Procedure

e-Con Number

PHR-PP-QC-GG-002
QA/QC PROCEDURES

Operating environment: onshore

Intended for internal use PHR or other area as per guidance or permit

This document is the confidential property of PHR

Rev Date Description Developed Reviewed Approved

0 Sep 21 Issued For Implementation Team Rio Sirait Erwin Sianturi
QA/QC Procedures PHR-PP-QC-GG-002

Summary of Changes
Rev. xx Rev. xx Description Type of Change

Team Review:

- Nur Aditya Buana

- Andi Wirawan
- Adianto Silaban
- Muhamad Sidik
- Sofyan Yusuf

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QA/QC Procedures PHR-PP-QC-GG-002

Contents
1 GENERAL ......................................................................................................................................... 1
Scope ....................................................................................................................................... 1
References .............................................................................................................................. 1
Related Specification....................................................................................................... 1
Terminology ............................................................................................................................ 1
COMPANY ....................................................................................................................... 1
CONTRACTOR .................................................................................................................. 1
Vendor............................................................................................................................. 1
MIGAS ............................................................................................................................. 1
Third Party ....................................................................................................................... 1
Inspector ......................................................................................................................... 1
Conflicting Requirements........................................................................................................ 2
2 QUALITY ASSURANCE ...................................................................................................................... 2
Quality Assurance Requirements ............................................................................................ 2
Quality Records ....................................................................................................................... 2
Internal Quality Audit.............................................................................................................. 2
Training ................................................................................................................................... 3
3 QUALITY CONTROL REQUIREMENTS ............................................................................................... 3
Quality Control Requirements ................................................................................................ 3
4 ORGANIZATION AND FUNCTION..................................................................................................... 3
Policy ....................................................................................................................................... 3
Organization ............................................................................................................................ 4
QA Manager .................................................................................................................... 4
QA Coordinator ............................................................................................................... 4
Quality Control Administration ....................................................................................... 4
Discipline Inspector ......................................................................................................... 4
5 INSPECTION AND TESTING ITEMS ................................................................................................... 4
Application for Inspection ....................................................................................................... 4
Inspection Meeting ................................................................................................................. 5
Pre-Inspection Meeting................................................................................................... 5
Regular Inspection Meeting ............................................................................................ 5
Special Inspection Meeting ............................................................................................. 5
Inspection Test Report Record................................................................................................ 5
Inspection of Measuring and Test Equipment ........................................................................ 5

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QA/QC Procedures PHR-PP-QC-GG-002

6 ATTACHMENT ................................................................................................................................. 6

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QA/QC Procedures PHR-PP-QC-GG-002

1 GENERAL
Scope
This procedure to describe minimum requirements of Quality Control and Quality Assurance for all of
project activities in order to achieve COMPANY quality/requirement.

References
Related Specification
• PHR-PP-QC-GG-001 Project Quality Assurance Plan
• PHR-PP-QC-GG-003 Inspection and Test Plan at Shop
• PHR-PP-QC-GG-004 Inspection and Test Plan at Field
• PHR-PP-QC-GG-008 Fabrication Quality Control Plan
• PHR-PP-MN-GG-010 Quality Audit Procedure

Terminology
In this specification, the following words and terms shall have the meanings hereby assigned to them,
unless noted otherwise.

COMPANY
Refers to PERTAMINA HULU ROKAN, as the ultimate user and owner, the authorized representative
of COMPANY or COMPANY third party inspection.

CONTRACTOR
Refers to company selected by COMPANY, which may be responsible for the detailed engineering
design, material and equipment procurement, and construction as specified in Contract, Scope of
Work, or Work Order.
Note: EPCM Company shall also be responsible as CONTRACTOR

Vendor
Refers to the company selected by COMPANY or CONTRACTOR, which is responsible for the purchase
agreement or purchase order of the goods/services specified in this specification
Note:
• For EPC (Engineering, Procurement and Construction) project purposes: The terminology shall
have the meanings as above.
• For “Direct Procurement” by COMPANY purposes: Vendor shall also be responsible as
CONTRACTOR.

MIGAS
Indonesian Government body which is responsible for issuing approvals and licences for oil and gas
facilities.

Third Party
Inspection Company approved and appointed to act on behalf MIGAS, which is assigned as a
CONTRACTOR, Vendor subcontractor, or COMPANY Contract.

Inspector
COMPANY representative and/or person who has been assigned have a responsibilities for
inspection.

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QA/QC Procedures PHR-PP-QC-GG-002

Conflicting Requirements
• In case of conflict between this Specification and its associated Specifications and the above
Codes and Standards, the Vendor shall bring the matter to the COMPANY’s attention for
resolution and approval in writing. However, the most stringent requirement shall apply.
• Should conflicts exist between this specification and other documents, the following order of
precedence shall govern:
• Scope of Work
• Data Sheets.
• This Specification
• Other COMPANY Specifications
• Other Referenced Publications
• Approved for Construction Drawings
• Vendor’s Code

2 QUALITY ASSURANCE
Quality Assurance Requirements
• Quality Assurance is a planned and systematic action by management that is necessary for
establishing requirements and ascertaining conformance to ensure that the design,
fabrication, construction (erection & installation), start up, and commissioning program will
be performed to a satisfactory quality standard as COMPANY required.
• Quality Assurance shall have a full commitment from CONTRACTOR’s/Vendor’s management
in the application of the required program. CONTRACTOR’s/Vendor’s project management
team shall be delegated with the responsibility to ensure that COMPANY’s quality assurance
requirements are met.
• CONTRACTOR/Vendor shall develop and implement the project quality assurance plan.
COMPANY will monitor and audit all aspects of quality assurance to ensure that the project
quality assurance plan is being correctly used and effectively implemented.
• CONTRACTOR’s/Vendor’s project quality assurance plan shall include about all phases of a
project activity from establishing functional capability to operation of the facilities.
• CONTRACTOR shall responsible for the quality of Vendor’s/Subcontractors works and
materials in accordance with COMPANY specification (Contract) and statutory requirements.

Quality Records
• CONTRACTOR shall describe the system of identification, collection, indexing, filing, storage,
maintenance, and disposition of various records. The records shall document the evidence of
compliance with the Contract requirements.
• The system shall be able to ensure all quality records are legible, identifiable, stored,
maintained, and retrievable.

Internal Quality Audit

• CONTRACTOR shall carry out planned audits to ensure the adequacy of the quality assurance,
quality control, inspection, and testing activities in order to ensure complete traceability and
documentation of the activities. The audits shall be the direct responsibility of CONTRACTOR,
who may delegate to CONTRACTOR’s Quality Assurance/QA Manager who shall organize the
audit group. An Internal Quality Audit schedule shall be submitted to COMPANY for review
and approval.
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QA/QC Procedures PHR-PP-QC-GG-002

• The audit results shall be documented, and COMPANY reserves the right to be represented
during these audits and have access to all pertinent documents.
• COMPANY shall have the right to conduct periodic audits on CONTRACTOR pertaining to
QA/QC activities related to the Works. COMPANY shall notify CONTRACTOR two weeks in
advance prior to the audits.
• All irregularities or non-conformances revealed by the audit and during on going QA/QC
review shall be corrected by CONTRACTOR in a timely manner so that the contractual
completion can be fulfilled.

Training
• CONTRACTOR shall describe the system for identifying the training needs and provision of
training to all personnel involved in the Work.
• The system shall be able to provide guidelines to all personnel to perform specific assignments
that conform to the Contract requirements.
Detail explanations of the project quality assurance plan will be described on the PP-QC- GG-001
Project Quality Assurance Plan.

3 QUALITY CONTROL REQUIREMENTS

Quality Control Requirements
• CONTRACTOR and Vendor/Subcontractors shall perform the quality control by conducting the
testing/examinations, inspections and review the documentation as fabrication/construction
progress in accordance with the project specification, drawings and procedures.
• CONTRACTOR has policy to assign some personnel to perform the quality control of the whole
of project. Organization chart of quality control is shown in Attachment-1 of this procedure.
• CONTRACTOR’s quality control personnel have responsible as described in section 4.2 below.
• COMPANY (or his Inspector) and CONTRACTOR shall have the right to witness/review Vendor
and/or Subcontractor’s quality control, testing, inspection and review documentation at any
time, and will review/approve all quality control reports witnessed by COMPANY and
CONTRACTOR. These requirements are described in detail in the inspection and test plan
document.
• COMPANY and CONTRACTOR shall sign the inspection sheet upon completion of successful
inspection/testing activities.
• MIGAS inspection attendance and review/approval shall include in the items that already
stated in the inspection and test plan document. MIGAS attendance under responsible of
CONTRACTOR’s Third Party or Vendor’s Third Party.

4 ORGANIZATION AND FUNCTION

Policy
The following items are the project policy about Quality Control personnel assignment activities as
required by Contract, or Scope of Work:
• QA Manager under the direction of the Project Manager is responsible for all quality control
work.
• Each discipline engineer under the supervision of Engineering Team shall be responsible for
quality control of his discipline works through close monitoring of the Vendor/ Subcontractors
work. Responsible for inspection activities of his discipline when requested by QC Manager.

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QA/QC Procedures PHR-PP-QC-GG-002

• Construction Team are responsible for performance of work in compliance with the project
specification, drawings and installation instructions.

Organization
As required by COMPANY in Scope of Work or in Contract, Quality control organization chart is
attached (see Attachment-1). The following are the personnel in charge for quality control
organization and their function:

QA Manager
QA Manager shall give reports to the Project Manager about his/her responsibilities for supervision of
all quality control activities and coordinates project quality assurance / quality control efforts to
ensure the intended results. He/she has right to attend the pre-inspection meeting, inspection
meeting and inspection of testing and holding the inspection activity in coordination with the Project
Manager and COMPANY’s Quality Control Coordination, and/or MIGAS/Third Party. All release and/or
rejected work/inspection/testing is under ultimate judgment of QA Manager in accordance to the
COMPANY specification and statutory requirement.

QA Coordinator
He/she shall responsible to coordinate all of inspector work, scheduling and monitoring their
inspection result and reporting the result to the QA Manager. He/she has responsibility and right to
review, release and/or reject the Vendor’s/Subcontractor’s procedure documents, preparing any
necessary procedure documents under QA/QC deliverable list. QA Coordinator also permitted to
attend any pre-inspection meeting, inspection meeting and inspection of testing under QA Manager
permission.

Quality Control Administration

Quality Control Administration has responsibility to report to the QA Manager about all inspection
and testing documentation. He/she shall also set up and verifying the documentation filling system
and controls all documents on inspection and quality control in accordance to the contract
requirements.

Discipline Inspector
Discipline Inspector has responsibility to report the result of each attend the testing and inspection of
each discipline to the QA Coordinator. The Discipline Inspector has right to inspect at any time
according to their determined schedule and can give notification that the work is release or rejected.

5 INSPECTION AND TESTING ITEMS

Inspection and testing items, level definitions and co-ordinations are shown in the related best
practices

Application for Inspection

QA Manager submits “INSPECTION REQUEST” to COMPANY for the witness/inspection of items as
shown in the Inspection and Test Plan. Notification is at least fourteen (14) days before the inspection
date with the following information:
• Contract No/Purchase Order No and Project Name
• Kind of inspection include the equipment to be inspected and tag number
• Vendor name (if applicable)
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QA/QC Procedures PHR-PP-QC-GG-002

• Venue of inspection complete with date and time

• CONTRACTOR’s/Vendor’s person in charge or contact

Inspection Meeting
Pre-Inspection Meeting
CONTRACTOR/Vendor shall perform this meeting for any major equipment, before start fabrication.
The detail explanation of this meeting will describe in PHR-PP-QC-GG-008 Fabrication Quality Control
Plan.

Regular Inspection Meeting

Meeting will be held at appropriate intervals to notify related disciplines regarding inspection schedule
and review various inspection/test matter. Frequency of meeting will be determined by COMPANY
and CONTRACTOR.
This meeting will be attended by COMPANY’s inspector, CONTRACTOR (QC Manager and/or QC
Engineer), Project Engineer, Construction Superintendent, and others as required.

Special Inspection Meeting

If a serious problem occurs, a special inspection meeting shall be conducted to evaluate, discuss and
resolve the cause and resolution of the problem.
The special inspection Meeting shall be attended by Regular Inspection Meeting Members and
CONTRACTOR Engineering Team. This meeting will be chaired by Lead Engineering Team.

Inspection Test Report Record

• CONTRACTOR shall submit a copy of Inspection/Test Reports within maximum a week after
completion of the inspection/ test.
• Upon completion of all inspection/test, CONTRACTOR shall submit to COMPANY a copy of the
original set (quantity of copies as per the contract). These records will form part of the
mechanical completion turnover packages
• If any item of inspection cannot meet COMPANY specifications, the non- conformance report
shall perform as described below:
• Deviation from the specifications shall be discussed with COMPANY. Procedure for
repair of modification to bring item into conformance shall be established by QA
Manager in coordination with the Engineering Team subject to approval by
COMPANY.
• Modification to specification, procedures or drawings shall be subject to approval of
COMPANY.
• A non-conformance report will be issued to COMPANY immediately upon discovery
of a non-conformance item.
• The procedure to handle NCR’s shall be followed in accordance with CONTRACTOR’s
Quality Control Manual.

Inspection of Measuring and Test Equipment

• CONTRACTOR shall describe the method used to ensure the measurement equipment for
examination, test and inspection are properly controlled, calibrated, and maintained. All
information about the inspection equipment including the periodic calibration for accuracy
and any adjustment shall be documented.

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QA/QC Procedures PHR-PP-QC-GG-002

• CONTRACTOR shall ensure the effective monitoring of the accuracy of the inspection
equipment with respect to the specified requirements and standards.

6 ATTACHMENT
Attachment-1 Quality Control Organization Chart
Attachment-2 Application for Inspection Form
Attachment-3 Non Conformance Report (NCR) Form
Attachment-4 Disposition Plan / Order Form
Attachment-5 Inspection Report Form
Attachment-6 Punch List Remaining Work Form

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PHR-PP-QC-GG-002

QUALITY CONTROL ORGANIZATION CHART

QC MANAGER

PHR Document – Confidential & Restricted Access

QC ENGINEER QC ADMINISTRATOR
Attachment-1 Quality Control Organization Chart

CIVIL/STRUCTURE MECHANICAL INSTRUMENT ELECTRICAL

PIPING INSPECTOR
INSPECTOR INSPECTOR INSPECTOR INSPECTOR
NOTE:
Command Line
Coordination Line
QA/QC Procedures

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QA/QC Procedures PHR-PP-QC-GG-002

Attachment-2 Application for Inspection Form

CONTRACTOR:
APPLICATION FOR INSPECTION

To : Application No :

Project Title : Job No. :

Message : Your presence is required for the below mentioned inspection activity

Discipline : CIVIL MECH INSTR

PIPING ELECT

Inspection Items :

Location :
Date :
Time : Approx Duration : day(s)
Contact Person :

Remarks :

Received by : Prepared by :
Date : Date :

Copies to : White CONTRACTOR Yellow MIGAS (if applicable)

Blue COMPANY Green Subcon

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QA/QC Procedures PHR-PP-QC-GG-002

Attachment-3 Non Conformance Report (NCR) Form

CONTRACTOR :
NON-CONFORMANCE REPORT
(NCR)

NCR NO : JOB NO :

PURCHASE ORDER NO. :

MATERIAL/WORK DESCRIPTION :
TAG NO./ITEM NO. :
VENDOR / SUBCONTRACTOR :
MANUFACTURER/FABRICATOR :
DESCRIPTION OF NONCONFORMANCE :

ORIGINAL REQUIREMENT :

VENDOR/SUBCONTRACTOR HAS ACKNOWLEDGED THE NON-CONFORMANCE.

THE VENDOR/SUBCONTRACTOR AGREED TO SUBMIT THE PROPOSAL AND RESOLUTION
TO CONTRACTOR.

PROPOSAL DUE DATE :

REFERENCE

(A) VENDOR DOCUMENT : FAX / LETTER / REF. NO:

(B) CONTRACTOR DOC : FAX / LETTER / REF. NO:

VENDOR/SUBCONTRACTOR CONTRACTOR'S ENG. MANGER

Acknowledged Review / Approve

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QA/QC Procedures PHR-PP-QC-GG-002

Attachment-4 Disposition Plan / Order Form

CONTRACTOR:
DISPOSITION PLAN / ORDER

Date : Job No. :

DPO No :

Action required by

Engineering Group
QC Group
Construction Group
Material Group

Nonconforming Item :

Cause of Nonconformance :

Disposition Use-as-is (Reason)

(check one)
Repair (Procedure for repair work)

Rework

Rejection
Backcharge Claim Yes No
Further Inspection Yes No
Attachment Reference
Procedure Drawing (No. )
Material Requisition Specification (No. )
Additional Inspection Requisition (No. )
Procedure NCR (No. )
Report of Disposition Completion
Confirmed by :

VENDOR/SUBCONTRACTOR CONTRACTOR'S CONTRACTOR'S

ENG. MANAGER QC MANAGER

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QA/QC Procedures PHR-PP-QC-GG-002

Attachment-5 Inspection Report Form

CONTRACTOR :
INSPECTION REPORT

Client : Ref. No. :

Project Title : Date :
Job No. :
Name of Equipment :

Type of Inspection :

Inspection Item :

Inspection Report :

Remarks :

Supporting documents attached

YES NO
Witnessed/ Reviewed by Witnessed/ Reviewed by Prepared by
COMPANY CONTRACTOR Vendor/Subcontractor

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Attachment-6 Punch List Remaining Work Form

CONTRACTOR :
PUNCH LIST REMAINING WORK

DISCIPLINE: Date :
CIVIL MECH. PIPING Job No. :
ELECT. INST. Doc. No. :
Vendor/SubCont :

NO DESCRIPTION ITEM COMPLETION DATE INSPECTOR SIGN REMARKS

Vendor / Subcontractor CONTRACTOR COMPANY

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