i) Service in another post, other than a post carrying
less pay referred to in clause (i) of Rule 20(A), whether in a
substantive or officiating capacity, service on deputation out
of India and 4[leave except extraordinary leave taken otherwise than
on Medical Certificate] shall count for increments in the time-scale
applicable to the post on which the Government servant holds a
lien, as well as in the time-scale applicable to the post or posts, if
any on which he would hold a lien had his lien not been suspended.]
5
[(ii) All leave except extraordinary leave taken otherwise
than on medical certificate and the periods of deputation out of India
shall count for increments in the time scale applicable to the post in
which a Government servant was officiating at the time he proceeded
1. Amended by No. FD 95 SRS 66 dated 22.12.1966
2. Inserted by No.FD 143 SRS 61 dated 20.2.1962 (wef 1.4.1958)
3. Amended by No. FD 5 SRS 62 dated 18.4.1962
4. Amended by No. FD 75 SRS 63 dated 30.11.1963
5. Substituted by No. FD 29 SRS 85 dated 19.5.1986 (wef 29.5.1986)
 64

on leave or on deputation out of India and would have continued to

officiate but for his proceeding on leave or deputation out of India.
Periods of deputation to other Departments of Government
in accordance with Rule 16 of General Recruitment Rules, 1977
and Rule 50 of Karnataka Civil Service Rules count for increment
in the time-scale applicable to the post held at the time of Deputation
or to which the Government servant may be promoted in the parent
Department while on Deputation.]
1
[Provided that the Government may in any case in which
it is satisfied that the extraordinary leave was taken for any reason
beyond the control of the Government servant or for prosecution of
higher studies, direct that the extraordinary leave shall count for
increments under (i) and (ii), and where the leave was taken for
prosecuting higher studies. subject to the following conditions.
namely-
(a) the course of such higher studies have a close bearing
on the sphere of duty of the Government servant;
(b) such leave has been sanctioned with the prior approval
of the Government.]
2
[Note 1-In the case of non-gazetted Government servants
a certificate in the following form will be obtained from the Appointing
authority and appended to the increment certificate by the Head of
the office.
‘Certified that ...........who has been allowed increment taking
into account the period of leave with allowances from ......to .......
would have actually continued to officiate in the post held by him
but for his proceeding on leave.’]
3
[Note 1(a) - In the case of a Government servant
proceeding on leave where no officiating arrangement is made in
the leave vacancy and the Government Servant concerned returns
to the same post after expiry of the leave, the certificate mentioned
in Note 1 above may be issued by the leave sanctioning authority.]
4
[Note 1(b) - The provisions of sub-clause (ii) shall be
applicable to probationers referred to in sub-rule (37) of Rule 8 of
the said rules.]
1. Substituted by No. FD 1 SRS 78 dated 13.7.1978 (wef 28.1.1978)
2. Inserted by No. FD 5 SRS 62 dated . 18.4.1962.
3. Inserted by No. FD 130 SRS 67 dated . 29.12.1967.
4. Substituted by No. FD 25 SRS 80 dated 23.5.1980 (wef 5.6.80)
 65
1
[Note 2 - In the case of Gazetted Government servants, the
order of the competent authority sanctioning leave will indicate that
the Government servant would have actually continued to officiate in
the post but for his proceeding on leave.
2
[Note 3 - The maximum period of extraordinary leave which
will be recognised for purposes of granting increments under the
proviso to this rule shall be two years for 3[under-graduate, graduate
and post-graduate courses] and three years for Ph.D.]
4
[Note 4 - The period of absence from duty debited to the
half pay leave account of a Government Servant under the
provisions of rule 106-A or 162 of the Karnataka Civil Services Rules,
as the case may be, shall count for the purpose of increment in the
scale of pay of the post held substantively or in an officiating capacity
as on the date of commencement of the unauthorised absence.]
1
(c) xxx]
(d) If a Government servant, while officiating in a post or
holding a temporary post on a time scale of pay, is appointed to
officiate in a higher post or to hold a higher temporary post, his
officiating or temporary service in the higher post shall, if he is
reappointed to the lower post, or is appointed or re-appointed to a
post on the same time-scale of pay, count for increments in the
time-scale applicable to such lower post.
The period of officiating service in the higher post which
counts for increments in the lower post is, however, restricted to
the period during which the Government servant would have
officiated in the lower post but for his appointment to the higher
post.
This clause applies also to a Government servant who is
not actually officiating in the lower post at the time of his appointment
to the higher post, but who would have so officiated in such lower
post or in a post on the same time-scale of pay had he not been
appointed to the higher post.
Note - The intention of this rule is to allow the concession
irrespective of whether the higher post is within or outside the
department to which the Government servant belongs.
1. Amended by No. FD 5 SRS 62 dated 18.4.1962
2. Inserted by No. FD 52 SRS 63 dated 5.7.1966
3. Substituted by No. FD 1 SRS 78 dated 13.7.1978 (wef 28.1.1978)
4. Inserted by No. FD 31 SRS 81 dated 31.7.1981 (wef 6.8.1978)
 66
1
[(e) xxx]
(f) Foreign service counts for increments in the time-scale
applicable to-
(i) the post in Government service on which the Government
servant concerned holds a lien as well as the post or posts, if any,
on which he would hold a lien had his lien not been suspended, and
1
[(ii) the post in Government service in which the
Government servant was officiating immediately before his transfer
to foreign service so long as he would have continued to officiate in
that post 2[or a post] on the same time-scale but for his going on
foreign service; and
(iii) any post in which he may receive officiating promotion
under Rule 423 for the duration of such promotion.]
3
[(g)(i) Joining time availed of by a Government servant in
continuation of duty counts for increment in the time scale applicable
to the post on which he holds a lien or would have held a lien, if his
lien had not been suspended and in the time scale applicable to the
post the pay of which is received by him during the period of joining
time.
(ii) Joining time availed of by a Government servant in
continuation of leave counts for increment in the time scale
applicable to the post/posts on which the last day of leave before
commencement of joining time counts for increment.
(iii) Joining time availed of by a Government servant in
continuation of suspension counts for increment in the time scale
applicable to the post the pay of which is received by him for the
period of joining time.]
54. When the conditions of service of a Government servant
are such that he is liable to be transferred in the same department
or in different departments including Local Bodies between
appointments of which the pay and increments are identical, his
service shall, in the case of such a transfer, count for increments
as if he had not been transferred.
55. Time passed under suspension does not count towards
increments if the authority competent to impose any punishment
directs that the period of suspension shall not count as duty under
Rule 100.
1. Amended by No. FD 147 SRS 60 dated 14.3.1961 (wef 23.3.1961)
2. Amended by No. FD 147 SRS 60 dated 26.4.1961 (wef 11.5.1961)
3. Substituted by No. FD 66 SRS 79 dated 15.11.1980 (wef 27.11.1980)
 67
1
[56. xxx]
57. An authority may grant a premature increment to a
Government servant on a time-scale of pay if it has power to create
a post in the same cadre on the same scale of pay.
Note 1 - In the case of increments granted in advance, it is
usually the intention that the officer should be entitled to increments
in the same manner as if he had reached his position in the scale in
the ordinary course and in the absence of special orders to the
contrary he should be placed on exactly the same footing, as regards
future increments as an officer, who has so risen.
Note 2 - A proposal to grant an increment to a Government
servant on a time-scale pay in advance of the date should be
scrutinised with special jealousy as it is contrary to the principle of a
time-scale pay to grant an increment before it is due. Such a grant
of advance increment should not, therefore be recommended or
allowed except under circumstances which would justify the grant of
personal pay to a Government servant. Such increments in advance
can be allowed only under the special order of Government in each
case.
58. The authority which orders the transfer of a Govern-ment
servant as a penalty from a higher to a lower grade or post may allow
him to draw any pay not exceeding the maximum of the lower grade
or post which it may think proper:
2
[Provided that the pay allowed to be drawn by a Government
servant under this rule shall not exceed the pay which he would have
drawn by the operation of Rule 41 read with clause (b) or clause (d),
as the case may be, of Rule 53.
Note - Once the pay is fixed in the lower post in the manner
indicated above the regulation of increments in the lower post will
be made under the normal rules unless the increment in the lower
post also is withheld.]
59. 3[(1)(a) Where a Government servant’s pay is reduced
as a measure of penalty to a lower stage in his time scale, the
authority ordering such reduction shall indicate-
(i) the date from which the penalty will take effect;
1. Deleted by No. FD 66 SRS 60 dated 12.5.1960.
2. Inserted by No. FD 136 SRS 60 dated 30.12.1960 (wef 26.5.1960)
3. Substituted by No. FD 41 SRS 84 dated 29.1.1985.
 68

(ii) the period (in terms of years and months) for which the
penalty shall be operative;
(iii) the stage in the time-scale (in terms of rupees) to which
the pay of the Government servant is reduced;
(iv) whether the Government servant will earn increments
during the period referred to at (ii) above, and
(v) whether, on the expiry of the period referred to at (ii)
above, the reduction will operate to postpone his future increments
and if so the extent (in terms of years and months) to which it would
operate to postpone future increments.
(b) The reduction of pay to a lower stage in a time scale is
not permissible under the rules either for an unspecified period or
as a permanent measure.
(c) the period to be specified under (v) in clause (a) above,
should in no case exceed the period specified under (ii) ibid.
(d) The question as to what should be the pay of a
Government servant on the expiry of the period of reduction shall
be decided as follows:-
(i) If the order of reduction lays down that the period of
reduction shall not operate to postpone future increments, the
Government servant should be allowed the pay which he would
have drawn in the normal course but for the reduction.
(ii) If the order of reduction specifies that the period of
reduction shall operate to postpone future increments for any
specified period, the pay of the Government servant shall be refixed
in accordance with (i) above, but after treating the period for which
the increments are postponed as not counting for increments.
(e) Where a Government servant who is reduced to a lower
stage in his time scale for a specified period, is promoted to a higher
post during the period of such reduction, his pay on such promotion
shall be regulated as follows:-
(i) The pay of the Government servant shall be fixed under
the relevant rules regulating fixation of pay on the date he assumes
charge of the post to which he is promoted on the basis of the pay
he is drawing as a result of the penalty.
(ii) The pay of the Government servant shall simultaneously
be fixed notionally on the basis of the pay he would have been
entitled to, had the penalty not been imposed. This fixation will,
 69

however, be operative from the date following the date of expiry of the
period of reduction.
(iii) The service rendered by the Government servant in the
higher post shall count for increment from the date he took charge of
the post.
(iv) The principles of fixation of pay laid down at (i) to (iii)
above, shall be applicable also in cases where a Government
servant is promoted during the currency of the penalty of withholding
of increments.
(f) Where increments are allowed under clause (a) (iv)
above, the Government servant shall draw during the period of
penalty increments with reference to the reduced pay.]
(2) If a Government servant is reduced as a measure of
penalty 1[to a lower service, grade or post, or to a lower time-scale]
the authority ordering the reduction may or may not specify the
period for which the reduction shall be effective, but where the period
is specified, that authority shall also state whether, on restoration,
the period of reduction shall operate to postpone future increments
and, if so, to what extent.
2
[Note - Where the period of reduction is specified under
sub-rule (2) of this rule, the Government servant concerned shall
be automatically restored to his old post after the expiry of the
specified period and his pay on such restoration shall be regulated
as follows: -
(i) if the order of reduction lays down that the period shall
not operate to postpone future increments, the Government servant
shall be allowed the pay which he would have drawn in the normal
course but for his reduction to the lower post. If the pay drawn by
him immediately before reduction was below the efficiency bar, he
shall not be allowed to cross the bar except in accordance with the
provisions of Rule 52;
(ii) if the order lays down that the period of reduction shall
operate to postpone his future increments for any specified period
which shall not exceed the period of reduction to the lower post/
grade, the pay of the Government servant on restoration shall be
fixed in accordance with (i) above but after treating the period for
which increments are to be postponed as not counting for
increments.
1. Amended by No.FD 94 SRS 60 dated 7.7.1960 (wef 14.7.1960)
2. Inserted by No. FD 136 SRS 60 dated 30.12.1960 (wef 5.1.1961)
 70

In cases where the reduction to the lower post/grade is for

an unspecified period, if and when the Government servant is
reappointed to the higher post in the normal course the pay in the
higher post will be regulated only in accordance with the normal
rules relating to fixation of pay.]
1
[Instruction xxx]
2
[59-A. Where an order of penalty of withholding of increment
of a Government servant or his reduction to a lower service, grade or
post, or to a lower time-scale, or to a lower stage in a time-scale is
set aside or modified by a competent authority on appeal or review,
the pay of the Government servant shall notwithstanding anything
contained in these Rules, be regulated in the following manner:-
(a) If the said order is set aside, he shall be given, for the
period such order has been in force, the difference between the
pay to which he would have been entitled had that order not been
made and the pay that he had actually drawn.
(b) If the said order is modified, the pay shall be regulated
as if the order as so modified had been made in the first instance.
Explanation - If the pay drawn by a Government servant in
respect of any period prior to the issue of the orders of the competent
authority under this rule is revised the leave salary and allowances
(other than travelling allowance), if any, admissible to him during
that period shall be revised on the basis of the revised pay.]
3
[Note - In respect of cases falling under sub-rule (a) of this
Rule, service rendered by the Government servant in the lower
service, grade or post and or lower time-scale or lower stage in the
time-scale or at the stage the increment was withheld, from the
date of imposition of such penalty by the disciplinary authority to
the date on which the order of penalty is set aside by the competent
appellate or reviewing authority, shall count for increment or for other
purposes in the post which he was holding immediately before the
imposition of the penalty provided that he would have continued to
hold that post but for the order of penalty.

1. Omitted by No. FD 41 SRS 84 dated 29.1.1985

2. Inserted by No. FD 94 SRS 60 dated 7.7.1960 (wef 14.7.1960)
3. Inserted by No. FD 32 SRS 60 dated 4.8.1962 ( wef 7.7.1960)
 71

In respect of cases falling under sub-rule (b), of this Rule

such service from the date of imposition of the penalty by the
disciplinary authority to the date on which the order is modified by
the appellate or reviewing authority, shall be counted for the purpose
of increment or for other purposes in the post which he was holding
immediately before the imposition of the penalty or any other post
which he would have held but for the order of penalty, to the extent
the modified order permits such counting.
For example, if an officer of a Class I service in the senior
scale (Rs. 900-1300) is reduced to a Class II service (RS. 250-
500)for a period of say, two years, and if after six months, the order
is modified by the appellate authority as reduction to the Class I
Service in the Junior Scale (Rs. 350-800) the period of six moths
will count for increment in the junior scale.
If on the other hand, the order of penalty is modified as
reduction to a lower stage in the time-scale (Rs. 900-1300) for a
specified period or withholding of increment, in that time-scale for a
specified period, the period that has already elapsed since the date
of imposition of the original penalty shall be taken into account only
for the purpose of computing the specified period of penalty under
the modified order.]

NEXT BELOW RULE

60. When, a person in a post (whether within the cadre of
his service or not) is for any reason prevented from officiating in his
turn in a post on a higher scale or grade borne on the cadre of the
service to which he belongs, he may be authorised by special order
of the appropriate authority proforma officiating promotion into such
scale or grade and thereupon be granted the pay of that scale or
grade if that be more advantageous to him, on each occasion on
which the person immediately junior to him in the cadre of his service
(or if that person has been passed over for reasons of inefficiency
or unsuitability or because he is on leave or serving outside the
ordinary line or foregoes officiating promotion of his own volition to
that scale or grade, then the person next junior to him not so passed
over) draws officiating salary in that scale or grade;
Provided that all persons senior to the person to whom the
benefit under the substantive part of this rule is to be allowed are
also drawing, unless they have been passed over for one or other
of the reasons aforesaid, officiating salary in the said or some higher
scale or grade within the cadre.
 72

Provided further that not more than one person (either the
senior most fit person in a series of adjacent persons outside the
ordinary line, or, if such a person either foregoes the benefit of his
own volition or does not require the benefit by virtue of his holding a
post outside the ordinary line which secures him at least equivalent
benefits in respect of salary and pension then the next below in the
series) may be authorised to draw the salary of the higher scale or
grade in respect of any one officiating vacancy within the cadre
filled by his junior under this Rule.
Note 1 - A purely fortuitous officiating promotion given to a
person who is junior to one outside the regular line does not in itself
give rise to a claim under the ‘Next Below’ Rule.
1
[Note 2 - The benefit of officiating promotion under this
Rule shall be allowed to Officers who are outside the cadre subject
to the fulfilment of the conditions laid down therein, only against
promotions in a cadre in vacancies of more than 120 day’s duration.
In other words, the initial vacancy as well as subsequent vacancies
on the basis of which the benefit is to be continued should each be
of more than 120 days’ duration. The benefit should not be allowed
in respect of promotions against a chain of vacancies which taken
together extend beyond 120 days.]
2
[Exception - The provisions of this rule apply also to a
Government servant deputed abroad on study leave concessions
under rule 1 of the Appendix II to these rules and to a Government
servant who goes abroad for higher studies at his own cost under
Rule 10 of the said Appendix. The maximum period of leave which
will be recognised for purposes of according pro-forma promotion
shall be two years for post- graduate and other courses and 3 years
for Ph.D. if the candidate is successful in all his examinations within
that period. The monetary benefit of promotion will, however, have
effect from the date he rejoins duty after the expiry of leave.]
3
[DEPUTATION FOR TRAINING OR STUDY WITHIN INDIA

61(1) (a) The State Government may, with due regard to

the exigencies of public service, depute or grant study leave to a
Government servant for prosecution of a special course of study
1. Inserted by No. FD 96 SRS 68 dated . 12.9.1968.
2. Inserted by No. FD 52 SRS 63 dated 5.7.1966.
3. Substituted by No.FD 17 SRS 84 dated. 4.4.1985 (wef 16.5.1985).
 73

consisting of higher studies or specialised training in professional or

technical subjects having a direct and close connection with the
sphere of his duty.
(b) The State Government may also grant study leave to a
Government servant for prosecution of studies which may not be
closely or directly connected with his work but which are capable of
widening his mind in a manner likely to improve his abilities as a
civil servant and to equip him better to collaborate with those
employed in the other branches of public service.
(2) A Government servant who is deputed or granted study
leave for higher studies or specialised training shall not be entitled
to claim any monetary benefit or seniority by virtue of the higher
qualification or training acquired.
(3) The deputation or grant of study leave to a Government
servant for prosecution of higher studies or specialised training shall
be regulated in accordance with the rules contained in
Appendix-II-A.
62. xxx]
1
[62A. Government servants who are members of the various
Army, Navy and Air Force Reserves (excluding the Reserves of
Officers), will, if called up for periodical training, be entitled to the
following concessions in respect of their Civil employment:
(1) The entire period of training including the period of transit
will count as duty in the Civil post for purposes of leave, increments
and pension;
(2) During the transit period, they will be entitled to their
Civil rates of pay and allowances to be met from the budget head to
which such expenditure is normally debitable. No travelling
allowance will, however be admissible to them because they would
travel on railway warrants and would draw money in lieu of ration
and mineral water and ice allowance during summer months.
(3) For the period of training (excluding periods of transit) if
the pay and allowance (excluding concessions in kind, e.g. free
ration, etc.)admissible as a reservist are less than the pay and
allowances admissible in the Civil post, the difference will be paid
and debited to the budget head to which the individual’s Civil pay is
normally debitable.]
1. Inserted by No.FD 30 SRS 77 dated 27.7.1978 (wef 3.8.1978)
 74

CHAPTER IV

DEPUTATION OUTSIDE INDIA

1
[63 xxx]
64. No Government servant may be deputed on duty outside
India without, the specific sanction of Government.
When a Government servant is so deputed his pay and
allowances shall be regulated as follows:-
He shall receive -
(a) pay not exceeding the full amount of the pay which he
would have drawn had he remained on duty in the State; and
(b) compensatory allowances in accordance with such
special or general orders as Government may prescribe from time
to time.
Note 1 - Rules in Appendix III regulate the grant of
compensatory and travelling allowances.
2
[Note 2 - Under no circumstances should a Government
servant be placed on deputation outside India when the
requirements of the case would be met sufficiently by the grant of
Study leave. Study leave and other concessions applicable to
Government servants of the several departments proceeding outside
India for training or for study are detailed in Appendix II.]
Note 3 - The Sterling equivalent of the Pay granted under
clause (a) to a Government servant on deputation shall be calculated
at such rate of exchange as the Government of India may have
prescribed in the case of deputation of officers of All India Services.
3
[Note 4 - Wherever Government servants are permitted
to go abroad, by air, the ‘Passenger Service Fee’ wherever levied
may be reimbursed in respect of a Government servant and
members of his family while on transfer ex-India and, in respect of
himself, if he travels abroad on tour/deputation and where the air
passage is to be borne by the Government. The ‘Fee’ would, however,
not be reimbursable in cases where officers go abroad on study
leave or other kinds of leave.
1. Deleted by No. FD 73 SRS 63 dated 5.12.1963 (wef 27.12.1963)
2. Substituted by No. FD 73 SRS 63 dated 5.12.1963(wef 27.12.1963)
3. Inserted by No.FD 100 SRS 70 dated 7.6.1971.
 75

The reimbursement of Passenger Service Fee may be

classified under the same head of account under which the related
travelling expenses of the Government servant concerned are
originally debitable.]
65. The period of deputation shall be from the date on which
the Government servant makes over charge of his office in India, to
the date on which he resumes it.
 76

CHAPTER V
COMBINATION OF APPOINTMENTS

66. Government may appoint one Government servant to

hold substantively as a temporary measure, or to officiate in two or
more independent posts at a time. In such cases his pay is regulated
as follows:-
(a) the highest pay, to which he would be entitled if his
appointment to one of the posts stood alone, may be drawn on
account of his tenure of that post;
(b) for each other post he draws such reasonable pay in no
case exceeding half the presumptive pay of the post, as Government
may fix; and
(c) if compensatory or other allowances are attached to
one or more of the posts, he draws such allowances as Government
may fix, provided that such allowances shall not exceed the total of
the compensatory and sumptuary allowances attached to all the
posts.
Note:- The minimum period prescribed for claiming
increased pay or allowances for holding combined charges as above
shall be fourteen days.
1
[67. A Government servant discharging the duties of more
than one appointment in the same office, or on the same
establishment, in accordance with Rule 66 is entitled to the high-
est salary to which he would be entitled if he held or officiated in
any one of the appointments alone, and to nothing more, but he
may be granted the special pay attached to any of the posts he
holds subject to the condition that not more than one special pay is
drawn.
Example:-
A class III officer doing the duties of another class III officer
in the same office.
Note:- A Government servant appointed to hold sub-
stantively as a temporary measure or to officiate in two posts, of
which one is directly subordinate to the other is not, save in
exceptional circumstances, entitled to any additional remunera-
1. Substituted by No. FD 302 SRS 58 dated 7.7.1959 (wef 16.7.1959)
 77

tion under Rule 66 (b) as it is undesirable that a Government servant

doing the work of a subordinate in addition to his own should draw
extra remuneration for that work.
Example - An Assistant Commissioner holding the post of
a Tahsildar in addition.
A First Division Assistant holding the post of a Second
Division Assistant, in addition.]
CHARGE OF CURRENT DUTIES
68. When a Government servant is appointed to be in charge
of the current duties of an office in addition to his own duties and the
charge entails a substantial increase of responsibility and some
additional work, he is entitled to additional pay (charge allowance) to
be fixed by the authority competent to appoint him as such, not
exceeding 1[Five percent] of the pay of the office (minimum pay of
the post)
2
[Sanction of Government should be obtained where the
incharge arrangement is proposed to be continued beyond] 3[six
months.]
4
[Note 1 - A Government servant can be appointed under
this Rule to be incharge of the current duties of an office or post in
addition to his own duties only if he is eligible to be promoted to
officiate in that post according to the Cadre and Recruitment Rules
applicable to that post or if he is holding a post in an equivalent or
higher grade.]
Note 2 - No charge allowance is admissible unless the
incumbent has actually given over charge of the office under the
orders of the competent authority 5[and is absent on leave or
deputation or is permitted to avail himself of vacation or is under
suspension.] For instance, no charge allowance is admissible to a
subordinate officer empowered to dispose of routine business while
his superior is on tour.
Note 3 - The minimum period required for claiming charge
allowance under this Rule shall be one month. 6[xxxx]
1. Amended by No. FD 4 SRA 99 dated. 2.6.2000 (wef 1-1-1999)
2. Inserted by No.FD 17 SRS 60 dated. 23.4.1960 (wef 17.4.1960)
3. Amended by No. FD 74 SRS 69 dated 19.1.1970 (wef 7.3.1970)
4. Inserted by No.FD 7 SRS 75 dated 22.4.1976 (wef 20.5.1976)
5. Substituted by No.FD 34 SRS 65 dated 30.12.1965 (wef 6.2.1966)
6. Deleted by No.FD 17 SRS 60 dated 25.4.1960 (wef 17.2.1960)
 78
1
[Explanation - In cases where a period of additional charge
is interrupted by leave with allowances and the total period of additional
charge immediately before and after such leave (excluding the period
of leave) together exceed one month, charge allowance may be paid
for the period of such additional charge even though each of the two
spells of additional charge does not by itself exceed one month
provided it is certified by the competent authority granting leave that
but for the Government servant proceeding on leave, he would have
continued to hold additional charge of the post which he held
immediately before proceeding on leave.]
2
[Exception 1 - Taluk Sheristedars or other officials placed
in additional charge of the duties of Sub-Registrars of the Registration
Department in leave and other vacancies (other than casual leave)
may be allowed charge allowance of Rs.10 per month provided the
vacancies last for a period of not less than 14 days.]
3
[Exception 2 - The officials of the Treasury Department
placed in additional charge of the duties of other officials of the same
Department or the officials of the Revenue Department placed in
additional charge of the posts in the Treasury Department in leave or
other vacancies (other than casual leave) may be allowed charge
allowance provided such in-charge arrangement lasts for a period of
not less than 14 days and subject to the fulfilment of other conditions
laid down in this Rule.]
4
[Note 4 - The Director of Treasuries is empowered to
sanction charge allowance under this Rule for a period of twelve
months.]
Note 5 - Government servants when deputed to places outside
the State to attend conferences and technical committee meetings,
for training, etc. treated as on duty and whenever sub-ordinate
officers replaced in-charge of the current duties of such officers no
charge allowance is admissible to the officers so placed in charge
except in cases where the period of deputation, training etc. is not
less than one month and the officer on deputation or training actually
gives over charge before proceeding on deputation or training.]

1. Inserted by No.FD 193 SRS 60 dated 3.3.1961 (wef 6.3.1961)

2. Inserted by No.FD 271 SRS 59 dated 23.12.1959 (wef 31.12.1959)
3. Substituted by No.FD 6 SRS 69 dated 17.4.1969 (wef 2.5.1969)
4. Inserted by No.FD 79 SRS 75 dated 15.3.1977 (wef 16.6.1975)
 79
1
[Note 6 - No charge allowance is admissible under this rule
to a Government servant who is placed in additional charge of the
duties of a dalayat, daffedar, jamedar or a watchman.]
2
[Note 7 - The amount of charge allowance resulting in a
fraction of a rupee shall be rounded off to the next rupee.]
3
[Note 8 :- The Authority competent to make incharge
arrangements specified in coloumn (1) of the table below, may make
incharge arrangements for vacant posts in respect of sub-ordinate
Government servants holding the posts in the scales of pay specified
in coloumn (2) thereof to the maximum duration specified therein.
Authority
competent to
make Posts in the scale of pay of
incharge
arrangements
(1) (2)
Rs.7400- Rs.5575- Rs.2500-3850
13120 and 10620 and and above
above above but but below
below Rs.7400 Rs.5575-
-13120 10620
Heads of 4 months 6 months Full powers
Departments
Divisional 3 months 4 months Full powers
level officers
District level 2 months 3 months Full powers
officers
Sub - 2 months Full powers
Divisional
Officers
Taluk level - - Full powers
officers
Instruction 1.- Charge allowance in respect of only one
additional post is admissible even though a Government servant is
placed in additional charge of the duties of more than one post
concurrently.
1. Inserted by No. FD 51 SRS 68 dated 28.9.1968 (wef 8.10.1968)
2. Inserted by No. FD 46 SRS 85 dated 7.2.1986 (wef 5.6.1986)
3. Inserted by No. FD 4 SRA 99 dated 2.6.2000 (wef 1-1-1999)
 80

(Letter No.FD 9654/S-1/58 dated 29th January 1959)

2. It is not clear whether the clarification issued in letter
dated 29th January 1959 is applicable to cases where a Government
servant appointed to be in independent charge of a post under rule
32 Karnataka Civil Services Rules is placed in additional charge of
duties of another post under rule 68 of Karnataka Civil Service Rules
concurrently.
An actual case is given below.
A Senior Superintendent of the State Accounts Department
has been placed in independent charge of the duties of one of the
post of Assistant Accounts Officers in the Chief Accounts Office,
Sharavathi Project, and is being paid charge allowance at 1/10th of
the minimum pay of the post in accordance with rule 68 of Karnataka
Civil Services Rules with effect from 3rd July 1961. He has been
placed in additional charge of the duties of another Accounts Officer
who has proceeded on leave.
(Letter No. TM/VI 2/61-62/D/371 dated 7th September, 1961
from the Accountant General, Karnataka, Bangalore to the Secretary
to Government of Karnataka, Finance Department, Bangalore.)
Charge allowance is admissible in the type of cases cited
by you as the Government servant holds another post in addition to
the post of which he is placed in independent charge.
(Letter No. FD 6111/S-I/61, dated 4th October 1961 from the
Finance Secretary, to the Accountant General, Karnataka,
Bangalore.)
Instructions:
1
[The following delegation of powers to the Secretaries to
the Administrative Departments of the Government is hereby ordered
to be given effect to from 1st December 1974.
Further financial powers
Nature of Power delegated to Secretaries
to Govt.
Continuation of incharge arrangements
beyond six months and payment of Full powers
charge allowance (Rule 68, KCSRs)
1. G.O. No. FD 3 REP 74 dated 27.11.1974.
 81

69. The charge allowance is payable even in cases where

the pay of the officer together with the charge allowance, exceeds
the pay which he would have received if he had officiated in the
office.
Note - Charge allowance is admissible only in cases where
a Government servant is placed in additional charge of the duties of
another officer carrying almost the same or higher rate of pay. For
example, when a First Division Assistant is placed in additional charge
of the current duties of a Second Division Assistant, charge allowance
is not payable to the former.
70. A Government servant placed incharge of the current
duties of an office is not entitled to any fixed travelling, tentage local
1
or other allowances (including [special allowance]) attached to the
office except under the special orders of Government.
Exception 1 - An officer of the Karnataka Revenue Survey
Department when placed in charge of another survey establishment
in addition to his own, may when the arrangement is sanctioned by
the Heads of Departments draw the tentage allowance attached to
that establishment.
2. A Government servant placed incharge of the current duties
of a Tahsildar is entitled to the fixed travelling allowance admissible
to a Tahsildar. Taluk Sheristedars placed in charge of Taluks shall
be paid actual Travelling allowance admissible under the ordinary
rules, subject to a Maximum of Rs. 4 per mensem for journeys
performed by them.
1
3. A Government servant who is already in receipt of [special
allowance] or an allowance when placed incharge of an appointment
1
to which [special allowance] or an allowance is attached, shall be
1
entitled to draw either the [special allowance] or allowance already
1
in receipt or the [special allowance] or allowance for being incharge
of the duties of the post, but not both.

1. Substituted by No. FD 7 SRA 99, dated 29.4.2000 (wef 1.4.1998)

 82

COMPENSATORY ALLOWANCES
71. The amount of a compensatory allowance should be so
regulated that the allowance is not on the whole a source of profit to
the recipient. All general or special orders are subject to this principle.
1
[72(1) Unless it is in any case otherwise expressly provided
by these rules or by general or special orders of Government, a
compensatory allowance attached to a post shall be drawn in full by
the Government servant actually performing the duties of the post
and shall not be drawn in whole or part by any one else.
(2) Notwithstanding the provisions of sub-rule (1) above, any
local allowance, including project allowance may be drawn by a
Government servant engaged or deployed temporarily on special
duty out of the project area during the period of such special duty.]
1
[73. xxx]
1
[74. Where a Government servant in receipt of house rent
allowance or city compensatory allowance is engaged or deployed
temporarily on special duty, he is entitled to draw the said allowances
during the period of such special duty at the rates at which he would
have drawn them, but for such special duty.]
1
[74-A. xxx]
75. Government may make rules or issue orders laying down
the principles governing the allotment to officers serving under its
administrative control, for use by them as residences, of such
buildings owned or taken on lease by it, or such portions thereof,
as the Government may make available for the purpose. Such rules
or orders may lay down different principles for observance in different
localities or in respect of different classes of residences, and may
prescribe the circumstances in which such officer shall be considered
to be in occupation of a residence. Rules in Appendix IV govern the
occupation of Government buildings.

1. Amended by No.FD 66 SRS 79 dated 15.11.1980 (wef 27.11.1980)

 83

CHAPTER VII
JOINING TIME
1
[76. Admissibility of Joining Time:- (1) Joining time shall
be granted to a Government servant on transfer in public interest to
enable him to join the new post either at the same or a new station.
(2) where a Government servant is engaged or deployed
temporarily on special duty, he is not entitled to joining time but may
be allowed only the actual transit time, as admissible in the case of
journeys on tour.
(3) Where a Government servant is transferred at his request
or for any reason other than public interest, no joining time, except
that which may be granted under rule 85, is admissible and the
actual period taken by him in transit shall be treated as dies non and
shall not count for increment and pension. But such a Government
servant may at his request be granted any kind of leave due and
admissible to him as on the date of such transfer for a period not
exceeding the joining time which would have been admissible to
him, if the transfer had been made in public interest.
(4) Where a Government servant to whom these rules apply,
is transferred on deputation to the control of Central Government or
any other State Government or organisation, which has made
separate rules prescribing the period of joining time his joining time
for the journey to join his post under that Government or organisation
and for the return journey, shall be governed by those rules, unless
different provisions are expressly made in the terms of deputation/
foreign service by mutual agreement between the lending and
borrowing authorities.
(5) Where an employee of Central Government or any other
State Government, Railway Board or any other organisation is
appointed on deputation to the Civil Services of this State Government
or any post therein, his joining time for joining the said Civil Services
or post and for return journey, shall be regulated in accordance with
the provisions of these rules unless different provisions are expressly
made in his terms of deputation to foreign service by mutual
agreement between the lending and borrowing authorities.

1. Substituted by No. FD 66 SRS 79 dated. 15.11.1980 (wef 27.11.1980)

 84

(6) For appointment to Civil Services and posts of this State

Government on the results of competitive examination and/or interview
open to Government servants and others, joining time is admissible
(a) to all Government servants to whom these rules apply,
irrespective of whether they are permanent or temporary; and
(b) to employees of the Central Government or any other
State Government, only if they are permanent or provisionally
permanent.
(7) Where a Government servant, to whom these rules apply,
is discharged due to reduction of establishment from one office and
appointed in another office, he shall be entitled to joining time, if the
orders of appointment to the new post are received by him, while
working in the old post. If such a Government servant is appointed
to the new post after being discharged from the old post the period of
break may be converted into joining time without pay by the Head of
the Department, provided that the break does not exceed 30 days
and the Government servant has rendered a continuous service of
not less than 3 years on the date of his discharge.
(8) A Government servant deputed within the State or outside
the State in India to undergo a course of instruction or training
authorised by or under the orders of the competent authority is treated
as on duty. The time reasonably required by such a Government
servant for journeys between the place of training/instruction and his
headquarters immediately before and after the period of training is
treated as part of the period of training/instruction. Therefore, such a
Government servant is not entitled to joining time.
Where, however, on completion of the training/ instruction,
such a Government servant is posted to a station other than that
from which he proceeded for the training/instruction, he is entitled to
joining time.
(9) Where a Government servant who has been suspended
is reinstated and posted to a station different from that at which -
(a) he was working immediately before his suspension or
leave preceding the suspension, or
 85

(b) he was permitted to reside during the period of his

suspension,
he is entitled to joining time from the date following the date of receipt
of the orders of posting. No joining time is admissible to such a
Government servant, if the posting does not involve change of station
as mentioned above.
77. Period of joining time where transfer does not involve
change of station/residence:- Where the transfer of a Government
servant is within the same station or does not involve change of
residence from one station to another, his joining time shall be
regulated as specified below :-
(a) Where the Government servant makes over charge in
the forenoon, he should take over charge in the afternoon of the
same day;
(b) Where the Government servant makes over charge in
the afternoon, he should take over charge in the forenoon of the
succeeding day, unless it is a holiday;
(c) Where the Government servant makes over charge on
the afternoon and the succeeding day(s) is (are) holiday(s), he should
join duty in the forenoon of next working day;
(d) Where a Government office /institution functions in the
forenoons, a Government servant who is expected to join duty in the
forenoon should do so, as soon as the office/institution commences
work and a Government servant who is relieved at the close of the
office/institution is treated as having been relieved in the afternoon;
(e) 12 noon is treated as forenoon except as otherwise
provided in clause (d) above.
Explanation - The terms ‘same station’ used in this rule
shall be interpreted to mean the area falling within the jurisdiction of
a Village Panchayat/ Municipality/Municipal Corporation.
Explanation - Transfer of a Government servant from Hubli
to Dharwad or vice versa shall be considered as transfer between
two different stations.
78. Period of joining time, where transfer involves change of
station/residence:- (1) Where a Government servant is transferred
from one station to another and the transfer involves change of
residence, he should be allowed joining time with reference to the
distance between the old headquarters and the new headquarters
 86

by the direct route and ordinary modes of travel as indicated in the

following schedule:-
Distance between old
headquarters and new
headquarters. Joining time admissible
1000 Kms. or less 10 days
More than 1000 Kms. 12 days
More than 2000 Kms. 15 days, except in cases
of travel by air for
which maximum is 12
days.
Explanation,- (1) Distance means the actual distance and
not the weighted distance for which fare is charged by the Railways
in certain ghat/hill stations.

(2) The joining time shall commence from the date of

relinquishment of charge of the old post if the charge is made over in
the forenoon or the following day, if the charge is made over in the
afternoon. For this purpose 12 noon is considered as forenoon.
(3) The joining time shall be calculated from the old
headquarters in all cases, including those wherein a Government
servant receives his transfer orders or makes over charge of the old
post at a place other than his old headquarters or wherein the
headquarters of a Government servant on tour is changed to the tour
station itself or some other station.
79. Joining time in respect of transfer while in transit:- If a
Government servant in transit on transfer is directed to proceed to a
station different from that indicated in the initial transfer orders, he
shall be entitled to -
(i) joining time already availed of upto the date of receipt of
the revised orders, and
(ii) fresh spell of joining time from the date following the date
of receipt of the revised orders.
The fresh spell of joining time in such cases shall be calculated from
the place at which he received the revised orders as if he were
transferred from that place.
80. Notwithstanding the provisions of rule 78, a Government
servant returning from leave granted for prosecution of study/training
 87

abroad may avail himself of joining time not exceeding 7 days

irrespective of the place of his posting or the duration of the leave.
81. Notwithstanding the provisions of rule 78, a Government
servant, whose period of deputation abroad consists of only a period
of duty under the rules in Annexure ‘B’ of Appendix II, may avail
himself of joining time not exceeding 7 days irrespective of his place
of posting.
82. Combination of holiday(s) with joining time:- When
holiday(s) follow(s) joining time, the normal joining time admissible
under these rules shall be deemed to have been extended to cover
such holiday(s).
Explanation:- Holidays can only be suffixed to joining time
but not prefixed to it.
83. Combination of leave or vacation with joining time:- (1)
Joining time may be combined with vacation and/or leave of any kind
or, duration except casual leave. But, where a Government servant
applies for leave on transfer, no leave shall be granted to him except
on medical grounds.
(2) Casual leave is not admissible in combination with or in
continuation of joining time.
84. Curtailment of joining time :- Notwithstanding the
provisions of rules 78, 80 or 81, the authority under whose orders the
transfer of charge takes place, may, in the exigencies of public service,
direct a Government servant on his transfer to take charge of the
post to which he is transferred by utilising only the transit time
necessary for the journey or joining time for specified period shorter
than the normal joining time admissible under these rules.
85. Additional joining time for taking over charge in certain
cases:
Where assumption of charge by a relieving Government
servant involves -
(a) verification of stores, or
(b) inspection of works,
together with the Government servant to be relieved, the former may
be granted additional joining time as specified in the schedule given
below, by the Head of the Department concerned or by any authority
empowered by him:-
 88

Designation of the charge to Maximum

relieving taken period of
Government servant extension
of
of joining
time.
1 2 3
P.W.D. Sub- Sub-Division 7 days
Divisional Officer Divisional Stores 7 days
Store-Keeper Central Stores and 10 days
stores attached to
Water Supply
Division.

Department of
Health and Family
Welfare:
Superintendent Governmental Medical 15 days
Medical Stores Stores

Department of
Prisons:
Store Keeper Prison Stores 7 days
Police Department: District Police 3 days
Store Keeper Stores

Education
Department:
Government servants Libraries and 10 days
in direct charge of Laboratories
Libraries and
Laboratories.

Department of
Treasuries: Treasury where 2 days
Shroff there is no
Treasurer/ Deputy
Accountant/ Stamp
Clerk.

Sub-Treasury Officer Treasury 3 days

Deputy Accountant Stamps 3 days
Stamp Head Clerk Stamps 3 days
Treasurer District Treasury 3 days
District Treasury - do - 4 days
Officer
Superintendent of Stamps 10 days
Stamps, Bangalore
Treasury Officer, Treasury 1 day
State Huzur Treasury
 89

Department of Food
and Civil Supplies and
other Departments:
Government servants Godowns, where 1 day for
in direct charge of commodities are every 400
Godowns stored in standard standard
or unstandard bags. bags or
fraction
thereof or
300
unstandard
bags or
fraction
thereof.
Forest Department:
Government servants Timber/ Sandalwood 1 day for
in direct charge of Depots. checking
Timber/Sandal wood every
Depots. 10,000 cft
of timber.
1 day for
checking
20 tons of
sandal
wood
stock or a
fraction
thereof
exceeding
10 tons.
Explanation - Transfer of charge is not completed until the
certificate of transfer of charge has been signed by both the relieving
and the relieved Government servants. As soon as the transfer of
charge is thus completed, the relieved Government servant is regarded
as on joining time and must take charge of his new post before its
expiry. Ordinarily the transfer of charge should be completed before
expiry of the joining time of the relieving Government servant and it is
his duty to arrive at the new station in time to take charge within the
joining time admissible to him. Where the relieving Government
servant does not sign the transfer certificate within this period, he
should be regarded as having exceeded his joining time.
86. Extension of joining time:- Extension of joining time
beyond the limits specified in rule 78(1) may be granted upto a
 90

maximum of 15 days by the Head of the Department concerned and

beyond 15 days by the Government, the guiding principle being that
the total period of joining time should approximately be equal to 8
days for preparation, plus reasonable transit time, plus holidays, if
any, following the extended joining time. While computing the transit
time, allowance should be made for the time unavoidable spent due
to disruption of transport arrangements caused by strike or natural
calamities or accidents.
87. Unavailed portion of joining time to be credited to leave
account as earned leave:- When a Government servant joins the
new post without availing the full joining time as admissible, under
sub-rule (1) of rule 78 or rules 80 or 81, the number of days of joining
time admissible, reduced by the number of days actually availed of
shall be credited to his leave account as earned leave.
88. Overstayal of joining time :- Where a Government servant
overstays his joining time the period of such absence shall be treated
as unauthorised absence in accordance with the provisions of rule
106-A.
89. Pay during joining time:- A Government servant on joining
time shall be treated as on duty and shall be entitled to be paid as
follows:
(a) Where joining time is availed of by a Government servant
immediately on relinquishment of charge of his old post without
availment of any leave, he is entitled to draw pay equal to the pay
which was drawn before relinquishment of charge of the old post
and compensatory allowances like DA, CCA and HRA admissible
thereon.
(b) Where joining time is availed of by a Government servant
in continuation of leave of any kind, except casual leave, he is entitled
to draw pay equal to the pay which was drawn before relinquishment
of charge of the old post and the compensatory allowances like
DA, CCA and HRA admissible thereon.
(c) Where joining time is availed of by a Government servant
under sub-rule (8) of rule 76 or rule 81, he is entitled to draw pay
equal to the pay last drawn during the period of his deputation for
training/study and compensatory allowances like DA, CCA and HRA
admissible thereon.
 91

(d) Where joining time is availed of by a Government servant

under sub-rule (9) of rule 76 he is entitled to draw pay equal to the
pay which he was in receipt of immediately prior to the date of
suspension or which he would have received but for proceeding or
being on leave immediately prior to the date of suspension and
compensatory allowances like DA, CCA and HRA admissible thereon.
(e) on the pay admissible for the period of joining time as
specified as (a) to (d) above, Conveyance Allowance, Permanent
Travelling Allowance and Project Allowance are not payable.
90. Reckoning of Joining Time for increment:- Joining time
counts for increment in accordance with the provisions of clause (d)
of rule 53.]

1
[CHAPTER VIII - SERVICE ON DEPUTATI0N
UNDER THE GOVERNMENT OF INDIA, LOCAL AUTHORITY
AND CO-OPERATIVE INSTITUTIONS]

2
[ xxx ]

1. Amended by No. FD 133 SRS 62 dated 20.12.1962 (wef 7.1.1963)

2. Deleted by No. FD 86 SRS 66 dated 12.12.1966.
 92

CHAPTER IX
COMPULSORY RETIREMENT
1
[95(1) Subject to the provisions relating to the protection of
conditions of service prescribed by the Government of India, in
respect of persons allotted or deemed to have been allotted to serve
in connection with the affairs of the State under Section 115 of the
States Re-organisation Act, 1956, the date of compulsory retirement
of a Government servant shall be the afternoon of the last day of the
month in which he attains the age of 58 years:
Provided that the date of compulsory retirement of a
Government servant whose date of birth is the first day of a month
shall be the afternoon of the last day of the month preceding the
month in which he attains the age of 58 years:
Provided further that where the date of compulsory retirement
of a Government servant is a general holiday or the date of compulsory
retirement and the day(s) preceding thereto are general holidays, he
may be permitted to hand over charge on the afternoon of the last
working day before the date of such retirement and may be allowed
pay and allowances for the holiday or holidays.
(2) Notwithstanding anything contained in sub-rule (1),
Government may grant re-employment to any Government servant
beyond the date of his compulsory retirement if he is physically fit,
on public grounds, which must be recorded in writing subject to the
condition that such re-employment shall not be granted beyond the
age of 60 years, except in very special circumstances. No Government
servant shall be continued in service beyond the date of compulsory
retirement, except with the prior and specific sanction of Government.
(3) Notwithstanding anything contained in sub-rule (1), a
competent authority may remove or dismiss any Government servant
from Government service or may require him to retire from it
compulsorily on the ground of misconduct or insolvency or inefficiency,
provided that before any such order is issued, the procedure laid
down in the Karnataka Civil Services (Classification, Control and
Appeal) Rules 1957, shall be followed.

1. Substituted by No.FD 42 SRS 84 dated 30.11.1984 (w.e.f 2.8.1984)

 93

(4) Notwithstanding anything to the contrary contained in

this rule or any other rule made under the proviso to Article 309 of
the Constitution of India or in the contract, or the terms and conditions
of retention of any Government servant in service after the date of
compulsory retirement, the services of a Government servant so
retained shall be liable for termination at any time by a notice in
writing given either by the Government servant to the appointing
authority or the appointing authority to the Government servant and
the period of such notice shall be one month:
Provided that, the service of any such Government servant
may be terminated forthwith and on such termination the Government
servant shall be entitled to claim a sum equivalent to the amount of
his pay plus allowance for the period of the notice at the same rates
at which he was drawing them immediately before the termination of
his services, or as the case may be, for the period by which such
notice falls short of one month.)
1
[95A. The age of retirement of Judicial Officers shall be
raised to 60 years subject to the following conditions, namely ,-
(1) The High Court of Karnataka should assess and evaluate
the record of the Judicial Officer for his continued utility well within
the time before he attains the age of 58 years by following the
procedure for the compulsory retirement under the service rules
applicable to him and give him the benefit of the extended
superannuation age from 58 to 60 years, only if he is found fit and
eligible to continue in service.
(2) If found not fit and ineligible, he should be compulsorily
retired on his attaining the age of 58 years.
(3) The assessment as indicated above should be done
before the attainment of the age of 58 years.
(4) The above assessment is for evaluating the eligibility to
continue in service beyond 58 years of age and is in addition to and
independent of the assessment for compulsory retirement that may
have to be undertaken as per the relevant service rules.
(5) Those Judicial Officers who are not desirous of availing
of the benefit of enhanced superannuation age with the condition of
compulsory retirement at the age of 58 years, may give an option to
1. Inserted by No. FD 7 SRA 95 dated 26-8-1997 (wef 1-1-1993)
 94

retire at the age of 58 years and such an option shall be exercised in

writing by the Judicial Officer before he attains the age of 57 years.
(6) Such of the Judicial Officers who do not exercise the
said option mentioned above before attaining the age of 57 years,
shall be deemed to have opted for continuing in service till the enhanced
superannuation age of 60 years with the liability to compulsory
retirement at the age of 58 years.
(7) The benefit of the increase of the retirement age to 60
years shall not be available automatically to all Judicial Officers
irrespective of their past record of service and evidence of their
continued utility to the Judicial system. The benefit will be available
to those who in the opinion of the High Court have a potential for
continued useful service. The potential for continued utility shall be
assessed and evaluated by appropriate committees of Judges of
the High Court constituted and headed by the Chief Justice of the
High Court and the evaluation shall be made on the basis of the
Judicial Officer’s past record of service, character rolls, quality of
judgements and other relevant matters.
Explanation :- For the purpose of this rule Judicial Officer
means “District Judge or Civil Judge (Senior Division) or Civil Judge
(Junior Division), belonging to Karnataka Judicial Service.]
1
[96 xxx]
2
[(2) The authority competent to sanction pension shall
prepare every six months i.e. on the 1st January and the 1st July of
each year a list indicating the name, designation, dates of birth and
dates of retirement of all Gazetted and non-Gazetted Government
servants who are due to retire within the next 12 to 18 months and of
every Government servant who is on extension of service. He shall
send the list to Government in the Finance Department and to the
Audit Office not later than the 31st January and the 31st July
respectively. In respect of Heads of Departments and Secretaries to
Government, the list shall be prepared and sent by the Chief Secretary
to Government.
Note - In the case of a Government servant retiring for reasons
other than superannuation, the Head of the Department shall promptly
inform the Audit Office as soon as the impending retirement becomes
known to him.]
1. Deleted by No. FD 18 SRS 77 dated 3.8.1978 (wef 10.8.1978)
2. Substituted by No. FD 140 SRS 73 dated 30.8.1974 (wef 19.9.1974)
 95

CHAPTER X
DISMISSAL, REMOVAL AND SUSPENSION
97. The pay and allowances of a Government servant who is
dismissed or removed or compulsorily retired from service cease
from the date of such dismissal or removal or compulsory retirement.
1
[97-A. A Government servant under suspension shall not
seek any employment, business, profession or vocation either in
private or in institutions where Government have interest.]
2
[98(1) A Government servant who is placed or deemed to
have been placed or continues to be under suspension shall be
entitled to the following payments, namely:-
(a) Subsistence allowance, at an amount equal to the leave
salary which the Government servant would have drawn if he had
been on leave on half pay and in addition, dearness allowance, if
admissible on the basis of such leave salary, and
(b) House rent allowance and city compensatory allowance
admissible from time to time on the basis of pay of which the
Government servant was in receipt on the date of suspension subject
to fulfilment of other conditions laid down for drawal of such
allowances:
Provided that where the period of suspension exceeds six
months, the authority which made or is deemed to have made, the
order of suspension shall be competent to vary the amount of
subsistence allowance for any period subsequent to the period of
the first six months as follows:-
(i) The amount of subsistence may be increased by a suitable
amount not exceeding fifty per cent of the subsistence allowance
admissible during the period of first six months, if, in the opinion of
the said authority the period of suspension has been prolonged for
reasons to be recorded in writing, not directly attributable to the
Government servant.
(ii) The amount of subsistence allowance may be reduced
by a suitable amount not exceeding fifty per cent of the subsistence
allowance admissible during the period of the first six months, if in
the opinion of the said authority, the period of suspension has been
prolonged for reasons, to be recorded in writing directly attributable
to the Government servant.
1. Inserted by No. FD 123 SRS 68 dated 11.11.1968
2. Substituted by No. FD 21 SRS 86 dated 8.7.1987
 96

(iii) The amount of dearness allowance shall be based on

the increase or decrease in the amount of subsistence allowance,
as the case may be, admissible under clauses (i) and (ii) above.
(2) No payment under sub-rule (1) shall be made unless the
Government servant furnishes a certificate that he is not engaged in
any other employment, business, profession or vocation:
Provided that in the case of a Government servant dismissed,
removed or compulsorily retired from service, who is deemed to have
been placed or to continue to be under suspension from the date of
such dismissal or removal or compulsory retirement under sub-rule
(3) or sub-rule (4) of rule 10 of the Karnataka civil Services
(Classification, Control and Appeal) Rules, 1957 and who fails to
produce such a certificate for any period or periods during which he
is deemed to have been placed or to continue to be under
suspension, he shall be entitled to the subsistence allowance and
other allowances equal to the amount by which his earnings during
such period or periods, as the case may be fall short of the amount
of subsistence allowance and other allowances that would otherwise
be admissible to him but when the subsistence allowance and other
allowances admissible to him are equal to or less than the amount
earned by him nothing in this proviso shall apply to him.]
1
[99(1) When a Government servant who has been dis-
missed, removed or compulsorily retired, is reinstated as a result of
appeal or review or would have been so reinstated 2[but for his
retirement or superannuation while under suspension or not] the
authority competent to order reinstatement shall consider and make
a specific order -
(a) regarding the pay and allowances to be paid to the
Government servant for the period of his absence from duty including
the period of suspension preceding his dismissal, removal or
compulsory retirement, as the case may be; and

(b) whether or not said period shall be treated as a period

spent on duty.
(2) Where the authority competent to order reinstatement,
is of opinion that the Government servant who had been dismissed,
removed or compulsorily retired has been fully exonerated the
1. Amended by No. FD 39 SRS 73 dated 10.5.1974 (wef 1.8.1974)
2. Amended by No. FD 39 SRS 73 dated 22.12.1975 (wef 19.8.1976)
 97

Government servant shall, subject to the provi-sions of sub rule (6),

be paid the full pay and allowances to which he would have been
entitled, had he not been dismissed, removed or compulsorily retired
or suspended prior to such dismissal, removal or compulsory
retirement, as the case may be:
Provided that where such authority is of opinion that the
termination of the proceedings instituted against the Government
servant had been delayed due to reasons directly attributable to the
Government servant, it may after giving him an opportunity to make
his representation and after considering the representation, if any,
submitted by him, direct, for reasons to be recorded in writing, that
the Government servant shall, subject to the provisions of sub-rule
(7), be paid for the period of such delay, only such proportion of such
pay and allowances as it may determine.
(3) In a case falling under sub-rule (2), the period of absence
from duty including the period of suspension preceding dismissal,
removal or compulsory retirement, as the case may be, shall be
treated as a period spent on duty for all purposes.
(4) In cases other than those covered by sub-rule (2) (including
cases where the order of dismissal, removal or compulsory retirement
from service is set aside by the ;appellate or reviewing authority
solely on the ground of non-compliance with the requirements of
1
[Clause (1) or Clause (2) of Article 311] of the Constitution and no
further inquiry is proposed to be held) the Government servant, shall
subject to the provisions of sub-rules (6) and (7), be paid such
proportion of the full pay and allowances to which he would have
been entitled, had he not been dismissed, removed or compulsorily
retired or suspended prior to such dismissal, removal or compulsory
retirement, as the case may be as the competent authority may
determine, after giving notice to the Government servant of the quantum
proposed and after considering the representation, if any, submitted
by him in that connection within such period as may be specified in
the notice:
1
[xxx]
(5) In case falling under sub-rule (4), the period of absence
from duty including the period of suspension preceding his dismissal,
removal or compulsory retirement as the case may be, shall not be
treated as a period spent on duty, unless the competent authority
specifically directs that it shall be so treated for any specified purpose:
1. Amended by No.FD 45 SRS 81 dated 8.2.1982 (wef 18.2.1982)
 98

Provided that if the Government servant so desires such

authority may direct that the period of absence from duty, including
the period of suspension preceding his dismissal, removal or
compulsory retirement, as the case may be, shall be converted into
leave of any kind due and admissible to the Government servant.
Note:- The order of the competent authority under the
preceding proviso shall be absolute and no higher sanction shall be
necessary for the grant of,-
(a) extraordinary leave in excess of three months in the case
of temporary Government servant; and
(b) leave of any kind in excess of five years in the case of
permanent or quasi-permanent Government servant.
(6) The payment of allowances under sub-rule (2) or sub-
rule (4) shall be subject to all the other conditions under which such
allowances are admissible.
(7) The proportion of the full pay and allowances determined
under the proviso to sub-rule (2) or under sub-rule (4) shall not be
less than the subsistence allowance and other allowances admissible
under Rule 98.
(8) Any payment made under this rule to a Government
servant on his reinstatement shall be subject to adjustment of the
amount, if any, earned by him through an employment during the
period between the date of removal, dismissal or compulsory
retirement, as the case may be, and the date of reinstatement. Where
the emoluments admissible under this rule are equal to or less than
the amounts earned during the employment elsewhere, nothing shall
be paid to the Government servant.
(9) No extra cost may ordinarily be imposed on the State by
the grant of an allowance under this Rule without the permission of
Government. This power is delegated to Heads of Departments in
cases where the period during which the Government servant has
remained unemployed through removal or dismissal 1[does not exceed
one year].
Note:- The grant of pay and allowances or a proportion of
them does not cancel any officiating arrangements that may have
been made while the Government servant was under removal or
dismissal.
1. Amended by No. FD 34 SRS 75 dated 7.7.1975 (wef 27.11.1974)
 99

99A:- (1) Where the dismissal, removal or compulsory

retirement of a Government servant is set aside by a Court of law
and such Government servant is reinstated without holding any further
enquiry, the period of absence from duty shall be regularised and the
Government servant shall be paid pay and allowances in accordance
with the provisions of sub-rule (2) or (3) subject to the directions, if
any, of the Court.
(2) Where the dismissal, removal or compulsory retirement
of a Government servant is set aside by the court solely on the
ground of non-compliance with the requirements of 1[clause 1 or
clause (2) of article 311] of the Constitution and where he is not
exonerated on merits, the pay and allowances to be paid to the
Government servant for the period intervening between the date of
dismissal, removal or compulsory retirement including the period of
suspension preceding such dismissal, removal or compulsory
retirement, as the case may be and the date of reinstatement shall
be determined by the competent authority and the said period shall
be regularised, in accordance with the provisions contained in sub-
rules (4), (5) and (7) of rule 99.
(3) If the dismissal, removal or compulsory retirement of a
Government servant is set aside by the court on the merits of the
case, the period intervening between the date of dismissal, removal
or compulsory retirement including the period of suspension preceding
such dismissal, removal or compulsory retirement, as the case may
be and the date of reinstatement shall be treated as duty for all
purposes and he shall be paid for the period the full pay and allowances
to which he would have been entitled, had he not been dismissed,
removed or compulsorily retired or suspended prior to such dismissal,
removal or compulsory retirement, as the case may be.
(4) The payment of allowances under sub-rule (2) or sub-
rule (3) shall be subject to all other conditions under which such
allowances are admissible.
(5) Any payment made under this rule to a Government
servant on his reinstatement shall be subject to adjustment of the
amount if any, earned by him through an employment during the
period between the date of dismissal, removal or compulsory
retirement and the date of reinstatement. Where the emoluments
admissible under this rule are equal to or less than those earned
during the employment elsewhere, nothing shall be paid to the
Government servant.
1. Amended by No. FD 45 SRS 81 dated 8-2-1982 (wef 18.2.1982)
 100

100(1) When a Government servant who has been suspended

is reinstated or would have been so reinstated but for his retirement
on superannuation while under suspension, the authority competent
to order reinstatement shall consider and make a specific order -
(a) regarding the pay and allowances to be paid to the
Government servant for the period of suspension ending with
reinstatement or the date of his retirement on superannuation, as
the case may be; and
(b) whether or not the said period shall be treated as a period
spent on duty.
(2) Notwithstanding anything contained in Rule 98, where a
Government servant under suspension dies before the disciplinary
or court proceedings instituted against him are concluded, the period
between the date of suspension and the date of death shall be treated
as duty for all purposes and his family shall be paid for that period
the full pay and allowances to which he would have been entitled had
he not been suspended subject to adjustment in respect of
subsistence allowances already paid.
(3) Where the authority competent to order reinstatement is
of the opinion that the suspension was wholly unjustified the
Government servant shall, subject to the provisions of sub-rule (8),
be paid the full pay and allowances to which he would have been
entitled, had he not been suspended:
Provided that where such authority is of the opinion that
termination of the proceedings instituted against the Government
servant had been delayed due to reasons directly attributable to the
Government servant, it may, after giving him an opportunity to make
his representation, and after considering the representation, if any,
submitted by him, direct, for reasons to be recorded in writing, that
the Government servant shall be paid for the period of such delay
only such proportion of such pay and allowance as it may determine.
Note 1 - Allowances such as permanent travelling allowance,
1
conveyance allowance and [special allowance] which are paid for
the performance of specific duties and which the Government servant
was in receipt of immediately prior to the date of his suspension
shall not be payable for the period of suspension which is subsequently
treated as duty under this clause.
1. Substituted by No. FD 7 SRA 99, dated 29.4.2000 (wef 1.4.1998)
 101

Note 2 - Where a Government servant who is not considered

for promotion on account of his being under suspension, is fully
exonerated on the conclusion of the enquiry, he may be promoted in
the next available vacancy or, if there is no vacancy, by reversing the
officiating arrangement made previously. His pay, on the date of
actual promotion, may be fixed at a stage which he would have
reached had he been promoted on the date his junior was promoted
and took charge, the order of fixation of pay being issued under rule
57.
(4) In a case falling under sub-rule (3) the period of suspension
shall be treated as a period spent on duty for all purposes.
(5) In cases other than those falling under sub-rules (2) and
(3), the Government servant shall subject to the provisions of sub-
rules (8) and (9) be paid such proportion of the full pay and allowances
to which he would have been entitled had he not been suspended,
as the competent authority may determine, after giving notice to the
Government servant of the quantum proposed and after considering
the representation, if any, submitted by him in that connection within
such period as may be specified in the notice.
(6) Where suspension is revoked pending finalisation of the
disciplinary or court proceedings, any order passed under sub-rule
(1) before the conclusion of the proceedings against the Government
servant, shall be reviewed on its own motion after the conclusion of
the proceedings by the authority mentioned in sub-rule (1), who shall
make an order according to the provisions of sub-rule (3) or sub-rule
(5), as the case may be.
(7) In a case falling under sub-rule (5) the period of suspension
shall not be treated as a period spent on duty unless the competent
authority specifically directs that it shall be so treated for any specified
purpose;
Provided that if the Government servant so desires, such
authority may order that the period of suspension shall be converted
into leave of any kind due and admissible to the Government servant.
Note:- The order of the competent authority under the
preceding proviso shall be absolute and no higher sanction shall be
necessary for the grant of extraordinary leave in excess of three
months in the case of temporary Government servant.
 102

(8) The payment of allowances under sub-rule (2), sub-rule

(3) or sub-rule (5) shall be subject to all other conditions under which
such allowances are admissible.
(9) The proportion of full pay and allowances determined
under the proviso to sub-rule (3) or under sub-rule (5) shall not be
less than the subsistence allowance and other allowances admissible
under Rule 98.]
Instruction 1:- A permanent post vacated by the dismissal,
removal or compulsory retirement of a Government servant should
not be filled up substantively, until the period of one year from the
date of such dismissal, removal or compulsory retirement. as the
case may be. Where, on the expiry of the period of one year, the
permanent post is filled and the original incumbent of the post is
reinstated thereafter, he should be accommodated against any post
which may be substantively vacant in the grade to which his, previous
substantive post belonged. If there is no such vacant post, he should
be accommodated against a supernumery post which should be
created in this grade with proper sanction and with the stipulation
that it would be terminated on the occurrence of the first substantive
vacancy in that grade. (0.M. No. FD 49 SRS 61 dated 16.6.1961)
Instruction 2:- Government have had under their consideration
the circumstances in which supernumerary posts may be created
and what should be the general principles governing the creation of
such posts. Instructions have also been issued regarding the creation
of supernumerary posts to accommodate the following categories of
officials:-
(1) Permanent Government servants who are substantively
reduced to a lower post on account of inefficiency or misbehaviour
and for whom permanent posts in the lower service/ grade/time-
scales, etc., are not available (vide OM No. FD 148 SRS 60, dated
26th October 1960).
(2) Permanent Government servants who vacate their posts
as a result of dismissal, removal or compulsory retirement but are
later reinstated after the expiry of a period of more than one year.
(Vide Instruction below Karnataka Civil Service Rules, 100, issued in
OM NO. FD 49 SRS 61, dated 16th June 1961). It is however, not
possible to give an exhaustive list of the circumstances in which
supernumerary posts may be created. Government are therefore,
pleased to lay down the following broad principles governing the
creation of such posts:-
 103

(i) A supernumerary post is normally created to accom-

modate the lien of a Government servant, who, in the opinion of the
authority competent to create such a post is entitled to hold a lien
against a regular permanent post but who due to non-availability of a
regular permanent post cannot have his lien against such a post.

(ii) It is a shadow post, i.e., no duties are attached to such

a post. The Government servant whose lien is maintained against
such post, generally performs duties in some other vacant temporary
or permanent post.

(iii) It can be created only if another vacant permanent or

temporary post is available to provide work for the person whose lien
is retained by the creation of the supernumerary post. In other words,
it should not be created in circumstances which, at the time of the
creation of the post or thereafter, would lead to an excess of the
working strength.

(iv) It is always a permanent post. Since, however, it is a

post created for accommodating a permanent Government servant
till he is absorbed in a regular permanent post. it should not be
created for an indefinite period as other permanent posts are but
should normally be created for a definite and fixed period sufficient
for the purpose in view.

(v) It is personal to the Government servant for whom it is

created and no other Government servant can be appointed against
such a post. It stands abolished as soon as the Government servant
for whom it was created vacates it on account of retirement or
confirmation in another regular permanent post or for any other reason.
In other words, no officiating arrangements can be made against
such a post. Since a supernumerary post is not a working post the
number of working posts in a cadre will continue to be regulated in a
manner that, if a permanent incumbent of one of the regular posts
returns to the cadre and all the posts are manned, one of the
Government servants of the cadre will have to make room for him.
He should be shown against a supernumerary post.
 104

(vi) There should be no extra financial commitment involved

in the creation of such posts in the shape of increased pay and
allowances pensionary benefits, etc.,
2. Subject to the observance of the principles set out in the
previous paragraph, supernumerary posts may be created only in
consultation with the Finance Department.
3. The Heads of Departments should maintain a record of
the supernumerary posts, the particulars of the individuals who hold
liens against them and the progressive abolition of such posts as
and when the holders of the posts retire or are absorbed in regular
permanent posts, for the purpose of verification of service pension.

(0.M. No. FD 49 SRS 61 dated 17th June 1961)

COMMITTALS TO PRISON
SUSPENSION DURING PENDENCY OF CRIMINAL
PROCEEDINGS OR PROCEEDINGS FOR ARREST FOR DEBT
OR DURING DETENTION UNDER A LAW PROVIDING FOR
PREVENTIVE DETENTION.
101. A Government servant against whom proceedings have
been taken either for his arrest for debt or on a criminal charge or
who is detained under any law providing for preven-tive detention,
should be considered as under suspension for any periods during
which he is detained in custody or is undergoing imprisonment and
not allowed to draw any pay and allowances other than any
subsistence allowance that may be granted in accordance with the
principles laid down in Rules 98 for such periods until the termination
of the proceedings taken against him or until he is released from
detention and allowed to rejoin duty, as the case may be. An
adjustment of his allowances for such periods should thereafter be
made according to the circumstances of the case, the full amount
being given only in the event of the officer being acquitted of the
blame or (if the proceedings taken against him were for his arrest for
debt) of its being proved that the officer’s liability arose from
circumstances beyond his control. In cases where the arrest is for
detention under a law providing for preventive detention the full amount
of allowances for the period of detention, shall be given only when
such detention is held by any competent authority to be unjustified.
102. A Government servant against whom a criminal charge or a
proceeding for arrest for debt Is pending should also be placed under
 105

suspension by the issue of specific orders to this effect during periods

when he is not actually detained in custody or imprisoned (i.e., whilst
released on bail), of the charge made or proceeding taken against
him is connected with his position as a Government servant or is
likely to embarass him in the discharge of his duties as such or
involves moral turpitude. In regard to his pay and allowances, the
provisions of Rule 101 above shall apply.
Note 1 - A subsistence allowance not exceeding the pre-
scribed rate may, however, be granted even in cases of committals
to prison at the discretion of the suspending authority.
1
[Note 2- Each claim for subsistence and compensatory
allowances should be supported by a certificate by the Government
servant concerned to the effect that he was not engaged in any
employment, business, profession or vocation during the period to
which the claim relates.]

CONVICTIONS
103. Whenever a Government servant is judicially convicted
of any offence, a copy of the decision should be sent to the Head of
the Department under whom he is employed in order that such action
in the case as may be deemed proper may be taken at once.
LEAVE WHILE UNDER SUSPENSION
104(1) Leave of absence for a definite period is not admissible
to a Government servant who has been suspended from duty and,
without obtaining the permission of the authority competent to fill up
the appointment, a Government servant under suspension should
not leave the station where his office is situated.
2
[(2) No payment under Rule 98 shall be made unless the
Government servant continues to reside in the station where his
office is situated or in the station in which he is permitted to reside
by the authority which made or which is deemed to have made the
order of suspension.]

1. Substituted by No. FD 19 SRS 70 dated 21-9-1970 (wef 19.10.1970)

2. Inserted by No. FD 216 SRS 71 dated 13-3-1972.
 106

PART III - LEAVE

CHAPTER XI - MAIN RULES
SECTION 1 - GENERAL RULES
105. This part shall apply in respect of all claims in respect
of leave availed of on and after 1st October 1957 under the Mysore
Leave Rules, 1957 as if they are claims made under this part:
Provided that every person allotted to serve in connection
with the affairs of the State of Mysore under Section 115 and Section
116 of the State Reorganisation Act, 1956 (Central Act 37 of 1956),
shall continue to be governed by the Rules applicable to him before
the 1st day of November, 1956, as amended from time to time, unless
such person exercises his; option to be governed by these Rules
1
[before the first day of August, 1962]
2
[Provided further that a person referred to in the preceding
proviso who has failed to exercise option to these rules before the
first day of August, 1962, may be permitted to exercise option to be
governed by these rules with effect form first day of August, 1972.
Such option shall be exercised before the first day of August 1973.]
Note - The leave accounts of all the Government servants
who opt to this part under this proviso will be closed at the end of
31st July 1972 and leave calculated according to the old rules (which
are applicable to them prior to 1st August 1972 and found to be at
credit at the end of July 1972 according to the old rules), will be
carried forward for being availed of later, subject to the maximum
limits prescribed in the old rules. Leave due from 1st August 1972
will be calculated according to the new rules and the total leave at
credit (calculated according to the old rules upto Ist August 1972
and according to new rules thereafter) will be permitted to be availed
of subject to the maximum limits prescribed under these rules (vide
rule 120).]
3
[Provided further that any person referred to in the preceding
two provisos who failed to exercise option to these rules before 1st
August 1972 and therefore continues to be governed by the rules
applicable to him before 1st November 1956 may be permitted to
exercise an option to be governed by these rules from 1st January
1978. Such option should have been exercised on or before
1. Amended by No. FD 18 SRS 62 dated 15-3-62
2. Inserted by No. FD 128 SRS 72 dated 3-10-72.
3. Inserted by No.FD 91 SRS 78 dated 8-2-1980 (wef 28-2-1980)
 107

31st December 1978. On exercise of such an option, he shall be

eligible to entitlement of leave under rules contained in this part from
1st January 1978.
Note- The leave accounts of all the Government servants
who opt to this part under this proviso will be closed at the end of
December 1977 and leave calculated according to the old rules,
(which were applicable to them prior to 31st December 1977 and
found to be at credit at the end of December 1977 according to the
old rules) will be carried forward for being availed of later subject to
the maximum limits prescribed in the old rules. Leave due from Ist
January 1978 will be calculated according to the new rules and the
total leave at credit (calculated according to the old leave rules upto
31st December 1977 and according to new rules thereafter) will be
permitted to be availed of subject to the maximum limits prescribed
under these rules (vide rule 120).]
1
[Provided further that any person referred to in the preceding
three provisos who had failed to exercise option to these rules before
31st December 1978 and therefore continues to be governed by the
rules applicable to him before 1st November 1956 may be permitted
to exercise an option to be governed by these rules from Ist July
1985. Such option should be exercised on or before 31st December
1985. On exercise of such an option he shall be eligible to entitlement
of leave under these rules contained in this part from 1st July 1985.
Note - The leave accounts of all the Government servants
who opt to this part under this proviso will be closed at the end of
30th June 1985 and leave calculated according to the old rules (which
were applicable to them prior to 30th June 1985 and the leave so
found to be at their credit at the end of June 1985 according to the
old rules) will be carried forward for being availed of later subject to
the maximum limits prescribed in the old rules. Leave due from 1st
July 1985 will be calculated according to the new rules and the total
leave at credit (calculated according to the old leave rules upto 30th
June 1985 and according to new rules thereafter) will be permitted to
be availed of subject to the maximum limits prescribed under these
rules (vide rule 120).]
2
[Provided further that any person referred to in the preceding
four provisos who had failed to exercise option to these rules before
31st December 1985 and therefore continues to be governed by the
1. Inserted by No.FD 25 SRS 85 dated 15-7-85(wef 1-7-1985)
2. Inserted by No.FD 43 SRS 90 dated 1-4-1991 (w.e.f. 1-4-1991)
 108

rules applicable to him before 1st November 1956 may be permitted

to exercise an option to be governed by these rules from 1st April
1991. Such option should be exercised on or before 30th June 1991.
On exercise of such an option, he shall be eligible to entitlement of
leave under these rules contained in this part from 1st April 1991.
Note - The leave accounts of all the Government servants
who opt to this part under this proviso will be closed at the end of
31st March 1991 and leave calculated according to the old rules
(which were applicable to them prior to 31st March 1991 and the
leave so found to be at their credit at the end of March 1991 according
to the old rules) will be carried forward for being availed of later,
subject to the maximum limits prescribed in the old rules. Leave
due from 1st April 1991 will be calculated according to the new rules
and the total leave at credit (Calculated according to the old leave
rules upto 31st March 1991 and according to new rules thereafter)
will be permitted to be availed of subject to the maximum limits
prescribed under these rules (vide rule 120).]
Explanation:- The option under the proviso should be
exercised by making a declaration in writing and should be
communicated by the Government servant concerned the Head of
his office if he is a non-gazetted Government servant and to the
Accountant General, Karnataka, if he is a Gazetted Government
servant. The declaration when received from a non- gazetted
Government servant should be countersigned by the Head of the
office and pasted in the Service Book of the Government servant
concerned. It will be the responsibility of a Government servant
opting to be governed by these rules to ensure that the receipt of his
declaration is acknowledged by the Accountant General, Karnataka,
or by the Head of his office, as the case may be.
Note:- The leave accounts of all the Government servants
who opt to this part will be closed at the end of September 1957 and
leave calculated according to the old Rules, which were hitherto
applicable to them and found to be at credit at the end of September
1957 according to the old Rules will be carried forward to their credit,
for being availed of later subject to the maximum limits prescribed in
the old Rules. Leave due from 1st October, 1957 will be calculated
according to the New Rules, and the total leave at credit (calculated
according to the old Rules upto 1st October l957 and according to
the New Rules thereafter) will be permitted to be availed of subject to
the maximum limits fixed under these Rules (vide Rule 120).
 109

106. In these rules:-

(i) “Leave” includes Earned leave, Half pay leave, Commuted
Leave, Leave not due and extraordinary leave.
(ii) “Earned Leave” means leave earned in respect of periods
spent on duty.
(iii) “Half pay Leave” means leave earned in respect of
completed years of service.
(iv) “Earned Leave Due” means the amount of earned leave
and privilege leave on full pay to the credit of an officer on the 30th
September, 1957 under the Old Rules in force on that day, plus the
amount of earned leave calculated, as prescribed in Rule 112, Rule
113 or Rule 115 as the case may be, diminished by the amount of
the earned leave taken after the 30th September 1957.
1
[Provided that in respect of persons who elected to opt for
the new rules with effect from 1st August 1962 “Earned Leave Due”
means the amount of Earned Leave and privilege leave on full pay to
the credit of an officer on the 31st July 1962 under the old rules, in
force on that day, plus the amount of earned leave calculated, as
prescribed in Rule 112, Rule 113 or Rule 114 as the case may be,
diminished by the amount of the earned leave taken after the 31st
July 1962:
Provided further in respect of persons who elected to opt for
the new rules with effect from 1st September 1972 “Earned Leave
Due” means the amount of earned leave and privilege leave on full
pay to the credit of an officer on 31st August 1972 under the old
rules in force on that day, plus the amount of earned leave calculated,
as prescribed in Rule 112, Rule 113 or Rule 114 as the case may be,
diminished by the amount of earned leave taken after 31st August
1972:
Provided also that in respect of persons who elected to opt
for the new rules with effect from 1st January 1978 “Earned Leave
Due” means the amount of earned leave and privilege leave on full
pay to the credit of an officer on 31st December 1977 under the old
rules in force on that day, plus the amount of earned leave calculated
as prescribed in Rule 112, Rule 113 or Rule 114 as the case may be,
diminished by the amount of the earned leave taken after 31st
December 1977.]
1. Inserted by No. FD 91 SRS 78 dated 8-2-80 (wef 28-2-80).
 110
1
[Provided further that in respect of persons who elected to
opt for the new rules with effect from 1st July, 1985 “Earned Leave
Due” means the amount of earned leave and privilege leave on full
pay to the credit of a Government servant on 30th June 1985 under
the old rules in force on that day, plus the amount of earned leave
calculated as prescribed in Rules 112 or 113 as the case may be,
diminished by the amount of the earned leave taken after 30th June
1985.
2
[Provided further that in respect of persons who elected to
opt for the new rules with effect from 1st April 1991 “Earned Leave
Due” means the amount of Earned Leave and Privilege Leave on full
pay to the credit of a Government Servant on 31st March 1991 under
the old rules in force on that day, plus the amount of earned leave
calculated as prescribed in Rule 112 or 113 as the case may be,
diminished by the amount of the earned leave taken after 31st March
1991.]
(v) “Government” means the Government of Karnataka.
(vi) “Commuted Leave” means leave taken under sub-rule
(c) of Rule 114.
(vii) “Half-Pay Leave Due” means the amount of leave on
half-pay or half-average salary at credit on 30th September, 1957
under the Old Rules Plus the amount of half-pay leave calculated as
prescribed in Rule 114 for the service after the 30th September, 1957,
diminished by half-pay leave (both due and not due) taken after 30th
September, 1957.
3
[Provided that in respect of persons who elected to opt for
the new leave rules with effect from Ist August 1962, “Half pay leave
Due’ means the amount of leave on half average salary at credit on
31st July 1962 under the old rules plus the amount of half pay leave
calculated as prescribed in Rule 114 for the service after 31st July
1962, diminished by the half pay leave (both due and not due) taken
after 31st July 1962:
Provided further that in respect of persons who elected to
opt for the new leave rules with effect from 1st September 1972,
“Half-pay leave due” means the amount of leave on half average salary
at credit on 31st August 1972 under the old rules plus the amount of
1. Inserted by No. FD 25 SRS 85 dated 15-7-85 (wef 1-7-1985)
2. Inserted by No. FD 43 SRS 90 dated 1-4-1991 (wef 1-4-1991)
3. Inserted by No. FD 91 SRS 78 dated 8-2-1980 (wef 28-2-1980)
 111

half pay leave calculated as prescribed in rule 114 for the service
after 31st August 1972 diminished by the half pay leave (both due
and not due) taken after 31st August 1972:
Provided also that in respect of persons who opt for the new
leave rules with effect from 1st January 1978, “Half pay leave due”
means the amount of leave on half average salary at credit on 31st
December 1977 under the old rules plus the amount of half pay leave
calculated as prescribed in rule 114 for the service after 31st December
1977 diminished by the half pay leave (both due and not due) taken
after 31st December 1977.)
1
[Provided further that in respect of persons who opt for the
new rules with effect from 1st July 1985 “Half pay leave due’ means
the amount of leave on half average salary at credit on 30th June
1985 under the old rules plus the amount of half pay leave calculated
as prescribed in rule 114 for the service after 30th June 1985
diminished by the half pay leave both due and not due) taken after
30th June 1985.]
2
[Provided further that in respect of persons who opt for the
new rules with effect from 1st April 1991 “Half pay leave due’ means
the amount of leave on half average salary at credit on 31st March
1991 under the old rules plus the amount of half pay leave calculated
as prescribed in rule 114 for the service after 31st March 1991
diminished by the half pay leave (both due and not due) taken after
31st March 1991.]
(viii) “Completed years of service” and “One Year’s Continuous
Service” means continuous service of the specified duration and
includes periods spent on duty as well as on leave including extra-
ordinary leave.
(ix) “Old Rules’ means the leave rules applicable to a
Government servant immediately before 1st day of October, 1957.
3
[(x) ‘Vacation Department’ means a department or a part of
the department to which regular vacations are allowed.]
4
[106-A:- 5[A Government servant who absents himself from
duty without leave will not be entitled to any salary for the days of
1. Inserted by No. FD 25 SRS 85 dated 15-7-1985 (wef l.7.1985).
2. Inserted by No. FD 43 SRS 90 dated 1-4-1991 (wef 1.4.1991)
3. Inserted by No. FD 91 SRS 78 dated 8-2-1980 (wef 28-2-1980).
4. Inserted by No. FD 178 SRS 59 dated 26-8-1959 (wef 3-9-1959).
5. Amended by No. FD 178 SRS 59, dated 13-11-1959 (wef 19-11-1959).
 112

absence and the period of such absence shall be debited to his

leave account as though it were half-pay leave to the extent such
leave is due and as extra-ordinary leave to the extent the period of
half pay leave falls short of the period of such absence unless leave
is granted by a competent authority for the days of such absence.]
Absence from duty of a Government servant without leave granted
by a competent authority, will also render such Government servant
liable to disciplinary action for misconduct except where the
Government servant establishes to the satisfaction of the authority
competent to sanction leave that he was unable to join duty for
reasons beyond his control.]
1
[Note 1- when a Government servant has attended office
late after the expiry of the grace period of 2[ten minutes] from the
appointed time of commencement of office but before 2.00 p.m. he
shall forfeit casual leave for half-a-day on each day of such late
attendance. If however, the Government servant concerned has no
casual leave at his credit, he shall forfeit a day’s earned leave or any
other kind of leave due and admissible to him for each day of such
late attendance.]
3
[Note 2- Where a day’s duty of a Government servant is
divided into two parts, unauthorised absence for any one part shall
entail forfeiture of half a day’s pay and allowance.]
4
[106-B(1) No Government servant shall be entitled to any
leave under these Rules in respect of absence from duty in pursuance
of a strike.
(2) Absence from or cessation of duty by a Government
servant on account of participation in a strike shall entail lapse of all
kinds of leave at his credit.
Explanation:- For purposes of this rule. the expression “strike”
shall have the same meaning as in the Karnataka State Civil Services
(Prevention of Strikes) Act, 1966 and includes refusal or abstention
from doing work though physically present at the place of duty by
resort to pendown strike or stay-in-strike or other method].
107. Leave cannot be claimed as of right. Discretion is
reserved to the authority empowered to grant leave to refuse or revoke
leave at any time according to the exigencies of the Public Service.
1. Substituted by No.FD 166 SRS 74 dated 18-3-1975 (wef 17-4-1975).
2. Amended by No.FD 14 SRS 82 dated 1-5-1982 (wef 13-5-1982).
3. Inserted by No. FD 12 SRS 65 dated 5-8-65 (wef 28-1-64)
4. Inserted by No. FD 32 SRS 65 dated 18-1-67
 113
1
[108. Unless Government, in view of the special
circumstances of the case, determines otherwise, an officer who
remains absent from duty without leave 2[for a period of four months
or more] may be liable to be dismissed or removed from service
3
[after following the procedure laid down in the Karnataka Civil Services
(Classification, Control and Appeal) Rules, 1957.]
109. Any kind of leave under these rules may be granted in
combination with or in continuation of any other kind of leave (except
casual leave).
4
[110 xxx]
111. Subject to the provisions of Rule 107 5[xxx]an officer
may at any time be granted the whole or any part of the earned leave
due to him.
6
[112(1) A Government servant other than a person serving
in an vacation Department shall be entitled to earned leave of thirty
days in a calendar year.
(2) The leave account of every Government servant shall be
credited with earned leave in advance in two instalments of fifteen
days each on the 1st January and 1st July every year.
7
[(3) The leave at credit of a Government servant at the close
of the previous half year shall be carried forward to the next half
year, subject to the condition that the leave so carried forward plus
the credit for the half year does not exceed two hundred and forty
days.]
8
[Provided that where the earned leave at the credit of a
Government servant as on the last day of December or June, is 240
days or less but more than 225 days, the advance credit of 15 days
earned leave on first day of January or July to be afforded in the
manner indicated under sub-rule (2) shall instead of being credited in
their account be kept separately and first adjusted against the earned
leave that the Government servant avails during that half year and
1. Substituted by No.FD 57 SRS 65 dated 15.6.68(wef 11.7.68)
2. Amended by No.FD 57 SRS 65 dated 12-11-1968
3. Amended by No.FD 38 SRS 69 dated 21-5-1969
4. Deleted by No.FD 42 SRS 84 dated 30.11.1984 (wef 2.8.84)
5. Deleted by No.FD 42 SRS 84 dated 30.11.1984 (wef 2.8.84)
6. Substituted by No.FD 91 SRS 78 dated 8.2.80 (wef 28.2.80)
7. Substituted by No.FD 9 SRS 87 dated 15.5.87 (wef 21.5.87)
8. Inserted by No. FD 2 SRA 93 dated 22-2-1995 (wef 1-7-1995)
 114

the balance, if any, shall be credited to the leave account at the

close of the half year, subject to the condition that balance of said
earned leave plus leave already at credit do not exceed the maximum
of 240 days.]
(4) Earned leave shall be credited to the leave account of a
Government servant at the rate of two and a half days for each
completed calendar month of service in the half of the calendar year
in which he is appointed.
(5)(i) The credit for the half year in which a Government
servant is due to retire or resigns from service shall be afforded at the
rate of two and a half days for each completed calendar month of
service upto the date of retirement or resignation.
(ii) When a Government servant Is removed or dismissed
from service or dies while in service, the credit of earned leave shall
be allowed at the rate of two and a half days for each completed
calendar month of service upto the end of the calendar month
preceding the calendar month in which he is removed or dismissed
from service or dies while in service.
1
[(6) If a Government servant has taken any Extraordinary
Leave and/or some period of his absence like suspension has been
treated as dies non or non-duty in a half year, the credit to be afforded
to his earned leave account at the commencement of the next half
year shall be reduced by 1/10th of the period of such Extraordinary
Leave and/or dies-non or, non-duty, subject to a maximum of 15
days.
Explanation:- In the case of the Government servant who is
placed under suspension, the credit to be afforded to his earned
leave account at the commencement of the next half year shall be
reduced by 1/10th of the period of suspension. If the period of
suspension is subsequently treated as duty or leave other than extra-
ordinary leave, the earned leave account shall be recast.]
(7) While affording credit of earned leave fractions of a day
shall be rounded off to the nearest day.
(8) If a Government servant is on leave on the last day of any
half year he shall be entitled to the credit of earned leave on the first
day of the succeeding half year provided the authority competent to
grant him leave has reason to believe that the Government servant
will return to duty on its expiry.
1. Substituted by No.FD 12 SRS 85 dated 10.6.1985 (wef 11.7.1985)
 115

(9) Subject to the provisions of rule 107 and rule 110 the
maximum earned leave that may be granted at a time shall be-
(a) One hundred and twenty days to a Government servant
employed in India, or
(b) One hundred and eighty days to a Gazetted Officer if
the entire leave so granted or a portion thereof which is not less than
sixty days is spent outside India.
1
[(c) Two hundred and forty days leave preparatory to
retirement.]
Note :- The provision of sub-rule (1) and sub-rule (2) shall
apply to calculation of leave corresponding to earned leave under the
old rules, applicable to a Government servant before 1st November
1956, in respect of those who continue to be governed by those
rules.
1
[(d) A Government servant may be permitted by the authority
competent to grant leave to take leave preparatory to retirement to
the extent of earned leave due, not exceeding two hundred and forty
days.]
(10) Between the 1st July 1976 and 30th June 1978. the
foregoing provisions of this rule shall be applicable with the following
modifications, namely:-
(a) the credit of earned leave afforded shall be 30 days and
31 days in alternate calender years. This shall be done in two
instalments 15 days on the 1st January and 1st July every year
except that on 1st July of an even year the credit shall be sixteen
days.
(b) If a Government servant has during any half year taken
leave other than earned leave, the credit to be, afforded to his earned
leave account at the commencement of the next half year shall be
reduced by one-eleventh of such leave.]
2
[113. Earned Leave to Government servants serving in
Vacation Department-(1)(a) The leave account of a Government servant
serving in vacation department shall be credited in advance with earned
leave in two instalments of 5 days each on the first day of January
and July of every Calendar year.
1. Substituted by No. FD 9 SRS 87 dated 15-5-1987 (wef 21-5-1987)
2. Inserted by No. FD 2 SRA 93 dated 22-2-1995.(wef 1.7.1995)
 116

(b) If a Government servant serving in vacation department

has availed of any extraordinary leave and/or some period of absence
has been treated as dies-non during a half year the credit to be
afforded to his leave account at the commencement of the next half
year shall be reduced by 1/30th of the period of such leave and/or
dies-non subject to a maximum of 5 days.
(c) The credit for the half year in which a Government servant
serving in vacation department is appointed/ceases to be in service
shall be allowed at the rate of 5/6th day for each completed month of
service which he had rendered or is likely to render in the half year in
which he is appointed/ceases to be in service.
(2) Subject to provisions of sub-rule (1), a Government servant
serving in vacation department shall not be entitled to any earned
leave in respect of duty performed in any year in which he avails
himself of the full vacation.
(3)(a) In respect of any year in which a Government servant
avails himself of a portion of vacation, he shall be entitled to earned
leave in such proportion of 30 days as the number of days of vacation
not taken bears to the full vacation:
Provided that no such leave shall be admissible to a
Government servant not in permanent employ or quasi-permanent
employ in respect of the first year of service.
(b) If, in any year a Government servant does not avail himself
of any vacation, earned leave shall be admissible to him in respect of
that year under rule 112.
Explanation :- For the purpose of this rule, the term ‘year’
shall be construed as a period of twelve months of actual duty in a
vacation department.
Note 1:- A Government servant entitled to vacation shall be
considered to have availed himself of a vacation or a portion of a
vacation unless he has been required by general or special order of
a higher authority to forego such vacation or portion of a vacation.
Provided that if he has been prevented by such order from
enjoying more than fifteen days of the vacation, he shall be considered
to have availed himself of no portion of the vacation.
Note 2:- When a Government servant serving in a vacation
department proceeds on leave before completing a full year of duty,
the earned leave admissible to him shall be calculated not with
reference to the vacations which fall during the period of actual duty
 117

rendered before proceeding on leave but with reference to the vacation

that falls during the year commencing from the date on which he
completes the previous year of duty.
Note 3:- In the case of a Government servant serving in
vacation department the earned leave if any, admissible under sub-
rule (3) will be in addition to the earned leave admissible under sub-
rule (1).
(4) Vacation may be taken in combination with or in
continuation of any kind of leave under these rules ;
Provided that the total duration of vacation and earned leave
taken in conjunction, whether the earned leave is taken in combination
with or in continuation of other leave or not, shall not exceed the
amount of earned leave due and admissible to the Government servant
at a time under rule 112.
(5) The earned leave under this rule at the credit of a
Government servant at the close of the previous half year, shall be
carried forward to the next half year subject to the condition that the
leave so carried forward plus the credit for the half year does not
exceed the maximum limit of 240 days.
(6)(a) A Government servant transferred from a vacation
department to a non-vacation department shall be entitled to earned
leave at the rate of 5/6th day for every completed month of service
from the half calendar year preceding such transfer till the date of
transfer, from the date of transfer, he shall be entitled to earned leave
under the rules applicable to the employees of non-vacation
department.
(b) The credit of half pay leave for the half year in which a
Government servant is transferred from a vacation department to
non-vacation department shall be at the rate of 5/3 days per completed
calendar month upto the end of the calendar year. From the
commencement of the next half calender year, the half pay leave
shall be credited in advance in two instalments of ten days each on
the first day of January and July of every calendar year, as the case
may be.
7(a) A Government servant transferred from a non-vacation
department to a vacation department shall be entitled to earned leave
under the rules as applicable to persons of non-vacation department
till the date of such transfer. From the date of transfer till the end of
half calendar year, he shall be entitled to earned leave at the rate of
5/6th day for every completed month of service.
 118

(b) If a Government servant is transferred before rendering a

completed year of service in the non-vacation department from the
date of last anniversary till the date of transfer, he shall be entitled to
half pay leave at the rate of 5/3 days for every completed month of
service.]
1
[114. 2[(1) The half pay leave account of every Government
servant (other than a government servant serving in a vacation
department covered by rule 113 of the said rules) shall be credited
with half pay leave in advance, in two instalments of ten days each
on the first day of January and July of every calendar year.
(2)(a) The leave shall be credited to the said leave account
at the rate of 5/3 days for each completed calendar month of service
which he is likely to render in the half year of the calendar year in
which he is appointed.
(b) The credit for the half year in which a Government servant
is due to retire or resigns from the service shall be allowed at the rate
of 5/3 days per completed calendar month upto the date of retirement
or resignation.
(c) When a Government servant is removed or dismissed
from service or dies while in service, credit of half pay leave shall be
allowed at the rate of 5/3rd days per completed calendar month upto
the end of the calendar month preceding the calendar month in which
he is removed or dismissed from service or dies in service.
(d) The period of suspension treated as dies-non or non-
duty shall not be reckoned as service for the purpose of these rules.
(3) The leave under this rule may be granted on medical
certificate or on private affairs.
Provided that in the case of Government servant not in
permanent employ or quasi-permanent employ, no half pay leave
shall be granted unless the authority competent to grant leave has
reasons to believe that the Government servant will return to duty on
its expiry except in the case of a Government servant who has been
declared completely and permanently incapacitated for further service
by a medical authority.]

1. Substituted by No.FD 91 SRS 78 dated 8-2-80 (wef 28-2-80)

2. Amended by No. FD 2 SRA 93 dated 22-2-95 (wef 1-7-95).
 119

(4) Commuted leave not exceeding half the amount of half

pay leave due may be granted on a medical certificate or on private
affairs subject to the following conditions namely.-
(a) the authority competent to grant leave is satisfied that
there is reasonable prospect of the Government servant returning to
duty on its expiry;
(b) when, commuted leave is granted, twice the amount of
such leave shall be debited against the half pay leave due;
(c) the maximum commuted leave on private affairs that may
be granted at a time shall be 120 days. If commuted leave on private
affairs is combined with earned leave, the total period should not
exceed 180 days.
(5) Where a Government servant who has been granted
commuted leave resigns from service or at his request permitted to
retire voluntarily without returning to duty, the commuted leave shall
be treated as half pay leave and the difference between the leave
salary in respect of commuted leave and half pay leave shall be
recovered:
Provided that no such recovery shall be made if the retirement
is by reason of ill-health incapacitating the Government servant for
further service, or in the event of his death.
(6) Save in the case of leave preparatory to retirement, leave
not due may be granted to a Government servant in permanent employ
subject to the following conditions, namely.-
(a) the authority competent to grant leave is satisfied that
there is reasonable prospect of the Government servant returning to
duty on its expiry;
(b) leave not due shall be limited to half pay leave he is likely
to earn afterwards;
(c) leave not due during the entire service shall be limited to
a maximum of 360 days out of which not more than 90 days at a
time and 180 days in all may be otherwise than on medical certificate;
(d) leave not due shall be debited against the half pay leave
the Government servant may earn subsequently:
Provided that in case of a temporary Government servant
who is suffering from tuberculosis, leprosy, cancer or mental illness,
leave not due may be granted for a period not exceeding 360 days
 120

during his entire service subject to fulfilment of conditions in clauses

(a), (b) and (d) of this rule and following further condition, namely.-
(i) the Government servant has put in a continuous service of not
less than one year;
(ii) the post from which the Government servant proceeds
on leave is likely to last till his return to duty; and
(iii) that the request for grant of such leave is supported by
a medical certificate in the form prescribed in rule 182 issued by the
Civil Surgeon of the District or the District Medical Officer or a
Specialist in the concerned disease, not lower in rank than a Civil
Surgeon/District Medical Officer and the certificate specifies that
the Government servant has reasonable chances of recovery on the
expiry of the leave recommended;
(7)(a) Where a Government servant who has been granted
leave not due resigns from service or at his request is permitted to
retire voluntarily from service without returning to duty the leave not
due shall be cancelled, his resignation or retirement taking effect
from the date on which such leave commenced and the leave salary
already paid shall be recovered;
(b) Where a Government servant who having availed himself
of leave not due returns to duty but resigns or retires from service
before he has earned such leave he shall be liable to refund the leave
salary to the extent the leave has not been earned subsequently:
Provided that no leave salary shall be recovered under the
foregoing clauses of this sub-rule if the retirement is by reason of ill-
health incapacitating the Government servant for further service or
the Government servant is compulsorily retired under rule 285 or in
the event of his death.
(8) For the purpose of this rule and rule 117, a Government
servant who has rendered not less than five years of continuous
service excluding the service as a local candidate and periods of
suspension adjudged as penalty shall be considered as belonging
to Permanent employ provided the Departmental Competent authority
certifies that there is no prospect of his reversion or discharge.
1
[115, 116 xxx]
117(a) Extra-ordinary leave may be granted to any officer in
special circumstances-
1. Deleted by No. FD 91 SRS 78 dated 8-2-80 (wef 28-2-80)
 121

(i) when no other leave is by rule admissible; or

(ii) when other leave is admissible but the officer concerned
applies in writing for the grant of extra-ordinary leave.
1
[(b) unless Government in view of the exceptional
circumstances of the case otherwise determines, no Government
servant who is not in permanent employ or quasi-permanent employ
shall be granted extra-ordinary leave on any one occasion in excess
of the following limits:-
(i) three months without medical certificate;
(ii) six months for common ailment where the Government
servant has completed a continuous service of not less than one
year on the date of expiry of leave of the kind due and admissible
under these rules, including extra-ordinary leave of three months
under clause (1) above and his request for such leave is supported
by a medical certificate as required by these rules;
(iii) eighteen months, where the Government servant, who
has completed a continuous service of not less than one year,
including extra-ordinary leave of three months under clause (i) is
undergoing treatment for cancer/mental illness/ pulmonary
tuberculosis /pleurisy of tubercular origin/tuberculosis of any part of
the body /leprosy, in Government institution or at his residence through
such institution and his request for such leave is supported by a
medical certificate in the form prescribed in rule 182 issued by the
Civil surgeon of the District or the District Medical Officer, or a
Specialist in the concerned disease, not lower in rank than a Civil
Surgeon/District Medical Officer and the certificate specifies that
the Government servant has reasonable chances of recovery on the
expiry of the leave recommended;
(iv) two years for under-graduate/graduate/post-graduate
courses and three years for doctorate courses, where the
Government servant has completed a continuous service of not less
than three years on the date of expiry of leave of the kind due and
admissible under the rules, including the extra-ordinary leave of three
months under clause (i) and applies for the leave for prosecution of
higher studies, having a close bearing on his sphere of duty, provided
that prior approval of Government is taken before sanctioning the
leave.]
1. Substituted by No. FD 91 SRS 78 dated 18.2.1980 (w.e.f. 28.2.1980)
 122

(c) Where a Government servant, who is not in permanent

employ or quasi permanent employ, fails to resume duty on the
expiry of the maximum period of extra-ordinary leave granted to him
or where such a Government servant who is granted lesser amount
of extraordinary leave than the maximum amount admissible remains
absent from duty for any period, which together with the extra-ordinary
leave granted exceeds three months. he shall, unless Government
in view of the exceptional circumstances of the case otherwise
determine, 1[be liable to be dismissed or removed from service] 2[after
following the procedure laid down in the Karnataka Civil Services
(Classification, Control and Appeal) Rules, 1957.]
(d) The authority empowered to grant leave may commute
retrospectively periods of absence without leave into extraordinary
leave.
3
[118(1) A Government servant who proceeds on earned leave
is entitled to leave salary equal to the pay drawn immediately before
proceeding on such leave.
Note:- ‘Pay’ for this purpose means the pay as defined in
sub-rule (32) of rule 8 of these rules and the rate at which it is
admissible immediately before the date of commencement of leave.
(2) Notwithstanding anything contained in the foregoing sub-
rule, a Government servant may surrender a portion of earned leave
and receive a cash equivalent of the leave salary therefor in accordance
with the rules made in Annexure ‘C’.
(3) A Government servant on half pay leave or leave not due
shall be entitled to leave salary equal to half the amount specified in
sub-rule (1).
(4) A Government servant on commuted leave shall be entitled
to leave salary equal to the amount specified in the sub-rule (1).
(5) A Government servant on extra-ordinary leave Is not
entitled to any leave salary.
4
[118-A (1) (a) Where a Government servant retires
on attaining the normal age of retirement under the terms
and conditions governing his service, the authority competent to
grant leave shall suo-moto issue an order granting cash
equivalent of leave salary for earned leave, if any, at the credit
1. Substituted by No.FD 57 SRS 65 dated 15-6-68
2. Substituted by No.FD 38 SRS 69 dated 21-5-1969
3. Substituted by No. FD 91 SRS 78. dated 8-2-80 (wef 28.2.80)
4. Substituted by No. FD 9 SRS 87 dated 15-5-1987 (wef 21-5-1987)
 Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION
GOVERNMENT FIRST GRADE COLLEGE HULSOOR
(Accredited by NAAC with ‘B’ Grade and affiliated to Gulbarga University, Kalaburgi)
Dist: Bidar, Karnataka – 585 416
E-Mail: [email protected] Website: https://gfgc.kar.nic.in/hulsoor/

Karnataka State order

For
Revision of Pay and
Appointment Rules as per UGC
guidelines
 Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION
GOVERNMENT FIRST GRADE COLLEGE HULSOOR
(Accredited by NAAC with ‘B’ Grade and affiliated to Gulbarga University, Kalaburgi)
Dist: Bidar, Karnataka – 585 416
E-Mail: [email protected] Website: https://gfgc.kar.nic.in/hulsoor/

KARNATAKA STATE AND UGC

PROMOTION RULES
 GOVERNMENT OF KARNATAKA

DEPARTMENT OF COLLEGIATE EDUCATION

CAREER ADVANCEMENT SCHEME GUIDELINES

For Promotion and Placement of Assistant Professor,
Associate Professor, Professor, College Librarian and
College Director of Physical Education and Sports
of Government and Private Aided Colleges

as per

“UGC REGULATIONS ON MINIMUM QUALIFICATION FOR

APPOINTMENT OF TEACHERS AND OTHER ACADEMIC STAFF IN
UNIVERSITIES AND COLLEGES AND OTHER MEASURES FOR THE
MAINTENANCE OF STANDARDS IN HIGHER EDUCATION, 2018”
 Table of Contents
Sl. No. Contents Page No.
1 Introduction 1
1.1 Guidelines to Principals 2
1.2 Guidelines to IQAC 2
1.3 General Guidelines for Placement 4
1.4 Guidelines to Screening cum Evaluation Committee (SEC) 7
2 Screening cum-Evaluation Committee and Selection Committee 8
2.1 Screening-cum-Evaluation Committee 8
A. For College Teachers 8
B. For College Librarian 8
C. For College Director of Physical Education and Sports 8
2.2 Selection Committee 9

Career Advancement Scheme (CAS)

Option A: As per the UGC Regulations 2018

3 For College Teachers

Assistant Professor (Academic Level 10) to Assistant Professor
3.1 10
(Senior Scale /Academic Level 11)
Assistant Professor (Senior Scale /Academic Level 11 ) to
3.2 11
Assistant Professor (Selection Grade / Academic Level 12)
Assistant Professor (Selection Grade / Academic Level 12) to
3.3 12
Associate Professor (Academic Level 13A)
3.4. Associate Professor (Academic Level 13A) to Professor
3.4 13
(Academic Level 14)
4 For Librarians
From College Librarian (Academic level 10) to College Librarian
4.1 14
(Senior Scale/Academic level 11)
From college Librarian (Senior Scale / Academic level 11) to
4.2 15
College Librarian (Selection Grade/Academic level 12)
From College Librarian (Selection Grade/Academic level 12) to
4.3 16
College Librarian (Academic Level 13A)
From College Librarian (Academic Level 13A) to College
4.4 17
Librarian (Academic Level 14)
5 For Directors of Physical Education and Sports
From College Director of Physical Education and Sports
5.1 (Academic Level 10) to College Director of Physical Education 18
and Sports (Senior Scale/Academic Level 11)
From College Director of Physical Education And Sports (Senior
5.2 Scale/Academic Level 11) to College Director of Physical 19
Education and Sports (Selection Grade/Academic Level 12)
 From College Director of Physical Education and Sports (Selection
5.3 Grade/Academic Level 12) to College Director of Physical 20
Education and Sports (Academic Level 13A)
From College Director Physical Education and Sports (Academic
5.4 Level 13A) to College Director Physical Education and Sports 21
(Academic Level 14)
Career Advancement Scheme (CAS)
Option B : As per the UGC Regulations 2010 and
Subsequent Amendments
6 For College Teachers
Assistant Professor AGP 6000 (Stage 1) (Academic Level 10) to
6.1 22
Assistant Professor AGP 7000 (Stage 2) (Academic Level 11)
Assistant Professor AGP 7000 (Stage 2) (Academic Level 11) to
6.2 23
Assistant Professor AGP 8000 (Stage 3) (Academic Level 12)
Assistant Professor AGP 8000 (Stage 3) (Academic Level 12) to
6.3 24
Associate Professor AGP 9000 (Stage 4) (Academic Level 13A)
Associate Professor AGP 9000 (Stage 4) (Academic Level 13A) to
6.4 25
Professor AGP 10000 (Stage 5) (Academic Level 14)
7 For College Librarians
College Librarian AGP 6000 (Stage 1) (Academic Level 10) to
7.1 26
College Librarian AGP 7000 (Stage 2) (Academic Level 11)
College Librarian AGP 7000 (Stage 2) (Academic Level 11) to
7.2 27
College Librarian AGP 8000 (Stage 3) (Academic Level 12)
College Librarian AGP 8000 (Stage 3) (Academic Level 12) to
7.3 28
College Librarian AGP 9000 (Stage 4) (Academic Level 13A)
8 For College Physical Education and Sports
College Physical Education and Sports AGP 6000 (Stage 1)
8.1 (Academic Level 10) to College Physical Education and Sports 29
AGP 7000 (Stage 2) (Academic Level 11)
College Physical Education and Sports AGP 7000 (Stage 2)
8.2 (Academic Level 11) to College Physical Education and Sports 30
AGP 8000 (Stage 3) (Academic Level 12)
College Physical Education and Sports AGP 8000 (Stage 3)
8.3 (Academic Level 12) to College Physical Education and Sports 31
AGP 9000 (Stage 4) (Academic Level 13A)
Index of CAS Promotion forms 32
Appendix – I : Minimum API requirement 33
Appendix – II : Assessment Criteria and Methodology 34
Appendix – III : Option Assessment 40
Appendix – IV : Pay Matrix 41
1. Introduction
The State Govt. of Karnataka have adopted the 6th UGC Scheme as per UGC
Regulation 2010 for implementation in the Universities and Colleges (Government
and Grant-in-Aided) across the State vide ED 37/UNE/2009, Dated 24/12/2009
The Pay revision was effected from 01/01/2006. The Career Advancement Scheme
of UGC 2010 regulations was adopted in Government and Grant in Aided colleges
as per Govt order ED382/UNE 2012, Bangalore, Dated 25/09/2014.

The MHRD vide Letter No. F1/77/2015-U.II(1) dated 2/11/2017, 8/11/2017

has issued Orders revising the Pay scales of Teachers in Universities and Colleges in
tune with the 7th Central Pay Commission Order. In continuation, UGC vide
Gazette Notification dated 18/7/2018 has issued the new guidelines applicable to
the same named as ‘UGC REGULATIONS ON MINIMUM QUALIFICATION FOR
APPOINTMENT OF TEACHERS AND OTHER ACADEMIC STAFF IN UNIVERSITIES AND
COLLEGES AND OTHER MEASURES FOR THE MAINTENANCE OF STANDARDS IN
HIGHER EDUCATION’, 2018 in supersession of the UGC regulations on minimum
qualifications for appointment of teachers and other academic staff in universities
and colleges and measures for the maintenance of standards in higher education
2010 and all it amendments. Subsequently Govt. of Karnataka ED 483 UNE 2017,
Dated 16/03/2019 has given sanction for implementing the placement/ promotion
of teachers of Govt. Colleges pending under 6th UGC Scheme in accordance with
the UGC 7th scheme regulations. Subsequently DCE has issued a circular inviting
proposal for placement/promotions.
The UGC 2018 Regulation has incorporated a provision for
Placement/Promotions of UGC 2010 Regulation with relaxed conditions with
respect to (Performance Based Assessment System) PBAS (Academic Performance
Indicator) API scoring under different categories. The PBAS under CAS of the UGC
regulation, 2010 envisages API under three broad categories as detailed below.
Category 1 - Teaching, learning and Evaluation related activities.
Category 2 - Co-curricular, Extension and Professional Development activities.
Category 3 - Research and Academic contributions.
It was mandatory for a teacher to have a minimum score in each category and
a combined minimum of II & III categories taken together as per the UGC
regulations 2010. As per the relaxed condition provided in the UGC regulation
2018, category I is excluded and only a combined minimum score of 2 and 3
categories is required for Placements. The PBAS envisages an expert assessment
system constituted with as a Screening Committee for placement of Assistant
Professor Stage 1 to Stage 2, Stage 2 to Stage 3 and a Selection committee for Stage 3
to Stage 4, Stage 4 to Stage 5.

1|Page
1.1 Guidelines to Principals

1. The Principals shall issue a proceeding constituting the IQAC in all Colleges as
per the NAAC Guidelines, if IQAC has already been constituted as per NAAC
guidelines, it may be reconstituted only on completion of three years.
2. The Principals shall issue a proceeding constituting the Screening cum
evaluation Committee for the assessment of proposals of placements.
3. The principals shall Issue proceedings to entrust IQAC with task of processing
placement proposals of teachers.
4. Principals shall Complete the assessment process as per the criteria provided in
clauses 5.0 to 6.4 of the UGC regulations 2018.
5. The Principals shall enlist a panel of experts for each subject in the College for
which promotion of teachers is due, and send to the Vice Chancellor for the
latter to nominate two experts from the same.
6. The Principals shall ensure that the minutes of the entire selection process duly
signed by all members of Screening cum Evaluation Committee are duly
recorded and forwarded to the DCE along with recommendations of SEC.
7. The Principal shall issue proceedings of the detailing of Assessment criteria for
Category II and III done by IQAC, wherever such additions are necessary and
sent to DCE for ratification.

1.2 Guidelines to IQAC

1. The IQAC shall act as the documentation and Record Keeping Cell for the
processing of Proposals received from Teachers.
2. The IQAC constituted in the college as per the NAAC guidelines is to be
entrusted with the assessment of the API as per UGC Regulations.
3. The IQAC shall assist in the detailing of assessment criteria and methodology
proforma as per the institutional requirements based on the Tables 1, 2, 4 & 5 of
Annexure II of this guidelines (Page No. 34 to 40).

2|Page
4. The IQAC shall get wherever feasible the student feedback system as per the
NAAC guidelines on institutional parameters without incorporating the
component of the students' assessment of individual teachers in the Assessment
criteria and methodology proforma. (Clause 6.0 VII of UGC 2018 Regulation)
5. The IQAC shall vet the application submitted by the eligible candidates and
verify the supporting documents in accordance with regulation and assist the
Screening Cum Evaluation Committee to prepare the final recommendation to
DCE.
6. The IQAC shall ensure submission of annual appraisal proforma for at least two/
three/ four/ five of the last three/ four/ five/ six years of the assessment period
by each candidate.
7. IQAC should download the UGC list of refereed journals and other journals.
Impact factor of journals should be verified and assured as per Thomson Reuter’s
list.
8. The IQAC shall verify the API scores claimed and to write it in the Proforma
9. The IQAC shall ensure verification of eligibility criteria and CAS criteria of all
candidates.
10. The IQAC shall ensure the Applicants were in Active Roll at the due date of
Placement/Promotion.
11. IQAC should maintain an inward register for registering and dispatching of
proposals of Placement/Promotion in the following format.

Date of
Sl. Inward No./ Name & Date of
Approval/ Remarks
No. Subject/ Year Designation submission
Rejection

12. IQAC shall maintain personal folders of each teacher for proper filing of
proposals of Placement/Promotion.

3|Page
1.3 General Guidelines for Placement
1. Teachers shall submit their applications to the Principal of the College where
they are working at present through the Head of the Department.
2. Teachers on deputation shall send their proposals to the parent college, duly
forwarded by the working college.
3. Teachers on maternity leave or any other eligible leave whose placements are
due within the scheme period shall submit their application to their parent
college.
4. The teachers shall select any one of the two options as given below to assess
themselves under the PBAS system for placements under the 6th CAS due with
effect from 31/12/2008 to 17/7/2018.

[The criteria for promotions under Career Advancement Scheme laid down under UGC Regulations 2018
shall be effective from the date of 18/07/2018. However, to avoid hardship to those faculty members who
have already qualified or are likely to qualify shortly under the existing regulations, a choice may be given
to them, for being considered for promotions under the existing Regulations. This option can be exercised
only within three years from the date of notification of UGC Regulations 2018.]

Option A: As per the UGC Regulations 2018.

(The teachers shall be considered for promotion from one Academic Level/Grade
Pay to another as per the CAS under UGC Regulations, 2018.)
OR
Option B: As per the UGC Regulations 2010 and Subsequent
amendments
(As per relaxation in the requirements of Academic Performance Indicators (API)
based Performance Based Appraisal System (PBAS) up to the date of notification of
UGC Regulations 2018.)

(This option can be exercised only within three years from the date of
notification of 7th regulation, i.e. within 17/7/2021).
5. API scoring based on PBAS should be prepared for every academic year (from 1st
June to 31st May).
6. The teachers shall submit the Placement Proposal along with necessary
documents for PBAS to the Principal for assessment.

4|Page
7. Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018. [as per clause 6.3 (VIII) of the UGC regulations 2018]
8.
i) If a candidate applies for promotion on completion of the minimum
eligibility period and is successful in assessment, the date of promotion
shall be from that of minimum period of eligibility.
ii) If, however the candidate finds that he/she would fulfils the CAS

promotion criteria, at a later date and applies on that date and is successful,
his/her promotion shall be effected from the date of the candidate fulfilling
the eligibility criteria.
iii) If he/she fails to succeed in first assessment, he/she has to be reassessed

only after one year. When such a candidate succeeds in the eventual
assessment his/her promotion shall be deemed to be one year from the date
of rejection.
iv) In subsequent years a teacher can apply for placement three months before

his due date on fulfilment of all criteria.

9. Before filling the application form the applicant faculty members are advised to
read carefully all the provisions and methods of category wise calculations and
assure themselves regarding all the clauses to avoid any kind of technical problem.
10. The information is to be provided in the sequence of years proposed to be
assessed; hence the applicants may add the information of all the years in a
sequential manner.
11. The applicants are informed to ensure that all the prescribed conditions are
fulfilled before they submit their applications. Incomplete applications and
without supporting documents, in any respect, will not be processed. Documents
relevant to the promotion period only should be attached to avoid unnecessary
confusion and the assessment shall be strictly based on the documents enclosed,
which are subject to verification.

5|Page
12. For promotion under career advancement scheme (CAS) as per UGC regulations
on Minimum Qualifications for Appointment of Teachers and Other Academic
Staff in University and Colleges and Measures for the Maintenance of Standards in
Higher Education (4th Amendment), Regulations 2010 and subsequent
amendments or UGC regulations on Minimum Qualifications for Appointment of
Teachers and Other Academic Staff in Universities and Colleges and Other
Measures for Maintenance of Standards in Higher Education Regulations, 2018, as
applicable
Placements As per UGC 2010 Regulations and subsequent amendments in July 2016
For Teachers
1. Assistant professor Stage 1 to Assistant Professor Stage 2
2. Assistant professor Stage 2 to Assistant Professor Stage 3
3. Assistant professor Stage 3 to Associate Professor Stage 4
4. Associate professor Stage 4 to Professor Stage 5
For College Librarians
1. College Librarian (Academic Level 10) to College Librarian (Senior Scale /
Academic Level 11) [Stage 1 to Stage 2]
2. College Librarian (Senior Scale / Academic Level 11) to College Librarian
(Selection grade / Academic Level 12) [Stage 2 to Stage 3]
3. College Librarian (Selection grade / Academic Level 12) to College
Librarian (s selection grade / Academic Level 13A) [Stage 3 to Stage 4]
For College Director of Physical Education
1. Director of Physical Education (Academic Level 10) to Director of Physical
Education (Senior Scale / Academic Level 11) [Stage 1 to Stage 2]
2. Director of Physical Education (Senior Scale / Academic Level 11) to
Director of Physical Education (Selection grade / Academic Level 12) [Stage
2 to Stage 3]
3. Director of Physical Education (Selection grade / Academic Level 12) to
Director of Physical Education (selection grade / Academic Level 13A)
[Stage 3 to Stage 4]

6|Page
 Placements As per UGC Regulations 2018

For Teachers
1. Assistant professor (Academic level 10) to Assistant Professor (Senior
Scale/Academic level 11)
2. Assistant professor (Senior Scale/Academic level 11) to Assistant Professor
(Selection Grade/Academic level 12)
3. Assistant professor (Selection Grade/Academic level 12) to Associate
Professor (Academic level 13A)
4. Associate professor (Academic level 13A) to Professor (Academic level 14)

For College Librarians

1. College Librarian (Academic Level 10) to College Librarian (Senior Scale /
Academic Level 11)
2. College Librarian (Senior scale /Academic Level 11) to College Librarian
(Selection grade / Academic Level 12)
3. College Librarian (Selection grade / Academic Level 12) to College
Librarian (Academic Level 13A)
4. College Librarian (Academic Level 13A) to College Librarian (Academic
Level 14)

For College Director of Physical Education

1. College Director of Physical Education and Sports (Academic Level 10) to

College Director of Physical Education and Sports (Senior Scale / Academic
Level 11)
2. College Director of Physical Education and Sports (Senior scale /Academic
Level 11) to College Director of Physical Education and Sports (Selection
grade / Academic Level 12)
3. College Director of Physical Education and Sports (Selection grade /
Academic Level 12) to College Director of Physical Education and Sports
(Academic Level 13A)
4. College Director of Physical Education and Sports (Academic Level 13A) to
College Director of Physical Education and Sports (Academic Level 14)

1.3 Guidelines to Screening cum Evaluation Committee (SEC)

1. The Committee shall verify the API scores claimed in the PBAS proforma by the
applicants with their API score sheet submitted by IQAC.
2. All members of the Screening cum Evaluation Committee shall sign the minutes
and the assessment report as given and forward the same to DCE.

7|Page
2. Screening cum-Evaluation Committee and Selection
Committee
As per the UGC Regulations for assessment and grant of placement under
CAS for Assistant Professor AGP 6000 (Stage 1) to AGP 7000 (Stage 2),
Assistant Professor AGP 7000 (Stage 2) to AGP 8000 (Stage 3), a Screening cum-
Evaluation Committee has to be constituted and for assessment and promotion
under CAS for Assistant Professor AGP 8000 (Stage 3) to Associate Professor
AGP 9000 (Stage 4) and Associate Professor AGP 9000 (Stage 4) to Professor
AGP 10000 (Stage 5) a Selection Committee has to be constituted.

2.1. The “Screening-cum-Evaluation Committee” for CAS promotion of

Assistant Professors / equivalent cadres in College Librarians / College
Director of Physical Education and Sports from one level to the other
higher level [For Academic Level 10 to Academic level 11, Academic
Level 11 to Academic level 12]
Constitution of Screening cum Evaluation Committee

A. For College Teachers:

1. The Principal of the College- Chairperson
2. The Head of the Department concerned / Senior faculty from the College-
Convenor
3. Two subject Experts in the subject concerned nominated by the Vice
Chancellor from University panel of experts –Members
[Three members including one subject expert shall constitute the Quorum]

B. For College Librarian:

1. The Principal of the College- Chairperson
2. The Librarian, University Library – Member
3. Two experts who are working Librarians nominated by the Vice-Chancellor
from the University panel of experts. –Members
[Three members including one subject expert shall constitute the Quorum]

C. For College Director of Physical Education and Sports:

1. The Principal of the College - Chairperson
2. The University Director, Physical Education and Sports - Member
3. Two experts in Physical Education and Sports Administration from
University system nominated by the Vice-Chancellor from the University
panel of experts – Members
[Three members including one subject expert shall constitute the Quorum]

8|Page
 2.2. Selection Committee [For Academic Level 12 to Academic level 13A,
Academic Level 13A to Academic level 14]
Selection Committee for Government first grade colleges

1. Commissioner for Collegiate Education – Chairperson

2. Chief Administrative Officer, Department of Collegiate Education–
Convenor
3. Director of Collegiate Education – Member
4. Additional Director of Collegiate Education – Member
5. Two Principals of Government First Grade Colleges nominated by
Chairperson– Members
6. Two University representatives not below the rank of Professor nominated
by the Government.
7. Two subject-experts not connected with Government First Grade Colleges
to be nominated by the Chairperson.
8. An academician belonging to SC/ST/OBC/ Minority/Women/ Differently
abled categories nominated by the Chairperson, if a candidate belongs to
any such category.
9. Five members, including two subject experts, shall constitute the Quorum.

Table 1 : Summary of clause 2.1 and 2.2

Designation Academic Level Committee
Teachers /
From Academic Level 10 to 11 Screening-cum-
College Librarians /
From Academic Level 11 to 12 Evaluation Committee
College Director of Physical Education

Teachers /
From Academic Level 12 to 13A
College Librarians / Selection Committee
From Academic Level 13A to 14
College Director of Physical Education

9|Page
 Option – A

3. Career Advancement Scheme (CAS) for College Teachers

UGC Regulation 2018 [Clause 6.4. (B)]

3.1. Assistant Professor (Academic Level 10) to Assistant Professor

(Senior Scale /Academic Level 11)

Eligibility:
1. An Assistant Professor who has completed four years of service with a Ph.D.
degree or five years of service with a M.Phil./ PG Degree in Professional
Courses, such as LLM, M.Tech, M.V.Sc. and M.D., or six years of service in
case of those without a Ph.D./M.Phil./ PG Degree in a Professional course.
2. Attended one Orientation course of 21 days duration on teaching
methodology*
3. Any one of the following: Completed Refresher/ Research Methodology
Course OR Any two of the following: Workshop/ Syllabus Up-gradation
Workshop/ Training Teaching-Learning-Evaluation, Technology
Programmes/ Faculty Development Programmes of at least one week (5 days)
duration each, OR taken one MOOCs course (with e–certification) or
development of e-contents in four-quadrants / MOOC’s course during the
assessment period.*
* Requirement of completion of Orientation and Refresher courses for promotion due
under CAS within the assessment period shall not be mandatory up to 31/12/2018

CAS Promotion Criteria:

A teacher shall be promoted if;

i. He/She gets a ‘satisfactory’ or ‘good’ grade in the annual performance

assessment reports of at least three/four/five of the last four/five/six years of
the assessment period as the case may be as specified in Annexure II, Table 1
(Page No. 34) and
ii. The promotion is recommended by the Screening-cum Evaluation Committee.

10 | P a g e
3.2. Assistant Professor (Senior Scale /Academic Level 11 ) to Assistant
Professor (Selection Grade / Academic Level 12)

Eligibility:
1. Assistant Professors who have completed five years of service in Academic
level 11/ Senior scale.
2. Have done any two of the following in the last five years of Academic level
11/ Senior scale: Completed a course/ programme from amongst the
categories of Refresher Courses/Research Methodology/ Workshops/
Syllabus Up-gradation Workshop/ Teaching-Learning-Evaluation/
Technology Programmes/ Faculty Development Programme of at least two
weeks (ten days) duration (or completed two courses of at least one week (five
days) duration in lieu of every single course/ programme of at least two
weeks (ten days) duration, or, completed one MOOCs course in the relevant
subject (with e–certification); or contribution towards the development of e–
content in 4– quadrant (at least one quadrant) minimum of 10 modules of a
course/contribution towards the development of at least 10 modules of
MOOCs course/ contribution towards conduct of a MOOCs course during the
period of assessment.*

* Requirement of completion of Orientation and Refresher courses for promotion due

under CAS within the assessment period shall not be mandatory up to 31/12/2018

CAS Promotion Criteria:

A teacher shall be promoted if;

i. The teacher gets a ‘satisfactory’ or ‘good’ grade in the annual performance

assessment reports of at least four of the last five years of the assessment
period, as prescribed in Annexure II, Table 1 (Page No. 34) and
ii. The promotion is recommended by the Screening-cum-evaluation committee.

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3.3. Assistant Professor (Selection Grade / Academic Level 12) to
Associate Professor (Academic Level 13A)

Eligibility:

1. Assistant Professor who has completed three years of service in Selection

Grade / Academic Level 12.
2. A Ph.D Degree in the subject concerned/allied/relevant discipline.
3. Any one of the following during last three years: completed one course/
programme from amongst the categories of Refresher Courses/ Research
Methodology Workshops/Syllabus Up-gradation Workshop/ Teaching-
Learning-Evaluation Technology Programme/ Faculty Development
Programme of at least two weeks (ten days) duration (or completed two
courses of at least one week (five days) duration in lieu of every single
course/programme of at least two weeks (ten days) duration; or completed
one MOOCs course (with e–certification); or contribution towards the
development of e–content in 4–quadrant (at least one quadrant) minimum of
10 modules of a course/contribution towards development of at least 10
modules of MOOCs course/ contribution towards conduct of a MOOCs
course during the period of assessment.*

* Requirement of completion of Orientation and Refresher courses for promotion due

under CAS within the assessment period shall not be mandatory up to 31/12/2018

CAS Promotion Criteria:

A teacher shall be promoted if;

i. He/she gets a ‘satisfactory’ or ‘good‘ grade in the annual performance

assessment reports of at least two of the last three years of the assessment
period as specified in Annexure II, Table 1 (Page No. 34) and
ii. The promotion is recommended by a selection committee constituted in
accordance with these Regulations.

12 | P a g e
3.4. Associate Professor (Academic Level 13A) to Professor (Academic
Level 14)

Eligibility:

1. Associate professor who have completed three years of service in Academic

Level 13A
2. A Ph.D degree in subject relevant / allied / relevant discipline
3. A minimum of 10 research publications in peer-reviewed or UGC-Listed
journals out of which three research papers shall be published during
assessment period.
4. A minimum of 110 research score as per Appendix II, Table 2.

CAS Promotion Criteria:

A teacher shall be promoted if;

i. The teacher gets ‘satisfactory‘ or ‘good‘ grade in the annual performance

assessment reports of at least two of the last three years of the assessment
period, as per Appendix II, Table 1 (Page No. 34) and at least 110 research
score as per Appendix II, Table 2 (Page No. 35 to 36).
ii. The promotion to the post of Professor is recommended by selection
committee constituted in accordance with these Regulations.

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 4. Career Advancement Scheme (CAS) for Librarians
Option – A
UGC Regulation 2018 [Clause 6.4. (D)]

4.1 From College Librarian (Academic level 10) to College Librarian

(Senior Scale/Academic level 11):

Eligibility:
1. An Assistant Librarian/ College Librarian who is in Academic Level 10 and has
completed four years of service having a Ph.D. degree in Library Science/
Information Science/ Documentation Science or an equivalent degree or five
years’ of experience, having at least a M.Phil. degree, or six years of service for
those without a M.Phil or a Ph.D. degree.
2. He/she has attended at least one Orientation course of 21 days’ duration; and
3. Training, Seminar or Workshop on automation and digitalisation, maintenance
and related activities, of at least 5 days, as per Appendix II, Table 4 (Page No. 37
to 38).

CAS Promotion Criteria:

An Assistant Librarian/College Librarian may be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least three/four/five out of the last four/five/six years
of the assessment period as the case may be as specified in Appendix II, Table 4
(Page No. 37 to 38), and
ii) The promotion is recommended by a screening-cum-evaluation committee.

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4.2 From college Librarian (Senior Scale / Academic level 11) to College
Librarian (Selection Grade/Academic level 12)
Eligibility:
1) He/she has completed five years of service in that grade.
2) He/she has done any two of the following in the last five years:
(i)Training/Seminar/Workshop/Course on automation and digitalisation,
(ii)Maintenance and other activities as per Appendix II, Table 4 of at least two
weeks (ten days) duration (or completed two courses of at least one week (five
days) duration in lieu of every single course/programme of at least two weeks
(ten days) duration), (iii) Taken/developed one MOOCs course in the relevant
subject (with e-certification), or (iv) Library up-gradation course.

CAS Promotion Criteria: .

An individual shall be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least four out of the last five years of the assessment
period, as specified in Appendix II, Table 4 (Page No. 37 to 38), and;
ii) The promotion is recommended by a screening-cum-evaluation committee.

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4.3 From College Librarian (Selection Grade/Academic level 12) to
College Librarian (Academic Level 13A)
Eligibility:
1) He/she has completed three years of service in that grade.
2) He/she has done any one of the following in the last three years:
(i)Training/Seminar/Workshop/Course on automation and digitalization,
(ii)Maintenance and related activities as per Appendix II, Table 4 (Page No. 37
to 38) of at least two weeks’ (ten days) duration, (iii) Completed two courses of
at least one week (five days) duration in lieu of every single course/programme
of at least two weeks (ten days) duration), (iv) Taken/developed one MOOCs
course in the relevant subject (with e-certification), and (v) Library up-
gradation course.

CAS Promotion Criteria:

An individual shall be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least two out of the last three years of the assessment
period, as specified in Appendix II, Table 4 (Page No. 37 to 38); and
ii) The promotion is recommended by a Selection Committee constituted as per
these Regulations on the basis of the interview performance.

16 | P a g e
4.4 From College Librarian (Academic Level 13A) to College Librarian
(Academic Level 14)

Eligibility:

1) He/she has completed three years of service in that grade.

2) He/she has done any one of the following in the last three years:
(i)Training/Seminar/Workshop/Course on automation and digitalization,
(ii)Maintenance and related activities as per Appendix II, Table 4 (Page No. 37
to 38) of at least two weeks’ (ten days) duration, (iii) Completed two courses of
at least one week (five days) duration in lieu of every single course/programme
of at least two weeks (ten days) duration), (iv) Taken/developed one MOOCs
course in the relevant subject (with e-certification), and (v) Library up-
gradation course.
3) Evidence of innovative library services, including the integration of ICT in a
library.
4) A Ph.D. Degree in Library Science/Information Science/Documentation
/archives and Manuscript-Keeping

CAS Promotion Criteria:

An individual shall be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least two out of the last three years of the assessment
period, as specified in Appendix II, Table 4 (Page No. 37 to 38); and
ii) The promotion is recommended by a Selection Committee constituted as per
these Regulations on the basis of the interview performance.

17 | P a g e
 5. Career Advancement Scheme (CAS) for Directors of
Physical Education and Sports

Option – A
UGC Regulation 2018 [Clause 6.4.(E)]

5.1 From College Director of Physical Education and Sports (Academic

Level 10) to College Director of Physical Education and Sports (Senior
Scale/Academic Level 11)

Eligibility:
1) He/she has completed four years of service with a Ph.D. degree in Physical
Education or Physical Education & Sports or Sports Science or five years of
service with an M.Phil. degree or six years of service for those without an
M.Phil or Ph.D. degree.
2) He/she has attended one Orientation course of 21 days’ duration; and
3) He/she has done any one of the following: (a)Completed Refresher / Research
Methodology Course/ workshop, (b)Training Teaching-Learning-Evaluation
Technology Programme/ Faculty Development Programme of at least 5 days
duration and (c) Taken/developed one MOOCs course (with e-certification).

CAS Promotion Criteria:

An individual may be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least three/four/five of the last four/five/six years of
the assessment period as the case may be, as specified in Appendix II, Table 5
(Page No. 39 to 40); and
ii) The promotion is recommended by a screening-cum-evaluation committee.

18 | P a g e
5.2 From College Director of Physical Education And Sports (Senior
Scale/Academic Level 11) to College Director of Physical Education and
Sports (Selection Grade/Academic Level 12)

Eligibility:

1) He/she has completed five years of service in that grade.

2) He/she has done any two of the following in the last five years: (i)Completed
one course / programme from among the categories of refresher courses,
research methodology workshops, (ii)Teaching-Learning-Evaluation
Technology Programmes / Faculty Development Programmes of at least two
weeks (ten days) duration, (iii)Completed two courses of at least one week(five
days) duration in lieu of every single course/programme of at least two weeks
(ten days) duration), and (iv) Taken/developed one MOOCs course in the
relevant subject (with e-certification).

CAS Promotion Criteria:

An individual may be promoted if;
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance
assessment reports of at least four out of the last five years’ of the
assessment period as specified in Appendix II, Table 5 (Page No. 39 to 40),
and;
ii) The promotion is recommended by a screening-cum-evaluation committee.

19 | P a g e
5.3 From College Director of Physical Education and Sports (Selection
Grade/Academic Level 12) to College Director of Physical Education
and Sports (Academic Level 13A)

Eligibility

1) He/she has completed three years of service.

2) He/she has done any one of the following during last three years:
(i)Completed one course / programme from among the categories of
Refresher Courses, Research Methodology Workshop, (ii)Teaching-
Learning-Evaluation Technology Programmes / Faculty Development
Programmes of at least two weeks (ten days) duration (or completed two
courses of at least one week (five days) duration in lieu of every
singlecourse/programme of at least two weeks (ten days) duration), (iii)
Taken / developed one MOOCs course in relevant subject (with e-
certification).

CAS Promotion Criteria:

An individual may be promoted if;
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade performance assessment
reports of at least two out of the last three years of the assessment period
as specified in Appendix II, Table 5 (Page No. 39 to 40) and;
ii) The promotion is recommended by a selection committee constituted as
per these Regulations on the basis of the interview performance.

20 | P a g e
5.4 From College Director Physical Education and Sports (Academic
Level 13A) to College Director Physical Education and Sports
(Academic Level 14)

Eligibility

1) He/she has completed three years of service.

2) He/she has done any one of the following during last three years: (i)
Completed one course / programme from among the categories of Refresher
Courses, Research Methodology Workshop, (ii) Teaching-Learning-Evaluation
Technology Programmes / Faculty Development Programmes of at least two
weeks (ten days) duration (or completed two courses of at least one week (five
days) duration in lieu of every single course/programme of at least two weeks
(ten days) duration), (iii) Taken / developed one MOOCs course in relevant
subject (with e-certification).
3) Evidence of organising competitions and coaching camps of at least two weeks
duration.
4) Evidence of having produced good performance of teams/athletes for
competitions like state/national/interuniversity/combined university, etc.
5) A Ph.D. in Physical Education or Physical Education and Sports or Sports
Science.

CAS Promotion Criteria:

An individual may be promoted if;
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade performance assessment reports of
at least two out of the last three years of the assessment period as specified in
Appendix II, Table 5 (Page No. 39 to 40), and;
ii) The promotion is recommended by a selection committee constituted as per
these Regulations on the basis of the interview performance.

21 | P a g e
 Option – B

Option as per UGC Regulation 2018 6.3 (VII)(b)

[as per the UGC Regulation 2010 and subsequent amendments as

relaxed in UGC regulation 2018]

6. Career Advancement Scheme (CAS) for College Teachers

6.1. Assistant Professor AGP 6000 (Stage 1) (Academic Level 10) to Assistant
Professor AGP 7000 (Stage 2) (Academic Level 11)

Eligibility:
1. Assistant Professors who have completed six years of service in Assistant
Professor AGP 6000 (Stage 1)
(Relaxation: Two year relaxation for Assistant Professor having a Ph.D.
degree and One year relaxation for Assistant Professor having an
M.Phil./PG Degree in Professional Courses, which is other than the basic
qualification).
2. Attended one Orientation course of 2 or 3 weeks duration* and
3. One Refresher / Research methodology Course of 2 or 3 weeks’ duration. *
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 20 per assessment period in Category II
(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as
refereed in UGC regulation 2010 and its subsequent 4th amendment. There
shall be no minimum API score requirement for Category II and Category
III individually, as prescribed in Appendix – I, Table –A (Page No. 33) of this
Guidelines and
ii. The expert assessment by Screening-cum-Evaluation committee

22 | P a g e
6.2. Assistant Professor AGP 7000 (Stage 2) (Academic Level 11) to Assistant
Professor AGP 8000 (Stage 3) (Academic Level 12)

Eligibility:

1. Assistant Professors who have completed five years of service in Assistant

Professor AGP 7000 (Stage 2)
2. One refresher course/ Methodology/ Workshop/ Training/ Teaching
learning-evaluation technology programme/ Soft skill development
programme/Faculty Development Programme of 2 or 3 weeks duration*
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 50 per assessment period in Category II

(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment. There

shall be no minimum API score requirement for Category II and Category

III individually, as prescribed in Appendix – I, Table –A (Page No. 33) of
this Guidelines and
ii. The expert assessment by Screening-cum-Evaluation Committee

23 | P a g e
6.3. Assistant Professor AGP 8000 (Stage 3) (Academic Level 12) to Associate
Professor AGP 9000 (Stage 4) (Academic Level 13A)

Eligibility:

1. Assistant Professors who have completed three years of service in

Assistant Professor AGP 8000 (Stage 3)
2. Three publications in the entire period as Assistant Professor (AGP 6000,
AGP 7000, AGP 8000)
(Relaxation of Two publications for Assistant Professor having a Ph.D.
degree and One publication for Assistant Professor having an M.Phil.
Degree)
3. Participation in one course of methodology workshop/Training
/Teaching learning- evaluation technology programme/ Soft skill
development programme/Faculty Development Programme of
minimum of one week duration.*
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 45 per assessment period in Category II
(Professional development, co curricular and extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table –A (Page
No. 33) of this guidelines and

ii. The expert assessment by Selection committee

24 | P a g e
6.4. Associate Professor AGP 9000 (Stage 4) (Academic Level 13A) to Professor
AGP 10000 (Stage 5) (Academic Level 14)

Eligibility:

1. Associate Professors who have completed three years of service in Associate

Professor AGP 9000 (Stage 4)

2. A minimum of five publications since the period that the teacher is

placed in stage 3. (AGP 8000 & AGP 9000)

CAS Promotion Criteria:

i. Aggregate API score of 60 per assessment period in Category II

(Professional development, co curricular and extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment. There

shall be no minimum API score requirement for Category II and Category III
individually, as prescribed in Appendix – I, Table -A (Page No. 33) of this
guidelines and

ii. The expert assessment by Selection committee

25 | P a g e
7. Career Advancement Scheme (CAS) for College Librarians

Option as per UGC Regulation 2018 6.3 (VII)(b)

[as per the UGC Regulation 2010 and subsequent amendments as

relaxed in UGC regulation 2018]

7.1. College Librarian AGP 6000 (Stage 1) (Academic Level 10) to College
Librarian AGP 7000 (Stage 2) (Academic Level 11)

Eligibility:
1. College librarian who have completed six years of service in College
Librarian AGP 6000 (Stage 1)
(Relaxation: Two year relaxation for College librarian having a Ph.D.
degree and One year relaxation for College librarian having an M.Phil).
2. Attended one Orientation course of 2 or 3 weeks duration* and
3. One Refresher Course of 2 or 3 weeks duration.*
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 20 per assessment period in Category II

(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table -B (Page
No. 33) of this Guidelines and

ii. The expert assessment by Screening-cum-Evaluation committee

26 | P a g e
7.2. College Librarian AGP 7000 (Stage 2) (Academic Level 11) to College
Librarian AGP 8000 (Stage 3) (Academic Level 12)

Eligibility:

1. College Librarian who have completed five years of service in College

Librarian AGP 7000 (Stage 2)
2. Two Refresher Courses, for a minimum period of 2 or 3 weeks duration. *

* Requirement of completion of Orientation and Refresher courses for promotion

due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 50 per assessment period in Category II

(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table –B (Page
No. 33) of this Guidelines and

ii. The expert assessment by Screening-cum-Evaluation Committee

27 | P a g e
7.3. College Librarian AGP 8000 (Stage 3) (Academic Level 12) to College
Librarian AGP 9000 (Stage 4) (Academic Level 13A)

Eligibility:

1. College Librarian who have completed three years of service in College

Librarian Professor AGP 8000 (Stage 3)
2. Three publications in the entire period as College Librarian (AGP 6000,
AGP 7000, AGP 8000)
(Relaxation of Two publications for Assistant Professor having a Ph.D.
degree and One publication for Assistant Professor having an M.Phil.
Degree)
3. One course / training under categories of Library automation /
Analytical tool development for academic documentation. *
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 45 per assessment period in Category II

(Professional development, co curricular and extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table –B (Page
No. 33) of this guidelines and

ii. The expert assessment by Selection committee

28 | P a g e
 8. Career Advancement Scheme (CAS) for College Physical
Education and Sports

Option as per UGC Regulation 2018 6.3 (VII)(b)

[as per the UGC Regulation 2010 and subsequent amendments as

relaxed in UGC regulation 2018]

8.1. College Physical Education and Sports AGP 6000 (Stage 1) (Academic
Level 10) to College Physical Education and Sports AGP 7000 (Stage 2)
(Academic Level 11)

Eligibility:
1. College Physical Education and Sports who have completed six years of
service in College Physical Education and Sports AGP 6000 (Stage 1)
(Relaxation: Two year relaxation for College Physical Education and Sports
having a Ph.D. degree and One year relaxation for College Physical
Education and Sports having an M.Phil.)
2. Attended one Orientation course of 2 or 3 weeks duration* and
3. One Refresher Course of 2 or 3 weeks duration.*
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 20 per assessment period in Category II
(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as
refereed in UGC regulation 2010 and its subsequent 4th amendment.
There shall be no minimum API score requirement for Category II and
Category III individually, as prescribed in Appendix – I, Table -C (Page
No. 33) of this Guidelines and
ii. The expert assessment by Screening-cum-Evaluation committee

29 | P a g e
8.2. College Physical Education and Sports AGP 7000 (Stage 2) (Academic
Level 11) to College Physical Education and Sports AGP 8000 (Stage 3)
(Academic Level 12)

Eligibility:

1. College Physical Education and Sports who have completed five years
of service in College Physical Education and Sports, AGP 7000 (Stage 2)
2. One course / programme from among the categories of refresher
courses, methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills development
Programmes and Faculty Development Programmes of 3/4 week
duration. *
* Requirement of completion of Orientation and Refresher courses for promotion
due under CAS within the assessment period shall not be mandatory up to
31/12/2018

CAS Promotion Criteria:

i. Aggregate API score of 50 per assessment period in Category II

(Professional development, Co-curricular and Extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table -C (Page
No. 33) of this Guidelines and

ii. The expert assessment by Screening-cum-Evaluation Committee

30 | P a g e
8.3. College Physical Education and Sports AGP 8000 (Stage 3) (Academic
Level 12) to College Physical Education and Sports AGP 9000 (Stage 4)
(Academic Level 13A)

Eligibility:

1. College Physical Education and Sports who have completed three years
of service in College Physical Education and Sports AGP 8000 (Stage 3)
2. At least Three publications in the entire period as College Physical
Education and Sports (AGP 6000, AGP 7000, AGP 8000)
(Relaxation of Two publications for College Physical Education and
Sports having a Ph.D. degree and One publication for College Physical
Education and Sports having an M.Phil. Degree)
3. Evidence of having produced teams /athletes.

CAS Promotion Criteria:

i. Aggregate API score of 45 per assessment period in Category II

(Professional development, co-curricular and extension activities) and
Category III (Research and academic contribution) combined together as

refereed in UGC regulation 2010 and its subsequent 4th amendment.

There shall be no minimum API score requirement for Category II and

Category III individually, as prescribed in Appendix – I, Table –C (Page
No. 33) of this guidelines and

ii. The expert assessment by Selection committee.

31 | P a g e
 Table 2 : Index of CAS Promotion forms

Option Form Number Applicable to Proforma for Academic Level

Academic level 10 to 11
Form – A Teachers Academic level 11 to 12
Academic level 12 to 13A

Option – A Form – B Teachers Academic Level 13A to 14

{As per the Academic level 10 to 11

College Director of
UGC Academic level 11 to 12
Form – C Physical Education
Regulations Academic level 12 to 13A
and Sports
2018} Academic Level 13A to 14

Academic level 10 to 11
Academic level 11 to 12
Form – D College Librarians
Academic level 12 to 13A
Academic Level 13A to 14

Academic level 10 to 11
Academic level 11 to 12
Form – E Teachers
Academic level 12 to 13A
Option – B Academic Level 13A to 14

{As per the Academic level 10 to 11

UGC College Director of
Academic level 11 to 12
Regulations Form – F Physical Education
Academic level 12 to 13A
2010 and and Sports
Subsequent
Academic Level 13A to 14
amendments}
Academic level 10 to 11
Academic level 11 to 12
Form – G College Librarians
Academic level 12 to 13A
Academic Level 13A to 14

32 | P a g e
 Appendix - I
TABLE-A
Minimum API requirement for the promotion of teachers under CAS in colleges (UG & PG)

Assistant Professor
Associate Professor
Assistant Professor Assistant Professor (Stage 3/ AGP
(Stage 4/ AGP
(Stage 1/ AGP (Stage 2/ AGP Rs.8000/-) to
S.No. Rs.9000/- to Professor
Rs.6000/- to Stage 2 Rs.7000/- to Stage 3 / Associate Professor
(Stage5 / AGP
/ AGP Rs.7000/-) AGP Rs.8000/-) (Stage 4/AGP
Rs.10000/-)
Rs.9000/-)
Research and
Academic
1 20/assessment period 50/assessment period 45/assessment period 60/assessment period
contribution
(Category III)

Expert assessment Screening Screening

2 Selection Committee Selection Committee
system Committee Committee

Table-B
Minimum API requirement for the promotion of Library staff under CAS in Colleges
Assistant Assistant
Assistant Librarian (Selection
Librarian (Stage Librarian (Stage
Grade/Deputy Librarian) (Stage
S.No. 1/ AGP Rs.6000/- 2/ AGP Rs.7000/-
3/ AGP Rs.8000/-) to Deputy
to Stage2/AGP to Stage 3/AGP
Librarian (Stage 4/AGP Rs.9000/)
Rs.7000/-) Rs.8000/-)

Research and Academic 20/assessment 50/assessment

1 45/assessment period
contribution (Category III) period period

Screening Screening
2 Expert assessment system Selection Committee
Committee Committee

Table-C
Minimum API requirement for the promotion of College Director, Physical Education and Sports

Assistant Director (Stage 2/ Assistant Director

Assistant Director AGP Rs.7000/- ) to Assistant (Selection Grade)/Deputy
(Stage 1/ AGP Director (Selection Director (Stage 3/ AGP
S.No.
Rs.6000/- to Stage Grade)/Deputy Director Rs.8000/-) to Deputy
2/AGP Rs.7000/-) (Stage 3/AGP Director (Stage 4/AGP
Rs.8000/-) Rs.9000/-)

Research and Academic 20/assessment

1 50/assessment period 45/assessment period
contribution (Category III) period
Screening
2 Expert assessment system Screening Committee Selection Committee
Committee

33 | P a g e
 Appendix - II
Table 1
Assessment Criteria and Methodology for College Teachers

S.No. Activity Grading Criteria

1. Teaching: (Number of classes taught/total classes 80% & above - Good
assigned)x100%
Below 80% but 70% & above-Satisfactory
(Classes taught includes sessions on tutorials, lab and
Less than 70% - Not satisfactory
other teaching related activities)

2. Involvement in the University/College students related Good - Involved in at least 3 activities

activities/research activities:
Satisfactory - 1-2 activities
(a) Administrative responsibilities such as Head,
Not-satisfactory - Not involved / undertaken any
Chairperson/ Dean/ Director/ Co-ordinator,
of the activities
Warden etc.
Note:
(b) Examination and evaluation duties assigned by
the college / university or attending the Number of activities can be within or across the
examination paper evaluation. broad categories of activities
(c) Student related co-curricular, extension and field
based activities such as student clubs, career
counselling, study visits, student seminars and
other events, cultural, sports, NCC, NSS and
community services.
(d) Organising seminars/ conferences/ workshops,
other college/university activities.
(e) Evidence of actively involved in guiding Ph.D
students.
(f) Conducting minor or major research project
sponsored by national or international agencies.
(g) At least one single or joint publication in peer-
reviewed or UGC list of Journals.

Overall Grading:
Good: Good in teaching and satisfactory or good in activity at Sl.No.2.
Or
Satisfactory: Satisfactory in teaching and good or satisfactory in activity at Sl.No.2.
Not Satisfactory: If neither good nor satisfactory in overall grading
Note: For the purpose of assessing the grading of Activity at Serial No. 1 and Serial No. 2, all such periods of duration
which have been spent by the teacher on different kinds of paid leaves such as Maternity Leave, Child Care Leave,
Study Leave, Medical Leave, Extraordinary Leave and Deputation shall be excluded from the grading assessment. The
teacher shall be assessed for the remaining period of duration and the same shall be extrapolated for the entire period of
assessment to arrive at the grading of the teacher. The teacher on such leaves or deputation as mentioned above shall not be
put to any disadvantage for promotion under CAS due to his/her absence from his/her teaching responsibilities subject to
the condition that such leave/deputation was undertaken with the prior approval of the competent authority following all
procedures laid down in these regulations and as per the acts, statutes and ordinances of the parent institution.

34 | P a g e
 Table 2
Methodology for College Teachers for calculating Academic/Research Score
(Assessment must be based on evidence produced by the teacher such as: copy of publications,
project sanction letter, utilization and completion certificates issued by the University and
acknowledgements for patent filing and approval letters, students’ Ph.D. award letter, etc,.)

Faculty of Languages /
Faculty of Sciences / Humanities / Arts / Social
Engineering / Sciences / Library /Education
S.N. Academic/Research Activity
Agriculture / Medical / Physical Education / Commerce
/ Veterinary Sciences / Management & other related
disciplines
1. Research Papers in Peer-Reviewed or UGC listed Journals
08 per paper 10 per paper

2. Publications (other than Research papers)

(a) Books authored which are published by ;
International publishers 12 12
National Publishers 10 10
Chapter in Edited Book 05 05
Editor of Book by International Publisher 10 10
Editor of Book by National Publisher 08 08

(b) Translation works in Indian and Foreign Languages by

qualified faculties
Chapter or Research paper 03 03
Book 08 08
3. Creation of ICT mediated Teaching Learning pedagogy and
content and development of new and innovative courses and
curricula
(a) Development of Innovative pedagogy 05 05
(b) Design of new curricula and courses 02 per curricula/course 02 per curricula/course
(c) MOOCs
Development of complete MOOCs in 4 quadrants (4 credit
course)(In case of MOOCs of lesser credits 05 marks/credit) 20 20

MOOCs (developed in 4 quadrant) per module/lecture 05 05

Content writer/subject matter expert for each module of MOOCs
(at least one quadrant) 02 02

Course Coordinator for MOOCs (4 credit course)(In case of

MOOCs of lesser credits 02 marks/credit) 08 08

(d) E-Content
Development of e-Content in 4 quadrants for a complete
course/e-book 12 12

e-Content (developed in 4 quadrants) per module 05 05

Contribution to development of e-content module in complete
course/paper/e-book (at least one quadrant) 02 02

Editor of e-content for complete course/ paper /e-book

10 10

4 (a) Research guidance

Ph.D. 10 per degree awarded 05 10 per degree awarded 05 per thesis

per thesis submitted submitted

M.Phil./P.G dissertation 02 per degree awarded 02 per degree awarded

. (b) Research Projects Completed

35 | P a g e
 More than 10 lakhs 10 10

Less than 10 lakhs 05 05

(c) Research Projects Ongoing :

More than 10 lakhs 05 05

Less than 10 lakhs 02 02

(d) Consultancy 03 03

5
(a) Patents

International 10 10

National 07 07

(b) *Policy Document (Submitted to an International

body/organisation like UNO/UNESCO/World
Bank/International Monetary Fund etc. or Central
Government or State Government)
International 10 10
National 07 07
State 04 04
(c) Awards/Fellowship
International 07 07
National 05 05
6.
*Invited lectures / Resource Person/ paper presentation in
Seminars/ Conferences/full paper in Conference
Proceedings (Paper presented in Seminars/Conferences
and also published as full paper in Conference Proceedings
will be counted only once)

International (Abroad) 07 07
International (within country) 05 05
National 03 03
State/University 02 02

The Research score for research papers would be augmented as follows :

Peer-Reviewed or UGC-listed Journals (Impact factor to be determined as per Thomson Reuters list) :
i) Paper in refereed journals without impact factor - 5 Points
ii) Paper with impact factor less than 1 - 10 Points
iii) Paper with impact factor between 1 and 2 - 15 Points
iv) Paper with impact factor between 2 and 5 - 20 Points
v) Paper with impact factor between 5 and 10 - 25 Points
vi) Paper with impact factor >10 - 30 Points
(a) Two authors: 70% of total value of publication for each author.
(b) More than two authors: 70% of total value of publication for the
First/Principal/Corresponding author and 30% of total value of publication for each of the
joint authors.
Joint Projects: Principal Investigator and Co-investigator would get 50% each.

Note:
 Paper presented if part of edited book or proceeding then it can be claimed only once.
 For joint supervision of research students, the formula shall be 70% of the total score for
Supervisor and Co- supervisor. Supervisor and Co-supervisor, both shall get 7 marks each.
 *For the purpose of calculating research score of the teacher, the combined research score from
the categories of 5(b). Policy Document and 6. Invited lectures/Resource Person/Paper
presentation shall have an upper capping of thirty percent of the total research score of the teacher
concerned.
 The research score shall be from the minimum of three categories out of six categories.

36 | P a g e
 Table 4
Assessment Criteria and Methodology for Librarians

S.No. Activity Grading Criteria

Regularity of attending library (calculated in 90% and above - Good
terms of percentage of days attended to the
1 Below 90% but 80% and above - Satisfactory
total number of days he/she is expected to
attend) Less than 80% - Not satisfactory
While attending in the library, the individual
is expected to undertake, inter alia,
following items of work:
 Library Resource and Organization
and maintenance of books, journals
and reports.
 Provision of Library reader services
such as literature retrieval services
to researchers and analysis of
report.
 Assistance towards updating
institutional website

Conduct of seminars/workshops related to Good – 1 National level seminar/ workshop + 1

library activity or on specific books or genre State/institution level workshop/Seminar
of books.
Satisfactory - 1 National level seminar/ workshop or 1 state
level seminar/ workshop + 1 institution level seminar/
2.
workshop or 4 institution seminar / workshop
Unsatisfactory – Not falling in above two categories

If library has a computerized database then Good – 100% of physical books and journals in computerized
3. database.
OR
Satisfactory – At least 99% of physical books and journals in
If library does not have a computerized
database computerized database.
Unsatisfactory – Not falling under good or satisfactory.
OR
Good – 100% Catalogue database made up to date
Satisfactory- 90% catalogue database made up to date
Unsatisfactory - Catalogue database not upto mark.
(To be verified in random by the CAS Promotion Committee)

37 | P a g e
4. Checking inventory and extent of missing Good : Checked inventory and missing book less than 0.5%
books
Satisfactory - Checked inventory and missing book less than
1%
Unsatisfactory - Did not check inventory
Or
Checked inventory and missing books 1% or more.
5. (i) Digitisation of books database in Good : Involved in any two activities
institution having no computerized database.
Satisfactory : At least one activity
(ii) Promotion of library network.
Not Satisfactory : Not involved/ undertaken any of the
(iii) Systems in place for dissemination of activities.
information relating to books and other
resources.
(iv) Assistance in college administration and
governance related work including work
done during admissions, examinations and
extracurricular activities.
(v)Design and offer short-term courses for
users.
(vi) Publications of at least one research
paper in UGC approved journals.
Overall Good : Good in Item 1 and satisfactory/good in any two other items including Item 4.
Grading
Satisfactory : Satisfactory in Item 1 and satisfactory /good in any other two items including Item 4.
Not satisfactory : If neither good nor satisfactory in overall grading.
Note :
(1) It is recommended to use ICT technology to monitor the attendance of library staff and compute the criteria of
assessment.
(2) The Librarian must submit evidence of published paper, participation certificate for refresher or methodology
course, successful research guidance from Head of Department of the concerned department, project completion.
(3) The system of tracking user grievances and the extent of grievances redressal details may also be made available to
the CAS promotion committee.

38 | P a g e
 Table 5
Assessment Criteria and Methodology for Directors of Physical Education and
Sports

S. No. Activity Grading Criteria

1 Attendance calculated in terms of 90 and above - Good
percentage of days attended to the total
Above 80 but below 90- Satisfactory. Less than
number of days he is expected to attend.
80 - Not satisfactory.

2. Organizing intra college competition Good - Intra college competition in more than 5
disciplines.
Satisfactory - Intra college competition in 3-5
disciplines.
Unsatisfactory - Neither good nor
satisfactory.

3. Institution participating in Good - National level competition in at least one

external competitions discipline plus State/District level competition in at
least 3 disciplines.
Satisfactory- State level competition in at least one
discipline plus district level competition in at least 3
disciplines.
Or District level competition in at least 5 disciplines.
Unsatisfactory - Neither good nor satisfactory.
4. Up-gradation of sports and physical Good/Satisfactory/Not-Satisfactory to be
training infrastructure with scientific and assessed by the Promotion committee.
technological inputs.
Development and maintenance of
playfields and sports and physical
Education facilities.

5. (i) At least one student of the institution Good: Involved in any two activities. Satisfactory: 1
participating in national/ state/ university
activity
(for college levels only) teams. Organizing
state/national/inter university/inter college Not Satisfactory : Not involved/ undertaken any of
level competition. the activities.
(ii) Being invited for coaching at
state/national level.
(iii) Organizing at least three workshops in
a year.
(iv) Publications of at least one research
paper in UGC approved journal.
Assistance in college administration and
governance related work including work
done during admissions, examinations and
extracurricular college activities.
Overall Good: Good in Item 1 and satisfactory/good in any two other items.
Grading Satisfactory: Satisfactory in Item 1 and satisfactory/good in any other two items. Not Satisfactory: If
neither good nor satisfactory in overall grading.
Note:
i) It is recommended to use ICT technology to monitor the attendance of sports and physical education
and compute the criteria of assessment.
ii) The institution must obtain student feedback. The feed-backs must be shared with the concerned
Director of Physical and Education and Sports and also the CAS Promotion committee.
iii) The system of tracking user grievances and the extent of grievance redressal details may also be made
available to the CAS Promotion Committee.

39 | P a g e
 Appendix III
Form No.1

Option for Assessment

I …….……………………………………………………………………………………
…
……………………………………………………………………………………………
(Name, Designation & Institution) with Scale of Pay
……………………….….…………… hereby opt to assess myself for Career
Advancement Scheme (as per UGC Regulation 2018) in the cadre of
……...……………………………………………….……(Designation) with Scale of Pay
……………………….….…………… with effect from ……………………. (Date).

*
A. As per the 7th UGC Regulation 2018 [Clause 6.3.VII (a)]

OR

B. As per the 6th UGC Regulation 2010 as relaxed in UGC Regulation 2018
[Clause 6.3.VII (b)]

*Strike out which is not applicable

Signature :

Name :

Designation :

College :

Place :
Date :

40 | P a g e
Appendix – IV

41 | P a g e
 Application Reference No. __________

Form : A( Faculty / CAS / 2018/ L 10-11, 11- 12& 12-13A )

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for teachers in all
Government First Grade Colleges (As per UGC Regulations 2018)

For Promotion:
I. Assistant Professor (Academic Level 10) to Assistant Professor (Senior Scale/Academic Level 11)
II. Assistant Professor (Senior Scale/Academic Level 11) to Assistant Professor (Selection
Grade/Academic Level 12)
III. Assistant Professor (Selection Grade/Academic Level 12) to Associate Professor (Academic Level
13A)

Application for promotion from Level_______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department/ Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion: From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department :
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Teaching Experience:

PG Classes UG Classes Total

(in Years) (in Years) (in years)

23. Fields of Specialization in the Subject/Discipline

a)

24. Details of Orientation/Refresher / Research Methodology/ Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

25. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B
Brief Note: Based on the teacher’s self-assessment, Grading criteria and Scores and or publications.
The minimum Grading criteria and scores and or publications required by teachers from this category
is different for different levels of promotion. The self- assessment grades, scores and or publications
should be based on objectively verifiable records. It shall be finalized by the screening cum evaluation
/ selection committee. Colleges may detail the activities, in case of institutional specificities as
required, and adjust the weightage without changing the minimum total scores required.

(As per UGC Regulations 2018, Appendix II, Table 1: Assessment Criteria and Methodology for
University/College Teachers.)

A: Teaching, Involvement in the University Students related Activities/ Research Activities*:

Activity 1 : Teaching:(Classes taught includes sessions on tutorials, lab and other teaching
related activities) (Give semester-wise details, wherever necessary)

Teaching

Teaching=
Number (Number of % Grading
Sr. Academic Total
Semester Classes of Classes Claimed by the Remarks
No Year Classes Taught /
(hours) by the Committe
(hours) Total Classes Candidate e
Assigned
Taught Assigned) X
100%

Odd Sem.
Year 1
20xx-20xx Even Sem.

Odd Sem.
Year 2
20xx-20xx Even Sem.

Odd Sem.
Year 3
20xx-20xx Even Sem.
1 Odd Sem.
Year 4
20xx-20xx Even Sem.

Odd Sem.
Year 5
20xx-20xx Even Sem.

Odd Sem.
Year 6
20xx-20xx Even Sem.

(Add / Delete rows as required)

5
Activity 2 : Involvement in Students related Activities / Research Activities:

No. of Activities Grading By Committee

Sr.
Activity
No

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6
Administrative responsibilities such as
a. Head, Chairperson/ Dean/ Director/ Co-
ordinator, Warden etc.

Examination and evaluation duties assigned

b. by the Department/School / university or
attending the examination paper evaluation.

Student related co-curricular, extension and

field based activities such as student clubs,
c. career / student counselling, study visits,
student seminars and other events, cultural,
sports, NCC, NSS and community services.

Organising seminars/ conferences/

d. workshops, other Department/ School /
/university activities.
Evidence of actively involved in guiding
e. Ph.D students.
Conducting minor or major research project
f. sponsored by national or international
agencies.
At least one single or joint publication in
g. peer reviewed or UGC list of Journals.

Total Number of Activities

* Should be claimed by the applicant with supporting documents.

I hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2018 as amended from time to time.

Place : Signature :

Date : Name and Designation:

6
Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Activity 1: Teaching
Activity 2: Involvement
inthe students
relatedactivities/researc
hactivities
Overall Grading

Verified by Screening Cum Evaluation Committee / Selection Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date :

7
Explanatory Note

Overall Grading Chart

Activity – 1 Activity – 2

80% and above – Good Good – Involved in at least 3 activities Overall Grading
Below 80% but 70% & above – Satisfactory Satisfactory – 1 to2 activities
Less than 70% – Not Satisfactory

Good
Good Good
Satisfactory
Good
Satisfactory Satisfactory
Satisfactory

Not Satisfactory Good/ Satisfactory

Not Satisfactory
Good/ Satisfactory Not Satisfactory

8
 Detailing of activities

Sl.
Activity
No.
Teaching

Grading Criteria
80% and above – Good;
Below 80% but 70% & above – Satisfactory;
1
Less than 70% – Not Satisfactory
(Classes taught includes sessions on tutorials, lab and other teaching related
activities)

Note: Number of activities can be within or across the broad categories of activities

Involvement in the college students related activities/ research activities

Grading Criteria
Good – Involved in at least 3 activities; Satisfactory – 1 to 2 activities
Note: Number of activities can be within or across the broad categories of activities
(a) Administrative responsibilities such as Head, Chairperson/ Dean/ Director/
Co-ordinator, Warden etc.
 Vice Principal; HOD; Hostel Warden/Resident Tutor; Chairman/Addl.
Superintendent in charge of University Exams in Colleges; IQAC
Coordinator/ PTA Secretary, College Council Secretary; CDC
Convenor/Staff representative; CAMS – Nodal Officer; State Public
Information Officer – RTI; Nodal Officers – UGC, AISHE, NPTEL,
Scholarships etc
 PTA Executive Committee Members; CDC Member; University Exam
Committee Members in Colleges
 Faculty holding positions of IQAC; NAAC/AICTE Affiliation; RUSA; KIIFB.
 College Council Member (Elected member only); Class Tutor
2  Faculty holding positions of various Committees (Discipline; Admission;
Purchase; Planning Board; CLMC; Research; Attendance; Ethics; Jagratha
Samithi; Library; Other bodies under UGC plan etc), faculty involved in the
preparation of master time table,
 Faculty involved in various centres in the college EDUSAT; Language lab;
Digital Resources; Data Repository; Website; Centralised Computing
Facility (CCF); Fitness Centre; Experimentation Centre; Instrumentation
Centre; Start-up units; Technology Business Incubator (TBI); INFLIBNET;
Botanical garden etc.
 Staff in Charge of Department Alumni Association
 Faculty holding positions of Staff Club; College Cooperative Society
 Faculty involved in College Union Election Returning Officer/ARO
(b) Examination and evaluation duties assigned by the college / university or
attending the examination paper evaluation.
 Valuation of University answer scripts as per allotment–
Chairman/Chief/Addl. Examiner
 University Exam Invigilation as per allotment
9
  Evaluation of Dissertation (Project Viva) – External Examiner/Chairman
 University Practical Exam– External Examiner/ Chairman; University
Practical Exam – Internal/Skill
 University Examination Squad duties – External
 Internal Exam – Question paper setting, Valuation of Answer scripts
 University/Autonomous College Question Paper setting
(c) Student related co-curricular, extension and field based activities such as
student clubs, career counselling, study visits, student seminars and other
events, cultural, sports, NCC, NSS and community services.
 NSS District Coordinator, NSS Programme Officer, NCC Officer, NCC care
taker
 Coordinators of New initiatives programmes of DCE (FLAIR, WWS, SSP,
ASAP etc)
 Faculty involved in various Cells/Clubs such as Anti-ragging, Placement,
Training, Guidance and Counselling, CASH, Continuing Education, Women’s
Units, Nature Club, Science Club, HR Club, Tourism Club, Literary Club,
Entrepreneurship club, Health club, Yoga Club, Sports Club, Arts Club,
Film/Drama Club, Adventure Club and all other clubs/forums for
promoting co-curricular education, College Alumni Association,
Community College, Other bodies under UGC plan etc), Extension activities
coordinator
 Staff Advisor of College Union, Staff Editor of College Magazine, Arts Club
Advisor of College Union
 Staff accompanying students for Study Tour/arts/ sports events
 Stage Managers of University Youth Festival
 Editor – College News Letter/Campus Publications; Convenor/Editor/Sub-
editor of College Souvenirs
 Faculty in charge of Extension and Outreach programmes
 Faculty in Charge of Documentation of Annual Reports, Administrative
Reports etc of the college
 Organizing and conduction of popularization programmes/training
courses in computer assisted teaching/web-based learning and e-library
skills to students
 Faculty involved in preparing Participatory Learning modules/Interactive
course/Case Studies
 Faculty involved in Developing and imparting soft skills/ communication
skills/personality development courses/psychological counselling
modules;
 Faculty involved in N-LIST/ INFLIBNET/EDUSAT/ORICE/ NPTEL
Usage/preparation of digital library with seminar papers, uploading of
seminar papers/ resource materials to the college website, scholar portal
etc/ Use of online course management system.
 e-content (developed in 4 quadrants) per module MOOCs (developed) per
module /lecture
 Faculty involved in Mentoring – Internal and external (e.g. WWS, SSP
etc);Industrial/Institute visits
 Community work such as values of National Integration, Environment
democracy, socialism, Human Rights, Peace, scientific temper; flood or,
drought relief, small family norms etc., Census work, waste management,
organic farming, social forestry, NGO related activities
(d) Organising seminars/conferences/workshops, other college/university
activities.
10
  Organising seminars/conferences/workshops
 Invited talk in seminars/conferences/workshops
 Chairing sessions in seminars/conferences/workshops
 Paper/Poster presentation in seminars/conferences/workshops
 Subject Expert in Curriculum Preparation/Question paper Setting/Physical
Efficiency Test for Govt. Bodies like KPSC, SSC, UPSC, HSE, SCERT, Open
School, Saksharatha Mission, Pareeksha Bhavan, Distance education etc;
Subject Expert in PSC Interview Board/FIP Interview
 Member–Board of Studies; Academic Council; Pass Board; Scrutiny Board;
Curriculum Committee of the University, Senate Member, Syndicate
member
 Faculty involved in programmes initiated by DCE (e-governance
coordinator, ORICE coordinator, NMEICT nodal officer, IT cell nodal officer
etc)/Higher education State Level
 Recipients of Internships (eg. FLAIR) - International/ National
 Membership/Participation/Subject Expert in State/Central
Bodies/Committees on Education, Research, Sports and National
Development
 Organizing Programmes on PEECS, FLAIR,WWS, SSP, e-Governance
 Lectures delivered in refresher/orientation/ faculty development
courses/New initiative programmes (eg. FLAIR, WWS, SSP, ASAP etc)
 Editors of Research Journals
 Membership in Renowned Professional Associations (per current
membership)
 Interaction with Industry, Industrial Experience for students
 Conducting Bridge Courses, Finishing school (in Polytechnics), Gifted
Children programme
(e) Evidence of actively involved in guiding Ph.D students.
 Each Ph.D. produced/year is to be treated as an activity
 Guiding all ongoing Ph.D.s is to be treated as a single activity
 Each M Phil./ PG Dissertation is to be treated as an activity
 B.Sc / BBA / B.Com Project is to be treated as an activity
(f) Conducting minor or major research project sponsored by national or
international agencies.
 Each ongoing project (Major/Minor/Consultancy) is to be treated as an
activity
 Each submitted project in an year is to be treated as an activity
(g) At least one single or joint publication in peer reviewed/UGC list of Journals.
 Each publication is to be treated as an activity
 Publication can be in the form of journals, books, patents, policy
documents
Assessment must be based on evidence produced by the teacher such as: copy of publications,
project sanction letter, utilization and completion certificates issued by the University and
acknowledgements for patent filing and approval letters, students Ph.D. award letter, etc.
Overall Grading:

Good: Good in teaching and satisfactory or good in activity at Sl.No.2.

Or
Satisfactory: Satisfactory in teaching and good or satisfactory in activity at Sl.No.2.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading

11
Note: For the purpose of assessing the grading of Activity at Serial No. 1 i.e. Teaching all such
periods of duration which have been spent by the teacher on different kinds of paid leaves such
as Maternity Leave, Child Care Leave, Study Leave, Medical Leave etc. and Deputation shall be
excluded from the grading assessment. The teacher shall be assessed for the remaining period of
duration and the same shall be extrapolated for the entire period of assessment to arrive at the
grading of the teacher. The teacher on such leaves or deputation as mentioned above shall not be
put to any disadvantage due to his/her absence from his/her teaching responsibilities subject to
such leaves/deputation was undertaken with the prior approval of the competent authority
following all procedures laid down in these regulations and as the acts, statutes and ordinances
of the parent institution.

12
 Application Reference No. __________

Form : B ( Faculty / Associate Professor to Professor 2018)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for teachers in all
Government First Grade Colleges (As per UGC Regulations 2018)

For Promotion:

IV. Associate Professor (Academic Level 13A) to Professor (Academic Level 14)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department :
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Teaching Experience:

PG Classes UG Classes Total

(in Years) (in Years) (in years)

23. Fields of Specialization in the Subject/Discipline

a)

24. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

25. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B
Brief Note: Based on the teacher’s self-assessment, Grading criteria and Scores and or publications.
The minimum Grading criteria and scores and or publications required by teachers from this category
is different for different levels of promotion. The self- assessment grades, scores and or publications
should be based on objectively verifiable records. It shall be finalized by the screening cum evaluation
/ selection committee. Colleges may detail the activities, in case of institutional specificities as
required, and adjust the weightage without changing the minimum total scores required.

(As per UGC Regulations 2018, Appendix II, Table 1: Assessment Criteria and Methodology for
University/College Teachers.)

A: Teaching, Involvement in the University Students related Activities/ Research Activities*

Activity 1 : Teaching: (Classes taught includes sessions on tutorials, lab and other teaching
related activities) (Give semester-wise details, wherever necessary)

Teaching

Teaching=
Number (Number of % Grading by
Sr. Academic Total
Semester Classes of Classes Claimed the Remarks
No Year Classes Taught /
(hours) by the Selection
(hours) Total Classes Candidate Committee
Assigned
Taught Assigned) X
100%

Odd Sem.
Year 1
20xx-20xx Even Sem.

Odd Sem.
Year 2
20xx-20xx Even Sem.
1 Odd Sem.
Year 3
20xx-20xx Even Sem.

Odd Sem.
Year 4
20xx-20xx Even Sem.

(Add / Delete rows as required)

5
Activity 2 : Involvement in Students related Activities / Research Activities:

Grading By Selection
No. of Activities Committee

Sr.
Activity
No

Year 1

Year 2

Year 3

Year 4

Year 1

Year 2

Year 3

Year 4
Administrative responsibilities such as Head,
a. Chairperson/ Dean/ Director/ Co-ordinator, Warden
etc.

Examination and evaluation duties assigned by the

b. Department/School / university or attending the
examination paper evaluation.

Student related co-curricular, extension and field

based activities such as student clubs, career / student
c. counselling, study visits, student seminars and other
events, cultural, sports, NCC, NSS and community
services.

Organising seminars/ conferences/ workshops, other

d. Department/ School / /university activities.

Evidence of actively involved in guiding Ph.D

e. students.

Conducting minor or major research project

f. sponsored by national or international agencies.

At least one single or joint publication in peer

g. reviewed or UGC list of Journals.

Total Number of Activities

* Should be claimed by the applicant with supporting documents.

6
B: Academic / Research Score. (As per UGC Regulations 2018, Appendix II, and Table 2:
Methodology for University and College Teachers for calculating
Academic/ Research Score.)

1. Research Papers in Peer-Reviewed or UGC listed Journals

Vol Type of Sr. No. Committ

Title of Name ., Impac Numb Authorship (First
Sr. in Claime ee Enc
the of the PP t er of author/correspond UGC
No No. d l.
Researc Journ Factor author ing listed Score Verified No.
. & *
h Paper al s author/principal/c Journa Score
Yea o-author) ls
r

2. Publications (other than Research papers)

Sr. Title of the Book Author Co- Name of the ISBN / Claimed Committee Encl.
No. Author(s) Publisher, ISSN Score Verified No.
Month, Year Score

(a) Books authored which are published by:

International publishers

National publishers

Chapter in Edited Book

Editor of Book by International Publisher

Editor of Book by National Publisher

(b) Translation works in Indian and Foreign Languages by qualified faculties

Chapter or Research paper

Book

7
Note: Attach front, index and back pages justifying the claim showing the ISBN/ISSN No.

3. Creation of ICT mediated Teaching Learning pedagogy and content and development of
new and innovative courses and curricula.
Committee
Sr. Claimed Encl.
No. Activity* Verified
Score No.
Score
(a) Development of Innovative pedagogy

(b) Design of new curricula and courses

(c) MOOCs
Development of complete MOOCs in 4 quadrants (4 credit course) (In case of MOOCs of lesser
credits 05 marks/credit)

MOOCs (developed in 4 quadrant) per module/lecture

Content writer/subject matter expert for each module of MOOCs (at least one quadrant)

Course Coordinator for MOOCs (4 credit course)(In case of MOOCs of lesser credits 02
marks/credit)

(d) E-Content
Development of e-Content in 4 quadrants for a complete course/e-book

e-Content (developed in 4 quadrants) per module

Contribution to development of e-content module in complete course/paper/e-book (at least one

quadrant)

8
 Editor of e-content for complete course/ paper /e-book

* Each activity should be claimed by the applicant with supporting documents.

4. (a) Research Guidance

Ph.D. awarded / Thesis submitted*
Sr. Name of Title of the Awarded / University Month Committee Encl.
Claimed
No. the Thesis Thesis submitted and Year Verified No.
Score
Scholar Score

* Submit Ph.D. Notification/Certificate of Submission

M.Phil./P.G. awarded *

Sr. Name of the Title of the M.Phil. University Month Committee Encl.
Claimed
No. Scholar Dissertation/Thesis / P.G. and Verified No.
Score
Year Score

* Submit M.Phil./P.G. Notification /Certificate of awarded

(b) Research Projects Completed

Sr. Title of the Project Names Funding Grant Duration Encl.
No. (More than 10 lakhs) of PI Agency Sanctioned No.
and co- Committee
Claimed
PI Verified
Score
From To Score

Sr. Title of the Project Funding Grant Duration Committee Encl.

No. (Less than 10 lakhs) Agency Sanctioned Claimed No.
Verified
From To Score
Score

(c) Research Projects Ongoing:

Sr. Title of the Project Names Funding Grant Duration Encl.
No. (More than 10 of PI Agency Sanctioned Committee No.
lakhs) and Claimed
Verified
co-PI Score
Score
From To

Sr. Title of the Project Funding Grant Duration Committee Encl.

No. (Less than 10 lakhs) Agency Sanctioned Claimed No.
Verified
From To Score
Score

9
 (d) Consultancy
Sr. Title and Nature of the Agency to it Grant Duration Committee Encl.
No. Project is offered Component Claimed No.
Verified
Score
From To Score

5. (a) Patents
Sr. Details of Patent International/ Year Committee Encl.
No. National Claimed No.
Verified
Score
Score

(b) *Policy Document (Submitted to an International body/organisation like

UNO/UNESCO/World Bank/International Monetary Fund etc. or Central Government or State
Government)
Sr. Details of Policy Document International/ Year Committee Encl.
No. National / Claimed No.
Verified
State Score
Score

(c) Awards/Fellowship
Sr. Name of the Award / Awarding International/ Date Committee Encl.
Claimed
No. Fellowship Institute/ National / Awarded Verified No.
Score
Organization Score

6. *Invited lectures / Resource Person/ paper presentation in Seminars/ Conferences/full paper

in Conference Proceedings (Paper presented in Seminars/Conferences and also published as
full paper in Conference Proceedings will be counted only once)

Sr. Title Name of Organiser/ Duration International(Abr Encl

No the Event Invited / Institute oad)/International Claim Commit . No.
. Oral (within country) / ed tee
/Poster National / State / Score Verified
University level Score

Note:
 Paper presented if part of edited book or proceeding then it can be claimed only once.
 For joint supervision of research students, the formula shall be 70% of the total score for Supervisor and Co-
supervisor. Supervisor and Co-supervisor, both shall get 7 marks each.
 *For the purpose of calculating research score of the teacher, the combined research score from the categories of
5(b). Policy Document and 6. Invited lectures/Resource Person/Paper presentation shall have an upper capping of
thirty percent of the total research score of the teacher concerned.
 The research score shall be from the minimum of three categories out of six categories.

10
APPLICANT CLAIMED SCORE:

Summary of Total Claimed Score (1+2+3+4+5+6)

Assessment Period from______________ to ______________

Year Claimed Score Total

Claimed
Entire Assessment Period 1 2 3 4 5 6 Score

from_____________ to ____________

Total Claimed Score

I hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2018 as amended from time to time.

Place : Signature :

Date : Name and Designation:

11
Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4

Activity 1: Teaching

Activity 2: Involvement in the students

related activities / research activities

Overall Grading

VERIFIED BY THE COMMITTEE:

Summary of Total Claimed Score (1+2+3+4+5+6)

Assessment Period from______________ to ______________

Year Awarded Score Total

awarded
Entire Assessment Period 1 2 3 4 5 6 Score

from_____________ to ____________

Total Awarded Score

12
 Verified by Selection Committee

Name Signature
Commissioner of Collegiate
Education

Director of Collegiate Education

Additional Director of
Collegiate Education

College Principal -1

College Principal -2

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date :

13
Explanatory Note

Overall Grading Chart

Activity – 1 Activity – 2

80% and above – Good Good – Involved in at least 3 activities Overall Grading
Below 80% but 70% & above – Satisfactory Satisfactory – 1 to2 activities
Less than 70% – Not Satisfactory

Good
Good Satisfactory Good
Good
Satisfactory Satisfactory Satisfactory

Not Satisfactory Good/ Satisfactory

Not Satisfactory
Good/ Satisfactory Not Satisfactory

14
 Detailing of activities

Sl.
Activity
No.
Teaching

Grading Criteria
80% and above – Good;
Below 80% but 70% & above – Satisfactory;
1
Less than 70% – Not Satisfactory
(Classes taught includes sessions on tutorials, lab and other teaching related
activities)

Note: Number of activities can be within or across the broad categories of activities

Involvement in the college students related activities/ research activities

Grading Criteria
Good – Involved in at least 3 activities; Satisfactory – 1 to 2 activities
Note: Number of activities can be within or across the broad categories of activities
(a) Administrative responsibilities such as Head, Chairperson/ Dean/ Director/
Co-ordinator, Warden etc.
 Vice Principal; HOD; Hostel Warden/Resident Tutor; Chairman/Addl.
Superintendent in charge of University Exams in Colleges; IQAC
Coordinator/ PTA Secretary, College Council Secretary; CDC
Convenor/Staff representative; CAMS – Nodal Officer; State Public
Information Officer – RTI; Nodal Officers – UGC, AISHE, NPTEL,
Scholarships etc
 PTA Executive Committee Members; CDC Member; University Exam
Committee Members in Colleges
 Faculty holding positions of IQAC; NAAC/AICTE Affiliation; RUSA; KIIFB.
 College Council Member (Elected member only); Class Tutor
2  Faculty holding positions of various Committees (Discipline; Admission;
Purchase; Planning Board; CLMC; Research; Attendance; Ethics; Jagratha
Samithi; Library; Other bodies under UGC plan etc), faculty involved in the
preparation of master time table,
 Faculty involved in various centres in the college EDUSAT; Language lab;
Digital Resources; Data Repository; Website; Centralised Computing
Facility (CCF); Fitness Centre; Experimentation Centre; Instrumentation
Centre; Start-up units; Technology Business Incubator (TBI); INFLIBNET;
Botanical garden etc.
 Staff in Charge of Department Alumni Association
 Faculty holding positions of Staff Club; College Cooperative Society
 Faculty involved in College Union Election Returning Officer/ARO
(b) Examination and evaluation duties assigned by the college / university or
attending the examination paper evaluation.
 Valuation of University answer scripts as per allotment–
Chairman/Chief/Addl. Examiner
 University Exam Invigilation as per allotment
15
  Evaluation of Dissertation (Project Viva) – External Examiner/Chairman
 University Practical Exam– External Examiner/ Chairman; University
Practical Exam – Internal/Skill
 University Examination Squad duties – External
 Internal Exam – Question paper setting, Valuation of Answer scripts
 University/Autonomous College Question Paper setting
(c) Student related co-curricular, extension and field based activities such as
student clubs, career counselling, study visits, student seminars and other
events, cultural, sports, NCC, NSS and community services.
 NSS District Coordinator, NSS Programme Officer, NCC Officer, NCC care
taker
 Coordinators of New initiatives programmes of DCE (FLAIR, WWS, SSP,
ASAP etc)
 Faculty involved in various Cells/Clubs such as Anti-ragging, Placement,
Training, Guidance and Counselling, CASH, Continuing Education, Women’s
Units, Nature Club, Science Club, HR Club, Tourism Club, Literary Club,
Entrepreneurship club, Health club, Yoga Club, Sports Club, Arts Club,
Film/Drama Club, Adventure Club and all other clubs/forums for
promoting co-curricular education, College Alumni Association,
Community College, Other bodies under UGC plan etc), Extension activities
coordinator
 Staff Advisor of College Union, Staff Editor of College Magazine, Arts Club
Advisor of College Union
 Staff accompanying students for Study Tour/arts/ sports events
 Stage Managers of University Youth Festival
 Editor – College News Letter/Campus Publications; Convenor/Editor/Sub-
editor of College Souvenirs
 Faculty in charge of Extension and Outreach programmes
 Faculty in Charge of Documentation of Annual Reports, Administrative
Reports etc of the college
 Organizing and conduction of popularization programmes/training
courses in computer assisted teaching/web-based learning and e-library
skills to students
 Faculty involved in preparing Participatory Learning modules/Interactive
course/Case Studies
 Faculty involved in Developing and imparting soft skills/ communication
skills/personality development courses/psychological counselling
modules;
 Faculty involved in N-LIST/ INFLIBNET/EDUSAT/ORICE/ NPTEL
Usage/preparation of digital library with seminar papers, uploading of
seminar papers/ resource materials to the college website, scholar portal
etc/ Use of online course management system.
 e-content (developed in 4 quadrants) per module MOOCs (developed) per
module/lecture
 Faculty involved in Mentoring – Internal and external (e.g. WWS, SSP etc);
Industrial/Institute visits
 Community work such as values of National Integration, Environment
democracy, socialism, Human Rights, Peace, scientific temper; flood or,
drought relief, small family norms etc., Census work, waste management,
organic farming, social forestry, NGO related activities
(d) Organising seminars/conferences/workshops, other college/university
activities.
16
  Organising seminars/conferences/workshops
 Invited talk in seminars/conferences/workshops
 Chairing sessions in seminars/conferences/workshops
 Paper/Poster presentation in seminars/conferences/workshops
 Subject Expert in Curriculum Preparation/Question paper Setting/Physical
Efficiency Test for Govt. Bodies like KPSC, SSC, UPSC, HSE, SCERT, Open
School, Saksharatha Mission, Pareeksha Bhavan, Distance education etc;
Subject Expert in PSC Interview Board/FIP Interview
 Member–Board of Studies; Academic Council; Pass Board; Scrutiny Board;
Curriculum Committee of the University, Senate Member, Syndicate
member
 Faculty involved in programmes initiated by DCE (e-governance
coordinator, ORICE coordinator, NMEICT nodal officer, IT cell nodal officer
etc)/Higher education State Level
 Recipients of Internships (eg. FLAIR) - International/ National
 Membership/Participation/Subject Expert in State/Central
Bodies/Committees on Education, Research, Sports and National
Development
 Organizing Programmes on PEECS, FLAIR,WWS, SSP, e-Governance
 Lectures delivered in refresher/orientation/ faculty development courses/
New initiative programmes (eg. FLAIR, WWS, SSP, ASAP etc)
 Editors of Research Journals
 Membership in Renowned Professional Associations (per current
membership)
 Interaction with Industry, Industrial Experience for students
 Conducting Bridge Courses, Finishing school (in Polytechnics), Gifted
Children programme
(e) Evidence of actively involved in guiding Ph.D students.
 Each Ph.D. produced/year is to be treated as an activity
 Guiding all ongoing Ph.D.s is to be treated as a single activity
 Each M Phil./ PG Dissertation is to be treated as an activity
 B.Sc / BBA / B.Com Project is to be treated as an activity
(f) Conducting minor or major research project sponsored by national or
international agencies.
 Each ongoing project (Major/Minor/Consultancy) is to be treated as an
activity
 Each submitted project in an year is to be treated as an activity
(g) At least one single or joint publication in peer reviewed/UGC list of Journals.
 Each publication is to be treated as an activity
 Publication can be in the form of journals, books, patents, policy
documents
Assessment must be based on evidence produced by the teacher such as: copy of publications,
project sanction letter, utilization and completion certificates issued by the University and
acknowledgements for patent filing and approval letters, students Ph.D. award letter, etc.
Overall Grading:

Good: Good in teaching and satisfactory or good in activity at Sl.No.2.

Or
Satisfactory: Satisfactory in teaching and good or satisfactory in activity at Sl.No.2.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading

17
Note: For the purpose of assessing the grading of Activity at Serial No. 1 i.e. Teaching all such
periods of duration which have been spent by the teacher on different kinds of paid leaves such
as Maternity Leave, Child Care Leave, Study Leave, Medical Leave etc. and Deputation shall be
excluded from the grading assessment. The teacher shall be assessed for the remaining period of
duration and the same shall be extrapolated for the entire period of assessment to arrive at the
grading of the teacher. The teacher on such leaves or deputation as mentioned above shall not be
put to any disadvantage due to his/her absence from his/her teaching responsibilities subject to
such leaves/deputation was undertaken with the prior approval of the competent authority
following all procedures laid down in these regulations and as the acts, statutes and ordinances
of the parent institution.

18
 Application Reference No. __________

Form : C ( Phy. Edu / CAS / 2018/ L 10-11, 11- 12, 12-13A & 13A to 14)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION
Application form for promotion under Career Advancement Scheme (CAS) for College Director of
Physical Education and sports in all Government First Grade Colleges
(As per UGC Regulations 2018)

For Promotion:
I. College Director of Physical Education and Sports (Academic Level 10) to College Director of Physical
Education and Sports (Senior Scale / Academic Level 11)
II. College Director of Physical Education and Sports (Senior scale /Academic Level 11) to College
Director of Physical Education and Sports (Selection grade / Academic Level 12)
III. College Director of Physical Education and Sports (Selection grade / Academic Level 12) to College
Director of Physical Education and Sports (Academic Level 13A)
IV. College Director of Physical Education and Sports (Academic Level 13A) to College Director
of Physical Education and Sports (Academic Level 14)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department :
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Fields of Specialization in the Subject/Discipline

a)

23. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

24. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B
Part – B: Assessment Criteria and Methodology

(As per UGC Regulations 2018, Appendix II, Table 5: Assessment Criteria and Methodology for
College Directors of Physical Education)

Activity 1 : Attendance

Number of (Number of Days

Days engaged Engaged / Total
Mode of Total days Grading by
Year as per no. of days
activity Assigned Committee
documented assigned) X
record 100%

Year – 1

Year – 2

Year – 3

Year – 4

Year – 5

Year – 6

(Add / Delete rows as required)

Activity 2 : Organizing Intra College Competition

Number of Activities
Grading as per
Year Details of Activities during Assessment
Committee
period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 3 : Institution Participating in external competitions

Number of Activities
Grading as per
Year Details of Activities during Assessment
Committee
period
Year – 1
Year – 2
5
 Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 4 : Upgradation of Sports and physical training infrastructure

Number of Activities
Grading as per
Year Details of Activities during Assessment
Committee
period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 5 :

Number of Activities
Grading as per
Year Details of Activities during Assessment
Committee
period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

I hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2018 as amended from time to time.

Place : Signature :

Date : Name and Designation:

6
Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Activity 1:

Activity 2:

Activity 3:

Activity 4:

Activity 5:

Overall Grading

Verified by Screening cum Evaluation Committee / Selection Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date :

7
Explanatory Note

Overall Grading:

Good: Good in Item 1 and satisfactory or good in any other two items
Or
Satisfactory: Satisfactory in Item 1 and satisfactory/ good in any other two items.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading

Note:
i) It is recommended to use ICT technology to monitor the attendance of sports and physical
education and compute the criteria of assessment.
ii) The institution must obtain student feedback. The feed-backs must be shared with the
concerned Director of Physical Education and Sports and also the CAS Promotion
committee.
iii) The system of tracking user grievances and the extent of grievance redressal details may
also be made available to the CAS promotion committee.

8
 Detailing of activities

Sl. No. Activity Grading Criteria

1. Attendance calculated in terms of percentage of 90% and above-good
days attended to the total number of days he is Below 90% but 80 % and
expected to attend above- satisfactory
Less than 80%- not
satisfactory
2. Organizing intra College Competition Good – Intra-College
 Organizing Annual Athletic Meet, competition in more than 5
Conducting Inter Class Sports Tournaments, disciplines
Sports Coaching Camps- Short Term & Long
Term, Satisfactory - Intra College
 Conducting Physical Fitness & Health/ competition in 3-5 disciplines,
Fitness Awareness Programmes, Yoga
Programmes, Corrective & Adapted Physical Not Satisfactory- Neither Good
Education Programmes, Anti Doping & Drug nor Satisfactory
Abuse Awareness Programmes, Life Style
Diseases, etc.
 Conduct Awareness programmes on Rules &
Regulations of various sports & games,
Organize Minor Games & Fun Games
 Conducting Psychological Counseling &
Motivation Programmes for improving
sports Performance,
3. Institution participating in external competitions Good - National level
 Participation in Inter Collegiate Sports competition in at least 1
Tournaments, University/ Inter discipline plus state /district
University/State/ National Level Sports level competitions in at least
Competitions. 3 discipline ,
 Organize Community Health & Fitness
Awareness Programmes for the Public Satisfactory – State level
Competition in at least 1
discipline plus district level
competitions in at least 3
discipline, or district level
Competition in at least 5
discipline

Not Satisfactory - Neither

Good nor Satisfactory
4. Up gradation of sports and physical training Good /satisfactory / Not
infrastructure with scientific and technological Satisfactory to be assessed by
inputs. the Promotion committee
Development and maintenance of playfields and
sports and physical education facilities
5. (i) At least one student of the institution Good - involved in any 2
participating in national /state/university (for activities
college levels only), teams. organizing
state/national/inter university/inter college Satisfactory- 1 activity
level competitions
9
(ii) Being invited for coaching at state/national Not Satisfactory – not involved
level / undertaken any of the
(iii) Organizing at least three workshops in a year activities
(iv) Publication of at least one research paper in
UGC approved journal, assistance in college
administration and governance related work
done during admission, examinations and
extracurricular college activities
 Membership or posts in University/State/
National/ International level sports
organizations/ bodies
 Participation in KPSC Physical Efficiency
Tests as a Board Member
 Participation in KPSC Interviews as a Board
Member
 Being invited as an Official at District / State
/ National level/International Level
 Organizing
seminars/conferences/workshops
 Invited talk in
seminars/conferences/workshops
 Chairing sessions in seminars / conferences
/ workshops
 Paper/Poster presentation in seminars/
conferences / workshops
 Organize at least three Sports Tournaments
/ Coaching Camps/ Fitness Programmes
 Vice Principal; HOD; Hostel
Warden/Resident Tutor; Chairman/Addl.
Superintendent in charge of University
Exams in Colleges; IQAC Coordinator/ PTA
Secretary, College Council Secretary; CDC
Convenor/Staff representative; CAMS –
Nodal Officer; State Public Information
Officer – RTI; Nodal Officers – UGC, AISHE,
NPTEL, Scholarships etc
 PTA Executive Committee Members; CDC
Member; University Exam Committee
Members in Colleges
 Faculty holding positions of IQAC;
NAAC/AICTE Affiliation; RUSA; KIIFB.
 College Council Member (Elected member
only); Class Tutor
 Faculty holding positions of various
Committees
(Discipline; Admission; Purchase; Planning
Board; CLMC; Research; Attendance; Ethics;
Jagratha Samithi; Library; Other bodies under
UGC plan etc)
 Faculty involved in various centres in the
college EDUSAT; Language lab; Digital
Resources; Data Repository; Website;
10
 Centralised Computing Facility (CCF);
Fitness Centre; Experimentation Centre;
Instrumentation Centre; Start-up units;
Technology Business Incubator (TBI);
INFLIBNET; Botanical garden etc.
 Staff in Charge of Department Alumni
Association
 Faculty holding positions of Staff Club;
College Cooperative Society
 Faculty involved in programmes initiated by
DCE (e-governance coordinator, ORICE
coordinator, NMEICT nodal officer, IT cell
nodal officer etc)/Higher education State
Level
 Faculty involved in College Union Election
Returning Officer/ARO
 Valuation of University answer scripts as per
allotment–Chairman/Chief/Addl. Examiner
 University Exam Invigilation as per
allotment
 Evaluation of Dissertation (Project Viva) –
External Examiner/Chairman
 University Practical Exam– External
Examiner/ Chairman; University Practical
Exam – Internal/Skill University
Examination Squad duties – External
 Internal Exam – Question paper setting,
Valuation of Answer scripts
 University/Autonomous College Question
Paper setting

Overall Grading:

Good: Good in Item 1 and satisfactory or good in any other two items
Or
Satisfactory: Satisfactory in Item 1 and satisfactory/ good in any other two items.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading

Note:
i) It is recommended to use ICT technology to monitor the attendance of sports and physical
education and compute the criteria of assessment.
ii) The institution must obtain student feedback. The feed-backs must be shared with the concerned
Director of Physical Education and Sports and also the CAS Promotion committee.
iii) The system of tracking user grievances and the extent of grievance redressal details may also be
made available to the CAS promotion committee.

11
 Application Reference No. __________

Form : D ( Lib / CAS / 2018/ L 10-11, 11- 12, 12-13A & 13A to 14)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for College Librarians in
all Government First Grade Colleges (As per UGC Regulations 2018)

For Promotion:
I. College Librarian (Academic Level 10) to College Librarian (Senior Scale / Academic Level 11)
II. College Librarian (Senior scale /Academic Level 11) to College Librarian (Selection grade / Academic
Level 12)
III. College Librarian (Selection grade / Academic Level 12) to College Librarian (Academic Level 13A)
IV. College Librarian (Academic Level 13A) to College Librarian (Academic Level 14)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Fields of Specialization in the Subject/Discipline

a)

23. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

24. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B

Brief Note: Based on the librarians self-assessment, Grading criteria and Scores and or publications.
The minimum Grading criteria and scores and or publications required by librarians from this category
is different for different levels of promotion. The self- assessment grades, scores and or publications
should be based on objectively verifiable records. It shall be finalized by the screening cum evaluation
/ selection committee. Universities may detail the activities, in case institutional specificities require,
adjust the weightage without changing the minimum total scores required.

Part – B: Assessment Criteria and Methodology

(As per UGC Regulations 2018, Appendix II, Table 4: Assessment Criteria and Methodology for
Librarian cadres)

A: ACTIVITIES*

Activity 1 : 1. Regularity of attending library

Regularity of
attending library =
Total number Total number (Total number of
of days he/she of days days he/she has Claimed by Grading by
Year
is expected to he/she has attend / Total the Candidate the
attend attend number of days Committee
he/she is expected
to attend) X 100%
Year – 1

Year – 2

Year – 3

Year – 4

Year – 5

Year – 6

(Add / Delete rows as required)

Activity 2 : Conduct of seminars/ workshops related to library activities or on specific books

or genre of books

5
 Number of
Details of Claimed by the Grading by the
Year Activities during
Activities Candidate Committee
Assessment period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 3 : If library has a computerized database then or if library does not have
computerized data base

Number of
Claimed by the Grading by the
Year Details of Activities Activities during
Candidate Committee
Assessment period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 4 : Checking inventory and extent of missing books

Number of
Details of Claimed by the Grading by the
Year Activities during
Activities Candidate Committee
Assessment period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

Activity 5 :

Number of
Details of Claimed by the Grading by the
Year Activities during
Activities Candidate Committee
Assessment period
Year – 1
Year – 2
Year – 3
Year – 4
Year – 5
Year – 6
(Add / Delete rows as required)

6
 I hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2018 as amended from time to time.

Place : Signature :

Date : Name and Designation:

Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Activity 1:

Activity 2:

Activity 3:

Activity 4:

Activity 5:

Overall Grading

Verified by Screening cum Evaluation Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :
7
Date :

8
Explanatory Note

Overall Grading:

Good: Good in Item 1 and satisfactory/good in any two other items including Item 4.
Or
Satisfactory: Satisfactory in Item 1 and satisfactory /good in any other two items
including Item 4.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading.

Note:
i) It is recommended to use ICT technology to monitor the attendance of library staff
and compute the criteria of assessment.
ii) The Librarian must submit evidence of published paper, participation certificate for
refresher or methodology course, successful research guidance from Head of
Department of the concerned department, project completion.
iii) The system of tracking user grievances and the extent of grievances redressal details
may also be made available to the CAS promotion committee.

9
 Detailing of activities

Sl. No. Activity Grading Criteria

1. Regularity of attending library (calculated in terms
of percentage of days attended to the total number 90% and above-good
of days he/she is expected to attend)
Below 90% but 80 % and
While attending in the library, the individual is above- satisfactory
expected to undertake, inter alia, following items of
work: Less than 80%- not
satisfactory
 Library Resource and Organization and
maintenance of books, journals and
reports.

Books collected / acquired (collection Building)

 Books (Text Books, Reference Books, Books on General
Reading etc.) purchased
 Journals Subscribed
 E-journals, E-books, CD-ROMs
 Reports collected
 Back volumes collected / Bound

Maintenance of collection
 Technical Processing
 Accessioning
 Classification.
 Cataloguing
 Book Binding
 Training to library staff to maintain collection

Book Purchase Policy

 Recommended by Teachers
 Recommended by Students/Staff (other than teachers)
 Recommended by Check list
 Publisher Catalogue
 Books Review, exhibition , etc
 Arrangement of Collection / Stack Arrangement
 Subject-wise / Classified shelving
 Alphabetical shelving
 Stock verification is completed regularly
 Write off/ weeding out of books, reading materials, etc

 Provision of Library reader services such

as literature retrieval services to
researchers and analysis of report.
 Reference Service
 Current Awareness Services
 Selective Dissemination of Information Services
 Bibliographic/Catalogues/ Index Services
 Inter Library loan Services
 On-line Public Access catalogue (OPAC)
 Home lending Services
 Reprographic Services
 Internet Information Services
 Information Extension Services
10
  E-Journals /E-Books Services.
 Periodical Contents Services
 Information Analysis for catalogue / Index
 Document Delivery Services
 Audio-Visual information Services
 Indexing / Abstracting/Bibliographic Services
 Display of new arrivals
 Literature search
 User Orientation services

 Assistance towards updating

institutional website
 Information Provided about Library
 Information Provided about Services rendered
 Information Provided about Link of e-Resources
 Information Provided about new additions
 Information Provided about Transactions
 Information Provided about Library members
 Information provided for University / College
publication

2. Conduct of seminars/ workshops related to Good – 1 National level

library activities or on specific books or genre of seminar/ workshop + 1
books State/institution level
workshop / Seminar

Satisfactory - 1 National level

seminar/ workshop or 1 state
level seminar/ workshop + 1
institution level seminar /
workshop or 4 institution
seminar / workshop

Unsatisfactory – Not falling in

above two categories
3. If library has a computerized database then Good – 100% of physical
Or books and journals in
if library does not have computerized data base computerized
database.

Satisfactory – At least 99% of

physical books and journals in
computerized database.

Unsatisfactory – Not falling

under good or satisfactory.

OR

Good – 100% Catalogue

database made up to date

Satisfactory- 90% catalogue

database made up to date

11
 Unsatisfactory - Catalogue
database not upto mark.
(To be verified in random by
the CAS Promotion
Committee)
4. Checking inventory and extent of missing Good : Checked inventory and
books missing book less than 0.5%

Satisfactory - Checked
inventory and missing book
less than 1%

Unsatisfactory - Did not check

inventory Or Checked
inventory and missing books
1% or more.
5. (i) Digitisation of books database in Good - involved in any 2
institution having no computerized activities
database.
(ii) Promotion of library network. Satisfactory- 1 activity
(iii) Systems in place for dissemination of
information relating to books and other Not Satisfactory – not involved
resources. / undertaken any of the
(iv) Design and offer short-term courses for activities
users.
(v) Publications of at least one research
paper in UGC approved journals.
(vi) Assistance in college administration and
governance related work done during
admission, examinations and
extracurricular college activities
 Membership or posts in University/State/
National/ International level sports
organizations/ bodies
 Participation in KPSC Physical Efficiency
Tests as a Board Member
 Participation in KPSC Interviews as a Board
Member
 Being invited as an Official at District / State
/ National level/International Level
 Organizing
seminars/conferences/workshops
 Invited talk in
seminars/conferences/workshops
 Chairing sessions in seminars / conferences
/ workshops
 Paper/Poster presentation in seminars/
conferences / workshops
 Organize at least three Sports Tournaments
/ Coaching Camps/ Fitness Programmes

12
 Vice Principal; HOD; Hostel
Warden/Resident Tutor; Chairman/Addl.
Superintendent in charge of University
Exams in Colleges; IQAC Coordinator/ PTA
Secretary, College Council Secretary; CDC
Convenor/Staff representative; CAMS –
Nodal Officer; State Public Information
Officer – RTI; Nodal Officers – UGC, AISHE,
NPTEL, Scholarships etc
 PTA Executive Committee Members; CDC
Member; University Exam Committee
Members in Colleges
 Faculty holding positions of IQAC;
NAAC/AICTE Affiliation; RUSA; KIIFB.
 College Council Member (Elected member
only); Class Tutor
 Faculty holding positions of various
Committees
(Discipline; Admission; Purchase; Planning
Board; CLMC; Research; Attendance; Ethics;
Jagratha Samithi;Library; Other bodies under
UGC plan etc)
 Faculty involved in various centres in the
college EDUSAT; Language lab; Digital
Resources; Data Repository; Website;
Centralised Computing Facility (CCF);
Fitness Centre; Experimentation Centre;
Instrumentation Centre; Start-up units;
Technology Business Incubator (TBI);
INFLIBNET; Botanical garden etc.
 Staff in Charge of Department Alumni
Association
 Faculty holding positions of Staff Club;
College Cooperative Society
 Faculty involved in programmes initiated by
DCE (egovernance coordinator, ORICE
coordinator, NMEICT nodal officer, IT cell
nodal officer etc)/Higher education State
Level
 Faculty involved in College Union Election
Returning Officer/ARO
 Valuation of University answer scripts as per
allotment–Chairman/Chief/Addl. Examiner
 University Exam Invigilation as per
allotment
 Evaluation of Dissertation (Project Viva) –
External Examiner/Chairman
 University Practical Exam– External
Examiner/ Chairman; University Practical
Exam – Internal/Skill University
Examination Squad duties – External
 Internal Exam – Question paper setting,
13
 Valuation of Answer scripts
 University/Autonomous College Question
Paper setting

Overall Grading:

Good: Good in Item 1 and satisfactory/good in any two other items including Item 4.
Or
Satisfactory: Satisfactory in Item 1 and satisfactory /good in any other two items
including Item 4.
Or
Not Satisfactory: If neither good nor satisfactory in overall grading.

Note:
i) It is recommended to use ICT technology to monitor the attendance of library staff
and compute the criteria of assessment.
ii) The Librarian must submit evidence of published paper, participation certificate for
refresher or methodology course, successful research guidance from Head of
Department of the concerned department, project completion.
iii) The system of tracking user grievances and the extent of grievances redressal details
may also be made available to the CAS promotion committee.

14
 Application Reference No. __________

Form : E ( Faculty / CAS / 2010/ L 10-11, 11- 12, 12-13A & 13A to 14)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for teachers in all
Government First Grade Colleges (As per UGC 2010 regulations and subsequent amendments)

For Promotion:
I. Assistant Professor (Academic Level 10) (Stage 1) to Assistant Professor (Senior Scale/Academic
Level 11) (Stage 2)
II. Assistant Professor (Senior Scale / Academic Level 11) (Stage 2) to Assistant Professor (Selection
Grade / Academic Level 12) (Stage 3)
III. Assistant Professor (Selection Grade / Academic Level 12) (Stage 3) to Associate Professor (Academic
Level 13A) (Stage 4)
IV. Associate professor (Academic level 13A) to Professor (Academic level 14)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Teaching Experience:

PG Classes UG Classes Total

(in Years) (in Years) (in years)

23. Fields of Specialization in the Subject/Discipline

a)

24. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

25. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B

CATEGORY II: PROFESSIONAL DEVELOPMENT, CO-CURRICULAR AND

EXTENSION ACTIVITIES*

ACTUAL SELF VERIFIED

ACA ACTUAL SCORE: APPRA API
DEMI
SR. HOURS
C ACTUAL ISAL SCORE
NATURE OF ACTIVITY SPENT
NO. HOURS API BY
YEA PER
SPENT PER SCORE COMMITT
R
YEAR
EE
YEAR ÷ 10 (MAX:
15)

a Student related co-curricular, extension and

field based activities

B Contribution to corporate life and

management of the department and
institution through participation in
academic and administrative committees
and responsibilities.

C Professional Development activities

* Should be claimed by the applicant with supporting documents.

Summary of Total API Score obtained for Category II (a+b+c)

Year API Score Total (API)

(b and c)

aAPI Score b API Score c API Score API Score

By By By Claimed By
Claimed Claimed Claimed
Committee Committee Committee Committee

Points after
IQAC
Assessment
Based on
Documentary
Evidence
Provided
__________________________________________________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________

5
CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS

(A) RESEARCH PAPERS PUBLISHED IN:

A.1 Research Publications (Papers / Articles in Refereed Journals as notified by UGC)
SR. TITLE NAME OF YEAR/ Impact TYPE OF SELF SCORE BY
NO. JOURNAL ISBN/ Factor AUTHORSHIP* APPRAISAL COMMITTEE
(SR. NO./ VOL/NO/ SCORE
PAGE NO. PAGE
OF UGC NOS
LIST)

A.2 Research Publications (Papers / Articles in Reputed Journals as notified by UGC)

SR. TITLE NAME OF YEAR/ Impact TYPE OF SELF SCORE BY
NO. JOURNAL ISBN/ Factor AUTHORSHIP* APPRAISAL COMMITTEE
(SR. NO./ VOL/NO/ SCORE
PAGE NO. PAGE
OF UGC NOS
LIST)

* First & Principal Author/Corresponding Author/ Supervisor/Mentor/Other Author.

Copy of a Page(s) indicating Impact Factor and ISBN/ISSN No. in addition to above should be submitted as
Enclosure, to justify the claim.

(B) PUBLICATIONS OTHER THAN JOURNAL ARTICLES (BOOKS, CHAPTERS IN

BOOKS)
B.1 Details of Text / Reference Books, published by International Publishers, with ISBN/ISSN number
as approved by the University and posted on its website.

Sr. Title of the Author Co- Name of the ISBN / SELF SCORE BY
No. Book Author(s) Publisher, ISSN APPRAISAL COMMITTEE
Month, Year SCORE

Note : Attach front, index and back pages justifying the claim showing the ISBN/ISSN No.

B.2 Details of Texts/References, Books, published National level publishers, with ISBN/ISSN number or
State Central Govt. Publications approved by the University an posted on its website.

Sr. Title of the Book Author Co- Name of the ISBN / SELF SCORE BY
No. Author(s) Publisher, ISSN APPRAISAL COMMITTEE
Month, Year SCORE

Note : Attach front, index and back pages justifying the claim showing the ISBN/ISSN No.

6
B.3 Details of Subject Books, published by other local publishers, with ISBN/ISSN number as approved
by the University and posted on its website.

Sr. Title of the Book Author Co- Name of the ISBN / SELF SCORE BY
No. Author(s) Publisher, ISSN APPRAISAL COMMITTEE
Month, Year SCORE

Note : Attach front, index and back pages justifying the claim showing the ISBN/ISSN No.

B. 4 Details of Chapters in Books, published by National and International level publishers, with
ISBN/ISSN number as approved by the University and posted on its website.

Sr. Title of Name Chapter Author / Name of ISBN SELF SCORE BY

No. the Book of the contributed Co- the / ISSN APPRAISAL COMMITTEE
Editor Author(s) Publisher SCORE

Note : Attach front, index and back pages justifying the claim showing the ISBN/ISSN No.

(C) RESEARCH PROJECTS (RELEVANT DOCUMENTS SUPPORTING CLAIMS SHOULD BE

ENCLOSED)
C.1 Sponsored Projects (As Principal Investigator/ Co-Investigator/Project Coordinator)

Sr. Title and Funding Grant Duration Project SELF SCORE BY

Names
No. Nature of the Agency Sanctioned Status APPRAISAL COMMITTEE
of PI
Project From To Completed SCORE
and
(Major/Minor) / On-
co-PI
going

C.2 Consultancy Projects (As Principal Investigator/Co-Investigator/Project Coordinator)

Sr. Title and Agency Grant Duration Project SELF SCORE BY
No. Nature of the to it is Component Status APPRAISAL COMMITTEE
Project offered Completed SCORE
From To
/ On- going

C.3 Research Projects Outcome / Outputs

Sr. Details of Patent / Technology Year Major Policy SELF SCORE BY

No. Project transfer / Product / document APPRAISAL COMMITTEE
Process prepared SCORE

7
(D) RESEARCH GUIDANCE (RELEVANT DOCUMENTS SUPPORTING CLAIMS SHOULD BE
ENCLOSED)

D.1 Details of M. Phil Awarded*

Sr. Name of the Title of the University Month SELF SCORE BY

No. Scholar Dissertation/Thesis and APPRAISAL COMMITTEE
Year SCORE

* Submit M.Phil. Notification

D.2 Details of Ph.D. awarded / Thesis submitted*

Sr. Name of Title of the Awarded / University Month SELF SCORE BY

No. the Thesis Thesis and Year APPRAISAL COMMITTEE
Scholar submitted SCORE

* Submit Ph.D Notification/Certificate of Submission

(E) FELLOWSHIPS, AWARDS AND INVITED LECTURES DELIVERED IN CONFERENCES /

SEMINARS
E.1 Details of Fellowships / Awards (claims should be supported by relevant documents)

Sr. Name of the Awarding International / Date SELF SCORE BY

No. Fellowship / Institute/ National / State / Awarded APPRAISAL COMMITTEE
Award Organization University level SCORE

E.2 Details of Invited lectures / papers presented in conference/seminars/workshops (claims

should be supported by relevant documents)

Sr. Title Name of Organizer/ Duration International SELF SCORE BY

/ National /
No. the Event Institute State / APPRAISAL COMMITTEE
University SCORE
level

The score under this sub-category shall be restricted to 20% of the minimum fixed for Category III for any
assessment period

Summary of API Score under Category E

API Score API Score After Capping REMARKS BY IQAC

8
 (F) DEVELOPMENT OF E-LEARNING DELIVERY PROCESS/MATERIAL DETAILS
SELF SCORE BY
Development of e-learning delivery 10 per APPRAISAL COMMITTEE
(F)
process/material* module SCORE

* Should be claimed by the applicant with supporting documents.

__________________________________________________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________

Claim by applicant

Summary of Total API Score obtained for Category III (A+B+C+D+E+F)

Assessment Period from______________ to ______________

Year API Score Total

Entire Assessment Period A B C D E F API Score
from_____________ to ____________
Total API Score

For Committee Use Only

Summary of Total API Score obtained for Category III (A+B+C+D+E+F)

Assessment Period from______________ to ______________

Year API Score Total

Entire Assessment Period A B C D E F API Score
from_____________ to ____________
Total API Score

Summary of Total API Score (Category II + Category III)

Category Criteria Total-API Score for Committee
Assessment Period
II Professional Development, Co- Curricular
And Extension Activities
III Research And Academic Contributions
II + III As stated above against II & III

I hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2018 as amended from time to time.

Place : Signature :

Date : Name and Designation:

9
 Verified by Screening cum Evaluation Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date :

10
 Application Reference No. __________

Form : F ( Phy. Edu / CAS / 2010/ L 10-11, 11- 12, 12-13A & 13A to 14)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for Director of Physical
Education and Sports in all Government First Grade Colleges (As per UGC Regulations 2010 & 2016)

For Promotion:
I. College Director of Physical Education and Sports (Academic Level 10) (Stage 1) to College Director
of Physical Education and Sports (Senior Scale / Academic Level 11) (Stage 2)
II. College Director of Physical Education and Sports (Senior scale /Academic Level 11) (Stage 2) to
College Director of Physical Education and Sports (Selection grade / Academic Level 12) (Stage 3)
III. College Director of Physical Education and Sports (Selection grade / Academic Level 12) (Stage 3) to
College Director of Physical Education and Sports (Academic Level 13A) (Stage 4)
IV. College Director of Physical Education and Sports (Academic Level 13A) (Stage 4) to College
Director of Physical Education and Sports (Academic Level 14) (Stage 5)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Fields of Specialization in the Subject/Discipline

a)

23. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

24. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B

PART B: API CALCULATION OF CATEGORY II AND III:

CATEGORY II: PROFESSIONAL DEVELOPMENT, CO-CURRICULAR AND EXTENSION ACTIVITIES

(Since all the activities are based on objectively verifiable records, evidences must be provided
to the committee)

Cate Nature of Activity Unit of calculation Self appraisal Verified

gory API Score API Score
by
Committee
II (a) Students related co-curricular, Actual Hours Total Hours
extension and field based spent per Spent
activities academic year
(1) (2) (3) (4)=(3)/10 (Max 15)
(Max 15)
Cultural
sports
Students seminar
Quiz/Debate/etc
Aviskar participation
NSS/NCC etc
Carrier counseling
Public/popular:
Lectures/Talks/Seminars etc
Any other intramural and
extramural activities
Any other activities

II(b) Contribution to corporate life Actual Hours Total Hours (4)=(3)/10 (Max 15)
and management of the spent per Spent (Max 15)
department and institution academic year
through participation in
academic and administrative
committees and
responsibilities
(1) (2) (3)
Teacher-in-charge
Director/Principal/Vice-
Principal
Aviskar Coordinator
Convener/Chairman/
coordinator of Phy. Edu./ sport
program
Hostel Warden
Admission/Academic/
5
 Examination committees/ Local
management committee/
library committee/Standing
Committee/ Sexual Harassment
& Prevention Committee
BOS/ Faculty / Academic
Council /Senate
Examination Reforms/
Institutional Governance
II(c) Professional Development Actual Hours Total Hours Self appraisal Verified
activities spent per Spent API Score API Score
academic year by
Committee
(1) (2) (3) (4)=(3)/10 (Max 15)
(Max 15)
Participation in Seminars /
Conferences / Short Term
Training Courses / camps and
events/
Talks / Lectures in Refresher /
Orientation/ STTP/ Faculty
Development course// camps
and events/
Membership of associations
International/ National/State
Publications of articles in
newspaper/magazine etc not
covered in Category III.
Dissemination/Radio Talks

Total API points of Category II

According to the applicable Regulations the applicant is eligible/not eligible in category II: -------
-------

CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS

(Since the self-assessment score is based on verifiable records, all necessary evidences must be
provided at the time of scrutiny)

III A) RESEARCH PAPERS PUBLISHED:

(a) Refereed Journals as notified by UGC#

6
 Sr. Title of the paper Journal Wheth Impact No of No of Self Verified
No with page Nos. name#with er Factor, if First/Princi other apprai API
ISBN/ISSN Journal any pal/ author sal Score by
No is correspondi s API Committ
notifie ng Score ee *
d by authors/su *
UGC? # pervisor/m
entors

Sub Total IIIA(a)

(b) Other reputed Journals as notified by UGC #

Sr. No Title of Journal name# with Whether No of First / No of Self Verified

the paper ISBN/ISSN No Journal is Principal/ other apprais API Score
with page notified correspondi authors al API by
Nos. by UGC? ng authors/ Score* Committee
# supervisor/ *
mentors

Sub Total IIIA(b)

III B) PUBLICATIONS OTHER THAN JOURNAL ARTICLES (BOOKS, CHAPTERS IN BOOKS)

(a) Text/Reference, Subject Books published by International Publishers, with ISBN/ISSN

number as approved by the University and posted on its website. The List will be intimated to
UGC.

Sr. No Title of the Book Name of the Whether No of No of Self Verified API
with ISBN/ISSN Publisher with Book authors co- appraisal Score by
No address approved by authors API Committee*
the University Score*
and intimated
in the UGC? #

Sub Total IIIB(a)

(b) Subject Books, published by National level publishers, with ISBN/ISSN number or State /
Central Govt. Publications as approved by the University and posted on its website. The List will
be intimated to UGC.

Sr. No Title of the Book Name of the Whether No of No of Self Verified API
with ISBN/ISSN Publisher with Book authors co- appraisal Score by
No address approved by authors API Score* Committee*
the
University
and
intimated in
the UGC? #

7
 Sub Total IIIB(b)

(c) Subject Books, published by Other local publishers, with ISBN/ISSN number as approved by
the University and posted on its website. The List will be intimated to UGC.

Sr. No Title of the Book Name of the Publisher Whether No of No of Self Verified API
with ISBN/ISSN with address Book authors co- appraisal Score by
No approved authors API Committee*
by the Score*
University
and
intimated
in the
UGC? #

Sub Total IIIB(c)

(d) Chapters in Books, published by National and International level publishers, with
ISBN/ISSN number as approved by the University and posted on its website. The List will be
intimated to UGC.

Sr. No Title of the Book Name of the Publisher Whether No of No of Self Verified API
with ISBN/ISSN with address Book authors co- appraisal Score by
No approved authors API Score* Committee*
by the
University
and
intimated
in the
UGC? #

Sub Total III B(d)

* Wherever relevant to any specific discipline, the API score for paper in refereed journal would be
augmented as follows: (i) paper with impact factor less than 1 - by 5 points; (ii) papers with impact
factor between 1 and 2 by 10 points;(iii) papers with impact factor between 2 and 5 by 15 points; (iv)
papers with impact factor between 5 and 10 by 20 points: (v) papers with impact factor above 10 by 25
points. The API for joint publications shall be calculated in the following manner: Of the total score for the
relevant category of publication by the concerned teacher, the First and Principal / corresponding author
/supervisor / mentor would share equally 70% of the total points and the remaining 30% would be
shared equally by all other authors.

# Clause 6.0.5 (i) :The University shall identify the journals subject-wise through subject expert
committees and forward there commendations to UGC in the format prescribed by UGC for approval of
the UGC Standing Committee. The journals approved from this list, by the UGC Standing Committee, shall
be included in the “List of Journals” notified by the UGC. The UGC Standing Committee shall give its
recommendations within 60 working days of the receipt of the list from the University. The UGC Standing
Committee may also, suo-moto, recommend journals for inclusion in the “List of Journals”. This clause
6.0.5 (i) will be strictly followed by the University.

III C) RESEARCH PROJECTS:

8
(i) Sponsored projects: Major /Minor projects
Sr. Title of Project Name of Period Grant Major/Minor Self Verified
No. Sponsoring /Amount /Patent/Tec appraisa API Score
Agency mobilized hnology l API by
in Lakhs Transfer/pr Score Committe
oduct/proce e
ss

(ii) Sponsored projects: Major /minor projects

(iii) Projects Outcome / Outputs: Patent / Technology transfer / Product / Process

Sub Total III C

III (D) RESEARCH GUIDANCE:

Sr.No. Ph.D / M.Phil. Degree awarded/ Guide/ co-guide Self appraisal Verified API
Thesis submitted API Score Score by
Committee

Sub Total III D

III (E) FELLOWSHIPS, AWARDS AND INVITED LECTURES DELIVERED IN CONFERENCES / SEMINARS

International/National/state/University level Awards

Sr. Name of the award Body/Organization Level Self- Verified
No. /Association International appraisal API Score
/National/Sta API Score by
te/University Committee

International /National/state/University level Fellowships

Sr. Name of the Sports Level Self- Verified
No. fellowship body/Organization International appraisal API Score
/ Association /National/stat API Score by
e/ University Committee

Sub Total III E(i)

(i) Invited Lectures/paper presented in Conferences/Seminars:

Invited lectures/paper presentations

Sr Title of the Invited Title of Organize Level Self- Verified
No lecture/paper Conference/semin d by International appraisal API Score
presentations ar /National/ API by
9
 State/Univer Score Committee
sity

Sub Total IIIE(ii)

III (F) DEVELOPMENT OF E-LEARNING DELIVERY PROCESS/MATERIAL (INCLUDING MOOCS

COURSES WITH E-CERTIFICATION)

Sr .No. e-learning Title of the Details of No of Self- Verified

delivery process/material the modules appraisal API Score
process/material website developed API Score by
Committee

Sub Total III F

Total API points of Category III

hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2010 and 2016 as amended from time to time.

Place : Signature :

Date : Name and Designation:

Table-C

Minimum API requirement for the promotion of College Director, Physical Education and Sports)

Assistant Director (Stage 2/ Assistant Director

Assistant Director AGP Rs.7000/- ) to Assistant (Selection Grade)/Deputy
(Stage 1/ AGP Director (Selection Director (Stage 3/ AGP
S.No.
Rs.6000/- to Stage Grade)/Deputy Director Rs.8000/-) to Deputy
2/AGP Rs.7000/-) (Stage 3/AGP Director (Stage 4/AGP
Rs.8000/-) Rs.9000/-)

Research and Academic 20/assessment

1 50/assessment period 45/assessment period
contribution (Category III) period
Screening
2 Expert assessment system Screening Committee Selection Committee
Committee
10
Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Category - II

Category - III

Total Score

Verified by Screening cum Evaluation Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date :

11
 Application Reference No. __________

Form : G ( Lib / CAS / 2010 / L 10-11, 11- 12, 12-13A & 13A to 14)

Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION

Application form for promotion under Career Advancement Scheme (CAS) for librarians in
Government First Grade Colleges (As per UGC Regulations 2010 & 2016)

For Promotion:
I. College Librarian (Academic Level 10) (Stage 1) to College Librarian (Senior Scale / Academic Level
11) (Stage 2)
II. College Librarian (Senior scale /Academic Level 11) (Stage 2) to College Librarian (Selection grade /
Academic Level 12) (Stage 3)
III. College Librarian (Selection grade / Academic Level 12) (Stage 3) to College Librarian (Academic
Level 13A) (Stage 4)
IV. College Librarian (Academic Level 13A) (Stage 4) to College Librarian (Academic Level 14) (Stage 5)

Application for promotion from Level _______ to Level ____________

Name : ________________________________________ Paste Self-

attested Recent
Passport Size
Photograph
Designation : __________________________________________

College : __________________________________________

Department / Subject : __________________________________________

Notification Reference No. _____________________ Date: ______________

Period of Assessment for promotion : From ____________ to ___________

1
 PART – A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

2. Current Designation :

3. Date of Birth and Age :

4. Gender :

5. Nationality :
Indicate Whether Belongs to
6. (SC/ST/OBC/General/Minority/Differently :
Abled)
7. Current Pay Scale & Grade Pay :
8. Date of Appointment :
9. Date of Declaration of Probation :
10. Position, Stage and Grade Pay applied for :

11. Date of Last Promotion, if any :

12. Date of Eligibility for Promotion :

13. Address for correspondence (with Pin Code) :

14. Permanent Address (with Pin Code) :

15. Mobile Telephone Number :

16. Landline Telephone Number (with code) :

17. E-Mail ID :
Non-Qualifying Period of Service,
18. unauthorized absence / LWA / Department
enquiry / Disciplinary action, etc., if any

2
19. Academic Qualifications (Graduation onwards):

Name of the % Marks Division /

Year of
Qualifications Board / Obtained / Class / subject
Passing
University CGPA Grade Grade
Graduate Degree (UG)
Post Graduate Degree (PG)
Integrated IMA/IMSc/ IMS
(UG-PG)
Others (specify if any)

20. Eligibility Qualifications :

(a) Research Degree(s) :

Discipline /
Title of the
Subject (As per Date of Award
Degree Thesis / University
UGC – with Reg. No.
Dissertation
Regulations)
M. Phil.
Ph.D./D.Phil.
D.Sc. / D.Litt
Other qualifications (if any)

(a) Minimum Eligibility:

Discipline /
Subject (As per Date of
Name of Agency
UGC – Qualification
Regulations)
NET
SLET / SET

21. Previous Experience : (GFGCs)

Date of Salary with

Reasons for
Name of the College grade pay /
Joining Leaving Leaving
level

3
22. Fields of Specialization in the Subject/Discipline

a)

23. Details of Orientation / Refresher / Research Methodology / Training Program/Summer and

winter School / Workshops/ QIP/ FIP /FDP etc Course attended: (Attach certificates)
(organized by Human Resource Development Center / UGC Academic staff college)

Duration Name of the Institution

Sr. No. of
Name of the course Place where program is
No From to Days
conducted
01
02
03

24. Whether service relaxation is eligible for possessing Ph.D / M.Phil : Yes / No

4
 PART-B

.PART B: API CALCULATION OF CATEGORY II AND III:

CATEGORY II: PROFESSIONAL DEVELOPMENT AND EXTENSION ACTIVITIES

(Since all the activities are based on objectively verifiable records, evidences must be provided
to the committee)

Cate Nature of Activity Unit of calculation Self Verified API

gory appraisal Score by
API Score Committee
II Students related co-curricular, Actual Total Hours
(a) extension and field based activities Hours Spent
spent per
academic
year
(1) (2) (3) (4)=(3)/ (Max 15)
10
(Max 15)
Cultural Exchange
Library service Programmes
(various level of extramural and
intramural)
Extension
Library-literary work through
different channels.
Any other activities
II(b) Contribution to Corporate life and Actual Total Hours Self Verified API
management of the library units Hours Spent appraisal Score by
and institution through spent per API Score Committee
participation in library and academic
administrative committees and year
responsibilities.
(1) (2) (3) (4)=(3)/ (Max 15)
10
(Max 15)
Section-in-charge
Director/Principal/Vice- Principal
Convener/Chairman/ coordinator
of library service program
Hostel Warden
Admission/Academic/
Examination committees/ Local
management committee/
5
 library committee/Standing
Committee/Sexual Harassment &
Prevention Committee
BOS/ Faculty / Academic Council
/Senate
Institutional Governance
II(c) Professional Development Actual Total Hours Self Verified API
activities Hours Spent appraisal Score by
spent per API Score Committee
academic
year
(1) (2) (3) (4)=(3)/ (Max 15)
10
(Max 15)
Participation in Seminars /
Conferences / Short Term
Training Courses / e- library
training courses/Workshops and
events
Talks / Lectures in Refresher /
Orientation/ STTP/ Faculty
Development course/ e- library
training courses/Workshops and
events
Membership of associations
International/ National/State
Publications of articles in
newspaper/magazine etc not
covered in Category III.
Dissemination/Radio Talks

Total API points of Category II

According to the applicable Regulations the applicant is eligible/not eligible in category II: ----------
----

6
CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS

(Since the self-assessment score is based on verifiable records, all necessary evidences must be
provided at the time of scrutiny)

III A) RESEARCH PAPERS PUBLISHED:

(a) Refereed Journals as notified by UGC#

Sr. No Title of the paper Journal Wheth Impact No of No of Self Verified

with page Nos. name#with er Factor, if First/Princi other apprai API
ISBN/ISSN Journal any pal/ author sal Score by
No is correspondi s API Committ
notifie ng Score * ee *
d by authors/sup
UGC? # ervisor/me
ntors

Sub Total IIIA(a)

#
(b) Other reputed Journals as notified by UGC

Sr. No Title of Journal name# with Whether No of First / No of Self Verified

the paper ISBN/ISSN No Journal is Principal/ other apprais API Score
with page notified correspondi authors al API by
Nos. by UGC? # ng authors/ Score* Committee
supervisor/ *
mentors

Sub Total IIIA(b)

III B) PUBLICATIONS OTHER THAN JOURNAL ARTICLES (BOOKS, CHAPTERS IN BOOKS)

(a) Text/Reference, Subject Books published by International Publishers, with ISBN/ISSN number
as approved by the University and posted on its website. The List will be intimated to UGC.

Sr. No Title of the Book Name of the Whether Book No of No of Self Verified API
with ISBN/ISSN Publisher with approved by authors co- appraisal Score by
No address the University authors API Committee*
and intimated Score*
in the UGC? #

Sub Total IIIB(a)

(b) Subject Books, published by National level publishers, with ISBN/ISSN number or State /
Central Govt. Publications as approved by the University and posted on its website. The List will
be intimated to UGC.

7
Sr. No Title of the Book Name of the Whether No of No of Self Verified API
with ISBN/ISSN Publisher with Book authors co- appraisal Score by
No address approved by authors API Score* Committee*
the
University
and
intimated in
the UGC? #

Sub Total IIIB(b)

(c) Subject Books, published by Other local publishers, with ISBN/ISSN number as approved by
the University and posted on its website. The List will be intimated to UGC.

Sr. No Title of the Book Name of the Publisher Whether No of No of Self Verified API
with ISBN/ISSN with address Book authors co- appraisal Score by
No approved authors API Committee*
by the Score*
University
and
intimated
in the
UGC? #

Sub Total IIIB(c)

(d) Chapters in Books, published by National and International level publishers, with ISBN/ISSN
number as approved by the University and posted on its website. The List will be intimated to
UGC.

Sr. No Title of the Book Name of the Publisher Whether No of No of Self Verified API
with ISBN/ISSN with address Book authors co- appraisal Score by
No approved authors API Score* Committee*
by the
University
and
intimated
in the
UGC? #

Sub Total III B(d)

* Wherever relevant to any specific discipline, the API score for paper in refereed journal would be
augmented as follows: (i) paper with impact factor less than 1 - by 5 points; (ii) papers with impact
factor between 1 and 2 by 10 points;(iii) papers with impact factor between 2 and 5 by 15 points; (iv)
papers with impact factor between 5 and 10 by 20 points: (v) papers with impact factor above 10 by 25
points. The API for joint publications shall be calculated in the following manner: Of the total score for the
relevant category of publication by the concerned teacher, the First and Principal / corresponding author
/supervisor / mentor would share equally 70% of the total points and the remaining 30% would be
shared equally by all other authors.

# Clause 6.0.5 (i) :The University shall identify the journals subject-wise through subject expert
committees and forward there commendations to UGC in the format prescribed by UGC for approval of
8
the UGC Standing Committee. The journals approved from this list, by the UGC Standing Committee, shall
be included in the “List of Journals” notified by the UGC. The UGC Standing Committee shall give its
recommendations within 60 working days of the receipt of the list from the University. The UGC Standing
Committee may also, suo-moto, recommend journals for inclusion in the “List of Journals”. This clause
6.0.5 (i) will be strictly followed by the University.

III C) RESEARCH PROJECTS:

(i) Sponsored projects: Major /Minor projects

Sr. Title of Project Name of Period Grant Major/Minor Self Verified
No. Sponsoring /Amount /Patent/Tec appraisa API Score
Agency mobilized in hnology l API by
Lakhs Transfer/pro Score Committe
duct/process e

(ii) Sponsored projects: Major /minor projects

(iii) Projects Outcome / Outputs: Patent / Technology transfer / Product / Process

Sub Total III C

III (D) RESEARCH GUIDANCE:

Sr.No. Ph.D / M.Phil. Degree awarded/ Guide/ co-guide Self appraisal Verified API
Thesis submitted API Score Score by
Committee

Sub Total III D

III (E) FELLOWSHIPS, AWARDS AND INVITED LECTURES DELIVERED IN CONFERENCES / SEMINARS

International/National/state/University level Awards

Sr. Name of the award Body/Organization Level Self- Verified
No. /Association International appraisal API Score
/National/Stat API Score by
e/University Committee

International /National/state/University level Fellowships

Sr. Name of the Sports Level Self- Verified
No. fellowship body/Organization International appraisal API Score
/ Association /National/stat API Score by
e/ University Committee

9
 Sub Total III E(i)
(i) Invited Lectures/paper presented in Conferences/Seminars:

Invited lectures/paper presentations

Sr Title of the Invited Title of Organized Level Self- Verified
No lecture/paper Conference/semin by International appraisal API Score
presentations ar /National/ API by
State/Univers Score Committee
ity

Sub Total IIIE(ii)

III (F) DEVELOPMENT OF E-LEARNING DELIVERY PROCESS/MATERIAL (INCLUDING MOOCS

COURSES WITH E-CERTIFICATION)

Sr .No. e-learning Title of the Details of No of Self- Verified

delivery process/material the modules appraisal API Score
process/material website developed API Score by
Committee

Sub Total III F

Total API points of Category III

hereby declare that the information / documents provided by me are correct to the best of
my knowledge and belief and verifiable, and I have carefully read the relevant provisions
relating to promotion under Career Advancement Scheme (CAS) contained in UGC
Regulations, 2010 and 2016 as amended from time to time.

Place : Signature :

Date : Name and Designation:

Table-B

10
 (Minimum API requirement for the promotion of Library staff under CAS in Colleges)

Assistant Assistant
Assistant Librarian (Selection
Librarian (Stage Librarian (Stage
Grade/Deputy Librarian) (Stage
S.No. 1/ AGP Rs.6000/- 2/ AGP Rs.7000/-
3/ AGP Rs.8000/-) to Deputy
to Stage2/AGP to Stage 3/AGP
Librarian (Stage 4/AGP Rs.9000/)
Rs.7000/-) Rs.8000/-)

Research and Academic 20/assessment 50/assessment

1 45/assessment period
contribution (Category III) period period

Screening Screening
2 Expert assessment system Selection Committee
Committee Committee

Summary of Grading

Categories Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Category - II

Category - III

Total Score

Verified by Screening cum Evaluation Committee

Name Signature

College Principal

Head of the Department

Subject expert – 1

Subject expert – 2

Place :

Date

11
 Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION
GOVERNMENT FIRST GRADE COLLEGE HULSOOR
(Accredited by NAAC with ‘B’ Grade and affiliated to Gulbarga University, Kalaburgi)
Dist: Bidar, Karnataka – 585 416
E-Mail: [email protected] Website: https://gfgc.kar.nic.in/hulsoor/

NEW PENSION SCHEME

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amount of risk may be given an option to invest 100% of the funds in
Gove rnment Securities (Scheme G) .

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options of the following two Life Cycle based schemes.
i. Conservative Life Cycle Fund with maximum exposure to equity
capped at 25o/o-LC-25.
ii. Moderate Life Cycle Fund with maximum exposure to equity
capped at 507o-LC-50.

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ww w. f i n a n c e.Lanat_ak a. g e_v_J !l

3
 Government of Karnataka
DEPARTMENT OF COLLEGIATE EDUCATION
GOVERNMENT FIRST GRADE COLLEGE HULSOOR
(Accredited by NAAC with ‘B’ Grade and affiliated to Gulbarga University, Kalaburgi)
Dist: Bidar, Karnataka – 585 416
E-Mail: [email protected] Website: https://gfgc.kar.nic.in/hulsoor/

KARNATAKA STATE
DEATH CUM RETIREMENT
GRATUITY (DCRG) FOR NPS
EMPLOYEES