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Clean Desk Policy

The memorandum outlines ALLNORTH INDUSTRIES' Clean Desk Policy to improve security and confidentiality. The policy requires that sensitive paperwork, storage devices, hardware, and waste be properly locked away or disposed of when workstations are unattended. It also mandates that computers be locked, shut down, and hardware removed when desks are unoccupied. The policy applies to all employees and will be monitored for compliance, with non-conformance subject to disciplinary action.

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131 views1 page

Clean Desk Policy

The memorandum outlines ALLNORTH INDUSTRIES' Clean Desk Policy to improve security and confidentiality. The policy requires that sensitive paperwork, storage devices, hardware, and waste be properly locked away or disposed of when workstations are unattended. It also mandates that computers be locked, shut down, and hardware removed when desks are unoccupied. The policy applies to all employees and will be monitored for compliance, with non-conformance subject to disciplinary action.

Uploaded by

Allnorth HR
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Address: # 149 Congressional Avenue, Brgy. Bahay Toro, Quezon City. Philippines 1106. Contact No.: +(63)(8)(3556003), Email:allnorthindustriesinc@gmail.

com

MEMORANDUM ALLN007B-23-0003
Clean Desk Policy
Overview

To improve the security and confidentiality of information, ALLNORTH INDUSTRIES has adopted a Clean Desk Policy for computer and printer
workstations.

This ensures that all sensitive and confidential information, whether it be on paper, a storage device, or a hardware device, is properly locked away
or disposed of when a workstation is not in use. This policy will reduce the risk of unauthorized access, loss, and damage to information during and
outside of normal business hours or when workstations are left unattended.

Scope

This policy applies to all employees of ALLNORTH INDUSTRIES, 

Policy

Whenever a desk is unoccupied for an extended period of time, the following will apply:

1. All sensitive and confidential paperwork must be removed from the desk and locked in a drawer or filing cabinet. This includes mass
storage devices such as CDs, DVDs, and USB drives.
2. All waste paper that contains sensitive or confidential information must be placed in the designated confidential waste bins. Under no
circumstances should this information be placed in regular waste paper bins.
3. Computer workstations must be locked when the desk is unoccupied and completely shut down at the end of the workday.
4. Laptops, tablets, and other hardware devices must be removed from the desk and locked in a drawer or filing cabinet.
5. Keys for accessing drawers or filing cabinets should not be left unattended at a desk.
6. Printers and fax machines should be treated with the same care under this policy:
1. Any print jobs containing sensitive and confidential paperwork should be retrieved immediately.
2. All paperwork left over at the end of the workday will be properly disposed of.
7. Wipe down the desk with a damp cloth to catch all the dust. It’s best to use a disinfectant spray or alcohol on the cloth, but you can use
water at this stage if you need to.

Compliance

This policy will be officially monitored for compliance by the administrative officer and/or human resources department and may include random and
scheduled inspections.

Non-Conformance

All policies require the participation of all employees to be successful. Any employee found to have violated this policy may be subject to disciplinary
action.

“Your Habits are reflection of you”

Prepared by: Noted by:


 
Cristine Sansan Rochelle Matriano Emily Delima
HR Officer (Kanso) HR- Specialist (Airtec) Operations Manager

Approved by:
 

Kathleen Tan Lindsey Tan


CEO Vice President -HR

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