ARVIND GUPTA DAV CENTENARY PUBLIC SCHOOL

NORTHEX, MODEL TOWN, DELHI – 110009

QUESTION BANK - INFORMATION TECHNOLOGY (402)

CLASS - IX

TOPIC: Digital Documentation

1 Define document.

Ans. A document is a paper with written contents

Can be letters, reports, thesis, manuscripts, legal documents, books, etc.

2 What do you mean by documentation?

Ans. The process of preparing a document is called documentation.

3 Write about Word Processing?

Ans. Word Processing was invented by IBM in late 1960s.

By 1971, recognized by New York Times as a “buzz word.”

4 Name the most commonly used word processing software of early times.

Ans. WordStar

5 Which company introduced an electronic typewriter in the market and when?

Ans. Xerox in 1974

6 What was the limitation of electronic typewriter introduced by Xerox?

Ans. Very small size screen with display of 1-2 lines only.

7 List some features of word processing software.

Ans. Features

• Create, Edit, Save, Retrieve and Print the document.

 • Copy and Cut the content from one place to another in same or different
document.
• Change the font style or size of text.
• Format paragraph and pages
• Check spelling and grammar
• Create & modify table and Insert Pictures.

8 How word processing is useful for following:

Students: Preparing project reports & assignments

Teachers: preparing question papers & notes.
Schools and Colleges: preparing letters, reports etc.

9 In which application of LibreOffice, one can create a document?

Ans. Writer

10 LibreOffice Writer file is saved in which format?

Ans .odt

11 How is Save option different from Save As?

Ans. Difference

SAVE AS: This option is used to create a file with name

It is also used to save an existing file with new name at same or new location

SAVE: This option is used to save an existing file.

Also used to create a new file if used to save file for the first time.

12 List steps to password protect a file?

Ans Save File with protection

File ----> Save / Save As

 Select Location
Give File name
Tick on the checkbox --> Save with a password
Type the password & then retype
OK

13 What is text cursor?

Ans. Flashing vertical line in the body of text.

4 Arrow keys control the cursor movement on screen

14 What is the purpose of Undo and Redo Commands?

Ans. Undo & Redo

UNDO: Used to erase the last changes done in document

Ctrl + Z OR Edit --->Undo

REDO: Used after undo command.

Reverse the action of Undo Command.
Ctrl + Y OR Edit --->Redo

15 Differentiate between Copy – Paste and Cut – Paste.

Ans. COPY – PASTE vs CUT – PASTE

COPY – PASTE

CUT – PASTE

16 What is the thumb rule to be followed to perform any editing on the text?

Ans. Select the text first.

 17 Is it possible the text which is non-consecutive?

Ans Yes, it is possible to select the text which is not continuous.

STEPS
Select first piece of text from one paragraph
Hold down ctrl key
Select one sentence from second paragraph
Repeat as long as needed

18 In word processing, one can select data in vertical blocks like columns, list out
the steps to perform the same.
Ans Edit --->Selection Mode
Select Block Area
Select text
OR
Ctrl + F8
Select text

19 In a document of 1000 pages, which option is used to reach to a particular place

instantly?
Ans. Edit ----> Go to Page (Ctrl + G)
Enter page number

20 What are non-printing characters?

Ans In computers, anything entered is a character.
Keys like Space Bar, Tab Key etc. That do not appear on screen are the non-printing
characters.

21 Can we see non printing character? If yes, how?

Ans Yes, one can see non printing characters
To display non – printing characters
View ---> Formatting Marks (Ctrl + F10)
 Tab Key → Arrow

Space bar (.) dot

Enter Key (¶)

22 What are the different page formatting options?

Ans PAGE FORMATTING
Format – Page Style

PAGE STYLES PURPOSE

Page Size Height & Width of a page

Margins Setting space from 4 sides – Top, Bottom, Left & Right
Orientation Landscape (Horizontal page) like Art File
Portrait (Vertical) like Notebook
Border To set a border for page
can be 1 side, 2 sides, 4 sides
Area To set colour or effect in the background
Picture can also be set as background

Header Settings for the similar information on the top of every page
Footer Settings for the similar information at the bottom of every page

Columns To display text in columns 2 or 3 or 4 etc.

23 What is the purpose of Header and Footer in any document?

Ans Header and Footer are used in most of the documents.

HEADER: Appears at the top of every page to display same information like name of
chapter or book.
Insert ---> Header & Footer --->Header

FOOTER: Appears at the bottom of every page to display same information like page
number
 Insert --- Header & Footer --->Footer
Click in footer section
Insert ---> Page Number

24 How to insert and format an image in a document?

Ans INSERT AN IMAGE
Insert --->Image

FORMAT AN IMAGE
Select Image
From Image Toolbar --> change size / Colour/ add border / change position / Apply
Filters etc.

25Which option is used to search a text in a document? Write steps for the same.
Ans Find & Replace

STEPS
1. Edit -→Find & Replace OR Ctrl + F
2. Type the text to be searched
3. Click on Find
If you want to change it with other text
4. Type new word in Replace box
5. Click Replace All

26What is a difference between Find and Find All button?

Ans Find: search one instance at a time

Find all: search all instances in one go

27Define the following Change Case options

OPTIONS PURPOSE
Upper Case To convert selected text in Capital Letters
 Lower Case To convert selected text in Small Letters
Sentence Case To convert selected text in sentence format i.e. First letter
in Capital letters followed by small letters.
Capitalize Every Word Write first alphabet of every word in capital letter
Toggle Case Reverse: Convert Capital into small and small into capital
Example: Hello
Toggle: hELLO

28 What do you mean by alignment? How many types of alignment are known to you?

Ans Alignment: Placement of text w.r.t. left and right page margins

There are 4 types of alignment

1. Left: Ctrl + L
2. Center: Ctrl + E
3. Right: Ctrl + R
4. Justify: Ctrl +J
The Justified option makes both the left and right sides of the paragraph line up with
the margins.
29What are drawing objects? How can you use them in a document?
Ans Drawing objects are like various mathematical shapes and their modifications like
Lines, Arrows, Symbols, Stars, Callouts, Flowcharts etc.

Steps to use

Insert --→Shape
30 Write steps to perform the following actions:
a) Add a table to your document

1. Table -→ Insert
2. Specify table name, number of rows and columns
3. Click Insert button
b) Add a new row to the table

1. Select row where you want to add a new row

2. Right Click
3. Select Insert option
4. Select Rows Above/Rows Below option
c) Add a new column to the table
1. Select column where you want to add a new row
2. Right Click
3. Select Insert option
4. Select Column Before/Column After option
d) Delete a row/ column
1. Select row/column you want to delete
2. Right Click
3. Select delete option