The Hajvery University, Lahore

Department of computer science

Name:-
Labon Nawaz
Roll No:-
320-33001
Semester
2nd (BSCS)
Subject
Communication & Presentation Skill
Submitted By
Ms. Rabia Bashir
What is a Presentation skill?
Presentation skills are the skills you need in delivering effective and engaging presentations to a
variety of audiences. These skills cover a variety of areas such as the structure of your presentation,
the design of your slides, the tone of your voice and the body language you convey.

Types of Presentation skill

Informative Presentation
An informative presentation is educational, concise, and to the point. While other presentations
may entertain or inspire, the main goal of an informative presentation is to share information.
A good example of an informative presentation is a human resources benefits presentation. Human
resources needs to explain what benefits employees receive, how benefits work, which important
dates employees need to remember, where employees can find more information, and so on.
Instructive Presentation
A presentation that teaches something is similar to an informative presentation, but it goes beyond
sharing facts. It also instructs the audience on a specific topic. People attend or view an instructive
presentation with the intention to learn, and they leave with a better understanding of the topic of
the presentation.
There are many examples of instructive presentations. Workshops, training sessions, or webinars
teach audiences a new skill or procedure by offering specific information or instructions.
Persuasive Presentation
Many presentations hope to sell something or persuade the audience to take certain actions.
Persuasive presentations often present a problem and explain their solution using data. Examples
of persuasive presentations include business pitches or sales proposals.
Motivational Presentation
Motivational presentations in the business world may not be as dramatic or life-changing as a TED
Talk, but they still aim to generate interest or gain an audience’s approval. A company overview
presentation is a good example of a motivational presentation.
Decision-making Presentation
A presentation that shares a problem, solution options, and their outcomes can help speed along
the process. Decision making presentations might be found in business meetings, government
meetings, or all-hands meetings.
Progress Presentation
Imagine our hypothetical company decided on a marketing strategy to meet their goals. Now that
they have a campaign in place, they need to report on the progress of said campaign. This sixth
presentation type shares status updates, progress towards deadlines, collected data so far, any
obstacles popping up, and tasks that need to be added or adjusted.

Characteristics of Presentation skills

 Know your material
 Be Confident
 Be Self-Aware
 Be Passionate
 Be Memorable

Know your material

One of the most important things you can do to gain more confidence when presenting is to
spend the time it takes to really know your material well. Think about it. Before you take a test,
you’re more confident if you’ve spent a lot of time studying. The same holds true when it comes
to presentations. The better you know your material, the more confident and less nervous you’ll
be.
First make sure your content and data are correct. You can do this by having your teacher, another
student, or friends look it over to verify its accuracy. You’ll be less nervous if you’re confident
your content is accurate.
Once you’re happy with the material you’re going to present there are a few ways you can get to
know your material well. You don’t have to memorize your presentation, and in fact most
professional speakers recommend you don’t. But here are some tips to help you get to know your
material inside and out:
 Practice your speech several times before the day comes to give it. That will make you
very familiar with the material.
 Another thing you can do to get to know your material is to write it down on small cards
you can use during the presentation. Writing down your main points and any supporting
data to go with them is a great way to ensure your knowledge of your content.
 You can also try recording your presentation and listening to it a few times a day. Make
sure that the recording you use is one you like and free of mistakes.
 Knowing your material is just one step you can take to reduce your nervousness, but it’s
one of the most important ones.

Be Confident
Listen to your favorite music
Before presenting, try listening to your favorite music to help build your confidence and increase
your energy levels.
Find that one song that empowers you and lifts your spirits and play it before you present.
Remember that uplifting feeling when presenting and if it helps, replay the same song in your mind
to help you feel centered.
Maintain eye-contact
Maintaining a level of eye contact with your audience can help you to come across more confident,
trustworthy and approachable.
Admittedly, this can be more difficult when it comes to online presentations, so if you are at an
online meeting where cameras are on, looking directly into the lenses of the camera on your laptop
or computer when possible enables the attendees to ‘feel like’ you’re making eye contact with
them.
It’s also important to break up eye contact regularly, so take your time to find a rhythm that works
for you.
Have a confident posture
Your body posture contributes to 60% of your communication, and choices like keeping your chin
up and shoulders straight are subtle expressions of confidence.
For an excellent pitch, aim to straighten your posture and avoid the overuse of your arms while
talking, as this can be distracting. Again, while this is slightly more difficult over a video call, you
can still maintain a confident posture. Set up your laptop and camera in advance and try different
standing and sitting positions until you find a comfortable, professional stance that works for you.
Wear clothes that you are comfortable
Your outward appearance speaks volumes about your level of self-confidence. While it’s important
to wear smart clothing for professionalism, make sure you are also comfortable in those clothes,
as there is little to gain in wearing a smart outfit where you don’t feel your best.
Consider choosing either a pair of shoes that are special to you, accessories that are meaningful,
or a jacket or trousers that you feel great.
Take inspiration in your life
To lift your confidence, try putting yourself in the shoes of someone you love and admire. Whether
that person is a friend, mentor, or a credible public figure, consider their traits you admire and ask
yourself what they would do in your situation.
This technique of drawing inspiration from people who present themselves well can do wonders
for boosting your own self-confidence.

Be Self-Aware
Self-awareness is the ability to monitor your own emotions and reactions. Self-awareness allows
you to know your strengths, weaknesses, triggers, motivators and other characteristics. Being self-
aware means that you take a deeper look at your feelings, why you feel a certain way and how
your feelings could turn into reactions.
Self-awareness is also helpful for presentations. Many people get nervous when delivering pitches,
speeches or even notes at a meeting. However, self-awareness can help you in these situations. If
you use too many filler words during presentations, for example, practice your presentation and
have someone clap every time you use a word you want to avoid. Or, if you tend to sway or pace
while presenting, try to limit your ability to move by sitting down at the table with your client or
even just using a podium. Self-awareness can lead to self-improvement in these areas.
Know your emotional triggers
Self-aware individuals can identify their emotions as they are happening. Don't repress your
emotions or deny their causes; instead, be able to bend and flex with them, and fully process them
before communicating with others.
Keep an open mind
When you can regulate your own emotional world, you can be attuned to others' emotions. To be
a successful leader, you have to be curious about new people and all they have to offer. This shows
that you can be a team player and don't need to be No. 1. The more open you are to others, the
more creative you become.
Be mindful of your strengths and weaknesses.
Self-aware individuals know their own strengths and weaknesses and can work from that space.
Being mindful of this means that you know when to reach out for assistance and when you are
good on your own.

Be Passionate
Feeling that doesn’t kill the content
When you speak with passion, your message has vibrancy and color. Passion brings your message
to life by showing that you’re fully invested in what you’re talking about–your feelings about your
subject are on full display. But if you’re too passionate, that feeling will overpower the content.
Your audience gets blinded by the intensity of your emotions and loses focus on what you’re
actually saying, thinking, “What exactly was her message again?” You have to find the balance
between feeling and purpose. Make sure your emotions enliven your subject but don’t supersede
it.
Deliberate movements
When you add passion to your speaking, you engage your audience with your movement. Whether
you’re using gestures or walking around during your presentation, you have to move mindfully in
order to avoid distracting your audience. Taking a well-timed step toward your audience or a strong
hand gesture can add impact.
But when you’re too emotional, your movements often come in flurries of hand-waving or
continuous pacing–movements that aren’t connected to your message in a meaningful way. You
may not even notice you’re doing that, but your audience will. Your behavior can seem jerky,
random, and repetitive. You become so caught up in your feelings that you may not even realize
that you’re moving. Remember, you want to come across as focused, not frazzled.
Clarity
When speaking passionately, your points still need to flow logically from one to the next, always
making sure to emphasize the main idea you want to get across. You’re not overly formal, but you
still get to the point. If you go overboard with emotion, you get into stream-of-consciousness
thinking. You go off on tangents–even tangents of tangents. Your audience stops following you,
and everyone gets lost. It’s as if you’re lost on a long hike in the middle of the woods. You forget
how you got there, and you don’t know where to go next.
Passion is great, but too much can derail an otherwise solid presentation. By recognizing the
differences between being passionate and being too emotional, you can find the right balance
inspire your audience, not stress them out.
A powerful voice
Passionate speakers’ voices capture their audience’s attention. They’re clear and commanding. But
power does not mean high volume–you can be a passionate speaker with a quiet intensity to your
voice. You can also use contrast in order to highlight points of passion without overwhelming your
audience: Change your tone or emphasis at key places in your talk, then fall back into a more
relaxed voice later. When you’re too emotional, your voice becomes sharp, and you end up
shouting at your audience. They’ll hear you, but they won’t be listening.

Be Memorable
Research your topic
State supporting evidence in a memorable and easy-to-understand manner. The more you know,
the more confidence you will have to deliver your message and navigate tough questions.
Be relatable
Create an emotional connection with your audience by including humor and personal stories.
Evoke an emotion that will create a relatable experience for each person.
Keep it simple
The idea of your talk needs to be straightforward, understandable and repeatable. Make a strong,
clear statement about your idea and what you believe. Ensure every aspect of your message
addresses and reinforces that idea. Don’t overcomplicate your speech with too many facts and
figures. Too much data may distract or confuse your audience.
Use visuals wisely
Videos, graphics, photos and other visuals can help get your idea across and also help your
audience remember your message.
Slow down
If you speak too fast, others may struggle to understand what you’re saying. Take your time and
speak more slowly than usual. Breathe between sentences and utilize pregnant pauses for powerful
emotional effect. Even a brief pause will allow the audience to digest what you’ve said before you
move on.
Keep it short
Unless you are the keynote speaker at an event, try to keep your presentation to twenty minutes or
less. Even if you’re given a longer time slot, don’t be tempted to fill the time with unnecessary
information. Deliver the speech you want to give and then wrap up. People will never complain if
you start on time and end a little early.
Write a strong closing
An emotional conclusion can have a powerful, long-lasting impact on audiences. Briefly review
your main point and tell those to whom you’re speaking what they can do next. A call to action
will help galvanize your audience and inspire others to join you.