Paper Title* (use style: paper title)
Subtitle as needed (paper subtitle)
Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired
Abstract—This electronic document is a “live” template and and not as an independent document. Please do not revise any
already defines the components of your paper [title, text, heads, of the current designations.
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special
Characters, or Math in Paper Title or Abstract. (Abstract)
III. PREPARE YOUR PAPER BEFORE STYLING
Keywords—component; formatting; style; styling; insert (key Before you begin to format your paper, first write and save
words) the content as a separate text file. Keep your text and graphic
files separate until after the text has been formatted and styled.
I. INTRODUCTION (Heading 1) Do not use hard tabs, and limit use of hard returns to only one
return at the end of a paragraph. Do not add any kind of
This template, modified in MS Word 2007 and saved as a pagination anywhere in the paper. Do not number text heads-
“Word 97-2003 Document” for the PC, provides authors with the template will do that for you.
most of the formatting specifications needed for preparing
electronic versions of their papers. All standard paper Finally, complete content and organizational editing before
components have been specified for three reasons: (1) ease of formatting. Please take note of the following items when
use when formatting individual papers, (2) automatic proofreading spelling and grammar:
compliance to electronic requirements that facilitate the
concurrent or later production of electronic products, and (3) A. Abbreviations and Acronyms
conformity of style throughout a conference proceedings. Define abbreviations and acronyms the first time they are
Margins, column widths, line spacing, and type styles are built- used in the text, even after they have been defined in the
in; examples of the type styles are provided throughout this abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
document and are identified in italic type, within parentheses, and rms do not have to be defined. Do not use abbreviations in
following the example. Some components, such as multi- the title or heads unless they are unavoidable.
leveled equations, graphics, and tables are not prescribed,
although the various table text styles are provided. The
B. Units
formatter will need to create these components, incorporating
the applicable criteria that follow. Use either SI (MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as
secondary units (in parentheses). An exception would
II. EASE OF USE
be the use of English units as identifiers in trade, such
A. Selecting a Template (Heading 2) as “3.5-inch disk drive.”
First, confirm that you have the correct template for your Avoid combining SI and CGS units, such as current in
paper size. This template has been tailored for output on the A4 amperes and magnetic field in oersteds. This often leads
paper size. If you are using US letter-sized paper, please close to confusion because equations do not balance
this file and download the file “MSW_USltr_format”. dimensionally. If you must use mixed units, clearly
state the units for each quantity that you use in an
B. Maintaining the Integrity of the Specifications equation.
The template is used to format your paper and style the text. Do not mix complete spellings and abbreviations of
All margins, column widths, line spaces, and text fonts are units: “Wb/m2” or “webers per square meter,” not
prescribed; please do not alter them. You may note “webers/m2.” Spell units when they appear in text: “...a
peculiarities. For example, the head margin in this template few henries,” not “...a few H.”
measures proportionately more than is customary. This
measurement and others are deliberate, using specifications Use a zero before decimal points: “0.25,” not “.25.”
that anticipate your paper as one part of the entire proceedings, Use “cm3,” not “cc.” (bullet list)
Identify applicable sponsor/s here. If no sponsors, delete this text box
(sponsors).
C. Equations Be aware of the different meanings of the homophones
The equations are an exception to the prescribed “affect” and “effect,” “complement” and “compliment,”
specifications of this template. You will need to determine “discreet” and “discrete,” “principal” and “principle.”
whether or not your equation should be typed using either the Do not confuse “imply” and “infer.”
Times New Roman or the Symbol font (please no other font).
To create multileveled equations, it may be necessary to treat The prefix “non” is not a word; it should be joined to
the equation as a graphic and insert it into the text after your the word it modifies, usually without a hyphen.
paper is styled.
There is no period after the “et” in the Latin
Number equations consecutively. Equation numbers, within abbreviation “et al.”
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use The abbreviation “i.e.” means “that is,” and the
the solidus ( / ), the exp function, or appropriate exponents. abbreviation “e.g.” means “for example.”
Italicize Roman symbols for quantities and variables, but not An excellent style manual for science writers is [7].
Greek symbols. Use a long dash rather than a hyphen for a
minus sign. Punctuate equations with commas or periods when IV. USING THE TEMPLATE
they are part of a sentence, as in
After the text edit has been completed, the paper is ready
for the template. Duplicate the template file by using the Save
ab As command, and use the naming convention prescribed by
your conference for the name of your paper. In this newly
created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use
Note that the equation is centered using a center tab stop. the scroll down window on the left of the MS Word Formatting
Be sure that the symbols in your equation have been defined toolbar.
before or immediately following the equation. Use “(1),” not
“Eq. (1)” or “equation (1),” except at the beginning of a A. Authors and Affiliations
sentence: “Equation (1) is ...” The template is designed so that author affiliations are not
repeated each time for multiple authors of the same affiliation.
D. Some Common Mistakes Please keep your affiliations as succinct as possible (for
The word “data” is plural, not singular. example, do not differentiate among departments of the same
organization). This template was designed for two affiliations.
The subscript for the permeability of vacuum 0, and
other common scientific constants, is zero with 1) For author/s of only one affiliation (Heading 3): To
subscript formatting, not a lowercase letter “o.” change the default, adjust the template as follows.
In American English, commas, semi-/colons, periods, a) Selection (Heading 4): Highlight all author and
question and exclamation marks are located within affiliation lines.
quotation marks only when a complete thought or name b) Change number of columns: Select the Columns icon
is cited, such as a title or full quotation. When quotation from the MS Word Standard toolbar and then select “1
marks are used, instead of a bold or italic typeface, to Column” from the selection palette.
highlight a word or phrase, punctuation should appear
outside of the quotation marks. A parenthetical phrase c) Deletion: Delete the author and affiliation lines for
or statement at the end of a sentence is punctuated the second affiliation.
outside of the closing parenthesis (like this). (A 2) For author/s of more than two affiliations: To change
parenthetical sentence is punctuated within the the default, adjust the template as follows.
parentheses.) a) Selection: Highlight all author and affiliation lines.
A graph within a graph is an “inset,” not an “insert.” b) Change number of columns: Select the “Columns”
The word alternatively is preferred to the word icon from the MS Word Standard toolbar and then select “1
“alternately” (unless you really mean something that Column” from the selection palette.
alternates).
c) Highlight author and affiliation lines of affiliation 1
Do not use the word “essentially” to mean and copy this selection.
“approximately” or “effectively.” d) Formatting: Insert one hard return immediately after
In your paper title, if the words “that uses” can the last character of the last affiliation line. Then paste down
accurately replace the word using, capitalize the “u”; if the copy of affiliation 1. Repeat as necessary for each
not, keep using lower-cased. additional affiliation.
e) Reassign number of columns: Place your cursor to
the right of the last character of the last affiliation line of an
even numbered affiliation (e.g., if there are five affiliations,
place your cursor at end of fourth affiliation). Drag the cursor writing Figure axis labels to avoid confusing the reader. As an
up to highlight all of the above author and affiliation lines. Go example, write the quantity “Magnetization,” or
to Column icon and select “2 Columns”. If you have an odd “Magnetization, M,” not just “M.” If including units in the
number of affiliations, the final affiliation will be centered on label, present them within parentheses. Do not label axes only
the page; all previous will be in two columns. with units. In the example, write “Magnetization (A/m)” or
“Magnetization (A ( m(1),” not just “A/m.” Do not label axes
B. Identify the Headings with a ratio of quantities and units. For example, write
Headings, or heads, are organizational devices that guide “Temperature (K),” not “Temperature/K.”
the reader through your paper. There are two types: component
heads and text heads. ACKNOWLEDGMENT (Heading 5)
Component heads identify the different components of your The preferred spelling of the word “acknowledgment” in
paper and are not topically subordinate to each other. Examples America is without an “e” after the “g.” Avoid the stilted
include ACKNOWLEDGMENTS and REFERENCES, and for expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B.
these, the correct style to use is “Heading 5.” Use “figure G. thanks...”. Put sponsor acknowledgments in the unnumbered
caption” for your Figure captions, and “table head” for your footnote on the first page.
table title. Run-in heads, such as “Abstract,” will require you to
apply a style (in this case, italic) in addition to the style
provided by the drop down menu to differentiate the head from REFERENCES
the text.
The template will number citations consecutively within
Text heads organize the topics on a relational, hierarchical brackets [1]. The sentence punctuation follows the bracket [2].
basis. For example, the paper title is the primary text head Refer simply to the reference number, as in [3]—do not use
because all subsequent material relates and elaborates on this “Ref. [3]” or “reference [3]” except at the beginning of a
one topic. If there are two or more sub-topics, the next level sentence: “Reference [3] was the first ...”
head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no Number footnotes separately in superscripts. Place the
subheads should be introduced. Styles named “Heading 1,” actual footnote at the bottom of the column in which it was
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. cited. Do not put footnotes in the reference list. Use letters for
table footnotes.
C. Figures and Tables Unless there are six authors or more give all authors’
1) Positioning Figures and Tables: Place figures and names; do not use “et al.”. Papers that have not been published,
even if they have been submitted for publication, should be
tables at the top and bottom of columns. Avoid placing them in
cited as “unpublished” [4]. Papers that have been accepted for
the middle of columns. Large figures and tables may span publication should be cited as “in press” [5]. Capitalize only
across both columns. Figure captions should be below the the first word in a paper title, except for proper nouns and
figures; table heads should appear above the tables. Insert element symbols.
figures and tables after they are cited in the text. Use the
abbreviation “Fig. 1,” even at the beginning of a sentence. For papers published in translation journals, please give the
English citation first, followed by the original foreign-language
TABLE I. TABLE STYLES citation [6].
Table Table Column Head
Head [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
Table column subhead Subhead Subhead
Lipschitz-Hankel type involving products of Bessel functions,” Phil.
copy More table copya Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
a.
Sample of a Table footnote. (Table footnote)
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
b.
2. Oxford: Clarendon, 1892, pp.68-73.
[3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
We suggest that you use a text box to insert a graphic York: Academic, 1963, pp. 271-350.
(which is ideally a 300 dpi resolution TIFF or EPS file with [4] K. Elissa, “Title of paper if known,” unpublished.
all fonts embedded) because this method is somewhat more
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
stable than directly inserting a picture. Stand. Abbrev., in press.
To have non-visible rules on your frame, use the [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
studies on magneto-optical media and plastic substrate interface,” IEEE
MSWord “Format” pull-down menu, select Text Box > Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
Colors and Lines to choose No Fill and No Line. Annual Conf. Magnetics Japan, p. 301, 1982].
Fig. 1. Example of a figure caption. (figure caption) [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.
Figure Labels: Use 8 point Times New Roman for Figure
labels. Use words rather than symbols or abbreviations when
