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HEALTH, SAFETY, ENVIRONMENT AUDIT 1 OF 4

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 DOCUMENT NUMBER :
HEALTH, SAFETY, ENVIRONMENT
AUDIT DATE OF ISSUED :

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HSE DEPARTMENT PROJECT MANAGER 2 OF 4 0

1.0 TITLE
HEALTH, SAFETY, ENVIRONMENT AUDIT

2.0 SCOPE
The processes described apply to all Health, Safety and Environment audit conducted at
PT. Koin Konstruksi

3.0 OBJECTIVE
Developing and conducting the HSE audit programs at PT. Koin Konstruksi

4.0 REFERENCE
4.1 ISO 9001:2008 – Quality Management System – Requirements
4.2 OHSAS 18001:2007 – Occupational Health and Safety Management Systems -
Requirements
4.3 ISO 14001:2004 – Environmental Management System – Requirements with
Guidance for use
4.4 SMK3 – Sistem Manajemen Keselamatan dan Kesehatan Kerja sesuai Peraturan
Pemerintah No. 50 tahun 2012.

5.0 DEFINITION
5.1 CORRECTIVE ACTION
Corrective action is action taken to eliminate the cause of a detected
nonconformance or other undesirable situation.
5.2 NON-CONFORMANCE
A non-conformance is an activity or item that does not conform to the HSE policy,
relevant standards, practices, procedures or legal requirements or any other
requirements including government regulation and client requirement.
5.3 HSE AUDIT
HSE audit is a systematic, independent and documented process for obtaining
evidence of the implementation of HSE management system. HSE Audits are risk-
based, designed to manage high risk areas/processes. Higher risk areas/processes
are audited more frequently than lower risk areas/processes.
5.4 HSE AUDIT REPORT
HSE audit report is a documented report of audit findings.
5.5 INTERNAL HSE AUDIT
An internal HSE audit is a HSE audit conducted by a PT. Koin Konstruksi internal
auditor (s). Internal audits may be based on requirements of HSE Management
System in applicable areas.
5.6 EXTERNAL HSE AUDIT
An external HSE audit is a HSE audit conducted by an external auditor including
client and certification body assesses the implementation of the requirements of
company HSE Management System for a particular hazard, activity or procedure.
 DOCUMENT NUMBER :
HEALTH, SAFETY, ENVIRONMENT
AUDIT DATE OF ISSUED :

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HSE DEPARTMENT PROJECT MANAGER 3 OF 4 0

6.0 DESCRIPTION OF PROCEDURE

6.1 Audit Schedule
6.1.1 Audit frequency and scope will be determined by:
1. The level of risk associated with the particular activity, process or
policy/procedure to be audited.
2. The results of previous audits.
3. The Management Team
6.1.2 Audits conducted by external or certification bodies should be reflected in
the audit schedule.
6.1.3 Unscheduled audits
Unscheduled audits may be conducted at any time based on:
1. The findings of inspections, reports or outcomes of accident / incident
investigations.
2. Operational changes.
3. External advice.
4. As a result of Management Review.
5. As a result of any other activity that may identify non-conformance.

6.2 Selection of Internal Auditor

6.2.1 Minimum standards for HSE internal auditor selection include:
1. Successful completion of recognized HSE auditor training from a
registered training organization
2. Knowledge and experience of the HSE requirements of the process or
activity being audited
3. Independence from the activity or process being audited.
6.2.2 If an internal auditor is unable to demonstrate completion of auditor
training from a registered training organization, the auditor should be had
at least a professional HSE certification (Ahli K3, NIOSH, NEBOSH etc.)

6.3 Pre-Audit Activities

6.3.1 HSE Coordinator will notify the internal auditor of scheduled audits in
advance of audit commencement date.
6.3.2 HSE Coordinator, in consultation with the internal auditor, should develop
an audit checklist relevant to the scope of the selected audit.
6.3.3 Prior to the audit commencing, the internal auditor should:
1. Collate and review information pertinent to the audit which may include
policies, procedures, work instructions, legislative requirements relevant
to the particular audit topic, previous audit findings or reports, external
information such as regulator fact sheets, manufacturer information,
and industry statistics.
2. Prepare an audit timetable.
3. Determine audit methodology having regard to the scope of the audit.
4. Identify employee to be interviewed during the audit.
5. Confirm the audit scope, timetable and selected auditees with the
relevant Manager or Supervisor
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HEALTH, SAFETY, ENVIRONMENT
AUDIT DATE OF ISSUED :

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HSE DEPARTMENT PROJECT MANAGER 4 OF 4 0

6.4 Audit Implementation

6.4.1 An opening meeting should be held by the auditor to reinforce the scope of
the audit. The meeting may be conducted with the Manager or Supervisor
of the area.
6.4.2 Collect information by appropriate sampling to determine whether
requirements have been met. Methods to collect information include
conducting interviews, observation of activities and the review of
documents and records. Only information that is verifiable may be recorded
as audit evidence.
6.4.3 If any non-conformity findings at the time of the Audit, a non-conformance
report (Finding Report/NCR/CPAR) should be applied.
6.4.4 When the audit has been completed, a closing meeting of the auditor,
auditees and relevant employee (Manager included) should be held to
present audit findings. Non-conformances and recommendations should be
discussed and diverging opinions resolved.

6.5 Audit Report

6.5.1 The auditor should document the findings and recommendations from the
audit on an internal audit report as soon as is reasonably practicable
6.5.2 The audit report should be forwarded to the HSE Coordinator for review,
incorporation of further information if required.
6.5.3 The HSE Coordinator should release the report to the Manager of the area
as soon as is reasonably practicable.
6.5.4 The HSE Coordinator should retain completed audit checklists and reports.

6.6 Corrective Action

6.6.1 Corrective and preventative actions should be prioritized, have an agreed
time for them to be completed based on their risk profile and be monitored
for completion
6.6.2 Corrective or preventative actions may require a subsequent audit or
specific follow up to make sure actions have been effective.
6.6.3 The HSE Coordinator should monitor the corrective action register and
provide a quarterly report to the HSE Committee and Project Management
Team that includes the status of corrective and preventative actions, trends
in audit findings and other relevant information.
6.6.4 The Project Management Team should direct action when corrective or
preventative actions have not been completed within timeframes allocated
or when issues with implementation of actions occur.