MUSEUMS BOARD OF

VICTORIA

ANNUAL REPORT

2013–14

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Accountable Officer’s Declaration
In accordance with the Financial Management Act 1994, I am pleased to present the Report
of Operations for the Museums Board of Victoria for the year ending 30 June 2014.

[signature]

Dr J. Patrick Greene OBE

Chief Executive Officer
Museum Victoria

30 June 2014

This annual report has been produced in accordance with FRD 30A Standard Requirements
for the Design and Production of Annual Reports, in order to minimise our impact on the
environment.

Further information about Museum Victoria’s activities and achievements for 2013–14 can
be found at Museum Victoria's website (www.museumvictoria.com.au).

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Contents
Accountable Officer’s Declaration 2
President’s and Chief Executive Officer’s Messages 4-5
Profile of Museum Victoria 6-7
The Year in Brief 8-10
Statement of Purpose, Vision and Strategic Directions 11-12
Strategic Direction 1: Deepening Connections 13-15
Strategic Direction 2: Investing in Knowledge, Expertise and Collections 16-17
Strategic Direction 3: Digital Transformation 18-19
Strategic Direction 4: Organisational Resilience 20-21
Strategic Direction 5: Building Victoria’s Cultural Capital 22-23
Future Priorities 24
Corporate Governance 25-27
Our Workplace 28-31
Financial Statements 32-60
Auditor-General’s Report 61-62
Statutory Reports 63-72
Disclosure Index 73-74

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President’s Message
Museum Victoria experienced a successful year in 2013–14, with strong visitation to our
long-term and temporary exhibitions, enhanced by a range of exciting public programs and
events that engaged and delighted audiences.

Many months of hard work came to fruition with the opening of two new long-term
exhibitions, Think Ahead at Scienceworks and First Peoples in Bunjilaka at Melbourne
Museum. These exhibitions have attracted international recognition for excellence in
exhibition design and development, with First Peoples awarded Overall Winner in the
American Alliance of Museums Excellence in Exhibitions Competition and Think Ahead
awarded a Bronze MUSE Award for Games and Augmented Reality.

Ongoing renewal of our exhibitions is vital to ensuring our museums remain relevant and
engaging to audiences of all ages. Museum Victoria secured critical funding from the
Victorian Government in the May 2014 State Budget for our exhibition renewal program,
which allowed us to begin work on an exciting new exhibition development in the Children’s
Gallery at Melbourne Museum.

Our temporary exhibitions also enjoyed great success in 2013–14. Aztecs opened in the
Melbourne Museum Touring Hall in May 2014, following on from Designing 007: Fifty Years
of Bond Style. Museum Victoria joined with Melbourne’s great art and cultural venues to
celebrate White Night in February 2014, with a special Bond-themed evening, which was a
wonderful farewell to this popular exhibition.

We continue to attract new audiences through dynamic programming, such as SmartBar at

Melbourne Museum, the Islamic Arts Festival at the Immigration Museum and the live music
performance Art Meets Science at the Melbourne Planetarium.

I would like to thank my colleagues on the Museums Board of Victoria and the talented staff
of the Museum for their continued commitment to Museum Victoria and for their contribution
to ensuring we provide engaging and inspiring experiences for all Victorians into the future.

Professor Margaret Gardner AO

President, Museums Board of Victoria

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Chief Executive Officer’s Message
In 2013–14, Museum Victoria commenced implementation of our new strategic plan for
2013–18, underpinned by our vision, ‘Museum Victoria: Leading museums that delight,
inspire, connect and enrich’. This strategic plan will position us to meet the challenges of our
changing environment into the future.

A deeper understanding of the needs and expectations of our audiences will be critical to the
success of the new plan. To this end, we have undertaken a major audience research
project, Catching the Next Wave, which provides valuable information about people’s
perception of the role of museums, how people view Museum Victoria and how we can
capture their imaginations and grow our audiences into the future.

Identifying new ways for the community to connect with our collection and knowledge is one
of the key areas of focus in our new strategic plan, and digital platforms are opening up
many new and exciting opportunities. This year, our popular field guide app was expanded
Australia-wide to include six new apps, the development of which was supported by the
federal government. This was a truly innovative collaboration between scientists,
photographers, educators, marketers, programmers and designers to bring museum science
into the homes and lives of Australians.

Underpinning programs such as this is the ongoing development and preservation of the
State Collection. The Victorian Government has provided funding to address urgent storage
issues and this project, which commenced during the year, will ensure we maintain the
highest standards in caring for the precious State Collection.

The longstanding collaborations between Museum Victoria and the University of Melbourne
were also formalised and strengthened in 2013, with the establishment of the McCoy
Project, which will foster joint research projects between our two institutions into the future.

Museum Victoria’s achievements throughout the year are due to the efforts of the Board,
staff, volunteers and our supporters. I would like to thank everyone for contributing to the
excellent results we have enjoyed.

Dr J. Patrick Greene OBE

Chief Executive Officer

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Profile of Museum Victoria
Museum Victoria is Australia’s largest public museum organisation. As the state museum for
Victoria, we are responsible for looking after the State Collection, conducting research, and
providing cultural and science programs for the people of Victoria and visitors from interstate
and overseas.

Museum Victoria dates back to 1854, with the founding of the National Museum of Victoria,
and then, in 1870, the establishment of the Industrial and Technological Museum of Victoria
(later known as the Science Museum of Victoria). By proclamation of the Museums Act 1983
(Vic.), these two institutions were amalgamated to form what is today known as Museum
Victoria, governed by the Museums Board of Victoria.

Museum Victoria undertakes high-quality research into historical and contemporary issues in
the fields of science, history and technology, and Indigenous cultures. Our research is based
on an internationally significant collection of nearly 17 million items and is carried out by
expert curators. Museum Victoria operates three museums, a collection storage facility and a
non-collection facility, and is custodian for the World Heritage–listed Royal Exhibition
Building.

Immigration Museum
Opened November 1998
The Immigration Museum is one of the world’s leading social history museums, and is
situated in the historic Old Customs House on Flinders Street. It is a living cultural centre
that engages visitors with the history and experiences of immigration and cultural diversity
that have contributed to the shaping of modern Australia.

Scienceworks
Opened March 1992
Located in the grounds of and incorporating the historic Spotswood Pumping Station, this
extremely popular science and technology museum features modern interactive exhibition
galleries, Melbourne Planetarium and the Lightning Room.

Melbourne Museum
Opened October 2000
The iconic Melbourne Museum stands adjacent to the historic Royal Exhibition Building, in
Carlton Gardens. Melbourne Museum incorporates the Bunjilaka Aboriginal Cultural Centre
and showcases Australian social history, Indigenous cultures, the human mind and body,
science and technology, and the environment. Museum Victoria also operates the IMAX
Theatre at Melbourne Museum.

Royal Exhibition Building

Constructed 1879–80
Museum Victoria custodianship since 1996
Located in Carlton Gardens alongside Melbourne Museum, the Royal Exhibition Building
was built for the 1880 Melbourne International Exhibition and it continues to host exhibitions
and other events. The building and gardens were inscribed on the UNESCO World Heritage
register in July 2004.

Moreland Annexe
Opened October 1996

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Museum Victoria’s off-site collection storage facility houses the largest of the collection
items, and complements the collection stores at Melbourne Museum and Scienceworks.

Simcock Avenue Store

Opened November 2007
Museum Victoria operates a non-collection store on behalf of a number of arts agencies. The
store is adjacent to Scienceworks.

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The Year in Brief

Key Indicators
2013–14 2012–13 2011–12 2010–11 2009–10
Collection stored to industry standard 77% 75% 77% 79% 81%
Visitors satisfied with visit overall 94% 93% 89% 93% 94%
Students participating in education programs 276,111 256,329 290,538 310,170 315,389
Volunteer hours 50,565 49,908 50,399 50,120 52,639
Memberships 17,496 16,165 15,576 11,676 12,559

Visitation
2013–14 2012–13 2011–12 2010–11 2009–10
Immigration Museum 123,877 132,883 143,054 128,350 122,571
Scienceworks 474,823 448,210 482,305 447,708 538,183
Melbourne Museum 955,838 802,949 1,099,546 1,428,238 1,077,773
IMAX 279,758 272,621 241,943 325,262 383,700
Total ticketed visitation 1,834,296 1,656,663 1,966,848 2,329,558 2,122,227
Discovery Program 112,049 90,450 104,036 78,540 89,431
Website 5,481,307 5,295,827 4,651,649 4,606,574 8,654,273
Total offsite visitation 5,593,356 5,386,277 4,755,685 4,685,114 8,743,704
Royal Exhibition Building 646,982 658,384 487,976 466,267 371,361
Total visitation 8,074,634 7,701,324 7,210,509 7,480,939 11,237,292

Notes:
The Discovery Program figure includes participation in Discovery Program activites and attendences at Federation Bells performances.
The counting methodology for website visitation changed in 2010–11 to ensure consistency of reporting between the arts agencies.
Environmental Performance
2013–14 2012–13 2011–12 2010–11 2009–10
Energy
Total Energy Consumption (gigajoules) 141,774 133,593 142,372 141,042 128,674
Energy Consumption per Pisitor (megajoules) 77.29 80.64 72.39 60.54 60.62
Greenhouse Emissions Associated with Energy Use
(tonnes – CO2) 21,167 20,784 21,582 20,927 24,674
Green Power Purchased
(Percentage of Total Electricity Consumption) 26% 26% 26% 26% 10%
Waste
Percentage of Total Waste Recycled 44.23% 68.55% 55.30% 48.70% 52.98%
Water
Water Consumption (kilolitres) 77,284 63,397 70,808 75,107 71,045
Water Consumption per Visitor (litres) 42.13 38.27 36.00 32.24 33.48

Notes:The decrease in percentage of total waste recycled was due to a large amount of non–recyclable building materials disposed of in the re-
construction and redevelopment of the Bunjilaka exhibition space.
The increase in water consumption was partly due to maintenance of water systerms.
Financial Summary
2013–14 2012–13 2011–12 2010–11 2009–10
$’000 $’000 $’000 $’000 $’000
Revenue from Government 85,848 84,701 85,806 88,314 83,637
Total Income from Transactions 123,129 116,940 118,851 120,214 123,923
Total Expenses from Transactions (116,940) (115,946) (131,314) (120,745) (122,432)
Net Result from Transactions (12,715) (18,187) (12,463) (531) 1,491
Net Result for the Period (12,688) (18,271) (12,603) (567) 1,905

Net Cash Flow from Operating Activities 6,139 1,679 8,958 10,294 14,426

Total Assets 1,035,227 1,043,561 1,062,100 1,073,602 690,947

Total Liabilities 15,112 14,747 15,015 13,914 15,548

Notes:
Revenue received from government was higher in comparison to the previous financial year, mainly due to higher capital funding for projects
such as the Interim Collection Storage project, which increased by $3.9 million over the previous year. This was partially offset by lower funding
for projects such as the Critical Maintenance and Essential Services project and support for touring hall exhibitions was slightly lower as well. In
accordance with government policy, a capital asset charge is included in revenue from government and disclosed separately as an expense
within the financial statements. Total income includes donations and grants that are brought to account when received and not matched with
expenditure, which may occur in subsequent financial periods. The higher number of touring hall exhibitions at Melbourne Museum during the
financial year contributed to increases in admissions and commercial operations revenue.

Museum Victoria receives a substantial proportion of its revenue from government, which does not necessarily fund depreciation. The lack of
depreciation funding may result in infrastructure that is no longer fit-for-purpose and may require significant government investment. This does
not impact Museum Victoria’s ability to operate as a going concern.

Whilst there have been additions to property, plant and equipment, collections and exhibitions, total assets fell by $13.5 million mainly as a
result of depreciation charges.
Statement of Purpose
As a cherished cultural organisation, we engage in contemporary issues of relevance,
interest and public benefit. Both within and beyond our museums, we encourage
participation in the diversity of experiences we offer. We develop and use our knowledge,
collections and expertise to build connections with and between individuals and communities
to enhance understanding and a sense of belonging.

Vision
Museum Victoria: Leading museums that delight, inspire, connect and enrich

Strategic Directions
Deepening Connections
The way that visitors interact is changing. Many people wish to become more active
participants in their cultural experiences; to personalise, communicate and share with others.
Museums hold a unique place in the community, in our ability to engage people in critical
ideas and issues through new ways of communicating and connecting. To achieve this,
Museum Victoria will work towards the following outcomes:
 Visitors are able to easily tailor their own museum experiences.
 People co-create physical and digital experiences with the museum.
 The community trusts Museum Victoria as a source of information on contemporary
issues.
 Our experiences and resources are widely known and frequently used for education
purposes.

Investing in Knowledge, Expertise and Collections

The major questions about the world that museums seek to answer are complex. Collections
provide a sound basis for enquiry, but these questions cannot be understood through a
single lens. 21st-century museums bring together multiple disciplines, perspectives and
understandings to develop a range of expertise that delivers value to the community. To
achieve this, Museum Victoria will work towards the following outcomes:
 Interdisciplinary and collaborative projects generate new knowledge.
 Our collection care practices lead and respond to museum sector standards.
 All staff know and promote the significance of the collection.

Digital Transformation
Keeping up with the continually shifting digital environment requires organisations to be
forward-looking and agile. This presents both a challenge and opportunity for museums,
which must reposition themselves to operate effectively in the digital age. At its heart, this
means changes in the way that people think, work and interact. To achieve this, Museum
Victoria will work towards the following outcomes:
 Staff incorporate digital systems into their daily work.
 Our digital systems and platforms enable flexible content generation.
 Our digital infrastructure meets our business needs.

Organisational Resilience
Museums aim to engage, entertain, move and inspire people. All staff and volunteers
contribute to this goal. In responding to the changing economic and social environment, it is
important that people work collaboratively towards a common purpose and find creative

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ways to use resources more effectively, to deliver the best possible value for the public. To
achieve this, Museum Victoria will work towards the following outcomes:
 Staff are able to identify how their work contributes to the networked organisation.
 Museum Victoria has an active safety culture.
 Our diverse revenue streams produce an increasing return.
 Our business processes are integrated and easy to use.
 Staff are accountable for the sound stewardship of Museum Victoria resources.

Building Victoria’s Cultural Capital

Victoria’s cultural sector underpins the strength of the economy by generating jobs,
supporting creative industries and attracting tourists from interstate and overseas. However,
simply maintaining the current state of the sector is not enough. New opportunities must be
exploited to ensure Victoria upholds its position as Australia’s arts and cultural capital. To
achieve this, Museum Victoria will work towards the following outcomes:
 The Scienceworks precinct is developed to build understanding and skills in science and
technology that support economic growth in Victoria.
 A greater exchange of people, expertise, products and services takes place with Asian
scientific and cultural institutions.
 The unique scientific and heritage record of the State Collection is developed and
preserved for future generations.
 The Melbourne Museum precinct – incorporating the Royal Exhibition Building and
Bunjilaka – is widely recognised as an exceptional cultural destination.
 The Immigration Museum is recognised as a leader in building intercultural
understanding in the Victorian community.

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Strategic Direction 1:
Deepening Connections

Tailoring Museum Experiences

Catching the Next Wave, the first major audience research project at Museum Victoria in
more than a decade, was completed in 2013–14. It provided rich new insights into Museum
Victoria’s existing audiences and identified opportunities to develop new audiences across
all venues. This research will inform future projects, including a review of Museum Victoria’s
websites and refreshing the venue brands.

The MV Members program continues to go from strength to strength, with a record number
of new members joining in 2013–14. A series of focus groups provided valuable feedback
and insights into what members love about the program and what could be improved.

Museum Victoria’s Customer Relations Management system is being implemented, with the
goal of providing greater insights into our audiences and increasing customer loyalty and
visitation. During 2013–14 the project achieved important milestones, including the transfer
of key databases of stakeholders, commercial clients and philanthropic partners.

The Discovery Centre at Melbourne Museum and at the Immigration Museum together
answered 8,700 public enquiries during 2013–14. The diverse topics ranged from
information on family history to identifying spiders, insects, rats, bats, rocks and fossils, and
to a request for information on Melbourne’s underground tunnels.

Developed by Museum Victoria, the touring exhibition The Art of Science: Remarkable
Natural History Illustrations from Museum Victoria showed at the Art Gallery of Ballarat,
Mildura Art Gallery and Gippsland Art Gallery. Alongside the exhibition, Museum Victoria’s
outreach program delivered a series of presentations, lectures and workshops exploring the
emergence of scientific illustration.

Museum Victoria commenced developing a multilingual audio guide for use at the
Immigration Museum. An audio guide for Melbourne Museum will follow.

Melbourne Museum celebrated White Night on 22 February, presenting the final night of
Designing 007: Fifty Years of Bond Style. Alongside the exclusive ticketed event, the Bond
Bar was open with 007 music and dress-up activities for adults. The Royal Exhibition
Building was lit with changing colours to the backdrop of a Bond soundtrack.

Co-creating Experiences
As the lead agency for the Biodiversity Heritage Library in Australia, Museum Victoria
provided services in literature digitisation. This global project provides full-page access to
digitised biological literature. In 2014, we secured a new agreement with the CSIRO and
Atlas of Living Australia that will allow us to continue this work.

The redesigned Victorian Collections website was launched in January. The redesign
modernised the site and brought collections to the fore. Developed by Museum Victoria in
partnership with Museums Australia (Victoria), Victorian Collections is a central portal to the
hundreds of small collections held by community and regional museums and galleries across
Victoria.

Our Discovery Centres partnered with Public Record Office Victoria, the National Archives of
Australia and the State Library of Victoria to deliver a very successful seniors’ event,

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featuring a seminar on British family history at the Immigration Museum in October. The
Immigration Museum Discovery Centre was also actively involved in the State Library of
Victoria’s Family History Feast and the National Archives of Australia’s Shake your Family
Tree.

Museum Victoria partnered with the Grigoryan Brothers and the Classical Guitar Society of
Australia to present a live performance, combined with a digital program in the Melbourne
Planetarium, entitled Art Meets Science.

The Federation Handbells featured in performances that reached an estimated audience of

614,753 during the year. This included a performance at the Melbourne Recital Centre’s fifth
birthday celebrations and at a Melbourne Museum event marking the fifth anniversary of the
Black Saturday bushfires.

Museum Victoria has 587 active volunteers, who contributed 50,565 hours during 2013–14.
The age demographic of our volunteers has changed significantly over the last decade: in
2006, 50% were aged over 50; now, 50% are aged under 40.

Engaging with Contemporary Issues

First Peoples, the new long-term exhibition for Bunjilaka, opened in September 2013. Staff
across Museum Victoria created the exhibition in partnership with Aboriginal communities
throughout Victoria. Yulendj comprises a group of 16 respected community members and
Elders from across Victoria. Yulendj generously shared their knowledge and experience to
shape First Peoples into an exhibition that represents the diversity, history and pride of
Koorie peoples. The project received significant support from the Yulgibar Foundation, John
T. Reid Charitable Trusts and Rio Tinto Ltd. In 2014, First Peoples was awarded ‘Best
Exhibition’ and ‘Best Project’ at the Museums Australia Museums and Galleries National
Awards, and Overall Winner at the American Alliance of Museums Excellence in Exhibitions
Competition.
First Peoples launched with an innovative communications campaign across print, outdoor
and digital platforms. This strikingly beautiful, emotive and highly engaging campaign was
based around the Koorie word for welcome, wominjeka. The campaign integrated one of the
exhibition’s core values, bringing to the fore the Koorie community voice, and creating a rich
sense of connection between potential audiences and the Koorie community, which helped
drive strong visitation.

The Talking Difference portable studio is touring regional Victoria in 2014, as part of
VicHealth’s Arts About Us roadshow. Talking Difference is a multi-platform, online media
project designed to facilitate dialogue about cultural difference and to promote diversity by
encouraging people to view and create their own works in film, sound, image and text. The
portable studio toured to the Geelong Regional Library Corporation’s Corio Library, Belmont
Library and Robinvale Mobile Library. It was also used, for the first time, in schools.

A new long-term exhibition for Scienceworks titled Think Ahead opened in December 2013.
It explores future issues for science, technology, engineering and design. Think Ahead was
awarded an American Alliance of Museums Bronze MUSE Award for Games and
Augmented Reality.

Broadening the Reach of Education

The Victorian Government allocated $3 million in the May 2014 State Budget towards the
development and design of a major new long-term exhibition in the Children’s Gallery at
Melbourne Museum. In preparation, Museum Victoria has begun developing an early
learning strategy.

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Museum Victoria embarked on an innovative series of workshops titled Thinking Without
Borders, which illustrate how learning can be integrated across subjects. The workshops’
aim is to enable students to connect their learning with important issues in contemporary
society.
Under a memorandum of understanding with Berry Street Playgroup, Museum Victoria is
hosting five Science Morning Teas as part of Berry Street’s project Early Learning is Fun,
Play and Learn. This program has strengthened our partnerships with multicultural
communities; for example, new connections with the Afghan community were built with the
Afghan Playgroup at a Science Morning Tea event.

Museum Victoria’s library continues to provide staff with access to a range of published
materials, both hardcopy and e-publications. In 2013–14 there was a 25% increase in the
number of Museum Victoria Library resources available to other Australian libraries through
interlibrary loans.

Museum Victoria hosted 53 internships, including eight students from the Worcester
Polytechnic Institute in Massachusetts, USA. The students worked with the Audience
Insights team to evolve the methodology used in observing visitors at Museum Victoria
through digital technology.

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Strategic Direction 2:
Investing in Knowledge, Expertise and Collections

Generating New Knowledge

The Ian Potter Foundation awarded Museum Victoria a major grant to build the Ian Potter
Australian Wildlife Biobank, Australia’s first seedbank equivalent for wildlife genetic samples.
The facility will use liquid nitrogen to store up to 120,000 wildlife tissue samples. This will
open up significant opportunities to actively participate in endangered species recovery,
captive breeding and reintroduction programs.

In 2013–14, we continued our strong research program, with researchers producing 137
peer-reviewed journal papers, reports, books and other publications, and presenting 196
lectures and talks.

In September, Museum Victoria and the University of Melbourne announced the

establishment of the McCoy Project, which aims to foster innovative and high-impact
research projects between the two institutions. The McCoy Seed Fund allocated funding to
six collaborative pilot projects and two strategic Australian Postgraduate Award scholarships
for PhD candidates for interdisciplinary research involving Museum Victoria’s collections.

Museum Victoria and the Australian National University commenced work on a three-year
project, The Legacy of 50 Years of Collecting at Milingimbi Mission, funded by an Australian
Research Council Linkage Grant. This collaborative project will investigate cultural heritage
material held by museums and its significance to the Yolngu people of northern Australia.

Under a memorandum of understanding between Museum Victoria and Parks Victoria, a

major Bioscan program was conducted in the Victorian Alpine National Park in November.
More than 80 researchers helped establish the status of many of the region’s endangered
wildlife species and delivered science education activities to local school students and
teachers, and to the community. Two journalists were embedded with the researchers,
resulting in extensive national media coverage of the project.

In September, research partners from Museum Victoria, Museum Zoologicum Bogoriense

(Indonesia), University of Kansas (USA) and Louisiana State University (USA) completed a
new stage of research on the evolution of rodent mammals in Indo-Australia, with an
expedition to Mount Salak in Java, Indonesia. The expedition recorded more than 50
species, including the rare Javan Red Tree Rat, which was last collected in the 1970s and
has never before been recorded on Mount Salak. This work was enabled by funding from the
National Geographic Society and will assist Indonesian authorities with conservation
planning.

A specialist team of volunteers worked with Museum Victoria on the second stage of the
Great Melbourne Telescope Restoration project, which is a reconstruction of the polar and
declination axes. The team received a Volunteer Certificate of Appreciation at the 2013 Arts
Portfolio Leadership Awards in February. The restoration was funded by the Copland
Foundation.

Museum Victoria, in partnership with the Department of Education and Early Childhood
Development and universities, presented a series of early learning forums to explore the
latest thinking in the early learning sector.

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Leading Collection Care Practices
In 2013–14, Museum Victoria developed new collection care, preservation and management
policies. These took into account several new strategic initiatives and recommendations that
arose from the 2012 review of collections management across the arts agencies, undertaken
by Victorian Auditor-General’s Office.

Promoting the Collection

Museum Victoria received extensive media coverage for two important collection
acquisitions: the fossilised skeleton of a diprotodontid (extinct giant wombat) from the
Mornington Peninsula and the fossilised skull of a rare prehistoric beaked whale from the
Southern Ocean. Other high-profile discoveries include Australia’s oldest bird tracks and
oldest sea cow fossils, and the first record of dinosaurs in Saudi Arabia.

Eight seminars were held during the year in the History, Culture and Collections series. This
series engages staff and the public with collections and collections-related research.

A series of free online webinars was delivered in partnership with the State Library of
Victoria, titled Digging Deeper: Making the Most of Victorian Collections. Together, the rich
collections of Museum Victoria and the State Library hold more than 22 million items relating
to the history of Victoria.

Museum Victoria reviewed and updated online and onsite tours. We also successfully piloted
back-of-house tours at Melbourne Museum for MV Members, providing access to collection
items not normally available for public viewing.

Museum Victoria celebrated International Museums Day in May with Science on Show, an
all-day event that offered a rare opportunity for the public to see parts of our science
collection usually housed in collection stores.

In 2013–14 SmartBar adult-only events at Melbourne Museum explored the themes Cold as
Ice, and Stuffed. SmartBar presented items from the collection and introduced the public to
how specific items are readied by preparators for inclusion in the collection.

The Museum Victoria library introduced pop-up libraries, with themed books available for
browsing or borrowing. These mini-libraries were set up in staffroom areas at Melbourne
Museum, Scienceworks and Moreland Annexe.

Ongoing Activities
Museum Victoria continues to work with Aboriginal communities to identify ancestral remains
and secret/sacred objects, and to repatriate them to traditional owners, with partial funding
from the federal government’s Indigenous Repatriation Program and from Arts Victoria.
Museum Victoria returned Aboriginal ancestral remains to the Wadawurrung Aboriginal
Corporation at a ceremony held in November 2013.

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Strategic Direction 3:
Digital Transformation

Embedding Use of Digital Systems

Museum Victoria continued to implement the Collection Registration project, with dedicated
funding allowing more than 22,000 items to be registered this year. Staff now have electronic
access to information about 1.8 million items registered in the State Collection.

An upgraded collection location and movement system, MVWISE 2 (Museum Victoria

Wireless Input System for EMu), was introduced during the year. The improved software and
new scanning equipment will make Museum Victoria’s collections more trackable and
accessible, and processes such as location audits and valuations more efficient.

Following the acquisition of two 3D printers, a cross-disciplinary group of staff explored the
potential of 3D printing at Museum Victoria by prototyping exhibition models, producing
printable scans, sharing printable files and demonstrating 3D printers at museum events.

Opportunities were introduced for staff to increase their knowledge and confidence in using
new technology. These include Computer Club, which offered show-and-tell sessions with
hands-on experience for online services. Sessions included information on using Twitter and
maximising the use of smart devices.

The Records and Archives team launched two new training sessions for staff: Record
Keeping and Introducing TRIM. In 2013–14, Records and Archives provided more than 72
hours of staff training.

Our records system, TRIM, was upgraded to ensure Museum Victoria records are stored in a
robust, up-to-date information system with appropriate access.

In 2013–14, growth of Museum Victoria’s Facebook and Twitter presence occurred around
major exhibitions, such as Designing 007: Fifty Years of Bond Style and Faith Fashion
Fusion, and around activities such as SmartBar. At year end, Museum Victoria had 175,145
Facebook fans across our Facebook pages, representing an increase of 95%. Instagram
was introduced to the suite of social media tools and used for posts from the Live Exhibits
team and from SmartBar events.

Enabling Flexible Content Generation

Museum Victoria is actively fostering an open-access culture in information management. In
April, we hosted the residency of Michael Edson, Director of Web and New Media Strategy
in the Smithsonian Institution’s Office of the CIO. An advocate for open access to cultural
information, Michael delivered presentations and workshops at Museum Victoria, challenging
staff to view our online offerings from a new perspective.

Museum Victoria’s new Time Lens app was designed to enhance children’s and families’
visits to Melbourne Museum, taking would-be treasure hunters on a journey across the
museum. The app won the President’s Award at the 2013 eLearning Awards and the
eLearning Industry Association of Victoria.

In October, Museum Victoria released the first of our walking tours using the app MV Tours:
Walk through History. The three tours are the Spotswood Industrial Heritage Walk, the Royal
Exhibition Building and Carlton Gardens Walk, and Melbourne’s Golden Mile. Further tours
are planned.

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Following the success of the app Field Guide to Victorian Fauna, Museum Victoria worked
with museums and universities around Australia to produce seven additional field guide
apps, one for each state and territory in Australia. The apps are available for Apple and
Android devices, and provide the community with descriptions and images of more than
2100 animals (native and introduced species).

Museum Victoria commenced an initial phase of Catching the Eye: engaging the public
through quality wildlife imagery. This project will produce quality, accessible imagery of
Victorian wildlife to help engage the public with nature and conservation issues. The project
was made possible by funding from the Hugh D.T. Williamson Foundation, R.E. Ross Trust,
and a private philanthropist.

In August, Melbourne Museum hosted the inaugural ICT in Education Victoria Leadership
Day, attended by 80 principals and school leaders. Tim Hart, Director Public Engagement,
presented on digital leadership and innovation.

Museum Victoria has more than 900 resources on the Scootle site, a national professional
learning network for Australian educators. Managed by Education Services Australia,
Scootle has 300,000 registered users. In May, Melbourne Museum hosted an Education
Services Australia workshop for not-for-profit organisations, showing them how to contribute
to the Scootle site.

Meeting Business Needs

Museum Victoria’s wireless network system was upgraded to enhance coverage at Moreland
Annexe, Melbourne Museum, the Royal Exhibition Building, Scienceworks and the
Immigration Museum. The works were carried out after hours to minimise inconvenience to
visitors and staff.

Museum Victoria completed the installation of the innovative gallery and multimedia system,
Nodel, for two new permanent exhibitions: First Peoples and Think Ahead. It will be rolled
out to support existing and future exhibitions across Museum Victoria. We used an open-
source software licensing model for Nodel. The source code released provides a unique
software solution tailored to the museum sector. This has the potential to be a landmark
project with major benefits to large and small museums globally.

Page 19 of 76
Strategic Direction 4:
Organisational Resilience

Fostering an Active Safety Culture

Further improvements were made to the health and safety management system during the
year, to ensure a safe working environment and to comply with requirements of the
Occupational Health and Safety Act 2004. A dangerous goods and hazardous substances
manifest was developed, alongside asbestos registers for all sites and procedures for the
safe management of hazardous substances in the collection. In addition, a ventilated
workshop was commissioned at Moreland, which is a state-of-the-art facility that enables
preparators and conservators to safely carry out their work.

Improvements were made to the incident reporting process and there was ongoing
communication throughout the year to enhance awareness of the importance of reporting
incidents, near misses and hazards. New training included delivery of a manual-handling
train-the-trainer program and the roll-out of health and safety e-learning modules, which will
be mandatory for all staff. A streamlined induction process for Strategic Facilities
Management contractors was also developed.

The Arts Victoria Arts and Cultural Facilities Maintenance Fund provided $260,000 to repair
the doors at the Royal Exhibition Building, addressing urgent health and safety
concerns. Mechanical closers for the large heritage doors will reduce the risk of injury to
staff, visitors and contractors when using the doors in windy conditions.

Increasing Revenue Diversity

A five-year pilot project has commenced that aims to increase Museum Victoria’s
philanthropic income from trusts, foundations and private donors. We established a
fundraising framework based on an extensive internal and external review of our fundraising
capacity, benchmarking Museum Victoria against others in the cultural sector, locally and
nationally.

We also developed a strategy to secure successful partnerships with corporations.

Guidelines and policies will also be developed to assist Museum Victoria in forming multi-
year relationships with corporate partners.

We introduced new paid events that offer different ways for visitors to engage with our
museums and collections. These included cultural, music and arts workshops at the
Immigration Museum, school holiday workshops at Scienceworks, and back-of-house tours
at Melbourne Museum.

An online reservation system for car parking was launched in November, similar to those
used at major Australian airports. This system will enable development of future market and
revenue initiatives, such as ticket bundling and variable pricing. Paid parking was introduced
at Scienceworks in December.

The highlights for IMAX Melbourne Museum were the blockbuster performance of Gravity
3D, which became the fourth-highest-grossing feature-length movie ever released at the
theatre, and the one-week-only release of Metallica 3D. The latter resulted in IMAX
Melbourne Museum topping the Australian box office, a first for IMAX.

The World Heritage–listed Royal Exhibition Building hosted a number of exhibitions and
trade shows, including the annual Melbourne International Flower and Garden Show,

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Australasian Quilt Convention and the return of Brickvention. New shows included Sustain
Expo; Top Shelf, a premium drinks expo; Supergraph, the contemporary graphic design fair;
and fashion label Kookai’s 2014 autumn launch.

Four Melbourne Planetarium productions achieved national and international sales this year:
Black Holes: Journey into the Unknown, Our Living Climate, Tycho to the Moon and Tilt.
They were licensed to two national and 12 international venues.

Integrating Business Systems

A new automated rostering system was developed to reduce manual rostering and
inefficiencies.

The bookings and enquiries team and IMAX introduced an integrated approach to managing
joint IMAX and education bookings. This has improved service delivery to teachers and
enhanced our ability to encourage joint packages for education groups.

Accountability for Resources

Stage two of the Energy Performance Contract project, the detailed facility study, was
completed. Siemens’ high-level energy audit detailed Museum Victoria’s energy and water
usage and proposed capital upgrades that will create energy savings across Museum
Victoria. The upgrades are scheduled to commence in early 2015.

Development of a new risk-management framework commenced. The framework aims to

apply consistent approaches and tools to managing risk across all Museum Victoria
activities, and will ensure compliance with the Australian Standard and the Victorian
Government Risk Management Framework.

A new emergency management plan and associated emergency response procedures were
developed during the year. Training in the new procedures will be given in 2014–15.

Page 21 of 76
Strategic Direction 5:
Building Victoria’s Cultural Capital

Developing and Protecting the State Collection

The Interim Collection Storage project, which received funding from the Victorian
Government to address urgent storage issues, moved from planning to operational in 2013–
14. Tenders for building works and storage systems were completed and work commenced
on the collection relocation, including reorganisation of existing Museum Victoria collection
stores to optimise storage space and conditions.

Museum Victoria continued to work with Arts Victoria on the Collections Storage Victoria
project, which aims to provide appropriate long-term housing for the State Collection.

Scienceworks Precinct Development

At the launch of the major long-term exhibition Think Ahead in December, a consultation
process for the future development of the Scienceworks site was announced. More than 200
stakeholders across science, technology, engineering, business and education attended the
event.

Carlton Gardens Precinct Development

The Royal Exhibition Building Protection and Promotion Project began the early stages of
planning, following approval of the business case by the Department of Treasury and
Finance. The project will involve completion of priority conservation works to preserve the
national and world heritage values of the building, as well as restoration of the original dome
promenade. Museum Victoria has commissioned a market research and feasibility study to
determine a cost-neutral, sustainable operating model.

A successful business case secured funding for IMAX Melbourne Museum’s theatre
renovation project and digital laser projection system upgrade, geared to position IMAX
Melbourne Museum as Victoria’s premier big-screen cinema experience.

Leading Intercultural Understanding

In September, the Immigration Museum partnered with the Melbourne Writers’ Festival
schools’ program to hold a series of workshops linked to our exhibitions. This is the third year
the museum has collaborated with the festival, and the partnership will continue in 2014. The
schools’ program was expanded in 2013 to include programs for VCE students.

The exhibition Faith Fashion Fusion promoted intercultural understanding through innovative
connections between designers, fashion-makers, Victoria’s Muslim communities and
women’s experiences and beliefs. The exhibition campaign profiled interesting, strong and
creative women to generate a different image of Muslim Australians to that usually seen in
the media.

Associated student workshops with author Amra Pajalic explored students’ perceptions of
identity and connection to culture, family, and their place in the world. In November, the
Immigration Museum, in collaboration with the Islamic Museum of Australia, hosted the
Islamic Arts Festival, which attracted more than 700 visitors.

Strong partnerships with the Mexican community were built around the exhibition Aztecs,
which contributed to programming at two museums. The Aztecs opening party was held at

Page 22 of 76
Melbourne Museum, with the support of the Centre for Latin American Studies at La Trobe
University, and the ¡Viva Mexico! Festival was held at the Immigration Museum.

Engaging with Asia

In March 2014, Dr J. Patrick Greene and the National Museum of China deputy director, Mr
Huang Zhenchun, signed a memorandum of understanding to enhance cooperation and
program exchange between the two institutions.

A team of Museum Victoria preparators travelled to Shanghai in October to meet with their
Chinese counterparts for a joint training program on the preparation of natural history
specimens and dioramas.

Museum Victoria’s partnership project PLACE-Hampi, India, received four nominations in the
Australian Arts in Asia Awards and won the award category for Innovation. PLACE-Hampi
was installed in a purpose-built museum in the Kaladham precinct in southern India, which
brings Australian-led immersive 3D technology to the interpretation of a World Heritage site.
The Kaladham precinct was commissioned by Jindal Art Foundation as an initiative of its
chairperson, Mrs Sangita Jindal, to create a focal point for Carnatic culture, past and
present.

Page 23 of 76
Future Priorities
Strategic plan initiatives that we will focus on in the upcoming year include:
 further developing the customer relationship management system, to enable the
seamless collation and analysis of stakeholder data
 contributing and responding to national curriculum content, to provide inspiring
experiences for school students at all our venues
 continuing the renewal of long-term exhibitions at our museums, to support delivery of
21st-century learning experiences and relevant education content
 developing health and safety tools and training, and hazard identification processes
 ensuring that health and safety accountabilities are integrated into management
responsibilities
 building our capacity to attract philanthropic support
 establishing a strong and inspiring vision for the Scienceworks precinct, including the
former ACI site
 undertaking a program of advocacy to build support for the Scienceworks precinct
development project
 implementing the Royal Exhibition Building Protection and Promotion Project
 collaborating with Tourism Victoria and other networks to maximise opportunities
associated with the Carlton Gardens precinct
 redeveloping Museum Victoria’s websites
 continuing to deliver community festivals at the Immigration Museum
 sourcing a major exhibition for the Melbourne Museum Touring Hall for winter 2015.

Page 24 of 76
Corporate Governance
Museums Board of Victoria
Museum Victoria is governed by the Museums Board of Victoria, a statutory body
established under the Museums Act 1983 (Vic.). It comprises a maximum of 11 members,
each appointed for a three-year term (for a maximum of three terms) by the Governor-in-
Council, and is subject to the direction and control of the Victorian Minister for the Arts.

The Museums Board of Victoria is directly accountable to the Victorian Government through
the Minister for the Arts, and works closely with Arts Victoria to deliver policy objectives.

The Museums Board of Victoria is responsible for maintaining the standards of Museum
Victoria’s management and has the following functions:
 to control, manage, operate, promote, develop and maintain Museum Victoria
 to control, manage, operate, promote, develop and maintain the exhibition land as a
place for holding public exhibitions and for the assembly, education, instruction,
entertainment or recreation of the public
 to develop and maintain the state collections of natural sciences, Indigenous cultures,
social history and science and technology
 to exhibit material from those collections for the purposes of education and
entertainment
 to promote the use of those collections for scientific research
 to promote the use of Museum Victoria’s resources for education in Victoria
 to research, present and promote issues of public relevance and benefit
 to act as a repository for specimens upon which scientific studies have been made or
which may have special cultural or historical significance
 to provide leadership to museums in Victoria
 to advise the Victorian Minister for the Arts on matters relating to museums and the
coordination of museum services in Victoria.

Number of meetings during the financial year: 5

Board Member No. of Meetings Attended
Professor Margaret Gardner AO (President) 5
(reappointed from 23 July 2013)
Mr Andrew Butcher (from 23 July 2013) 5
Professor Edwina Cornish AO (from 23 July 2
2013)
Mr Jim Cousins AO 5
Ms Sylvia Falzon (reappointed from 13 August 4
2013)
Mr Wilkin Fon 4
Mr Colin Golvan QC (reappointed from 13 5
August 2013)
Professor Pookong Kee 5
Mr Tim Sullivan 5
Ms Annette Vickery (from 13 August 2013) 3

Page 25 of 76
Committees
The Board has established a number of committees under the Act.

Aboriginal Cultural Heritage Advisory Committee

The committee advises the Board on all matters relevant to Aboriginal cultural heritage. Its
members include representatives from Aboriginal communities throughout Victoria.

Number of meetings during the financial year: 3

Committee Member No. of Meetings Attended
Annette Vickery (Chair) 2
Ms Julie Andrews 1
Professor Henry Atkinson 3
Ms Carolyn Briggs 2
Mr Colin Golvan SC 1
Dr J. Patrick Greene OBE 3
Ms Gail Harradine 0
Ms Diane Kerr 1
Ms Caroline Martin 3
Mr Ricky Mullett 1

Finance, Audit and Risk Committee

The committee assists the Board in fulfilling its responsibilities concerning financial reporting,
audit activities, accounting and reporting practices, and financial and operational risk
management as prescribed by the Act. All members of the Finance, Audit and Risk
Committee are independent.

Number of meetings during the financial year: 6

Committee Member No. of Meetings Attended
Ms Sylvia Falzon (Acting Chair) 6
Mr Wilkin Fon 6
Mr Tim Sullivan 4

Nominations, Remuneration and Governance Committee

The committee advises the Board on all staffing and governance matters.

Number of meetings during the financial year: 3

Committee Member No. of Meetings Attended
Professor Margaret Gardner AO (Chair) 3
Mr Jim Cousins AO 3
Mr Colin Golvan SC (1 as an observer) 3
Mr Tim Sullivan 2

Page 26 of 76
Research Committee
The committee advises the Board on strategic matters relating to research and collection
development, and it oversees the implementation of the Board’s research strategy. The
committee oversees the Museums Board of Victoria’s Animal Ethics Committee, which was
established in February 2007.

Number of meetings during the financial year: 3

Committee Member No. of Meetings Attended
Professor Pookong Kee (Chair) 3
Professor Graeme Davison 1
Dr J. Patrick Greene OBE 3
Dr Robin Hirst 3
Professor David Karoly 2
Professor Lynette Russell 3
Professor Alistair Thomson 3

The Museums Board of Victoria is represented on the following committee:

Donald Thomson Collection Administration Committee

This committee was established to administer the legal agreement between the University of
Melbourne, members of the Thomson family and Museum Victoria for the long-term loan of
the Donald Thomson Collection to Museum Victoria.

Page 27 of 76
Our Workplace

Organisational Structure

Page 28 of 76
Staff Profile
2013–14 2012–13 2011–12 2010–11 2009–10
Male Female Total Total Total Total Total
Ongoing 179 275 454 440 420 445 388
Fixed 31 47 78 64 91 194 148
Casual 57 84 141 119 109 134 112
Total 267 406 673 623 620 773 648
FTE* 203 288 491 468 463 549 495
*FTE = Full-time equivalent

Note: Staffing numbers are as at the last pay cycle in the financial year.
Employees have been correctly classified in workforce data collections.

Staff Development
Museum Victoria’s learning and development framework, commenced in 2011–12, reflects
the dynamics of the changing economic climate, focusing on core learning, critical skills and
knowledge.

In 2013–14, we combined face-to-face and online learning for all staff. This included
introducing an innovative online-learning suite of courses to be completed by every staff
member, targeted at increasing awareness and reflecting the strong organisational
commitment to diversity, equal opportunity, bullying prevention and health and safety.

In addition to the corporate training programs, managers supported employee development

needs through seminars, conferences, temporary assignments, mentor programs and cross-
divisional project opportunities.

In total, Museum Victoria offered 28 corporate learning and development sessions,

representing 21 unique training programs. Of the programs offered, 19% were in-house and
internally facilitated. Additionally, 5293 e-learning modules were completed. The face-to-face
training sessions were attended by 44% of employees. The majority of participants rated
their level of satisfaction as ‘high’ or ‘very high’.

Employee Relations
Museum Victoria continues to maintain an excellent working relationship with the Community
and Public Sector Union (CPSU) and union members. Regular CPSU Consultative
Committee meetings continued in 2013–14, along with constructive discussions regarding
organisational reviews and exhibition projects. There has been no industrial action.

The Staff Consultative Committee continued to operate during 2013–14, facilitating effective
communication between management and staff in relation to major issues affecting Museum
Victoria. The healthy partnership between management and staff contributes significantly to
the success of the organisation.

Page 29 of 76
Values
Leadership
We will demonstrate leadership, particularly in the areas of reconciliation, promotion of
cultural diversity and communication about the effects of climate change, and through
learning and the development of our staff.

Respect
We will acknowledge and respect the diverse nature of the Victorian community and its
views. We will demonstrate respect for the environment by increasing public awareness
about the effects of climate change on biodiversity and human societies, and through
responsible use of our resources.

Reconciliation
We will build on our strong commitment to achieving reconciliation between Indigenous and
non-Indigenous peoples. By working in partnership with Indigenous communities, we will
increase understanding of and respect for Indigenous history, culture and traditions.

Human Rights
We will embrace the values of fairness, equity and social justice in all we do. By
acknowledging and acting in accordance with the principles of fundamental human rights, we
will contribute to social inclusion for all members of the community.

Responsiveness
We will engage with the Victorian community in a spirit of openness to encourage access
and participation. We will deliver high-quality services and continually seek opportunities for
improvement.

Integrity
We will maintain our reputation for trustworthiness and authority by being professional and
transparent in our actions and decisions. Our research program will be carried out according
to the highest standards of scholarship.

Impartiality
Our staff will act in accordance with Museum Victoria’s policies, procedures and strategic
directions. We will disseminate our knowledge in an equitable manner and take an unbiased
approach in the delivery of information that contributes to public debate.

Accountability
Our stewardship of the State Collection will be undertaken in a manner that preserves and
augments this important public inheritance for future generations. We will demonstrate
accountability through our service to the community and through efficient and sustainable
use of our resources.

Page 30 of 76
Public Sector Values and Employment Principles
During the 2013–14 financial year, Museum Victoria complied with the Public Administration
Act 2004.

We recognise our obligation to make staff aware of the requirements of the code of conduct,
policies and procedures. Key documents are made available and readily accessible to staff
prior to their employment commencing. Our policies and procedures are explained through
the induction program and are readily accessible through Museum Victoria’s intranet.

Page 31 of 76
Financial Statements
Accountable Officer’s and Chief Financial and Accounting Officer’s
Declaration

We certify that the attached financial statements for the Museums Board of
Victoria have been prepared in accordance with Standing Direction 4.2 of the
Financial Management Act 1994, applicable Financial Reporting Directions,
Australian Accounting Standards and other mandatory professional reporting
requirements.

We further state that, in our opinion, the information set out in the
Comprehensive Operating Statement, Balance Sheet, Statement of Changes in
Equity, Cash Flow Statement and Notes to the Financial Statements, presents
fairly the financial transactions for the year ended 30 June 2014 and financial
position of the Board as at 30 June 2014.

At the date of signing these financial statements, we are not aware of any
circumstance which would render any particulars to be misleading or
inaccurate.

Depreciation expense is not fully funded by Government with funding for the
renewal and replacement of infrastructure requested and allocated on a case-
by-case basis.

We authorise the attached financial statements for issue on 22 August 2014.

.................................................
Ms Sylvia Falzon
ACTING CHAIR, FINANCE, AUDIT & RISK COMMITTEE

.....................................……….. ………………………………………..
Dr J. Patrick Greene OBE Mr Callum Ingram
CHIEF EXECUTIVE OFFICER CHIEF FINANCIAL OFFICER

22 August 2014
.....................................
DATED

Page 32 of 76
Comprehensive Operating Statement for the
financial year ended 30 June 2014
Note
2014 2013
s
$'000 $'000

Income from Transactions

Victorian Government Grants 2 85,848 84,701
Fees and Charges 16,697 14,679
Sales of Goods and Services 4,301 3,479
Other Grants 3 4,599 4,690
Donations 218 123
Rent Revenue 3,494 3,818
Other Income 4 7,972 5,450
123,129 116,940

Expenses from Transactions

Employee Expenses 5(a) (41,603) (40,539)
Cost of Goods Sold (2,161) (1,682)
Finance Costs (16) (20)
Capital Asset Charge 1(l) (37,912) (37,919)
Buildings and Facilities (13,231) (13,921)
Consumables and Corporate Expenses (9,699) (9,951)
Other Operating Expenses 5(b) (12,318) (11,914)
(116,940) (115,946)

Net Result Before Depreciation 6,189 994

Depreciation 9(d) (18,904) (19,181)

Net result from transactions (net operating balance) (12,715) (18,187)

Other economic flows included in net result

Net Gain/(Loss) on Non-Financial Assets 85 (130)
Net Gain/(Loss) on Financial Assets 2 0
Net Gain/(Loss) Arising from Movement of Discount Rates
(60) 46
for Long Service Leave Liability
27 (84)

Net result (12,688) (18,271)

Other Economic Flows – Other Comprehensive Income

Changes in Physical Asset Revaluation Surplus 0 0

Comprehensive Result (12,688) (18,271)

The above Comprehensive Operating Statement should be read in conjunction with

the accompanying notes.

Page 33 of 76
Balance Sheet as at 30 June 2014
Notes 2014 2013
$'000 $'000

Financial Assets
Financial Assets
6,15(a
Cash and Deposits 29,273 24,398
)
Receivables 7 1,830 1,893
Foreign Exchange Forward Contract 348 0
Total Financial Assets 31,451 26,291

Non-Financial Assets
Prepayments 8 120 93
Inventories 1,427 1,303
9(b),
Property, Plant and Equipment 497,533 512,618
(c)
Exhibitions and W.I.P. 9(c) 2,508 1,929
Collections 9(a) 502,188 501,327
Total Non-Financial Assets 1,003,776 1,017,270

Total Assets 1,035,227 1,043,561

Liabilities
Payables 10 5,014 5,182
Interest Bearing Liabilities 11 337 289
Provisions 12 9,761 9,276
Total Liabilities 15,112 14,747

Net Assets 1,020,115 1,028,814

Equity
Accumulated Deficit 13(b) (130,927) (114,063)
Reserves 13(c) 564,903 561,507
Contributed Capital 13(a) 586,139 581,370
Net Worth 1,020,115 1,028,814

Contingent Assets and Contingent Liabilities 14

Commitments for Expenditure 18

The above Balance Sheet should be read in conjunction with the accompanying
notes.

Page 34 of 76
Statement of Changes in Equity for the financial year ended 30 June 2014
$'000
Physical External
Asset ly
Revaluati Funded Contributio
on Accumulat Trust Special ns by
Notes Surplus ed Deficit Funds Projects Owner Total
1,047,08
Balance at 1 July 2012 545,888 (95,987) 8,445 7,369 581,370
5
Net Result for the Year (18,271) (18,271)
Other Comprehensive Income
0
for the Year
Transfer (to)/from Accumulated 13(b),
195 (628) 433 0
Deficit (c)
Capital Appropriations 0
1,028,81
Balance at 30 June 2013 545,888 (114,063) 7,817 7,802 581,370
4
Net Result for the Year (12,688) (12,688)
Other Comprehensive Income
0
for the Year
Transfer (to)/from Accumulated 13(b),
(4,176) 444 2,952 780 0
Deficit (c)
Capital Appropriations 13(a) 3,989 3,989
1,020,11
Balance at 30 June 2014 545,888 (130,927) 8,261 10,754 586,139
5

The above Statement of Changes in Equity should be read in conjunction with the accompanying notes.

Page 35 of 76
Cash flow statement for the financial year ended 30
June 2014
NOTE
2014 2013
S
$'000 $'000
Cash Flows from Operating Activities
Receipts
Government Grants: Recurrent 85,848 84,701
Grants and Donations 4,817 4,813
Interest 921 1,276
Fees and Charges 16,697 14,678
Sales – Commercial Operations 4,301 3,479
Other 10,608 8,929
Goods and Services Tax on Receipts 2,236 1,967
Goods and Services Tax Recovered from the ATO 1,335 1,623
Total Receipts 126,763 121,466
Payments
Salaries and Associated Costs (41,057) (39,773)
Operating Expenses (60,465) (60,701)
Building and Facilities (13,231) (13,921)
Cost of Goods for Resale (2,285) (1,782)
Finance Costs (16) (20)
Goods and Services Tax on Expenditure (3,570) (3,590)
Total Payments (120,624) (119,787)
Net Cash Flows Provided by Operating Activities 15(b) 6,139 1,679

Cash Flows from Investing Activities

Receipts for Capital Contribution
Capital Contribution 3,989 0
Receipts for Non-Current Physical Assets
Proceeds from Sales of Assets 90 26
Payments for Non-Current Physical Assets
Payments for Assets (5,208) (2,965)
Net Cash Flows Used in Investing Activities (1,129) (2,939)

Cash Flows from Financing Activities

Payments
Finance Leases (135) (147)
Net Cash Flows Used in Financing Activities (135) (147)

Net Increase/(Decrease) in Cash Held 4,875 (1,407)

Cash and Deposits at the Beginning of the Financial Year 24,398 25,805
Cash and Deposits at the End of the Financial Year 6,15(a) 29,273 24,398

The above Cash Flow Statement should be read in conjunction with accompanying
notes.

Page 36 of 76
Notes to the Financial Statements for the Financial
Year Ended 30 June 2014

1. Summary of significant accounting policies

a) STATEMENT OF COMPLIANCE
These general purpose financial statements have been prepared in accordance with the
Financial Management Act 1994, applicable Australian Accounting Standards (AAS) which
include Interpretations, issued by the Australian Accounting Standards Board (AASB). In
particular, they are presented in a manner consistent with the requirements of the AASB 1049
Whole of Government and General Government Sector Financial Reporting.

Where appropriate, those AAS paragraphs applicable to not-for-profit entities have been applied.
The financial statements were authorised for issue by Callum Ingram (Director Corporate
Services –Museum Victoria) on the date the declaration was signed.

Accounting policies are selected and applied in a manner which ensures that the resulting
financial information satisfies the concepts of relevance and reliability, thereby ensuring that the
substance of the underlying transactions or other events is reported.

b) BASIS OF ACCOUNTING PREPARATION AND MEASUREMENT

The accrual basis of accounting has been applied in the preparation of these financial statements
whereby assets, liabilities, equity, income and expenses are recognised in the reporting period to
which they relate, regardless of when cash is received or paid.

These financial statements are presented in Australian dollars, the functional and presentation
currency of Museum Victoria.

In the application of AASs, management is required to make judgements, estimates and

assumptions about the carrying values of assets and liabilities that are not readily apparent from
other sources. The estimates and associated assumptions are based on professional judgements
derived from historical experience and various other factors that are believed to be reasonable
under the circumstances. Actual results may differ from these estimates.

The financial report has also been prepared on a going concern basis. Museum Victoria is
economically dependent on the Victorian State Government grant to assist in funding its
operations.

This report has been prepared in accordance with the historical cost convention. Historical cost is
based on the fair values of the consideration given in exchange for assets.

c) SCOPE AND PRESENTATION OF FINANCIAL STATEMENTS

Comprehensive Operating Statement
Income and expenses in the comprehensive operating statement are classified according to
whether or not they arise from ‘transactions’ or ‘other economic flows’. This classification is
consistent with the whole of government reporting format and is allowed under AASB 101
Presentation of Financial Statements.

Presentation of Financial Statements

‘Transactions’ are those economic flows that are considered to arise as a result of policy
decisions, usually interactions between two entities by mutual agreement. Transactions also
include flows within an entity, such as depreciation. Transactions can be in kind or where the final
consideration is cash.

Page 37 of 76
‘Other economic flows’ are changes arising from market re-measurements. They include gains
and losses from disposals, revaluations and impairments of non-current physical and intangible
assets.

The net result is equivalent to profit or loss derived in accordance with AASs.

Balance Sheet
Assets and liabilities are presented in liquidity order with assets aggregated into financial assets
and non-financial assets.
Current and non-current assets and liabilities (those expected to be recovered or settled beyond
12 months) are disclosed in the notes, where relevant.

Cash Flow Statement

Cash flows are classified according to whether or not they arise from operating, investing, or
financing activities. This classification is consistent with requirements under AASB 107 Statement
of Cash Flows.

Statement of Changes in Equity

The statement of changes in equity presents reconciliations of each non-owner and owner equity
opening balance at the beginning of the reporting period to the closing balance at the end of the
reporting period. It also shows separately changes due to amounts recognised in the
comprehensive result and amounts recognised in other comprehensive income related to other
non-owner changes in equity.

d) NON-CURRENT PHYSICAL ASSETS

All non-current physical assets are recognised initially at cost and subsequently measured at fair
value less accumulated depreciation and impairment. Where an asset is received for no or
nominal consideration, the cost is the asset’s fair value at the date of acquisition.

The fair value of the Collections (cultural assets), heritage assets and other non-current physical
assets that the State intends to preserve because of their unique historical, cultural or scientific
attributes, is measured at the replacement cost of the asset less, where applicable, accumulated
depreciation (calculated on the basis of such cost to reflect the already consumed or expired
future economic benefits of the asset) and any accumulated impairment.

The fair value of infrastructure systems and plant, equipment and vehicles, is normally determined
by reference to the asset’s depreciated replacement cost. For plant and equipment, existing
depreciated historical cost is generally a reasonable proxy for depreciated replacement cost
because of the short lives of the assets concerned.

Consistent with AASB 13 Fair Value Measurement, the Museums Board of Victoria determines
the policies and procedures for both recurring fair value measurements such as collections,
property, plant and equipment, and financial instruments in accordance with the requirements of
AASB 13 and the relevant Financial Reporting Directions.

All assets and liabilities for which fair value is measured or disclosed in the financial statements
are categorised within the fair value hierarchy, described as follows, based on the lowest level
input that is significant to the fair value measurement as a whole:
 Level 1 - Quoted (unadjusted) market prices in active markets for identical assets or liabilities
 Level 2 - Valuation techniques for which the lowest level input that is significant to the fair
value measurement is directly or indirectly observable; and
 Level 3 - Valuation techniques for which the lowest level input that is significant to the fair
value measurement is unobservable.

Revaluations of Non-Current Physical Assets

Non-current physical assets measured at fair value are revalued in accordance with the
financial reporting directions issued by the Minister for Finance. Revaluations of Land &
Buildings and Collections were carried out by independent valuers in 2010–11 as
required under the FRD103E. Revaluation increases or decreases arise from differences

Page 38 of 76
between an asset’s carrying value and fair value. Independent valuers carried out a
Collections materiality review for 2013–14 and reported that there has not been a
material movement in the valuation of the Collections since the last revaluation.
Net revaluation increases are recognised in ‘other economic flows – other movements in equity
and accumulated in equity under the asset revaluation surplus. However, the net revaluation
increase is recognised in the net result to the extent that it reverses a net revaluation decrease in
respect of the same class of property, plant and equipment previously recognised as an expense
(other economic flows) in the net result.
Net revaluation decreases are recognised immediately as other economic flows in the net result,
except that the net revaluation decrease is recognised in ‘other economic flows – other
comprehensive income’ to the extent that a credit balance exists in the asset revaluation surplus
in respect of the same class of property, plant and equipment. The net revaluation decrease
recognised in ‘other economic flows – other movements in equity’ reduces the amount
accumulated in equity under the asset revaluation surplus.
Revaluation increases and decreases relating to individual assets within a class of property, plant
and equipment are offset against one another within that class but are not offset in respect of
assets in different classes.
Any asset revaluation surplus is not normally transferred to accumulated funds on de-recognition
of the relevant asset.

Depreciation
Depreciation is charged on property, plant and equipment, at rates assessed to match the cost or
other revalued amount of these assets against their estimated useful lives to the entity.
Depreciation is calculated on the straight-line method. No provision is made for the depreciation
of the Collections or for the Library Collection Rare and High Value Books as they are heritage
assets and are deemed to have an indefinite useful life.
Depreciation of an asset begins when it is available for use. Prior to depreciation commencing, an
asset will be reported as work-in-progress.

Estimates of remaining useful lives to the entity are made on an annual basis for all assets, with
annual assessments for all classes. The following are the estimated useful lives for the different
asset classes for current and prior years:
Buildings 20-100 years
Plant and equipment 1-20 years
Exhibitions 1-5 years
Library (non-rare or high value items 50 years
Exhibitions with a life of one year or less are expensed immediately. Exhibitions with an
anticipated life of more than one year are capitalised and depreciated over their remaining useful
life.

Disposal of Non-Financial Assets

Any gain or loss on the sale of non-financial assets is recognised at the date that control
of the asset is passed to the buyer and is determined after deducting from the proceeds
the carrying value of the asset at that time.

Impairment of Assets
Assets are assessed annually for indications of impairment, except for inventories (refer Note
1(e)).

If there is an indication of impairment, the assets concerned are tested as to whether their
carrying value exceeds their possible recoverable amount. Where an asset’s carrying value
exceeds its recoverable amount, the difference is written off by a charge to the Comprehensive
Operating Statement except to the extent that the write-down can be debited to an asset
revaluation surplus amount applicable to that class of asset.

Page 39 of 76
e) INVENTORIES
Inventories include goods and other property held either for sale or for distribution at no or
nominal cost in the ordinary course of business operations. It excludes depreciable assets.
Inventories are measured at the lower of cost and net realisable value.

f) RECEIVABLES
Trade debtors are recognised at the amount receivable, as they are due for settlement no more
than 30 days from the date of recognition. Collectability of trade debtors is reviewed on an
ongoing basis. A provision for doubtful debts is raised when there is objective evidence that the
debts will not be collected. Bad debts are written off when identified.

g) INCOME FROM TRANSACTIONS

Grant Income
Grants from Government and other sources are brought to account as income as and when
received, and when the Museum gains control of the underlying assets. For non-reciprocal grants,
the Museum is deemed to have assumed control when the grant is received or receivable.
Expenditure from such grants is recognised when incurred.

Fees and Charges

Income from fees and charges is recognised at the time of attendance by visitors paying fees and
charges.

Sales of Goods and Service

Income from the sale of goods and services is recognised upon delivery of the goods and
services to the customer.

Interest Income
Interest income is recognised on the proportional basis taking into account interest rates
applicable to the financial assets.

Donations
Specific donations, for exhibition development have been treated in these financial statements as
income, when received or receivable.

Rent Revenue
Rental revenue at museum venues is recognised when the services are provided.

Other Income
All other income for the provision of goods and services is recognised when received or
receivable.

h) EXPENSES FROM TRANSACTIONS

Employee Expenses
These expenses include all costs related to employment including wages and salaries,
superannuation, fringe benefits tax, leave entitlements, redundancy payments and WorkCover
premiums.

Cost of Goods Sold

When inventories are sold, the carrying amount of those inventories shall be recognised as an
expense in the period in which the related income is recognised. The amount of any write down of
inventories to net realisable value and all losses of inventories shall be recognised as an expense
in the period the write down or loss occurs. The amount of any reversal of any write down of
inventories, arising from an increase in net realisable value, shall be recognised as a reduction in
the amount of inventories recognised as an expense in the period in which the reversal occurs.

Buildings and Facilities

Page 40 of 76
Costs related to buildings and facilities are recognised as an expense in the reporting period in
which they are incurred.

Consumables and Corporate Expenses

Costs related to consumables and corporate expenses are recognised as an expense in the
reporting period in which they are incurred.

Other Operating Expenses

Costs related to all other operating expenses are recognised as an expense in the reporting
period in which they are incurred.

i) EMPLOYEE BENEFITS
Provision is made for benefits accruing to employees in respect of wages and salaries, annual
leave and long service leave for services rendered to the reporting date.
(i) Wages, Salaries & Annual Leave
Liabilities for wages and salaries and annual leave expected to be settled within 12 months of
the reporting date are recognised in respect of employees’ services up to the reporting date
and are measured as the amounts expected to be paid when the liabilities are settled.
(ii) Long Service Leave
Liability for long service leave (LSL) is recognised in the provision for employee benefits.
Current Liability –Unconditional LSL (representing 7 or more years of continuous service for
staff and executives) is disclosed as a current liability even where the Museum does not
expect to settle the liability within 12 months because it will not have an unconditional right to
defer the settlement of the entitlement should the employee take leave within 12 months.
Non-Current Liability –Conditional LSL (representing less than 7 years of continuous service
for staff and executives) is disclosed as a non-current liability. There is an unconditional right
to defer the settlement of the entitlement until the employee has completed the requisite years
of service.

Consideration is given to expected future wage and salary levels, experience of employee
departures and periods of service. Expected future payments are discounted using interest
rates on national Government guaranteed securities with terms to maturity that match, as
closely as possible, the estimated future cash outflows.
(iii) Employee Benefit On-Costs
Employee benefit on-costs, including superannuation, workers compensation and payroll tax
are recognised and included in employee benefit liabilities and costs when the employee
benefits to which they relate are recognised as liabilities.
(iv) Superannuation
The amount recognised in the Comprehensive Operating Statement in relation to employer
contributions for members of defined benefit superannuation plans represents the employer
contributions that are paid or payable to these plans during the operating period. The level of
these contributions will vary depending upon the relevant rules of each plan. The Department
of Treasury and Finance centrally recognises the defined benefit liability.

j) ROUNDING
Amounts in the financial statements and notes thereto have been rounded to the nearest
thousand dollars, unless otherwise stated.

k) CONTRIBUTIONS BY OWNERS
Additions to net assets which have been designated as contributions by owners are recognised
as contributed capital. Other transfers that are in the nature of contributions or distributions have
also been designated as contributions by owners.
Transfers of net assets arising from administrative restructurings are treated as distributions to or
contributions by owners. Transfers of net liabilities arising from administrative restructurings are
treated as distributions to owners

Page 41 of 76
l) CAPITAL ASSET CHARGE
The capital asset charge represents the opportunity cost of capital invested in the non-current
physical assets used in the provision of outputs. The charge is calculated on the budgeted
carrying amount of applicable property, plant and equipment assets.

In accordance with Government policy, this charge has been recognised as revenue within the
Government grant and disclosed separately as an expense within the financial statements.

m) CASH AND DEPOSITS

Cash and deposits, including cash equivalents, comprise cash on hand and cash at bank,
deposits at call with an original maturity of three months or less, which are held for the purpose of
meeting short-term cash commitments rather than for investment purposes, and which are readily
convertible to known amounts of cash and are subject to insignificant risk of changes in value.

n) PAYABLES
These amounts represent liabilities for goods and services provided prior to the end of the
financial year and which are unpaid. The amounts are unsecured and are usually paid within 30
days following the month of recognition.

o) LEASES
Operating lease payments are charged to the Comprehensive Operating Statement in the periods
in which they are incurred, as this represents the pattern of benefits derived from leased assets.
Finance leases are capitalised. A leased asset and liability are established at the present value of
minimum lease payments. Lease payments are allocated between the principal component of the
lease liability and the interest expense.

p) EVENTS AFTER THE REPORTING PERIOD

Museums Board of Victoria is not aware of any material events after balance date which would
affect these financial statements.

q) NEW AND REVISED ACCOUNTING STANDARDS AND

INTERPRETATIONS
Museums Board of Victoria has adopted all of the new and revised Accounting Standards and
Interpretations issued by the Australian Accounting Standards Board (AASB) that are relevant to
its operations and effective for the annual reporting period from 1 July 2013.
Management has given due consideration to new and revised standards and interpretations
issued by the AASB that are not yet effective and are not aware of any material financial impact
on the financial statements.

r) CHANGES IN ACCOUNTING POLICIES

Subsequent to the 2012–13 reporting period, the following new and revised Standards have been
adopted in the current period with their financial impact detailed as below.
AASB 13 Fair Value Measurement
Museums Board of Victoria has reviewed the fair value principles as well as its current valuation
methodologies in assessing the fair value under AASB 113, and the assessment has not
materially changed the fair values recognised. The additional disclosure requirements required
under AASB 113 are provided Note 9 Non-current Physical Assets and Note 19 Financial
Instruments below.
AASB 119 Employee Benefits
In 2013-14, Museums Board of Victoria has applied AASB 119 Employee benefits (September
2011, as amended) and the related consequential amendments for the first time. As the current
accounting policy is for the Department of Treasury and Finance to recognise and disclose the

Page 42 of 76
 State’s defined benefit liabilities in its financial statements, changes in defined benefit obligations
and plan assets will have limited impact on Museums Board of Victoria.
Accrued annual leave balances which were previously classified as short term employee benefits
have been assessed. As these are expected to be settled wholly within twelve months after the
end of the reporting period in which the employees render the related service, there is no resulting
change in measurement for the annual leave provision.

s) FINANCE COSTS
Finance costs are recognised as expenses in the period in which they are incurred and include
finance lease charges.

t) GOODS AND SERVICES TAX (GST)

Income, expenses and assets are recognised net of the amount of associated GST, unless the
GST incurred is not recoverable from the Australian Taxation Office (ATO). In this case it is
recognised as part of the cost of acquisition of the asset or as part of the expense.
Receivables and payables are stated inclusive of the amount of GST receivable or payable. The
net amount of GST recoverable from, or payable to, the ATO is included with other receivables or
payables in the Balance Sheet.
Cash flows are presented on a gross basis. The GST components of cash flows arising from
investing or financing activities which are recoverable from, or payable to the ATO, are presented
as operating cash flow.

u) FOREIGN CURRENCY
All foreign currency transactions during the financial year are brought to account using
the exchange rate in effect at the date of the transaction. Exchange differences are
recognised in profit or loss in the period in which they arise.

2. Victorian Government Grants

The Museums Board of Victoria received the following grants from the Victorian Government
2014 2013
$'000 $'000
Recurrent Grant
Applied to Operations and Assets 41,026 43,848
Capital Funding 6,910 2,934
Capital Asset Charge 37,912 37,919
Total Recurrent Grant 85,848 84,701

3. Other Grants
2014 2013
$'000 $'000
Other Grants from Victorian Government Entities 2,762 3,066
Commonwealth Grants 297 332
Other Grants 1,540 1,292
Total Other Grants 4,599 4,690

4. Other Income
2014 2013
$'000 $'000
Interest Revenue from Financial Assets 940 1,243
Miscellaneous Income 7,032 4,207
Total Other Income 7,972 5,450

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5. Expenses from Transactions
2014 2013
$'000 $'000
5(a) Employee Expenses
Salaries, Wages and Associated Costs 38,342 37,524
Superannuation 3,261 3,015
Total Employee Expenses 41,603 40,539

5(b) Other Operating Expenses

Marketing and Promotion 4,859 2,527
Contractors and Exhibition Display Costs 7,347 9,200
Collections Management 112 187
Total Other Operating Expenses 12,318 11,914

6. Cash and Deposits

2014 2013
$'000 $'000
Interest Bearing Deposits 28,664 23,294
Cash 609 1,104
Total Cash and Deposits 29,273 24,398

7. Receivables
2014 2013
$'000 $'000
Current
Contractual
Debtors 1,488 1,519
Less Provision for Doubtful Debts 0 0
1,488 1,519
Interest Receivable 146 128
1,634 1,647
Statutory
GST input Tax Recoverable 196 246
Total Receivables 1,830 1,893

8. Prepayments
2014 2013
$'000 $'000
Current
Prepaid Expenses 120 93
Total Prepayments 120 93

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9. Non-current Physical Assets
Fair value in the sub-sections below for this note is represented by values at valuation less
accumulated depreciation and at cost less accumulated depreciation where applicable under
Note 1(d) Non-Current Physical Assets.

9(a) Collections
2014 2013
$'000 $'000
Indigenous Collections* 127,587 127,587
History and Technology Collections* 74,275 74,217
Natural Science Collections* 282,310 282,217
Library Rare and High Value* 7,588 8,308
Library Non-Rare or High Value 6,327 5,675
Less Accumulated Depreciation Library non-Rare or High
(347) (116)
Value
Additions at Cost 4,448 3,439
Total Collections at Fair Value 502,188 501,327
* Valued at fair value at 30 June 2011 by the Australian Valuation Office. The valuation
methodology for fair value was based on a statistical sampling approach given the extent
and diversity of the Collections, and by reference to market based evidence where available
and to replacement cost.

9(b) Property
2014 2013
$'000 $'000
Land at Fair Value ** 153,982 153,982
Buildings at Fair Value **
Former ACI Site, including Simcock Avenue Store 1,570 1,570
Scienceworks 20,192 20,192
Royal Exhibition Building 43,111 43,111
Immigration Museum 13,936 13,936
Moreland Store 7,611 7,611
Melbourne Museum (including IMAX) 299,366 298,535
385,786 384,955
Less Accumulated Depreciation
Former ACI Site including Simcock Avenue Store (323) (216)
Scienceworks (3,067) (2,039)
Royal Exhibition Building (5,493) (3,666)
Immigration Museum (1,700) (1,134)
Moreland Store (1,401) (946)
Melbourne Museum (including IMAX) (34,831) (23,183)
(46,815) (31,184)
Total Property 492,953 507,753
** Scienceworks, Royal Exhibition Building, Moreland Store, Immigration Museum,
Melbourne Museum (including IMAX) and Former ACI Site. The Valuer-General
Victoria undertook a valuation of Museum Victoria’s land and buildings at fair value in
2010–11. The valuation methodology for Land was based on an analysis of market
based evidence and allowances for any restrictions to the marketability of the
property. The valuation methodology for Buildings was based on depreciated
replacement cost.

Page 45 of 76
9(c) Plant and Equipment, Exhibitions and W.I.P.
2014 2013
$'000 $'000
Plant and Equipment
Plant and Equipment at Fair Value 24,613 24,591
Less Accumulated Depreciation (20,391) (20,027)
4,222 4,563
Plant and Equipment under Finance Lease at Cost 646 653
Less Accumulated Depreciation (288) (351)
358 302
TOTAL 4,580 4,865
Exhibitions
Melbourne Museum at Fair Value 60,840 59,322
Less Accumulated Depreciation (59,104) (57,915)
Scienceworks at Fair Value 4,310 3,616
Less Accumulated Depreciation (3,695) (3,609)
Immigration Museum at Fair Value 5,327 5,327
Less Accumulated Depreciation (5,278) (5,152)
TOTAL 2,400 1,589
Works in Progress - W.I.P.
Exhibitions at Cost 108 340
TOTAL 108 340

TOTAL PLANT AND EQUIPMENT, EXHIBITIONS AND

7,088 6,795
W.I.P.

Independent valuations at fair value for Property and Collections were carried out in 2010–
11 in accordance with the FRD 103E Non-Current Physical Assets. A fair value assessment
for Plant & Equipment and Exhibitions was undertaken by management during the year
ended 30 June 2011 in accordance with the FRD 103E Non- Current Physical Assets in
order to reconfirm the fair value of Plant & Equipment and Exhibitions.

Page 46 of 76
9(d) Movements in Carrying Amounts of Non-Current Physical Assets
Plant and
Collections Land Buildings Exhibitions W.I.P. Total
Equipment
2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013
$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000
Opening balance 501,327 500,709 153,982 153,982 353,771 369,212 4,865 4,754 1,589 3,510 340 96 1,015,874 1,032,263
Additions 982 883 0 832 116 1,240 1,745 0 2,239 244 5,293 2,988
Disposals (4) (149) 0 0 (30) (35) (12) 0 (34) (196)
Asset Revaluation 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 2,471 0 (2,471) 0 0 0
(15,632
Depreciation (117) (116) 0 (15,557) (1,495) (1,599) (1,660) (1,909) 0 (18,904) (19,181)
)
Closing balance 502,188 501,327 153,982 153,982 338,971 353,771 4,580 4,865 2,400 1,589 108 340 1,002,229 1,015,874

9(e) Fair Value Measurement Hierarchy for Assets as at 30 June 2014

Carrying Amount as
Fair Value Measurement at End of Reporting Period Using:
at
30-Jun-14 Level 1(i) Level 2(i) Level 3(i)
Collections 502,188 0 127,538 374,650
Total Collections at Fair Value 502,188 0 127,538 374,650
Non-Specialised Land 10,283 0 10,283 0
Specialised Land 143,699 0 0 143,699
Total Land at Fair Value 153,982 0 10,283 143,699
Buildings 338,971 338,971
Total Buildings at Fair Value 338,971 0 0 338,971
Plant and Equipment (Excluding Vehicles) 4,222 4,222
Total Plant and Equipment (Excluding
4,222 0 0 4,222
Vehicles) at Fair Value
Exhibitions 2,400 2,400
Total Exhibitions at Fair Value 2,400 0 0 2,400
Note (i) Classified in accordance with the fair value hierarchy, see Note 1(d).

Page 47 of 76
Collections
Collections items valued under a market approach adopted by the appointed independent valuers are classified as Level 2 fair value
measurements. The market approach uses prices and other relevant information generated by market transactions involving identical or
comparable assets or items.
Collection items valued under a statistical valuation model adopted by the appointed independent valuers using a statistically verified sampling
methodology, using estimated recollections costs and additions subsequent to the valuation at cost or valuation are classified as Level 3 fair
value measurements.

Land
Non-specialised land – Land valued under a market approach adopted by the independent valuers. Valuation determined by comparison to
recent sales of comparable market transactions and appropriate adjustments for the differences between the valued items and the market
transactions.
Specialised Land – Land valued under a market approach although it is adjusted for the community service obligation (CSO) or any heritage
restrictions to reflect the specialised nature of the land being valued. The CSO adjustment is a reflection of the valuer’s assessment of the
impact of restrictions associated with an asset to the extent that is also equally applicable to market participants

Buildings
Specialised buildings valued under a depreciated replacement cost approach adopted by the independent valuers. As depreciation adjustments
are considered as significant, unobservable inputs in nature, specialised buildings are classified as Level 3 fair value measurements.

Plant and Equipment

Plant and equipment valued under depreciated replacement cost approach. As depreciation adjustments are considered as significant,
unobservable inputs in nature, Plant and equipment are classified as Level 3 fair value measurements. Where plant and equipment is
specialised in use, such that it is rarely sold other than as part of a going concern, fair value is determined using the depreciated replacement
cost method.

Exhibitions
Exhibitions valued under depreciated replacement cost approach. As depreciation adjustments are considered as significant, unobservable
inputs in nature, Exhibitions are classified as Level 3 fair value measurements.

There were no changes in valuation techniques throughout the period to 30 June 2014.
For all assets measured at fair value, the current use is considered the highest and best use.

Page 48 of 76
There have been no transfers between levels during the period.

9(f) Reconciliation of Level 3 Fair Value

Plant and
2014 Collections Land Buildings Equipment Exhibitions

Opening balance 374,650 143,699 353,771 4,563 1,589

Purchases (Sales) 982 0 831 1,068 2,471
Transfers in (out) of Level 3 0 0 0 0 0
Gains or Losses Recognised in Net Result (4) 0 0 (22) 0
Depreciation (117) 0 (15,631) (1,407) (1,660)
Impairment Loss 0 0 0 0 0
Subtotal 375,511 143,699 338,971 4,222 2,400
Gains or Losses Recognised in other
Economic Flows – Other Comprehensive 0 0 0 0 0
Income
Revaluation 0 0 0 0 0
Subtotal 0 0 0 0 0
Closing Balance 375,511 143,699 338,971 4,222 2,400

Page 49 of 76
9(g) Description of Significant Unobservable Inputs to Level 3 Valuations
Sensitivity of Fair Value
Valuation Technique Significant Unobservable Inputs Range Measurement to Changes in
Significant Unobservable Inputs
Collections Statistical model, Market price, statistically verified 0.02%-80.0% Statistically A significant increase or decrease in
replacement cost (cost of random sample selected sample Random Sampling Error would result in
re-collection) a significantly higher or lower fair value

Specialised Land Market/direct comparison Unit of value by comparative basis $59-$10,500/m2, 20-60% A significant increase or decrease in
approach adjusted for ($/m2), Community Service $/m2 or CSO/heritage adjustment
unobservable inputs Obligation (CSO) or heritage would result in a significantly higher or
adjustment lower fair value

Buildings Cost/depreciated Recognised building cost indicators $5-$950/m2, 5-40 years A significant increase or decrease in
replacement cost approach and or Quantity Surveyors and $/m2 or useful life would result in a
examples of current costs, significantly higher or lower fair value
assessment of useful life

Plant and Equipment Depreciated replacement Cost per unit $53–$618,000 per unit A significant increase or decrease in
cost cost per unit would result in a
significantly higher or lower fair value
Useful life of plant and equipment 1–20 years A significant increase or decrease in
the estimated useful life of the asset
would result in a significantly higher or
lower valuation.

Exhibitions Depreciated replacement Cost per unit $175–$2,044,000 per unit A significant increase or decrease in
cost cost per unit would result in a
significantly higher or lower fair value
Useful life of exhibition 1-5 years A significant increase or decrease in
the estimated useful life of the asset
would result in a significantly higher or
lower valuation.

Page 50 of 76
10. Payables
2014 2013
$'000 $'000
Current Contractual
Trade Creditors 1,024 1,742
Other Payables 1,811 1,642
Advance Billings 1,611 1,339
Accrued Salaries 568 459
TOTAL 5,014 5,182

11. Interest Bearing Liabilities

2014 2013
$'000 $'000
11(a) Current
Secured
Lease Liabilities (Note 18) 132 133
132 133
11(b) Non-Current
Secured
Lease Liabilities (Note 18) 205 156
205 156
Total Interest Bearing Liabilities 337 289

11(c) Assets Pledged as Security

The Carrying Amounts of Non–Current Assets Pledged as
Security:
Finance lease
Plant and Equipment under Finance Lease (Note 9(c)) 358 302
Total Assets pledged as security 358 302

12. Provisions
2014 2013
$'000 $'000
Current Provisions
Employee Benefits (Note 12(a)) – Annual Leave
Unconditional and Expected to be Settled within 12 Months** 2,825 2,764
Employee Benefits (Note 12(a)) – Long Service Leave
Unconditional and Expected to be Settled within 12 Months** 541 3,478
Unconditional and Expected to be Settled after 12 Months*** 4,409 1,106
7,775 7,348
Provisions Related to Employee Benefit On-Costs
(Note 12(a)):
Unconditional and Expected to be Settled within 12 Months** 530 964
Unconditional and Expected to be Settled after 12 Months*** 716 171
1,246 1,135
Total Current Provisions 9,021 8,483
Non-Current Provisions
Employee Benefits (Note 12(a)) 636 687
Employee Benefits On-Costs 104 106
Total Non-Current Provisions 740 793
Total Provisions 9,761 9,276

51
 12(a) Employee Benefits and Related On-Costs
2014 2013
$'000 $'000
Current Employee Benefits
Annual Leave 2,825 2,764
Long Service Leave Entitlements 4,950 4,584
Non-Current Employee Benefits
Long Service Leave Entitlements 636 687
Total Employee Benefits 8,411 8,035
Current On-Costs 1,246 1,135
Non-Current On-Costs 104 106
Total On-Costs 1,350 1,241
Total Employee Benefits and Related On-Costs – Refer
9,761 9,276
Note 1 (i)
** The amounts disclosed are nominal amounts.
*** The amounts disclosed are discounted to present values.

13. Equity
2014 2013
$'000 $'000
13(a) Contributed Capital*
Balance at Beginning of Financial Year 581,370 581,370
Transfer (to)/from Accumulated Deficit** 780 0
Capital Contribution** 3,989 0
Balance at End of Financial Year 586,139 581,370
* Contributed Capital consists of capital funds provided by the Victorian Government for the Melbourne
Museum, Scienceworks, Immigration Museum and Royal Exhibition Building. Ministerial approval has
been received for the treatment of these amounts as Contributed Capital.
** Grant from Commonwealth Government to Victorian Government for the protection and promotion of
the Royal Exhibition under Museum Victoria received in 2012–13 and 2013 ––14 has been designated
as a capital contribution.

2014 2013
$'000 $'000
13(b) Accumulated Deficit
Balance at beginning of financial year (114,063) (95,987)
Net result (12,688) (18,271)
Transfers to Reserves:
Transfer to Contributed Capital (780) 0
Transfer (to)/from Trust Funds (444) 628
Transfer (to)/from Externally Funded Special Projects (2,952) (433)
Balance at end of financial year (130,927) (114,063)

13(c) Reserves
Trust Funds*
Balance at Beginning of Financial Year 7,817 8,445
Transfer (to)/from Accumulated Deficit 444 (628)
Balance at End of Financial Year 8,261 7,817
*Trust Funds consist of those funds which may be used by the Museums Board of Victoria for Museum
purposes defined by the relevant Trust deed or will.

52
 2014 2013
$'000 $'000
Externally Funded Special Projects*
Balance at Beginning of Financial Year 7,802 7,369
Transfer (to)/from Accumulated Deficit 2,952 433
Balance at end of financial year 10,754 7,802

Physical Asset Revaluation Surplus

Balance at Beginning of Financial Year 545,888 545,888
Asset Revaluation Increases 0 0
Balance at end of financial year 545,888 545,888
*Externally Funded Special Projects consists of unexpended Government and other grants tied to a
specific purpose.

14. Contingent Assets and Liabilities

Museum Victoria believes that there are no contingent assets or contingent liabilities
(2012–13: Nil).

15. Notes to the Cash Flow Statement

15(a) Reconciliation of Cash
For the purposes of the Cash Flow Statement, Museum Victoria considers cash to
include cash on hand and in banks. Cash at the end of the reporting period, as
shown in the Cash Flow Statement, is reconciled to the related items in the Balance
Sheet as follows:
2014 2013
$'000 $'000
Cash 609 1,104
Interest Bearing Deposits 28,664 23,294
Total (refer to Note 6) 29,273 24,398

15 (b) Reconciliation of Net Result to Net Cash

Flows from Operating Activities
Net Result for the Year (12,688) (18,271)
Loss /(Gain) on Sale of Non-Current Assets (85) 130
Non-cash Movements:
Depreciation 18,904 19,181
Doubtful Debt Expense 0
Net Cash Provided by Operating Activities before
6,131 1,040
Change in Assets and Liabilities
Movement in assets and liabilities:
Decrease/(Increase) in Receivables (284) 936
Decrease/(Increase) in Prepayments (28) (92)
Decrease/(Increase) in Inventories (124) (100)
Increase/(Decrease) in Payables (41) (809)
Increase/(Decrease) in Provisions 485 704
Net Cash Provided by Operating Activities 6,139 1,679

15(c) Non-Cash Financing and Investing Activities

Financing Facilities
Finance Lease Assets
Acquisitions 171 141
Disposals (211) (122)
Total (40) 19

53
16. Responsible Persons
16(a) Responsible Persons
The following disclosures are made regarding responsible persons for the reporting
period:
Responsible Minister – Hon. Heidi Victoria MP
Accountable Officer – Dr J. Patrick Greene OBE
Board Members:
Professor Margaret Gardner AO (President)
Mr Andrew Butcher (from 23 July 2013)
Professor Edwina Cornish AO (from 23 July 2013)
Mr Jim Cousins AO
Ms Sylvia Falzon
Mr Wilkin Fon
Mr Colin Golvan QC
Professor Pookong Kee
Mr Tim Sullivan
Ms Annette Vickery (from 13 August 2013)

16(b) Remuneration of Responsible Persons

Members of the Board act in an honorary capacity.
Amounts relating to the Responsible Minister are reported in the financial statements
of the Department of Premier and Cabinet.
The remuneration of the Accountable Officer, who is not a Member of the Board,
during the reporting period, was in the range of $330,000 - $340,000 ($320,000 -
$330,000 in 2012–13). The remuneration of the Accountable Officer is not included in
note 16(d) below.

16(c) Related Party Transactions

There were no transactions during the financial year with Responsible Persons or
with Responsible Person-related entities (2012–13: Nil).

16(d) Executive Officer Remuneration

Total Base
Income Band
Remuneration Remuneration
2014 2013 2014 2013
$140,000 - $149,999 0 1 0 0
$170,000 - $179,999 0 0 0 2
$180,000 - $189,999 0 0 1 1
$190,000 - $199,999 0 1 2 0
$200,000 - $209,999 1 0 0 0
$210,000 - $219,999 2 0 0 0
$240,000 - $249,999 0 1 0 0
Total Numbers 3 3 3 3

Total Annualised Employee Equivalent

3 2.8 3 2.8
(AEE)

Total $635,000 $549,000 $572,000 $542,000

54
16(e) Reconciliation of Executive
Numbers
2014 2013
Executives with Remuneration over $100,000 3 3
Add Accountable Officer (Chief Executive
1 1
Officer)
Total Executive Numbers at 30 June 4 4

17. Superannuation
Museum Victoria has, in its staffing profile, a number of employees who are members
of the following public sector superannuation schemes:

(a) State Superannuation Fund (Revised Scheme & New)

Employer contributions paid to the above Schemes were $430,586 (2012–13:
$448,406). Contributions outstanding at 30 June 2014 were $Nil (2012–13:
$Nil). The contributions rates are advised by the Trustees of the Funds.

(b) State Superannuation Fund (VicSuper Scheme)

Employer contributions paid to the above Scheme were $2,034,367 (2012–
13: $1,870,339). Contributions outstanding at 30 June 2014 were $Nil (2012–
13: $Nil). This represented a contribution rate of 9.25% of normal salary.
Museum Victoria is required to recognise all superannuation payments as expenses
in its comprehensive operating statement. The Department of Treasury and Finance
shall recognise the aggregate unfunded superannuation liability relating to employing
entities in its financial statements of 30 June 2014 as the Victorian Government has
assumed responsibility for this liability.

18. Leases and Commitments for Expenditure

2014 2013
$'000 $'000
Operating Lease Commitments
Non-Cancellable Operating Leases Contracted for but not
capitalised in the accounts
Payable:
Not Longer than 1 Year 552 349
Longer than 1 Year but not Longer than 5 Years 929 585
Total 1,481 934

Finance Leases
Finance leases are payable as follows:
Within 1 Year 146 148
Longer than 1 Year but not Longer than 5 Years 215 166
Minimum Lease Payments 361 314
Less Future Finance Charges (24) (25)
Present Value of Minimum Lease Payments 337 289

Representing Lease Liabilities:

Current (Note 11(a)) 132 133
Non–Current (Note 11(b)) 205 156
Total 337 289

55
19. Financial Instruments
a) Financial Risk Management Objectives and Policies
The significant accounting policies and methods adopted, including the criteria for
recognition, the basis of measurement, and the basis on which income and expenses
are recognised, with respect to each class of financial asset, financial liability and
equity instrument are disclosed in Note 1 to the financial statements.

The main purpose in holding financial instruments is to prudentially manage the

entity’s financial risks within its policy parameters. The entity’s main financial risks
include credit risk, liquidity risk and interest rate risk. The entity manages these
financial risks in accordance with its financial management policies.

Cash investments are governed by an investment policy approved by the Museums

Board of Victoria. The policy restricts the types and terms of investments to
government securities or government guaranteed securities and low risk instruments
with rated financial institutions.

b) Categorisation of Financial Instruments

$ '000
Contractual Contractual Contractual Total
Financial Assets- Financial Assets- Financial
Designated at Loans and Liabilities at
Fair Value Receivables Amortised Cost
through
2014 Profit/Loss
Contractual Financial Assets
Cash and Deposits 0 29,273 0 29,273
Receivables:
Sale of Goods and Services 0 1,634 0 1,634
Foreign Exchange Forward Contract 348 0 0 348
Total Contractual Financial Assets 348 30,907 0 31,255
Contractual Financial Liabilities
Payables
Supplies and Services 0 0 3,403 3,403
Borrowings
Lease Liabilities 0 0 337 337
Total Contractual Financial
Liabilities 0 0 3,740 3,740

Contractual Contractual Contractual Total

Financial Assets- Financial Assets- Financial
Designated at Loans and Liabilities at
Fair Value Receivables Amortised Cost
through
2013 Profit/Loss
Contractual Financial Assets
Cash and Deposits 0 24,398 0 24,398
Receivables:
Sale of Goods and Services 0 1,647 0 1,647
Foreign Exchange Forward Contract
Total Contractual Financial Assets 0 26,045 0 26,045
Contractual Financial Liabilities
Payables
Supplies and Services 0 0 3,843 3,843
Borrowings
Lease Liabilities 0 0 289 289
Total Contractual Financial
Liabilities 0 0 4,132 4,132

56
c) Credit Risk
Credit risk arises from the contractual financial assets of the entity, which comprise
cash and cash deposits, and trade and other receivables. The entity’s exposure to
credit risk arises from the potential default of the counter party on their contractual
obligations resulting in financial loss to the entity. Credit risk is measured at fair value
and is monitored on a regular basis.

The maximum exposure to credit risk on financial assets which have been
recognised on the Balance Sheet is the carrying amount, net of any provisions for
doubtful debts, without taking into account the value of any collateral obtained. The
entity follows a process of reviewing all trade debtors during the year to identify
doubtful debts or other possible impairments.

Currently Museum Victoria does not hold any collateral as security nor credit
enhancements relating to any of its financial assets.

There are no financial assets that have had their terms renegotiated so as to prevent
them from being past due or impaired, and they are stated at the carrying amounts
as indicated.

Ageing Analysis of Contractual Financial Assets $ '000

Carrying Not Past Past Due but not
Amount Due and Impaired Impaired
not Financial
Impaired Assets
Less than 1-5
1 Year Years
2014
Cash 609 609 0 0 0
Receivables:
Sale of Goods and Services 1,634 1,343 291 0 0
Investments and other Contractual Financial
Assets
Short-Term Cash Investments 28,664 28,664 0 0 0
Foreign Exchange Forward Contract 348 348 0 0 0
Total 31,255 30,964 291 0 0
2013
Cash 1,104 1,104 0 0 0
Receivables:
Sale of Goods and Services 1,647 671 976 0 0
Investments and other Contractual Financial
Assets
Short-Term Cash Investments 23,294 23,294 0 0 0
Foreign Exchange Forward Contract 0 0 0 0 0
Total 26,045 25,069 976 0 0

d) Liquidity Risk
Liquidity risk arises when the entity is unable to meet its contractual financial
obligations as they fall due. The entity operates under the Government fair payments
policy of settling financial obligations within 30 days and in the event of a dispute,
makes payments within 30 days from the date of resolution. It also continuously
manages risk through monitoring future cash flows and maturities planning to ensure
adequate holding of high quality liquid assets and dealing in highly liquid markets.

57
The entity’s exposure to liquidity risk is deemed insignificant based on prior periods’
data and current assessment of risk. Cash for unexpected events is generally
sourced from cash and cash equivalent assets.

Maximum exposure to liquidity risk is the carrying amounts of financial liabilities.

Maturity Analysis of Contractual Financial Liabilities $ '000

Carrying Nominal Maturity Dates
Amount Amount
Less than 1 1 - 5 Years 5+ Years
Year
2014
Payables:
Supplies and Services 3,403 3,403 3,403 0 0
Borrowings
Lease Liabilities 337 361 146 215 0
Total 3,740 3,764 3,549 215 0
2013
Payables:
Supplies and Services 3,843 3,843 3,843 0 0
Borrowings
Lease Liabilities 289 314 148 166 0
Total 4,132 4,157 3,991 166 0

e) Market Risk
The entity’s exposures to market risk are primarily through interest rate risk with only
insignificant exposure to foreign currency and other price risks. Objectives, policies
and processes used to manage each of these risks are disclosed in the paragraphs
below.

Foreign Currency Risk

The entity is normally exposed to insignificant foreign currency risk through its
payables relating to purchases of supplies and consumables from overseas. This is
because of a limited amount of purchases denominated in foreign currencies and a
short timeframe between commitment and settlement.
The entity manages its risk through continuous monitoring of movements in
exchange rates and ensures availability of funds through rigorous cash flow planning
and monitoring.

Where significant foreign currency risk arises as a result of significant commitments

to exhibition and equipment suppliers overseas combined with a significant lead time
between commitment and settlement, the entity may enter into foreign currency
forward contracts to limit the exposure to exchange rate movements.

Interest Rate Risk

Exposure to interest rate risk arises primarily through the entity’s interest bearing
cash and cash equivalents assets. Minimisation of risk is achieved by mainly
undertaking short-term fixed-rate cash investments.

The impact of a reasonably possible 1% increase or decrease in interest rates is not

expected to have a material effect on the entity’s net result or equity.

Museum Victoria’s exposure to interest rate risk and the effective weighted average
interest rate for each class of financial assets and liabilities is set out below.

58
Interest rate Exposure of Financial Instruments $ '000

59
 Weighted Carrying Interest Rate Exposure
Average Amount
Effective
Interest Rate
2014 %
Fixed Variable Non-
Interest Interest Interest
Rate Rate Bearing
Financial Assets
Cash and Deposits 1.93% 609 0 533 76
Receivables:
Sale of Goods and Services 1,634 0 0 1,634
Investments and other Financial Assets:
Short-Term Cash Investments 3.32% 28,664 28,000 664 0
Total Financial Assets 30,907 28,000 1,197 1,710
Financial Liabilities
Payables:
Trade and Other Creditors 3,403 0 0 3,403
Interest Bearing Liabilities:
Lease Liabilities 6.19% 337 0 337 0
Total Financial Liabilities 3,740 0 337 3,403

Weighted Carrying Interest Rate Exposure

Average Amount
Effective
Interest Rate
2013 %
Fixed Variable Non-
Interest Interest Interest
Rate Rate Bearing
Financial Assets
Cash and Deposits 2.28% 1,104 0 1,006 98
Receivables:
Sale of Goods and Services 1,647 0 0 1,647
Investments and other Financial Assets:
Short-Term Cash Investments 3.82% 23,294 22,000 1,294 0
Total financial assets 26,045 22,000 2,300 1,745
Financial Liabilities
Payables:
Trade and Other Creditors 3,843 0 0 3,843
Interest Bearing Liabilities:
Lease Liabilities 6.61% 289 0 289 0
Total Financial Liabilities 4,132 0 289 3,843

(f) Fair Value

The fair values and net fair values of financial instrument assets and liabilities are
determined as follows:
 Level 1 – the fair value of financial instrument with standard terms and
conditions and traded in active liquid markets are determined with reference
to quoted market prices;
 Level 2 – the fair value is determined using inputs other than quoted prices
that are observable for the financial asset or liability, either directly or
indirectly; and
 Level 3 – the fair value is determined in accordance with generally accepted
pricing models based on discounted cash flow analysis using unobservable
market inputs.

60
The entity considers that the carrying amount of financial instrument assets and
liabilities recorded in the financial statements to be a fair approximation of their fair
values, because of the short term nature of the financial instruments and the
expectation that they will be paid in full.

There have been no transfers between levels during the period.

Financial Assets Measured at Fair Value

Fair Value Measurement at End of
Carrying Amount as at
2014 Reporting Period Using:
30-Jun-14 Level 1(i) Level 2(i) Level 3(i)

Financial Assets at Fair Value through

Profit/Loss:
Foreign Exchange Forward Contract 348 0 348 0
Total 348 0 348 0

Fair Value Measurement at End of

Carrying Amount as at
2013 Reporting Period Using:
30-Jun-13 Level 1(i) Level 2(i) Level 3(i)

Financial Assets at Fair Value through

Profit/Loss:
Foreign Exchange Forward Contract 0 0 0 0
Total 0 0 0 0
Note (i) Classified in accordance with the fair value hierarchy, see above.

20. Remuneration of Auditors

2014 2013
$'000 $'000
Victorian Auditor-General’s Office:
Audit of Financial Report 53 52
Total 53 52

61
Auditor-General’s Report

62
63
Statutory Reports
Freedom of Information
The Freedom of Information Act 1982 entitles members of the public to obtain
information, other than information that is exempt under the Act, held by Museum
Victoria. For the 12 months ending 30 June 2014, Museum Victoria received no
Freedom of Information requests.

The information below must be published annually under Part II of the Freedom of
Information Act 1982. The information required under section 7(1)(a)(i) is located
elsewhere in this annual report.

Contacts
Principal Officer: Dr J. Patrick Greene OBE (Chief Executive Officer)
Freedom of Information Officer: Manager, Information Services
Address: GPO Box 666, Melbourne VIC 3001
Telephone: (03) 8341 7109
Fax: (03) 8341 7299
Email: [email protected]

Categories of Documents
Documents maintained in the possession of Museum Victoria include:
 records pertaining to our buildings and other assets
 records pertaining to objects in the Museum Victoria collection
 Museum Victoria policies and procedures
 records of divisional operations
 records of Museums Board of Victoria meetings
 finance and accounting records
 volunteer records
 personnel and salary records
 Board member records
 Museum Victoria member records.

Requests for Access to Documents

Access to documents (as defined in section 5 of the Act) may only be obtained
through a written request to the Freedom of Information Officer; a fax is sufficient.
Each request should be accompanied by a $26.50 application fee (applies from
1 July 2014). An applicant may request photocopies of documents or inspection of
specific documents at Museum Victoria, or other access arrangements as may be
appropriate to the application.

Applications should be as specific as possible to enable Museum Victoria to identify

the documents sought. Where a request does not sufficiently identify the documents,
the applicant will be advised and provided with an opportunity to consult with
Museum Victoria in order to redefine the request.

Section 21 of the Act requires that all reasonable steps be taken to notify the
applicant of the decision concerning the release of documents as soon as
practicable. It must be no later than 45 days after the date on which the request was
received.

64
Charges Under the Act
Section 22 of the Act outlines the principles for the levy to be paid by an applicant
before access to a document is given, and for the waiver of charges. The application
fee is $26.50 (applies from 1 July 2014). Further charges may be levied for
photocopying and searching for documents, or for supervising access. Some charges
may be waived in certain circumstances.

Literature Available by Subscription or Free

Mailing Lists
Museum Victoria maintains the following subscription services and free mailing lists:
 Six Months Museum Victoria magazine
 Memoirs of Museum Victoria
 Play and Folklore
 MVTeachers e-newsletter
 Volunteer Program email bulletin
 MV Members e-newsletter
 Museum Victoria What’s On brochure
 Museum Victoria e-news
 Museum Victoria Media News
 IMAX Big News
 Skynotes.

Availability of Additional Information

The following information relating to Museum Victoria and relevant to the financial
year is available to the minister, members of parliament and the public on request:
 a statement that declarations of pecuniary interests have been duly completed
by all relevant officers
 details of shares held by a senior officer as nominee or held beneficially in a
statutory authority or subsidiary
 details of publications produced by Museum Victoria about the museum, and the
places where publications can be obtained
 details of changes in prices, fees, charges, rates and levies charged by Museum
Victoria
 details of any major external reviews carried out on Museum Victoria
 details of major research and development activities undertaken by Museum
Victoria
 details of overseas visits undertaken, including a summary of the objectives and
outcomes of each visit
 details of major promotional, public relations and marketing activities undertaken
by Museum Victoria to develop community awareness of and engagement with
the museum venues and the services we provide
 details of assessments and measures undertaken to improve the occupational
health and safety of employees
 a general statement on industrial relations within Museum Victoria and details of
time loss through industrial accidents and disputes
 a list of major committees sponsored by Museum Victoria, the purpose of each
committee and the extent to which its purposes have been achieved
 details of all consultancies and contractors, including consultants/contractors
engaged, services provided and expenditure committed to for each engagement.

65
Information Privacy
Museum Victoria complies with the Information Privacy Act 2000 (Vic.). The
information privacy principles contained within the Act establish standards for the use
of personal information in the public sector. Museum Victoria received one complaint
in relation to a breach of privacy in 2013–14. An internal investigation found that no
breach of privacy had taken place.

For enquiries, or to request a copy of Museum Victoria’s Privacy Policy, contact:

Privacy Officer: Manager, Information Services
Address: GPO Box 666, Melbourne VIC 3001
Telephone: (03) 8341 7109
Fax: (03) 8341 7299

Legislative Changes
There were no amendments to the Museums Act 1983 (Vic.) in the 2013–14 financial
year.

Cultural Diversity Statement

Museum Victoria values and is committed to fairness and equity in all we do. We
actively encourage access and participation, and embrace the principles of
sustainability, social justice and reconciliation.

Relevant Activities Undertaken During the 2013–14

Financial Year
 Ongoing community engagement was undertaken at Melbourne Museum, the
Immigration Museum and Bunjilaka to deliver exhibitions and festivals.
 Equal employment opportunity training was delivered to staff and volunteers.
 Facilities were provided for Indigenous groups to meet free of charge.
 General access to the ethnographic and photographic Indigenous collections
continued to be provided to members of the Indigenous community.
 A research program and development of priority areas of the collection
enhanced understanding of the Indigenous Cultures collection.
 Best-practice collection management continued to safeguard the internationally
significant Indigenous Cultures collection.
 The program continued for the repatriation of ancestral remains and
secret/sacred objects to Aboriginal communities.
 The Discovering Science program engaged with members of local
disadvantaged communities.
 Programs such as Making History, Narratives Across Cultures and Talking
Difference in schools and communities delivered our multicultural youth initiative.
 Early learning programs, including the World’s Biggest Playgroup and Romp &
Stomp, were presented.
 Long-term loans were maintained to Aboriginal community-based museums in
Shepparton, Bairnsdale, Yarrabah, Kakadu and Tennant Creek.

Disability Action Plan

66
Work commenced on developing a new disability action plan. In the interim period,
we have continued to implement the high-priority recommendations from the venue
access appraisals and from the accessibility audit of the Museum Victoria website.

Victorian Government Risk Management

Framework
I, Margaret Gardner, certify that the Museums Board of Victoria’s (trading as
‘Museum Victoria’) risk management processes are under review, to ensure
consistency with the Australian/New Zealand Risk Management Standard (AS/NZS
ISO 31000:2009 or its successor). This review includes an assessment of the
appropriateness and consistency of Museum Victoria’s internal control systems, to
confirm that the Executive is able to understand, manage and satisfactorily control
risk exposures. The Finance, Audit and Risk Committee verifies this assurance and
that the strategic risk profile of the Museums Board of Victoria has been assessed
within the last 12 months.

<signature>

Professor Margaret Gardner AO

President, Museums Board of Victoria
30 June 2014

Insurance Attestation
I, J. Patrick Greene, certify that the Museums Board of Victoria (trading as ‘Museum
Victoria’) has complied with Ministerial Direction 4.5.5.1 – Insurance.

<signature>

Dr J. Patrick Greene OBE

Chief Executive Officer
30 June 2014

National Competition Policy

Museum Victoria is committed to competitive neutrality principles, ensuring fair and
open competition. Many non-core activities have been outsourced, such as cleaning,
food and beverage services, and security.

Victorian Industry Participation Policy

The Victorian Industry Participation Policy Act 2003 requires public bodies to report
on the application of the Victorian Industry Participation Policy (VIPP) to all tenders
over $3 million in metropolitan Melbourne and $1 million in regional Victoria.

There were no contracts commenced during the year to which the VIPP applies.

Consultancies
In 2013–14, there were two consultancies where the total fees payable to the
consultants were $10,000 or greater. The total expenditure incurred during 2013–14

67
in relation to these consultancies is $21,104. Details of individual consultancies are
outlined below.

Consultant Purpose Start Date End Date Total Expenditure Future

Approved 2013–14 Expenditure(e
Project Fee (excluding xcluding GST)
(excluding GST)
GST)
SGS Royal 11/4/14 9/6/14 $22,870 $9,360 $13,510
Economics Exhibition
and Building
Planning Protection
Pty Ltd and
Promotion
project
feasibility
study
Jacobs Review of 14/5/14 19/5/14 $11,744 $11,744 $0
detailed
facility study
for proposed
Energy
Performance
Contract

In 2013–14 there were no consultancies with fees $10,000 or lower.

This disclosure cannot be compared to previous disclosures, given the revised

definition in FRD 22E

Building and Maintenance Compliance

At 30 June 2014, Museum Victoria was responsible for eight government-owned
buildings. The museum also occupied premises at Swann House, Melbourne, as a
tenant. Museum Victoria complied with all provisions of the Building Act 1993.

All works undertaken by Museum Victoria during 2013–14 complied with the Building
Code of Australia and with the relevant Australian standards for building and
maintenance works.

Major Works (more than $50,000)

Melbourne Museum
 Emergency and exit lighting upgrades and renewal works
 Access control upgrades
 Security camera upgrades
 Building compliance audit

Royal Exhibition Building

 Commissioning of 1.36-million-litre water tank in the Western Forecourt

Moreland Annexe
 Commissioning of Moreland’s ventilated workshop

68
Protected Disclosures
Museum Victoria is committed to the aims and objectives of the Protected
Disclosures Act 2012 (Vic.). In particular, Museum Victoria does not tolerate improper
conduct by our staff or reprisals against those who come forward to disclose such
conduct.

Museum Victoria is not a public body to which disclosures may be made. Disclosures
of improper conduct or detrimental action relating to Museum Victoria should
generally be made to the Independent Broad-based Anti-corruption Commission
(IBAC). Information about making disclosures to the IBAC can be found at the IBAC
website (www.ibac.vic.gov.au).

As required by s.58(5) of the Act, procedures for protecting people who make
protected disclosures from detrimental action by Museum Victoria or our staff are
available on our website (www.museumvictoria.com.au).

Disclosures under the Protected Disclosures Act 2012

There were no disclosures made to Museum Victoria during 2013–14.

Fees and Charges

Museum Prices
Adult Child Concession
Melbourne Museum $10.00 $0.00 $0.00
IMAX (regular-length films) $18.00 $13.00 $15.00
IMAX (feature-length films 2D) $26.50 $19.00 $22.50
Scienceworks $10.00 $0.00 $0.00
Melbourne Planetarium $6.00 $4.50 $5.00
Lightning Room $6.00 $4.50 $5.00
Immigration Museum $10.00 $0.00 $0.00

Notes:
Prices are as at 30 June 2014.
On 1 July 2014 adult prices at Melbourne Museum, Scienceworks and the
Immigration Museum will increase to $12.00.
Tours of the Royal Exhibition Building are $10.00 per adult, $7.00 per child, $8.00 per
concession.
Special fees apply for various ticket options, such as combined IMAX Theatre,
Melbourne Planetarium, Lightning Room and school bookings; tour groups; and
special activities and programs.
Surcharges apply for some special touring exhibitions.
Prices for IMAX 3D films attract an additional charge.

Museum Victoria Membership Fees

Adult $46.00 ($35.00 renewal rate)
Child $16.00
Concession $30.00 ($19.00 renewal rate)
Household $70.00 ($59.00 renewal rate)
Additional child $6.00
Administration fee (on joining) $11.00 (inc. GST)

Notes:

69
All fees are for a one-year membership.
The joining fee is not applicable to a child or additional child.
A household membership covers two adults and up to four dependent children,
16 years and under, at the one address.
Membership provides unlimited entry to all venues and includes the Royal Exhibition
Building tours, discounted entry to the Melbourne Planetarium and Lightning Room,
discounts for touring exhibitions and retail outlets, member-only events and previews,
free admission to a number of interstate museums and subscription to Museum
Victoria’s Six Months magazine.
To be eligible for the renewal rate, members must renew their membership before
the membership expiry date.

Health and Safety Incidents

Visitors
Visitors Incidents Per 100 Visitors
2012–13 1,656,663 340 0.0205
2013–14 1,834,296 619 0.0337

Staff
Staff FTE Incidents Per 100 Staff
2012–13 468 99 21.2
2013–14 491 132 26.9

 Notes: Improvements were made to the incident reporting process in 2013–14,

with ongoing communication to enhance awareness of the importance of
reporting incidents, near misses and hazards. The increase in the number of
incidents was due to increased reporting of near misses and hazards, as well as
changes to reporting responsibilities at Scienceworks that resulted in improved
incident reporting practices.

DataVic Access Policy

Museum Victoria is committed to the principles of open access to public data and
information. Museum Victoria’s open access policy is currently under development.

Museum Victoria makes a significant amount of data freely available on its

Collections Online site, and shares to major national data aggregators, including:
 the National Library of Australia’s Trove portal, through which we share
humanities collections data, with approximately 83,000 item and image records
available; and
 the Atlas of Living Australia, through which we share science specimens data,
with approximately 560,000 specimen records and 28,000 images available.

Carers Recognition Act 2012

Museum Victoria recognises our responsibilities under the Carers Recognition Act
2012. The following activities promote and implement the principles of the Act for our
staff and people in care relationships:
 participating in the Carer Card program, offering concession entry prices to our
museums and IMAX
 participating in the Companion Card program, offering free entry to card holders
when accompanying their care recipient

70
 supporting flexible work arrangements for staff who are carers
 reviewing our Disability Action Plan and Disability Access Policy to ensure the
principles of the Act are reflected in our procedures and programs.

71
Government Advertising Expenditure

Name of Campaign Summary Dates Advertis Creative and Research Print and
Campaign ing Campaign and Collateral
(Media) Development Evaluation Expenditur
Expendi Expenditure Expenditur e 2013–14
ture 2013–14 e 2013–14 (excluding
2013–14 (excluding (excluding GST)
(excludi GST) GST)
ng GST) $’000 $’000 $’000
$’000
Museum Print media campaign to July 2013,
Victoria School support school holiday September 2013,
226 0 0 0
Holiday advertising for all Museum January 2014,
Advertising Victoria venues March 2014
First Peoples Television, digital, tourism September to
and print media campaign to October 2013
support the exhibition First 186 35 0 10
Peoples at Bunjilaka
Aboriginal Cultural Centre
Designing 007: Television, digital, tourism November 2013
Fifty Years of and print media campaign to to February 2014
Bond Style support the exhibition
670 50 0 80
Designing 007: Fifty Years of
Bond Style at Melbourne
Museum

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Name of Campaign Summary Dates Advertis Creative and Research Print and
Campaign ing Campaign and Collateral
(Media) Development Evaluation Expenditur
Expendi Expenditure Expenditur e 2013–14
ture 2013–14 e 2013–14 (excluding
2013–14 (excluding (excluding GST)
(excludi GST) GST)
ng GST) $’000 $’000 $’000
$’000
Aztecs Television, digital, tourism April to July 2014
and print media campaign to
support the exhibition Aztecs 333 30 0 15
at Melbourne Museum
Think Ahead Digital, tourism and print December 2013
media campaign to support to March 2014
160 14 0 15
the exhibition Think Ahead at
Scienceworks

Notes:
Information shown is for government advertising expenditure for campaigns more than $150,000.
Research and evaluation was undertaken with existing internal resources.
Campaigns crossed financial years. The figures above represent 2013–14 expenditure.
Museum Victoria’s communications creative work is undertaken by a design firm on a monthly retainer. The amounts above are additional
expenses for these larger campaigns.

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Disclosure Index
This annual report has been prepared in accordance with all relevant Victorian legislation.
The disclosure index has been prepared to facilitate identification of Museum Victoria’s
compliance with statutory disclosure requirements.

Ministerial Directions Page

Report of Operations
Charter and purpose
FRD 22E Manner of establishment of the relevant ministers 6, 25
FRD 22E Objectives, functions, powers and duties 6, 25
FRD 22E Nature and range of services provided 6, 11-24

Management and structure

FRD 22E Organisational structure 28

Financial and other information

FRD 8 Budget portfolio outcomes 8-10
FRD 10 Disclosure index 73-74
FRD 15B Executive officer disclosures 32
FRD 22E Operational and budgetary objectives, and 8-10,
performance against objectives
FRD 22E Employment and conduct principles 13-23
FRD 22E Occupational health and safety 69
FRD 22E Summary of the financial results for the year 10
FRD 22E Significant changes in financial position during the 10
year
FRD 22E Major changes or factors affecting performance 10
FRD 22E Subsequent events 42
FRD 22E Application and operation of Freedom of Information 63-64
Act 1982
FRD 22E Compliance with building and maintenance 67
provisions of Building Act 1993
FRD 22E Statement on National Competition Policy 66
FRD 22E Application and operation of the Protected 68
Disclosure Act 2012
FRD 22E Details of consultancies over $10,000 67
FRD 22E Details of consultancies under $10,000 67
FRD 22E Statement of availability of other information 64
FRD 25B Victorian Industry Participation Policy disclosures 66
FRD 22E Statement of workforce data, and merit and equity 29-31
SD 4.5.5 Risk management compliance attestation 66
SD 4.5.5.1 Insurance compliance attestation 66
SD 4.2(g) Specific Information Requirements 4-31
SD 4.2(j) Sign-off requirements 32

Financial Statements
Financial statements required under Part 7 of the FMA
SD 4.2(a) Statement of changes in equity 35
SD 4.2(b) Operating statement 33
SD 4.2(b) Balance sheet 34
SD 4.2(b) Cash flow statement 36

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SD 4.2(c) Compliance with Australian accounting standards 37
and other authoritative pronouncements
SD 4.2(c) Compliance with ministerial directions 37
SD 4.2(d) Rounding of amounts 41
SD 4.2(c) Accountable officer’s declaration 32
SD 4.2(f) Compliance with Model Financial Report 61-62

Other disclosures in notes to the financial statements

FRD 9A Departmental disclosure of administered assets and 45-50
liabilities
FRD 10 Disclosure Index 73-74
FRD 21B Disclosures of responsible persons, executive 54-55
officers and other personnel (contractors with
significant management responsibilities) in the
Financial Report
FRD 102 Inventories 34
FRD 103D Non-current physical assets 45-50
FRD 106 Impairment of assets 39
FRD 109 Intangible assets 38
FRD 110 Cash flow statements 36
FRD 112D Defined benefit superannuation obligations 55
FRD 114A Financial instruments – general government entities 56-60
and public non financial corporations
FRD 119A Transfers through contributed capital 41

Legislation Page
Freedom of Information Act 1982 63-64
Building Act 1993 67
Protected Disclosure Act 2012 68
Carer’s Recognition Act 2012 69-70
Information Privacy Act 2000 65
Disability Act 2006 66
Financial Management Act 1994 32-61
Victorian Industry Participation Policy 2003 66

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Website
www.museumvictoria.com.au

Museum Victoria
GPO Box 666
Melbourne 3001
Victoria, Australia
Telephone: (+61 3) 8341 7777
Fax: (+61 3) 8341 7778

Immigration Museum
Old Customs House
400 Flinders Street
Melbourne 3000
Victoria, Australia
Telephone: (+61 3) 9927 2700
Fax: (+61 3) 9927 2728

Scienceworks Museum
2 Booker Street
Spotswood 3015
Victoria, Australia
Telephone: (+61 3) 9392 4800
Fax: (+61 3) 9391 0100

Melbourne Museum
11 Nicholson Street
Carlton 3053
Victoria, Australia
Telephone: (+61 3) 8341 7777
Fax: (+61 3) 8341 7778

ISSN 1835-3681

Environmental statement

Logos:
MV
Vic Government

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