MACROS

&
VBA
LECTURE 8

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What Is a Macro?

◉ An Excel macro is an action or a set of actions that can be recorded, named, saved

and executed as many times as required and whenever desired

◉ By using macros, we are able to automate repetitive tasks associated with data

manipulation and data reporting that must be accomplished repeatedly

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Turn on Developer Tab

◉ Navigate to Customize the ribbon and place a check on the Developer checkbox

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 T U R N O N

D E V E L O P E R

T A B

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 T U R N O N
D E V E L O P E R
T A B

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 T U R N O N
D E V E L O P E R
T A B

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 T U R N O N
D E V E L O P E R
T A B

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Record a Macro

◉ Now that we have the developer tab on our ribbon, let’s start recording our first

macro!

◉ Steps:

◉ On the Developer tab, go to Code group and click Record macro

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Record a Macro

◉ The Record Macro dialogue box will appear

◉ Give your macro a name and assign the shortcut which will activate the macro

◉ Click Ok!

◉Note: Every step you perform from now on will be recorded by the macro

◉Once you are done, go back to the developer tab and click stop recording

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Record a Macro

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Record a Macro

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Macro Workbook

◉ A macro can be saved in the same workbook from where you recorded it

◉In that case, you can run the macro from that workbook only

◉ In the personal macro workbook, where you can save your macros which enables you

to run those macros from any workbook

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Macro Workbook

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Running Macros

◉ You can run the macro you have recorded◉ Click Macros

any number of times you want

◉ To run the macro: list

◉ Click on a new worksheet

◉ Note the active cell

◉ Click the VIEW tab on the Ribbon

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Running Macros

◉Only the macro that you recorded appears in the Macros list

◉Click the macro name

◉Click the Run button

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Absolute References and Relative
References
◉ While recording a macro, you can use either absolute references or relative

references for the cells on which you are clicking

◉ Absolute references make your macro run at the same cells where you recorded the

macro

◉On the other hand, relative references make your macro run at the active cell

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Add a Button to Run Your Macro

◉ You may create a button that will run your macro

◉ The steps below:

◉Go to illustrations > Shapes and select any

◉ Or insert a button by going to the Developer tab > Insert > Form Controls

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Add a Button to Run Your Macro

◉ Add the text to the shape by right-clicking the shape and selecting edit text

◉ Right-click the shape and select Assign Macro

◉ Select the corresponding macro from the window and select (by clicking) Ok

◉ Whenever you select (by clicking) that shape, Microsoft Excel will activate and run

your recorded macro

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Add a Button to Run Your Macro

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Add a Button to Run Your Macro

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Add a Button to Run Your Macro

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Add a Button to Run Your Macro

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Add a Button to Run Your Macro

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M a c r o C o d e

I n V i s u a l

B a s i c E d i t o r

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What Is VBA?

◉Abbreviation of VBA: Visual Basic for Application

◉ VBA is a programming language that was developed by Microsoft

◉ It is integrated into the major Microsoft Office applications, such as Word, Excel, and

Access

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Are VB and VBA the same?

◉The VBA language is identical to Visual Basic 6.0

◉ If you have experience writing VB6 code, you can write VBA

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Overview of the VB Editor

◉The VB Editor has several windows

◉ Project Window

◉Properties window

◉Code Window

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Project Window

◉The Project Window shows each Excel

file as its own project, with all the

objects in that project categorized by

type

◉ Recorded macros will appear in the

“Modules” category, usually in the

object “Module1”
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Properties Window
◉The Properties Window shows the properties and

associated values of an object

◉ For example, clicking on a worksheet object in the

Project Window will show a list of properties for the

worksheet

◉Property names are on the left, and property values are

on the right
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Properties Window
◉ Selecting a module in the Project window will show it

has only one property, “(Name)”

◉ You can change the name of a module by double-

clicking the property’s value, typing a new name, and

pressing Enter

◉ Changing a module’s name will rename it in the Project

Window, which is useful if you have a lot of modules

editors in which you can edit your

macro’s VBA code

◉ If you wanted to see the code for

a macro located in Module1, you

would double-click ‘Module1’ in

the Project Window

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Open a Macro for Editing
◉ You can use the Macro dialogue to open

the code for a macro by selecting the

macro’s name and clicking the Edit button

◉ This will open the macro in the VB Editor

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Open a Macro for Editing
◉ Alternatively, you can open the VB Editor directly by clicking the Visual Basic button

on the Developer tab

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Running Macros in the VB Editor
◉ Macros can be run directly from the VB Editor, which is useful for testing and

debugging

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 Running a Macro
◉ In the Project Window, double-click the module containing the macro you want to test (to

open its Code window)

◉In the Code window, place the cursor anywhere on the macro’s code between “Sub” and

“End Sub”

◉Click the Run button on the toolbar, or press the keyboard shortcut F5

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Running a Macro

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