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0402 Control of Records

This document establishes procedures for controlling quality records at SAPL-III. It outlines responsibilities for collecting, indexing, filing, storing and maintaining records. A master list of quality records will be maintained, identifying each record, its control number and retention period. Records will be stored by department and retained for the specified period before approved disposition.

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Sundara Rajan Ramakrishnan
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98 views

0402 Control of Records

This document establishes procedures for controlling quality records at SAPL-III. It outlines responsibilities for collecting, indexing, filing, storing and maintaining records. A master list of quality records will be maintained, identifying each record, its control number and retention period. Records will be stored by department and retained for the specified period before approved disposition.

Uploaded by

Sundara Rajan Ramakrishnan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Quality System Procedure Doc. No.

: SAPL-III/QSP/0402
SAPL-III Revision No. 01
Control of records Date 03.11.2015
Page No 1 to 2

1.0 PURPOSE

To establish a system to identify, collect, index access, access, file, store,


maintenance and disposition of quality records.

2.0 SCOPE

This procedure is applicable to all quality records of the quality system as


mentioned in the master list of quality records.

3.0 RESPONSIBILITY

Respective departmental heads are responsible for collection, indexing, filing,


storage and maintenance of Quality Records.

Management Representative is responsible for identification and disposal of


quality records. He is also responsible for monitoring the implementation of
this procedure.

4.0 PROCEDURE

4.1 Records to demonstrate product conformance to specified quality requirements


are identified and included in the quality system procedures supporting the
quality manual.

4.2 A master list of quality records will be maintained by the Management


Representative. This list describes title of quality record, record control number
and retention period.

4.3 The quality records will be identified by allotting a separate number for each
record as mentioned in the master list.

4.4 Quality records will be kept in their relevant departments. A list indicating the
records stored in the corresponding department will be displayed to facilitate
retrieval.

4.5 Care will be taken to prevent any damage or deterioration to the quality
records, by storing them in steel/wooden almirahs/shelters.

4.6 The quality records will be retained for a specific period as mentioned in the
master list of quality records and will be maintained safely during the period.
Reviewed by: Approved by :

Date : Date :
Quality System Procedure Doc. No.: SAPL-III/QSP/0402
SAPL-III Revision No. 01
Control of records Date 03.11.2015
Page No 2 to 2

4.7 Any applicable regulatory & customer requirements specific to control of


records are determined.

4.8. Plant Head will approve the list of records for disposition that the records are
disposed as per the list.

4.8.1 Where agreed contractually, specific quality records will be made available to
the customer or his representative for an agreed period.

5.0 CROSS REFERENCE

5.1 Nil

6.0 RECORDS

6.1 Master List of Quality Records - SAPL-III/ML/MR/01

Reviewed by: Approved by :

Date : Date :

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