~ 2020Date To GABUNGAN BINAAN JURUTENAGA SDN BHD. 4 Sept 2020 Ir. Dr. Hj Abang Hatta Bin Abang Taha (MR) Mr. Gabriel Anak Michael Tomi En. Abang Asmadi Bin Abang Taha Mr. Joe Mclaren Anak Tommy Mr. Mark Anak Selat En. Abang Lutfy Bin Abang Taha En. Halek Bin Zainal Abidin Ms. Susan Anak Ado En. Saharrudin Bin Abdol Wahet RE: MANAGEMENT REVIEW AGENDA Please be informed that the Management Review meeting will be held on 18 Sept 2020 at 0900 at the Office. The agenda for the meeting is as follows: No Review Input Responsibility | 1_| the status of actions from previous management reviews, MR and HOD > _ | changes in external and internal issues that are relevant to the HSE management system, including 2:1 | the needs and expectations of interested parties; MR and HOD 2.2 | legal requirements and other requirements, MR and HOD 2.3 | fisks and opportunities; MR and HOD 3 _| the extent to which the HSE policy and the HSE objectives have been | HOD met; 4 _| information on the HSE performance, Including trends in 41 | incidents, nonconformities, corrective actions and continual improvement; _| MR and HOD [42 | monitoring and measurement results; MR and HOD 143 | T28ulls of evaluation of compliance with legal requirements and other MR and HOD | requirements; 444 | audit results; UR [45 | Consultation and participation of workers; MIR and HOD 46 | risks and opportunities; MR and HOD 5 | adequacy of resources for maintaining an effective HSE management | MR and HOD system, @ _| relevant communication(s) with interested parties, MIR and HOD 7__ | opportunities for continual improvement MR and HOD Management Representative Approved by: be ia En. Saharudin Bin Abdol Wahet ir Dr. Hy, Abang Hatta Bin Abang Taha (Managing Director)GABUNGAN BINAAN JURUTENAGA SDN BHD Minutes of The 14" HSE Management Review Meeting Held at Conference Room on 18" Sept 2020 at 09.00am Present : In. Dr. Hj Abang Hatta Bin Abang Taha (MR) - Managing Director Mr. Gabriel Anak Michael Tomi — Project Manager En, Abang Asmadi Bin Abang Taha Project Manager Mr. Joe Mclaren Anak Tommy ~ Project Manager Mr. Mark Anak Selat ~ Construction Manager En. Abang Lutfy Bin Abang Taha - Supervisor En, Halek Bin Zainal Abidin - Supervisor Ms. Susan Anak Ado - Admin En. Saharrudin Bin Abdol Wahet ~ Safety Officer Minutes taken by : En. Saharrudin Bin Abdol Wahet Welcome Speech by MD MD as chairman welcome all the staff present in this 14° HSE Info Management Review meeting. He also highlighted that the Management Review meeting is very important to review the effectiveness and problems encountered during the implementation of ISO 14001 & IS045001 Integration Management System in the company. He announces that the OHSAS18001:2007 OHSAS had been upgraded to IS045001:2018 version and start implement from 01/08/2020, 1.0 | The status of actions from previous (13 ) HSE management reviews After discussion, all agreed that the previous (13) Management Info Review Meeting Minutes is acceptable and no changes required ‘The Management decided to adopt and accept the previous Management Review Meeting Minutes. | The 13" minutes of meeting was proposed by Mr. Gabriel, And seconded by Ms, Susan. 2 | Changes in external and internal issues that are relevant to the HSE management system, including: 2.1 | The needs and expectations of interested parties, including compliance obligations: MR/HOD The needs and expectations / risk of interested parties was determined and assessed in Risk Assessment Analysis, 2.2 | Legal requirements and other requirements; MR/HOD MR / Committee has reviewed the register of applicable legal & other requirements and confirmed changes was make to GBJ— LOI Page 1 of 6GABUNGAN BINAAN JURUTENAGA SDN BHD. Cont. to GBJ — L04 (1/8/2020), The MR reported that there is no significant change that could affect the IMS. 23 Risks and opportunities; The risks and opportunities of internal & external context were | determined and assessed in Risk Assessment Analysis, MR/HOD 24 External and internal issues that are relevant to the HSE management system: As the OHSMS was newly upgraded from OHSAS18001:2007 version to 1S045001:2015 version. The HSE external and intemal issues were newly updated and monitored. The changes in external and internal issues that are relevant to the HSE management system will be discussed on the next management review meeting. MR/HOD ‘The extent to which the HSE policy and the HSE objectives have been met; HSE Policy & Objectives have been amended on 1/8/2020 and approved by MD. ‘The extent to which HSE objectives have been achieved; 1. Ensure all workers ineluding persons who work on our behalf are trained on HSE awareness for next 12 months. HSE Training was conducted for past 12 months (Appendix 1). However, below items need to improve: a) To ensure all GBJ & sub-contractor workers work at site to have valid CIDB Green Card. b) Management to ensure all supervisors is well trained in HSE awareness, such as SSS, HIRARC, Work at height, Schedule waste management, Accident Investigation. ©) To ensure all evidence of compliance are filed properly, such as competency certificates, licenses, reports, CIDB green cards, 2. Reduce of moderately serious & non serious incidents by 50% over the next 12 months According to Appendix 1, the objective was achieved. There is no serious & non serious incidents happened on past 12 months (refer to Incident & Accident Statistic Monitoring). 3. Achieve Zero valid HSE complaint from interested parties for next 12 month: According to Appendix 1, the objective was achieved. There was no valid HSE complaint from interested parties for past 12 month. The management programme has been updated monthly, HOD/PM/CM. ASAP Page 2 of 6GABUNGAN BINAAN JURUTENAGA SDN BHD (Cont. | 4. Achieve Zero fatality or serious injury (hos than 3 days) over the next 12 months. MR/HOD According to Appendix 1, the objective was achieved. There was no fatality and serious injury happening for past 12 month. The management programme has been updated monthly by Admin Personnel. 5. Promote consultation and participation of workers through HSE commit ting & training periodically. According to Appendix 1, the objective was achieved. HSE committee meeting & training was conducted. 4.0 _| Information on the HSE performance, including trend: 4.1 | Incidents, nonconformities, corrective actions and continual improvement; 1. Status Of Incident Investigation MR/HOD No Incident occurred. 2. Status of Corrective Actions 2.1 Process Non Conformance There is no process, HSE issue and accident happening since 1/2020, hence, No NCR issued. 2.2 Interested Parties Comments / Complaint There is no interested parties comments / complaint since 1/2020, hence, No NCR issued. 2.3 HSE Internal Audit 20 Observation (13 + 7) was recorded during 11/9/2020 HSE audit, and all were closed. 1. To source & participate to more new project tenders. 2. To do more housekeeping and cleaning in project area. Admin 1. To improve the document filing system. 42 | Monitoring and measurement results; MR/HOD There is no schedule waste are involved during the construction 43 | Results of evaluation of compliance with legal requirements and | MR/HOD other requirements; Page 3 of 6‘Cont. GABUNGAN BINAAN JURUTENAGA SDN BHD C Evaluations Of Compliance Legal Requirements & Other Requirements Legal committee has gone through all the applicable legal requirements, EQA, FMA, Uniform Building by law and OHSAS ‘Act. The applicable legal has been summarized and updated in GBIJ — LO1 to LO4. Other requirements shall include relevant codes of practice and interested parties’ requirements like client, neighbor requirements. ‘Those documents also include the activities that are related to applicable legal as well as their compliance status. To date, GBI need to improve on below a) SDS —Need to file properly. b) PMT/ PMA - Need to file properly. ©) Competency Certificate - Need to file properly (such as SHO, SSS, Crane Operator, Scaffold Erector, Authorized Entrant and Standby Person (AESP), Authorized Gas Tester and Entry Supervisor (AGTES)). 4) HIRARC — Need to review and revise frequently. €) First Aid Box — Need to check from time to time, £) DOSH Site Registration — All project sites need to register with DOSH. MR/HOD 44 Internal & external audit results; 1 Internal Audit ‘The Internal HSE Audit conducted on 11 Sept 2020 at Kuching HQ and SARES project site office. 20 observations have been issued and closed. INFO a5 Mr. Saharrudin mentioned the internal HSE audit has been properly conducted for the ISO14001 & IS045001 IMS. Hence, he plans to give more briefing to staff so that they can implement the IMS more effectively. MD instructed all outstanding NCRs and observations must be verified by 25/9/2020. 2 Evaluation of Auditor ‘MD has gone through the audit note, observations and NCRs. He is happy with the auditors’ performance. He is confident the auditors can conduct the HSE audit more effective next time. 3 External Audit The last 1* Surveillance audit will be conducted by GIC: a) Audit Date : 29-30/8/2019 b) Standard : ISO 9001:2015 / ISO 14001:2015 / OHSAS 18001:2007 ©) Scope : Construction Of Building And Civil Engineering Works And Provision Of Mechanical And Electrical Engineering Services. MR/HOD Page 4 of 6GABUNGAN BINAAN JURUTENAGA SDN BHD (Cont. | The coming 2 Surveillance audit will be conducted by GIC: a) Audit Date : 1-2" Oct 2020 b) Standard : ISO 9001:2015 / ISO 14001:2015 / 1S045001:2018 ©) Scope : Construction Of Building And Civil Engineering MR/HOD Works And Provision Of Mechanical And Electrical Engineering Services. 4.5 | Consultation and participation of workers; PMICM 1 Risk Assessment assessment has been reviewed in 8/2020. This involved participation of all the steering committee. The risk assessment include the environmental impact & aspect assessments, hazard k assessments and risk & opportunities that cover all activities as mentioned in scope of registration. 2 Risk Control After the risk assessments have been confirmed by MD. The Steering Committee has reviewed and controlled/reduced the moderate and high risks by considering the following hierarchy : eliminate the hazard; © substitute with less hazardous processes, operations, materials or equipment; ‘use engineering controls and reorganization of work; * use administrative controls, including training; * use adequate personal protective equipment. ‘The review findings are recorded in Risk Control List. 3 Investigation of Incident No Incident Occurred 4 Suggestion For Improvement or Actions Could Affect IMS ‘© Improve on the Enforcement & Monitoring 5.0 | Risks and opportunities; PMICM L.The risks and opportunities of internal & external context were determined and assessed in Risk Assessment Analysis. 2. All supervisors are to ensure that all safety control measurement stated are closely implemented, enforced and monitored at construction sites. This also include to have proper HSE training to workers. 3. Management to ensure construction workers are to be supply with relevant PPEs according to what been stated in the Risk Control | Requirements (HIRARC /R & 0). 4, Management to ensure HSE budget to be control accordingly. 5. All evidence of compliance such as competency certificate, licenses, reports must be kept & filed properly. Page 5 of 6GABUNGAN BINAAN JURUTENAGA SDN BHD 6.0 | Adequacy of resources for maintaining an effective HSE management system; Resource Needs By HOD 1. Purchase more PPE 2. Conduct more trainings 7.0 | Relevant communication(s) with interested parties; The external communication procedure has been implemented; however, there is no evidence of External Communication Log being} PM/CM used. Hence, MD instructed Admin personnel to record all the related HSE correspondence with external parties as follows: 1. Promote the HSE policy 2. Obtain vendor's Safety Data Sheet (SDS) 3. Latest legal and other regulation through Publisher 4. HSE issue with local authorities (incoming & outgoing correspondence) etc There is no comment or complaint from interested parties related to HSE issue since 1/2020. MD expressed that as the company have three projects in hand all meeting with Sarawak Energy, consultants and contractors had been documented in the minutes of meeting. The constructions and operations of all three projects had been carried out smoothly and | safely. There is no major complaints from interested parties. 8.0 | Opportunities for continual improvement. 1 File Arrangement Admin personnel suggested to keep all the relevant HSE records in file for ease of reference and traceability. 2. Training MR suggest to conduct more training to enhance staff knowledge on HSE. MR/HOD 9.0 | Other Issue There is no other issue. Hence, meeting adjourned at 12:30pm. Next meeting will be confirmed by MD. Prepared by: Approved by: A En. Saharrudin Bin Abdol Wahet Ir. Dr. Hj. 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