CEA

FORM C3.1

EXPATRIATES UNIT
CHANGE EMPLOYER APPLICATION FORM
(FOR RECRUITING/TEMPING AGENTS)
PART I - APPLICANT’S DETAILS

Identity Document No.: A

Surname:

Name:

Nationality:

Marital Status:  Single  Married  Separated  Divorced  Widowed

Passport No: Passport Expiry:

Address in Malta:

Post Code:

Telephone: Mobile:

Email:

PART II - DECLARATION BY THE APPLICANT

I hereby declare that the information given in this application is true to the best of my knowledge and belief, and that no details that
could be of direct importance during the application’s consideration have been omitted. I also declare that I shall notify Identity
Malta Agency of any change of address.

Date:

Applicant’s Signature

PART III - EMPLOYER’S DETAILS

Employer/Company Name:

Employer’s Address

Post Code:

Telephone: Mobile:

Email:

Responsible Official:
Designation of Responsible
Official:

VAT Registration No.

Employer Registration No.

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 PART IV - EMPLOYMENT DETAILS

Job Title

Annual Gross Salary Up to €15,000 €15,000 - €30,000 €30,000 +

Expected Period of Employment: From to

PART V - DECLARATION BY THE EMPLOYER

I hereby confirm that I am endorsing the application for a single permit of the applicant, bearing Maltese identification number

A or Passport No. .

I am also committing myself to provide Identity Malta Agency with any relevant information on changes and events related to the
applicant’s employment contract.

I also declare, that the employment conditions related to this employment are in line with The Employment and Industrial Relations
Act and other applicable laws.

Date:
Signature of Employer/Responsible Official

PART V - DECLARATION BY THE LANDLORD

I hereby declare that the applicant, whose details are shown above, is residing in the address shown in PART I of the application
form, which is owned or managed by the undersigned. I also declare that I will notify Identity Malta Agency should the applicant
cease to continue residing at this address.

Name of landlord
(IN BLOCK LETTERS)

ID.card no.

Mobile No.

Number of Persons Residing in this Residence

Address of Landlord

Email address

Date:
Landlord’s Signature

PART VI - DECLARATION BY APPLICANT FOR AN EID ACCOUNT

Tick where applicable

ÿ I declare that I wish to proceed with applying for an electronic identity account.

ÿ I declare that I do not wish to proceed with applying for an electronic identity account.

Date:
Applicant’s Signature

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 SINGLE PERMIT CHANGE EMPLOYER CHECKLIST (FOR RECRUITING / TEMPING AGENTS)

Applicants would need to submit the following documentation:

ÿ 1. CEA Form C3.1 – Application for a Residence Permit (NON-EU) on the Basis of Employment filled in BLOCK LETTERS. The em-
ployer & the applicant need to sign and date Sections 2, 4, 5, & 6. The Privacy Policy should be read and signed;

ÿ 2. A copy of the applicant’s passport bio-page & a copy of the valid residence card;

ÿ 3. Covering letter by the employer explaining in detail why this position is necessary;

ÿ 4. Original employment contract signed & dated by both the applicant & the new employer;

ÿ 5. Position description, according to the template provided, filled in by the employer & signed by the applicant;

ÿ 6. The employer is required to provide proof of an advertisement carried out with Jobsplus or an advert in the
local media showing that during the six months prior to the date of application efforts have been made to fill
the post with a Maltese/EEA/Swiss national.

ÿ 7. Jobsplus’ Declaration of Suitability (click here);

ÿ 8. Declaration of posting (click here);

ÿ 9 Curriculum Vitae of the applicant, according to template provided, signed by the applicant

ÿ 10. Qualifications of the applicant relating to the job that needs to be provided, together with recognition from the Malta Qual-
ifications Recognition and Information Centre (MQRIC). Where recognition has bot yet been obtained, a copy of the receipt of
MQRIC needs to be attached with the application; OR

If the applicant is not suitably qualified in the post being applied for, at least three years of experience relating to the job are
required. Reference letters must show the start and end dates and details of the work carried out. The letters should contain clear
contact details of the referee including a valid email address, postal address and contact number;

ÿ 11. Lease of property agreement that clearly refers to the applicant. The termination date should be specified in the lease agree-
ment.

Once the documents are vetted & the single permit application is approved, Identity Malta Agency will send the applicant an
official approval letter & within 30 days of the dated letter, applicants would need to submit Jobsplus Termination of Employment
acknowledgement letter and the Health Screening. Annex 2 attached refers for guidance as regards documentation to be sub-
mitted in this respect to [email protected].

i. Jobsplus Termination of Employment acknowledgement letter;

ii. A copy of the last 3 payslips covering the last three months;
iii. FS3 covering the latest period of employment;
iv. Health Screening (click here to refer to guidance regarding documentation to be submitted in this respect.

NOTE: If the employee is changing employer and keeing the same type of job within the 6 months of work permit approval,
there is no need to reapply for health screening. If the employee is changing employer and keeping the same job 6 months after
work permit is issued, the applicants needs to reapply for health screening.

FOR OFFICIAL USE

AFFIX BARCODE
Vetting Date: FOR OFFICE USE ONLY

Notes:

Vetted by:

Paid by: ÿ Cash ÿ Cheque Cheque No.

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 NOTES TO APPLICANTS & EMPLOYERS

Single Permit
The single permit authorizes holders to legally reside & work in Malta for a definite period, which may be further renewed. The
single permit’s validity depends on the conditions laid when the permit was originally issued, including the specific employ-
ment undertaken. Consequently, the permit will no longer be valid should the applicant change employer or employment.

In accordance with Subsidiary Legislation 217.17, third-country nationals may submit an application whilst either still-
abroad or legally staying in Maltese territory.

Renewal
Applicants may proceed with their application for a renewal of the permit 90 days prior to the date of its expiry. It is to be
emphasised that renewal of applications may only be submitted whilst their current permit is still valid .

Change in Address
Residence Card holders who have changed their residential address must register their new address within one (1) week
& present the following documents:
i. Copy of the existing Residence Card;
ii. Copy of the new property’s purchase or rental agreement; &
Applicants would need to pay an application fee of €27.50.

Failure to do so may entail the revocation of the residence permit.

Lost Residence Card

Within three (3) days of losing one’s residence card, applicants would need to (i) provide a valid local Police report, (ii)
pay an application fee of €27.50.

Termination
The single permit’s validity depends on the conditions laid when the permit was originally issued, including the specific
employment undertaken. Consequently, the permit will no longer be valid should the applicant change employment.

In the eventuality of a job termination, the employer must submit a Termination Form to Jobsplus within four (4) days
of the termination date (as per Legal Notice 426/12) & inform Identity Malta Agency on [email protected]

Failure to comply with the above, conditions may render the holder of the permit in violation of the provisions of the
Immigration Act (Cap. 217).

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 PRIVACY POLICY - FORM C3.1

By submitting this Change in Employer Form and the attachment(s) required (altogether the “Form”), you are providing Iden-
tity Malta Agency (“IMA”) with your personal data (the “Data”) and thus you become a “data subject”.
The aim of this policy is to comply with our transparency and fairness obligations under GDPR and to inform you about who will
be processing your Data, for what purpose, for how long it will be kept, with whom it will be shared and about your rights as a
data subject under GDPR.
You may submit personal data of individuals other than yourself with this Form (i.e. recommenders, witnesses, etc.). In the said
cases, informing these individuals proves impossible and would involve a disproportionate effort. Nonetheless, IMA will still take
appropriate measures to protect the rights, freedoms and legitimate interests of these individuals.

1. Data Controller and Data Protection Officer

IMA is the data controller, meaning the entity that defines the purposes and means for collecting and processing your Data in
relation to this Form.
IMA is an Agency of the Government Malta, delivering services related to Citizenship, Identity Cards, Passports, Visas,
Expatriates and Public Registry. IMA’s Data Protection Officer is responsible to attend any query related to this policy and in gen-
eral to personal data processing activities conducted by IMA.
The Data Protection Officer may be contacted using the details below.
Postal Address: Data Protection Officer
Identity Malta Agency
Valley Road, Msida, MSD 9020,
Malta
E-mail: [email protected]

2. Purposes and legal basis

The purposes for processing personal data collected within this form are for third country nationals working in Malta to submit
their personal information in order to be issued with a residence permit after for a new job after termination and populating
Identity Malta Agency’s databases.
The legal basis for processing the Data are the performance of a task carried out in the public interest by Identity Malta and
compliance with the legal obligation deriving from Cap. 217 to which Identity Malta is subject.
We take pride in keeping your data secure and will take appropriate technical and organisational measures to protect your data
against unauthorised or unlawful processing, including against accidental loss, destruction, storage or access. Your personal
data will be stored in paper files and/or electronically on our technology systems.

3. Recipients of personal data

Data will be accessed by Identity Malta employees in charge of processing the Form. It may also be transferred to other
departments within Identity Malta in order to facilitate the delivery of the service requested by submitting this Form. Data will
also be transferred to the National Statistics Office (NSO), Jobsplus and the Police Immigration Officer (PIO). This will be done in
line with data protection legislation, and arrangements are in place in order to guarantee the security and lawfulness of these
transfers. Under certain conditions, IMA may disclose your information to other third parties, (such as other Government entities
or law enforcement authorities) if it is necessary and proportionate for lawful, specific purposes. Data will not be transferred to
third countries or international organizations.

4. Storage period Data

Will be retained indefinitely for 20 years, from the moment that the file is considered as dormant.

5. Your Rights
You can contact the Data Protection Officer in order to exercise your right to access, rectify and, as the case may be, erase the
Data, in compliance with applicable laws.
You also have the right to object to the processing of Data at any time, on grounds relating to your particular situation.
If you feel that Identity Malta has infringed your data protection rights, you may submit a complaint to the supervisoryauthority
of the Member State of your habitual residence or place of work, or, alternatively, to the supervisory authority of the Member
State where the alleged infringement has taken place.

DECLARATION

I hereby declare that I have read and understood all the contents of this form, that is, Parts I - VII, the Checklist, Notes to
Applicants and Employers and Privacy Policy.

Signature of Applicant Signature of Employer

IDENTITY MALTA AGENCY EXPATRIATES UNIT

Head Office, Valley Road, Msida, MSD 9020
Valley Road, Msida, MSD 9020 MALTA MALTA
T: +356 2590 4000 T: (+356) 2590 4800
W: www.identitymalta.com W: www.identitymalta.com
E: [email protected] E: [email protected]

Version 1.1 dated 02/09/2019

IDENTITY MALTA / EXPATRIATES UNIT
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