SITIO ALEX MUSLIM AND HIGHLANDER FARMERS ASSOCIATION

Mayo, Columbio Sultan Kudarat

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the Filipino working people, have this day voluntarily associated ourselves for the
purpose of farming an association under the laws of the Philippines more particularly
Presidential decree No. 1367 and Proclamation No. 1852.

ARTICLE I

NAME, DOMICILE, AND SEAL

Section 1. NAME Association shall be known as SITIO ALEX MUSLIM AND

HIGHLANDER FARMERS ASSOCIATION herein referred to as the SITIO ALEX
MUSLIM AND HIGHLANDER FARMERS ASSOCIATION (SAMAHFA Association)

Section 2. DOMICILE The principal office of the association shall be at Barangay
Mayo, Columbio, Sultan Kudarat.
Section 3. SEAL The seal of the association shall be in such form and design  as the
Board
of Directors may be prescribed.
ARTICLE II

DECLARATION OF PRINCIPLES
Section 1. To uplift the living condition and life of its member in accordance with the
conditions of National Development Plans;
Section 2. To enhance and defend the interest of its member for its mutual aid and
protection;
Section 3. To own and dispose of properly, real or personal for the use and benefit of
the entire membership and the association;
Section 4. To design and undertake all activities for the benefits and welfare of its
member and the organization, including housing and other projects not contrary to law;
and
Section 5. To coordinate and collaborate with proper government agencies and other
rural workers association for certain lawful undertaking.
Article III
BASIC POLICIES
Section 1. This organization is non-partisan.
Section 2. This organization may cooperate with other organizations and agencies
concerning farmer’s welfare.
Section 3. The records of this organization are open for public review.
Article IV

Membership, RIGHTS, AND DUTIES

Section 1. Qualification of Members
Members shall be open to all residents of Barangay Mayo who have resided at
least six (6) months successively at Municipality of Columbio, of legal age, who are
ambulant, intermittent, self–employed, rural workers, other workers, and those without
any definite employer–employee relationships. He/she may become a member of the
organization by filling out an application for membership addressed to the Officers
accompanied by 100.00 as a membership fee. The same amount will be returned upon
his rejection to enter the association.
Section 1.1 The applicant must make his application for membership in writing on a
form provided by the organization for the purpose. It shall be the duties and
responsibilities of the officers to approve and disapprove the application. The applicant
must be assisted in filling up the application if he/she is illiterate.
Section 2. Resignation
A member of the association may resign by tendering a letter of resignation 10
days before the actual date of his/her resignation so that the Officers will have enough
time to assess the accountabilities of the said member if he/she has not yet settled
his/her accountabilities.
Section 3. Expulsion
Any member who fail to pay his monthly dues, fees, or contribution three (3)
successive times and violated the major policy of the organization and membership
agreement may, after thorough investigation and after hearing before the officers, may
fine, suspended, or terminated from membership in the association. His/her rights and
equity if any shall be returned to him.
Section 4 Death
The death of a member shall automatically terminate the heirs of the deceased
members. His/her heirs shall have the rights on the equities of the deceased and shall
have a preference in the admission to the association upon complying with provisions
herewith provided.

ARTICLE V

Governance
Section 1 – Board of Directors

The management of the organization is vested in the Board of Directors, which

comprises the officers. The Board of Directors is empowered to recommend policy to
the organization during its meeting and to administer such policies and procedures as
necessary. Such policies and procedures will be subject to review at the meeting of the
organization.
Section 2 – Officers

The officers of the association shall consist of a President, Vice President,

Secretary, Assistant Secretary, Treasurer, and Auditor.

Section 3 – Duties

a. The President:

a.1 He shall be the Executive Officer of the organization, and have active
executive management of the operations of the organization subject to
approval of the Board of Directors/Officers.
a.2 He shall have the power to call meetings of the Board of Directors/Officers
and preside such meetings.
a.3 He shall have the final voice for any decision-making, provided that it
compels with the majority.
a.4 He shall perform such duties as may be assigned by the organization.
b. The Vice President:

b.1 Act as an assistant to the President and assume powers and duties of the
president in his/her absence or inability of that officer to act.
b.2 Perform other duties as assigned.
c. The Secretary:

c.1 Keep an accurate record/minutes of the proceedings of all the meetings of

the organization.
c.2 Maintain the official accurate current Constitution and Bylaws.
c.3 Perform other duties as assigned.
d. The Treasurer:

d.1 Have custody of all financial records and funds of the organization.
d.2 Submit an audited report of the accounts and financial conditions of the
organization.
d.3 Perform other duties as assigned.
e. Auditor:

e.1 Shall audit all the monies and properties of the organization.
e.2 Perform other duties as assigned.
 ARTICLE VI

STANDING COMMITTEES
         SECTION 1. To ensure smooth in relationships and efficiency in handling specific
project activities of the organization and in order to realize the
objective of the constitution, the following three (3) standing
committees are hereby created. Each committee shall be composed
of at least three (3) members – the chairman and two (2) members to
           discharge its function effectively. The chairman of the board has the
power to appoint the chairman and members of each committee.
these committees are the following:
A. Membership and Education Committee – The committees shall be
responsible for the planning and implementation of the information,
educational and human resource development programs of the Association
for its members, officers, and the communities within its area of operation.
B. Finance and Development Committee – The finance committee provides
financial analysis, advice, and oversight of the organization’s budget. Their
sole responsibility is to ensure the association is operating with the financial
resources it needs to provide programs and services to the community.
C. Audit and Inventory Committee – The Audit Committee is responsible for
assisting the board’s oversight of the integrity of the Association’s financial
statements, the performance of the association’s internal audit function, and
the Association’s compliance with legal regulatory requirements.

ARTICLE VII

GENERAL ASSEMBLY, MEETINGS, AND QUORUM

        SECTION 1. The general assembly shall be composed of all members of

association, the Board of Directors, and officers of the SAMAHFA
Association.
        
        SECTION 2. The general assembly shall be convened by the Board of
Directors immediately after the association has been organized.

        SECTION 3. The general assembly shall be convened as may be necessary but in
no case less than once a year. The board shall coordinate with the
 officers as to time, venue, and other details of the general assembly.

        SECTION 4. The general assembly may invite or consult with other rural workers
association.

        SECTION 5. The General Assembly Meeting shall be held annually on the 4 th
Saturday of December;

        SECTION 6. Special General Assembly Meeting shall be called upon resolution
passed by the Board of Directors or upon written request signed by at
least three (3) members of the Board of Directors or by Majority of the
members;

        SECTION 7. The Association officers and Board of Directors shall have a regular
monthly meeting every last Sunday of the month;

        SECTION 8. The majority of the members or 50% + 1 shall constitute a quorum.
ARTICLE VIII

ELECTORAL PROCEDURE/POLICIES

Section 1. Election of the Board of Directors/Officers shall be held by a secret ballot

every
first Friday of the Fiscal year.
Section 2. The outgoing president is not in titled for re-election. Other offices may be
re-
elected in office if he/she is nominated and get the majority votes.
Section 3. No proxy votes will be permitted.
Section 4. In case of a tie, a win-by-luck decision shall be done by tossing a coin.
Section 5. There shall be a special election to fill up vacant positions except for the
president in which case the Vice-President will take over.
Section 6. The out-going president shall then act as the Comelec of the current
election.
Section 7. The term of office of the members of the Board of Directors/Officers will begin
as soon as they are elected and sworn into office for a period of three (3)
year.
ARTICLE IX
ORGANIZATION FEES, DUES AND OTHER
Section 1. Membership Fee
Every Member of the association must pay the membership fee of ₽100.00 upon
his/her admission to the association.
Section 2. Annual Dues
Annual due of ₽200.00 is required for every member to be paid during the Annual
General Assembly Meeting.
Section 3. Monthly Dues
A monthly due of ₽50.00 is required of every member to be paid on the last
Sunday of the month.
Section 4. Contribution
The Association may raise funds for its activities through contribution or donation

from its members or non–members either in cash or labor or in–kind and

through benefits programs considered appropriate and legal.

Section 5. Savings Fund and Operation

The Association shall establish a member–saving – account scheme for the
members of the association. The accumulated fund shall be deposited in their chosen
depository bank. A table of equity shall be maintained by the treasurer. A trust receipt
shall be issued for this purpose.

ARTICLE X
DISPOSITION OF THE ASSOCIATION FUNDS
Section 1. Deposit of Funds
The President and Treasurer must establish a joint account in the depository
bank. There shall be two (2) accounts to be maintained; one for saving fund and
another for the membership fees, monthly dues, annual dues, contribution and
donations. Other sources of funds like loans proceeds shall be deposited in this
account.
Section 2 Officers shall prescribe the rules and regulations governing withdrawals
from the savings deposit.
Section 3. Funds can be used in the course of operation of the association subject for
regular accounting rules set by the association provided that in the disposition of
the association funds, the general welfare of its members is strictly monitored
and sustainability must be observed.
Section 4. Funds can only be used as provided for in the By- Laws unless otherwise
 there was an approval of the majority of Officers to use the same of other
purposes. Again, same must be subject to regular accounting rules.
ARTICLE XI

IMPEACHMENT

        Section 1. Any official of the Sitio Alex Muslim and Highlander Farmers
Association and Board of Directors may be impeached by a vote of 2/3
of the general assembly called for such
purpose by the president or majority of the board on the following grounds,
to wit:

                        1. Disloyal acts against the constitution.

                        2. Malicious attacks against the organization and its officers and
members.

                        3. Misappropriation of organization funds.

                        4. Negligence of duties and responsibilities.

                        5. Willful violation of this constitution and by-laws or rules, regulations,
measures, resolutions, and decisions of the organization.

                        6. Three (3) successive unexcused absences.

        Section 2. The following procedures shall govern impeachment proceedings:

                    1. Impeachment proceedings shall be initiated by a formal petition or
resolution signed by at least 5% of all bonafide members of the
organization addressed to the president. A confirmation of impeachment
shall require a majority vote of all members. In all cases, the officer
subject to impeachment shall be given the opportunity to be heard.

                    2. The president shall convene a general membership meeting to consider
the impeachment of an elective officer or group of officers.

                    3. In case the president is the object of the impeachment, he/she shall
convene the general assembly within ten (10) days from receipt of the
formal petition. The general assembly shall designate any member, not
 an officer, to preside the impeachment proceedings.

                    4. Officer/s against whom impeachment proceedings had been filed shall
be given the opportunity to defend themselves before any impeachment
vote is finally taken.

                    5. A majority vote of bonafide members present constituting a quorum shall
be sufficient to give a due course on impeachment proceedings.

                    6. The decision of the general membership in the impeachment
proceedings shall be final and executory.
ARTICLE XII

RULES OF ORDER
Section1. AGENDA
As far as practically, the order of business at its annual meeting shall be:
a. Roll Call
b. Proof of Due Notice
c. Consideration of the Minutes of the last general meeting
d. Consolidation of the reports of the officers, Board of Directors
e. Committees including audited financial statements of the association
f. Unfinished business
g. Election of Directors and Committees members
h. New business
i. Adjournment

Article XIII
Amendments and Ratification

        Section 1. Any amendment to or revision of this constitution and by-laws may be
proposed by the board of directors upon a vote of 2/3 of its members.

        SECTION 2. Any amendment hereof which may be adopted by the board shall be
ratified by a vote of 2/3 of the general membership within thirty (30)
days after its adoption.

        SECTION 3. No amendment/s to this constitution may be proposed within the

period of three (3) years after its ratification.

        SECTION 4. Copies thereof must be distributed to members at least five (5)
days prior to the date of the assembly wherein such amendments
 shall be submitted for approval.
ARTICLE XIV
EFFECTIVITY

        Section 1. This constitution and by-laws shall take effect immediately upon
ratification and adoption by 2/3 of the general membership of the
organization.

No. Name Signature

1. Moner Taha
2. Thong Puntuan
3. Allan Taha
4. Tato Taha
5. Mohamad Balayman
6. Momeden Cartil
7. Lahmodin Taha
8. Teban Gubal
9. Taya Puntuan
10 Kao Puntuan
11. Tato Mulilis
12. Baganday Sinumangkay, Jr.
13 Pandatu Taha
14 Sahid Alilaya
15 Said Batua
16. Suharto Batua
17. Berth Dading
18 Kori Alilaya
19. Jonard Kamoyan
20 Monar Kamoyan
21. Wally Bejano
22. Albasir Kusain
23. Lito Kutis
24. Ebrahim Batua
25. Mario Mayo
26. Lanlan Dading
27 Kadaphie Puntuan
28. Denmark Kutis
29. Jeremy Kutis
30 Jingky Batua
31 Marry Salia
32 Rodolfo Segismundo
33 Siwa Kandik
34 Abbie Mamalinta
35 Jeffrey Mayo
36 Ma. Cyrille S. Taha
37 Ailyn S. Puntuan
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ARTICLE XV
TRANSITORY PROVISION
        After the ratification and adoption of this constitution and by-laws, the
incumbent officers and board of directors shall hold office until their successors
shall have been duly elected, proclaimed, and qualified.
________________________________________________________________

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WERE

RATIFIED BY VOTES OF 60 YES, 0 NO, AND 0 UNDECIDED OUT-OF-
ASSOCIATION MEMBERS WHICH ALREADY CONSTITUTE MORE THAN
TWO-THIRDS (2/3) VOTE OF THE GENERAL ASSOCIATION MEMBERSHIP
DURING THE SPECIAL GENERAL ASSEMBLY HELD ON OCTOBER 14, 2022
AT MAYO, COLUMBIO SULTAN KUDARAT.
                          Certified Correct:

ALLAN M. TAHA
Attested by: Association Secretary

MONER M. TAHA
Association President