Madhya Pradesh Urja Vikas Nigam Limited

(A Govt. of MP Undertaking- lSO 9001:2008 Certified)

Invites

Request for Proposal (RFP)

for

Empanelment of Consultants for MP-ECBC for the State of

Madhya Pradesh

RFP No. MPUVN/EMC/ MP-ECBC-TPA/2023-24/2571 Date: 27.09.2023

Issued by:
Madhya Pradesh Urja Vikas Nigam Limited (MPUVNL)
Urja Bhawan, Shivaji Nagar, Link Road No. 2, 5 No. Stop, Bhopal (M.P.)–462016
Telephone No.: +91-755-2575670, 2556566
Fax No: 91-755-2553122
www.mprenewable.nic.in
This page is intentionally left blank
Table of Contents

Notice inviting RFP .................................................................................................. 6

RFP Information sheet .............................................................................................. 7
1. Background Information ..................................................................................... 9
1.1 About State Designation Agency (SDA) ................................................................. 9
1.2 Basic Overview ............................................................................................ 9
1.3 Abbreviations ............................................................................................ 10
2. Instructions to bidders ..................................................................................... 12
2.1 Scope of Work ........................................................................................... 12
2.2 Process Overview ....................................................................................... 12
3. Eligibility Criteria: Category –A (for Individuals) ........................................................ 14
4. Eligibility Criteria for Category –B (Empanelment of Firms* as ‘MP-ECBC Consultant / TPA’) . 19
4.1 General terms and conditions ......................................................................... 24
4.2 Timelines ................................................................................................. 26
4.3 Procedure for Submission of RFP ..................................................................... 26
4.4 Online submission of proposal ........................................................................ 27
5. Evaluation of RFP ............................................................................................ 29
5.1 Preliminary Scrutiny .................................................................................... 29
5.2 Evaluations of Proposals ............................................................................... 29
6. Authorized Signatory (Consultant)....................................................................... 29
7. Amendment of RFP .......................................................................................... 29
8. Terms & Conditions of Registration / Empanelment ................................................. 30
9. Declaration ................................................................................................... 31
Disclaimer
1. Though adequate care has been taken while preparing this document (inclusive
of Formats and Annexures), the applicant shall satisfy themselves that the
document is complete in all respects. Intimation of any discrepancy shall be
given to this office immediately. If no intimation is received from prospective
applicant at least ten (10) days prior to submission deadline, it shall be
considered that the document is complete in all respects. Applicant shall be
responsible to read all clauses.

2. SDA (MPUVN) reserves the right to modify, amend or supplement information in

the documents including all formats and annexures at any time before
Submission deadline. Interested applicant are advised to follow and keep track of
SDA’s website for updated information. SDA is not obligated to send/
communicate separate notifications for such notices/ amendments/ clarification
etc. in the print media or individually. SDA shall not be responsible and
accountable for any consequences to any party.

3. Unless required by SDA, staff, employees and advisors of SDA shall not be
approached by potential participants for any purpose at any stage of bid process,
including for any clarifications, help in bid preparation or any other support/
insight in the matter. Otherwise, it shall be treated as conflict of interest and
bidder or potential bidder shall become ineligible for bid process ab initio.

4. The capitalized term or any other terms used in this Documents, unless as
defined in Document or repugnant to the context, shall have the same meaning
as assigned to them by the Electricity Act, 2003 or Company Act, 1956/2013 or
Indian Partnership Act, 1932 or Limited Liability Partnership Act, 2008 or
Income Tax Act, 1961 and the rules or regulations framed under these Acts or
other relevant statutes under India laws.

5. INTERPRETATIONS

 Words comprising the singular shall include the plural & vice versa.

 An applicable law shall be construed as reference to such applicable law

including its amendments or re-enactments from time to time.

 Different parts of this document are to be taken as mutually explanatory

and supplementary to each other and, if there is any differentiation
between or among the parts of document, they shall be interpreted in a
harmonious manner so as to give effect to each part.
 In case other relevant standards, specifications and requirements are
prescribed by Central government, State government, the same shall
automatically prevail over standards, specifications or requirements in
respect of works or services envisaged under the scope of this document.

 In extraordinary circumstances and in the interest of SDA, the competent

authority shall have right to take appropriate decisions and powers to
remove any difficulty in any matters pertaining and pursuant to
empanelment.
 Notice inviting RFP

Madhya Pradesh Urja Vikas Nigam Limited (MPUVNL)

Urja Bhawan Link Road No. 2, Shivaji Nagar, Bhopal – 462016
Telephone No.: +91-755-2575670, 2556566, 2767270;
website: http://www.mprenewable.nic.in, Email: emc1.mpuvn@

RFP No. MPUVN/EMC/ MP-ECBC-TPA/2023-24/2571 Date: 27.09.2023

Notice for Empanelment of Consultants for MP-ECBC

M. P. Urja Vikas Nigam Ltd. invites applications for empanelment of the Experts
Professional or Firm or institution for MP-ECBC compliance, check & verification, and
inspection related work as per MP-ECBC, and will be termed as ‘MP-ECBC Consultants’.
The objective is to check & verify and approve compliance of commercial buildings as
per MP-ECBC Rules gazette notified by Government of Madhya Pradesh.

Interested Professionals/Firms/institutes should submit their proposal and all requisite

documents complete in all respects on or before 26.10.2023 online through MP Tenders
Portal (URL: https://mptenders.gov.in/) for consideration and offline (only required
minimum necessary documents) in the office of SDA (MPUVNL) in prescribed formats.

SDA (MPUVNL) reserves the right to relax the eligibility and other criteria in case of
exceptionally outstanding candidates/ firms/ institutes. The decision of Managing
Director, MPUVN shall be final and binding. Please super-scribe the envelop with
“Application for Empanelment for ‘MP-ECBC Consultant/TPA”. Details can also be seen
in our website i.e.www.mprenewable.nic.in

Executive Engineer
(MPUVNL)

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 6

 RFP Information sheet
Document
M. P. Urja Vikas Nigam Ltd. invites applications for
description
empanelment of the Experts Professional or Firm or institution
for MP-ECBC compliance, check & verification, and inspection
related work as per MP-ECBC, and will be termed as ‘MP-ECBC
Consultants’. The objective is to check & verify and approve
compliance of commercial buildings as per MP-ECBC Rules
gazette notified by Government of Madhya Pradesh.

RFP no & date. RFP No. MPUVN/EMC/ MP-ECBC-Manpower/2023-24/2571

Date: 27.09.2023

RFP purchase Start 30/09/2023

Date
Submission of any 09/10/2023
request/ clarification
by interested
Consultants/
stakeholders(through
e mail or offline)
Pre Bid Meeting 11/10/2023
Last date for online 26/10/2023
submission
Last date for hard 30/10/2023
copy submission
(Only desired docs)
RFP opening date 01/11/2023
RFP Processing Fee
Bidder shall pay RFP/Tender Fee of Rupees 5,000/-(Rupees
(Non Refundable)
One Thousand only)per Bid through online mode at
mptenders.gov.in. This Tender Fee is exclusive of portal charges
or payment gateway charges or applicable GST and the
additional charges beyond the Tender Fee shall be borne by the
Bidder.

No exemption towards Tender Fee or E-tendering fees is

allowed to any type of organizations/ agencies including MSMEs
or any Govt./ semi Govt./ PSUs.

Empanelment Fee
Successful bidders in case of individual consultants are required
On Annual Basis
to pay non refundable fee of Rs. 10000 (Ten thousands only)
plus applicable GST; as empanelment fee. For other case i.e. for
Firms/Partnership/ Proprietorship/ Pvt. Ltd. / Ltd.

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 7

 Companies/LLPs etc., they shall be required to pay Rs 20000
(Twenty thousand only) plus applicable GST; as empanelment
fee. In both the cases GST would be charged extra as applicable.
The fee will be demanded by MPUVN at the time of
empanelment.

This empanelment will be valid initially for 1 year from the date
of issue of empanelment letter from MPUVN. However, the
performance of the empaneled consultants would be reviewed
on half yearly basis, renewable and extension of empanelment
would be done based on performance review and at sole
discretion of Managing Director, MPUVN.

Name of Contact Dr Surendra Bajpai, Madhya Pradesh Urja Vikas Nigam Ltd
officer Email: [email protected] /
[email protected]
Mob: 9826087469

MPUVN Bank Details

Account Name holder : M P Urja Vikas Nigam Ltd.

Bank Name : ICICI Bank Ltd.
Branch : Urja Bhawan, Shivaji Nagar Bhopal
Account No : 656501700049
IFSC code : ICIC0006565
MICR Code : 462229012

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 8

 Section-1
1. Background Information

1.1 About State Designation Agency (SDA)

The objective of State Designated Agency (SDA) and Bureau of Energy Efficiency
(BEE) is to develop policies and strategies with a thrust on self-regulation and
market principles, within the overall framework of the Energy Conservation
Act (EC Act), 2001 with the primary objective of reducing energy intensity of the
Indian economy. This will be achieved with active participation of all
stakeholders, resulting in accelerated and sustained adoption of energy efficiency
in all sectors.

The Energy Conservation Act came into force in March 2002. The setting up of
Bureau of Energy Efficiency (BEE) and subsequently, MP Urja Vikas Nigam Ltd;
Bhopal one of the SDA for providing a legal framework for energy efficiency
initiatives in the State.

The Energy Conservation Act, 2001 defines the powers of the State Government
to facilitate and enforce efficient use of energy and its conservation. Thus, the
State Designated Agencies are the strategic partners for promotion of energy
efficiency and its conservation in the country.

The mission of the SDA is to assist in developing policies and strategies, within
the overall framework of the Energy Conservation Act, 2001 with the primary
objective of reducing energy intensity of the Indian economy. This will be
achieved with active participation of all stakeholders, resulting in accelerated
and sustained adoption of energy efficiency in all sectors.

1.2 Basic Overview

Madhya Pradesh Energy Conservation Building Code Rules (MP-ECBC Rules)

have been notified by Government of Madhya Pradesh to implement energy
conservation measures in commercial building. Thus as per gazette notification
no. 254 dated 14th July 2021, any building or building complex (New or under
renovation) of commercial category (with proposed connected load of 100kW or
above) shall be liable to comply with the MP-ECBC Rules.

a. Commercial buildings are having their purpose of usage in context with

Hospitality (no-star hotels, resorts, star hotels), Healthcare (hospitals,
sanatoria, out-patient, laboratories, research establishments, test houses),
Business (daytime, 24hours), Educational (schools, colleges, universities,
training institutes), Shopping Complex (shops, stores, market, merchandise,
MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 9
 wholesale, stand-alone retails, open gallery malls, super markets, or
hypermarkets),and also buildings where number of people congregate for
amusement, recreation, social, religious, patriotic, civil, travel, and similar
purpose; further in similar context, buildings like theatres, motion picture
halls, gathering halls, airports, railway stations, bus stations, and under-
ground/elevated mass rapid transit system will be considered.
b. Any commercial building/ building complex having electrical connected
load of 100kW or more (or having their contract demand of 120kVA or
more) shall be liable to comply with the requirement of MP-ECB Rules.
c. Mixed use buildings/ building complexes have their part-areas or complete
area falling under the above criterion (a) & (b) shall be liable to get
compliance with the MP-ECBC Rules.
d. MP-ECBC Rules: ‘Rules’ defines the process of approval mechanism related
to compliance and enforcement of MP-ECBC. Further provides clarity over
the role and responsibilities of various stakeholders involved in the process
of compliance and enforcement.
e. Madhya Pradesh Energy Conservation Code (MP-ECBC): ‘Code’ provides
detailing about technical parameter with minimum compliance
requirement to be considered while designing a commercial building for
various component of building i.e., Building Envelope, Comfort System and
Controls, Lighting System and Controls, and Electrical and Renewable
System.

1.3 Abbreviations

a. Authority Having Jurisdiction (AHJ):On the basis of clause-2.1.2 of MP-

ECBC Rules, AHJ can be stated as Municipal Authority or Committee or
Council or Nagar/Gram Panchayat or Development and Planning Authority,
which is entrusted by Government of Madhya Pradesh with the
responsibility of regulating building pan approval for erection/re-erection
in the areas falling in its jurisdiction.
b. Bureau of Energy Efficiency (BEE): Means a regulatory body (agency)
established under Ministry of Power, Government of India as per sub-
clause-1 of section-3 of Energy Conservation Act 2001.
c. Distribution Licensee (DISCOM): As per clause-2.1.15 of MP-ECBC Rules,
Distribution Licensee means an authorized licensee to operate and
maintain a distribution system for supplying electricity to the consumers in
his area of supply.

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 10

 d. MP-ECBC Rules: 'Rules' defines the process of approval mechanism related
to compliance and enforcement of MP-ECBC. Further provides clarity over
the role and responsibilities of various stakeholders involved in the process
of compliance and enforcement.
e. Madhya Pradesh Energy Conservation Code (MP-ECBC): 'Code' provides
information about technical parameter with minimum compliance
requirement to be considered while designing a commercial building for
various component of building i.e., Building envelope, comfort system and
controls, lighting system and controls, and electrical and renewable system.
f. MP-ECBC Implementation Committee- Committee headed by Chief
Secretary along with various members from various government
department such as New & Renewable Energy Department, Urban
Development and Housing Department, Public Works Department, Housing
and Environmental Department, Panchayat and Rural Development
Department, Town and Country Planning Department, DISCOMs, Bureau of
Energy Efficiency, including three technical experts.
g. MP-ECBC Technical Grievance Redressal Committee: As per clause-5.2
MP-ECBC Technical Redressal Committee shall be established by MP-ECBC
Implementation Committee, headed by officer of Urban Development
Department of the State including members from Authority Having
Jurisdiction, State Designated Agency, Distribution Licensee, and a technical
Expert. Further, it is proposed to have this committee at each district level,
based on the discretion of MP-ECBC Implementation Committee.
h. Owner: Shall be an individual, group of persons, company, trust, institute,
registered body, state or central government and its attached or sub-
ordinate departments, undertakings and like agencies, or organizations in
whose name the property stands registered in the revenue records for the
construction of a building or building complexes.
i. State Designated Agency (SDA): Madhya Pradesh Urja Vikas Nigam Ltd.
(MPUVNL) is designated as State Designated Agency as per clause-(d) of
Energy Conservation Act 2001 that has the responsibility to coordinate,
regulate and enforce provisions of EC Act 2001 within the state.

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 11

 Section-2
2. Instructions to bidders

2.1 Scope of Work

After empanelment with SDA, Consultant will be eligible, if

employed/hired/engaged by an Owner or SDA, to approve compliance with MP-
ECBC, and shall be liable to execute the work (fulfil requirements) as mentioned
in MP-ECBC Rules. Further, major aspects to ensure compliance with MP-ECBC
Rules that need to be taken into consideration are discussed below-

a. Review design drawings, tenders, design basis reports, etc. related to

designing, construction and operation for various component of building
design such as architecture, mechanical, electrical, plumbing, and other
relevant components of buildings
b. To check, inspect, validate and/or certify the EPI-Ratio, design submittals,
and construction related to MP-ECBC compliance. Further, will be
authorized to provide approval through FORMS
c. Coordinate and/or provide guidance to Owner and his team for necessary
submittals
d. Report and/or provide assistance to relevant Government Department or
Committee at various stages of erection/re-erection of building for its
compliance/ non-compliance, as and when applicable
e. Will be liable to avoid violation pertaining to compliance with MP-ECBC and
take necessary measures within given time-frame
f. Shall be liable to assist Owner for two-consecutive years from the date of
occupancy for monitoring of EPI-Ratio, and submit the report on the same
to SDA and BEE

2.2 Process Overview

Consultant empanelled with SDA, will be eligible to verify and certify building
design for compliance with MP-ECBC Rules, and shall be authorized to provide/
release duly sign and sealed document as and when necessary to relevant
stakeholder. Further, the process overview is briefed below-

a. List of empanelled ‘MP-ECBC Consultant’ will be made publicly available by

SDA, on Nigam’s website as well as on website of relevant stakeholders
b. Owner for his upcoming project can appoint any professional or firm from
the list of empanelled ‘MP-ECBC Consultant’. Further, financial arrangement
between Owner and ‘MP-ECBC Consultant‘ for relevant services will be

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 12

 solely based on their mutual understanding/ agreement.
c. From the date of appointment by Owner, MP-ECBC Consultant shall be
liable to perform his/her actions as per the requirement of MP-ECBC Rules
as well as terms and conditions of agreement with Owner.
d. MP-ECBC Consultant shall ensure that he/she is associated with the Owner
for 2-consecutive years from the date of occupancy of the project, in case of
any dispute between owner & MP-ECBC Consultant, owner is allowed to
engage other consultant to comply the ECBC provisions with intimation to
MPUVN (SDA), subject to terms and conditions of agreement with ME-ECBC
Consultant.
e. Continuance of empanelment of ‘MP-ECBC Consultant’ shall be based on
performance outcome basis, and therefore, annual, or frequent evaluation
can be made by SDA or relevant authority with prior information.
f. Any sort of mis-leading, mis-communication, or any such intent, due to
which the process/ progress is affected attributable to ‘MP-ECBC
Consultant’, SDA or relevant authority shall take immediate action or may
terminate the empanelment, and Owner can engage can engage other
consultant with intimation to MPUVN (SDA).

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 13

 Section-3

3. Eligibility Criteria: Category –A (for Individuals)

(For Empanelment of MP-ECBC Consultant/TPA / Expert for MP-ECBC Compliance)

Applicant is advised to fill all the details asked in Cover Page-1 and Cover Page-2.

Cover Page-1

Applicant Name

Postal Address

City/Tehsil/Village District

Pin-code State

Phone (1) (2)

Email (1) (2)

Cover Page-1 shall be annexed with a self-attested copy of PAN-card & GST number
certificate (if applicable)

While filling up of Cover Page-2, following may be noted:

a. Fill up “status” column and tick mark “remark” column of Section-A and Section-
B as applicable;
b. Section-C and Section-D shall not be filled by applicant at application stage, as it
will be evaluated annually/periodically by SDA or relevant authority for further
evaluation.

Essential qualification:
1. Minimum Educational Qualification Required (Mandatory Eligibility)
1.1. AICTE / Govt. approved Bachelor’s Degree in Engineering (Civil or Electrical or
Mechanical or Energy) / Architecture with minimum of 60% marks or equivalent
grade in the engineering / Architecture degree examination
1.2. Minimum 2 years work experience in Building construction / designing / HVAC
or building energy management plans. (After Graduation)

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 14

Cover Page - 2

Sr. Point
Evaluation Criterion Remark
No. Allocations
A Essential Qualification Total Points – 25
Minimum Educational Qualification Required (Mandatory Eligibility)
AICTE / Govt. approved Bachelor’s Degree in Engineering (Civil or Electrical or
1
Mechanical or Energy) / Architecture with minimum of 60% marks or equivalent grade in
the engineering / Architecture degree
Bachelors of Engineering (Civil or Electrical or
1.1 Mechanical or Energy/Architecture) #1 (1) No Points

Minimum 2 years work experience in Building

1.2 construction / designing / HVAC or building energy #1(2) No Points
management plans.

(Minimum 9 points required to score for qualification, from following point no 2&3)

2 Post-Graduation

Masters in Architecture (AICTE / Govt. approved)

(i)
M.E./ M. Tech in Engineering (Civil or Electrical or
#1(3) 6-points
Mechanical or Energy or Environment or
(ii)
Sustainability)
(AICTE / Govt. approved)
3 Certified Accreditations*

10-points on ECBC master

trainer certified by BEE;
ECBC Master Trainer (By BEE)
OR
OR
6 points for ECBC cell
(i) #1(4)
ECBC Cell Member member plus additional
{atleast1-year of minimum experience as ‘Member’} one point for every one
additional year (above 1
year), subject to
maximum 5 Years (total
maximum 10 points)

BEE Certified Energy Auditor

IGBC AP
GRIHA-CP/ Evaluator/ Trainer
3-points per certifications
(ii) Others information #1(5)
(maximum9-points)
(subjected to acceptance and approval of
competent authority of SDA (MPUVN) )

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 15

 Sr. Point
Evaluation Criterion Remark
No. Allocations
Professional Experience (Minimum 6 points
B required to score for qualification) Total Points-25

1 Years of Experience*
More than 2-years in building sector
(practiced as either architect, energy auditor, 0.5-points per additional year
(i) HVAC consultant or with similar green building #2 (above 2 Years) of experience
related works) (maximum 5-points)

2 Project Experience*
Green building certification projects
(i) (new-construction building/ existing building)
2-points per project
#3
ECBC compliant projects (maximum 10-points)
(ii) (new-construction building/ existing building)

3 Simulation Analysis Experience

Energy analysis
(i) 2-points
Day-light analysis
(ii) 2-points
Artificial lighting analysis #4
(iii) 2-points
Building CFD analysis
(iv) (natural ventilation and/or air-conditioning) 4-points

#1(1) please encloses self-certified copy of mark sheet / Degree certified.

#1(2) please encloses self-certified copy of experience certificates.
#1(3) please encloses self-certified copy of post-graduation
#1(4)please encloses self-certified copy of relevant certificates, in case of ECBC cell
member, certificate of satisfactory performance from BEE or SDA will be
accepted.
#1(5) please encloses self-certified copy of relevant certificates.
#2, #3 & #4 please encloses self-certified copy of relevant certificates, along with
project details. (Name and location of the project, Name & contact details of the
Owner of the project, current status of the project etc. )

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 16

Note: Following section C & D need not to fill by applicant (only for information)
these will be filled for evaluation of work / progress of empanelled consultants,
periodically by SDA.

Sr. Point
Evaluation Criterion Remark
No. Allocations
Performance Assessment of MP-ECBC
C Consultant Total Points-35

1 Enhancing of precision level of MP-ECBC

Precision in EPI-Ratio calculation by WBP
3-points per project
(i) compliance method
(maximum 15-points)
#4
Compliance with additional energy performance
1-point per project
(ii) levels of MP-ECBC
(maximum 5-points)
2 Envisaging low-energy intensity
Naturally-ventilated designed MP-ECBC compliant
2-points per project
(i) projects
(maximum 10-points)
#4
Net-zero Energy Building (NZEB)
(ii) 5-points
Miscellaneous (Bonus)
D Total Bonus Points-15
Domicile of Madhya Pradesh
1 #1 7-points
Valuable suggestion for enhancement of MP-ECBC
2-points per suggestion
2 implementation #4
(maximum 8points)
Total of (A+B+C+D) 100
Necessary documents for validating information filled in Cover page-2 shall be annexed
in same sequence as per serial number assigned. Applicant will be responsible to
provide precise and complete sets of information in the form of annexures, duly
numbered and self-certified.

General Instructions: (about documentation)

(a) For section-A (1) and A(2) of Cover page-2,below is the reference format to fill
relevant information in reverse chronological order:
Sr. Year of passing
Name Academic qualification Field of expertise
No. (yyyy/mm/dd)
1
2

(b) For section-B(1) of Cover page-2, below is the reference format to fill relevant
information in reverse chronological order:

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 17

 Sr. Name of Year of Start Year of End
Designation Role in project
No. Employer (yyyy/mm/dd) (yyyy/mm/dd)
1
2

(c) For section-B(2) of Cover page-2, below is the reference format to fill relevant
information about the project:
Sr. Name of Client, city,
Name of Project Year of Execution Role in project
No. district, and state
1
2

Further, applicant is advised to share a presentation for two-projects which consists of

four slides for each project. Intent of presentation is to understand your role and
responsibility in the project

(d) For section-B(3) of Cover page-2, applicant shall enlist the list of tools he uses for
the purpose of simulation analysis.

After submission of application, SDA may ask applicant, for his/her presence either
digitally or physically to make presentation on the projects executed by him during his
professional journey. Further, SDA may also ask to perform necessary simulation
analysis, for which applicant must bring their laptop along with the software with which
they are comfortable to perform. In case if applicant doesn’t have software, he/she shall
need to operate software available with SDA i.e., design builder or e-quest.

Shortlisted applicants will be given training (about two days) to implement MP-ECBC &
finally eligible candidates would be considered for “Empanelment as MP-ECBC
Consultant”, and in future time to time trainings will be given for updation as per need.

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 18

4. Eligibility Criteria for Category –B (Empanelment of Firms* as ‘MP-
ECBC Consultant / TPA’)
(Firms*: Partnership/ Proprietorship/ Pvt. Ltd. / Ltd. Companies/LLPs etc.)

Applicant is advised to fill all the details asked in Cover Page-1 and Cover Page-2.
Cover Page -1
Company Name

Registered
Address

City/Tehsil/Village District
Pin-code State
Authorized Person
Name
Email
Mo. Number
Area of Services
CIN No. /
Registration No.
PAN No. GSTN
No.**
Phone (1) (2)
Email (1) (2)
** if applicable.
Cover Page-1 shall be annexed with a self-attested copy of documents providing
relevant justification against the details filled.

While filling up of Cover Page-2, following may be noted:

a. Fill up “status” column and tick mark “remark” column of Section-A and Section-
B as applicable;
b. Section-C shall not be filled, as it will be evaluated annually/periodically by SDA
or relevant authority for further evaluation.

Essential qualification:
1. Team Members (Minimum 2 Nos – One Architect and Other Engineer)
2. Firm must have minimum experience of 2-years in building designing or
construction

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 19

Sr.
Evaluation Criterion Status Remark Point Allocations
No.
Essential Requirements:
a) Team Members (Minimum 2 Nos – One Architect and
A Other Engineer)
b) firm must have minimum experience of 2-years in
building designing or construction
(Minimum 12 points required to score for qualification,
Total Points – 45
from following point no 1&2)
Education Qualification and Accreditation* (each member must have experience
1
of minimum 2-years)
Member-1
A
Bachelors of Architecture (Mandatory
Requirement) with minimum 2 years of
(i) No Points
work experience,

Post-graduation
(in Energy and/or Environment or
(ii) 4-points
equivalent/M.Arch/ Sustainability)

a. 6-points on ECBC master

ECBC Master Trainer
trainer by BEE;
or
OR
#1 b. 3 points for ECBC cell
member plus additional
(iii) ECBC Cell Member (1-years minimum
one point for every one
experience) - in case of ECBC cell
additional year (above 1
member, certificate from BEE or SDA will
year), subject to maximum
be accepted.
6 points. (total maximum 6
points)

(iv) BEE Certified Energy Auditor

(v) IGBC AP
2-points per certifications
(vi) GRIHA-CP/ Evaluator/ Trainer (maximum 4-points)
Others (equivalent), subject to approval
(vii)
of SDA
Member-2
B
Bachelors of Engineering (Mandatory
Requirement)
(Civil/Mechanical/Electrical/Energy)
No Points
with minimum 2 years of work
experience,
#1
Post-graduation (M.E./ M.Tech.)
(in Engineering, Energy and/or
(i) 4-points
Environment or equivalent/Architect)

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 20

Sr.
Evaluation Criterion Status Remark Point Allocations
No.

a. 6-points on ECBC master

ECBC Master Trainer
trainer by BEE;
OR
OR
b. 3 points for ECBC cell
(ii) member plus additional
ECBC Cell Member (2-years minimum
one point for every one
experience)
additional year, subject to
maximum 3 Years
(maximum 6 points)

(iii) BEE Certified Energy Auditor

(iv) IGBC AP
2-points per certifications
(v) GRIHA-CP/ Evaluator/ Trainer (maximum 4-points)
Others AP(equivalent – for EE in
(vi)
building)
2 Historical benchmarking

Company registered in Madhya Pradesh 1-Point for each additional

(i)
For more than 2 Year year of experience(maximum
3 points)
Member-1
(years of association/employment with
#1 1-point for each additional
(ii) company, minimum 2-year; for every
year of association or
additional year of association)
employment
(maximum7-points for each
Member-2
member, and total maximum
(years of association/employment with
14 points for both members
(iii) company, minimum 2-year; for every
combined)
additional year of association))

Sr.
Evaluation Criterion Status Notes Point Allocations
No.
Project Experience
B (Minimum 6 points required to score for qualification, from Total Points-25
following point no 1, 2 & 3)
1 Years of Experience
2-years of experience of the company in Up to 2 Years - No Point
the field of building (Planning / Designing 1-points for each additional
(i) #3
/ constructions etc.) year (above 2 Years)
(maximum 5-points)
2 Project Experience*
Green building certification projects 4 points for first project and
(new-construction building/ existing plus
(i) #4
building) 2-points per additional
projects

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 21

Sr.
Evaluation Criterion Status Remark Point Allocations
No.
ECBC compliant projects (maximum 10-points)
(new-construction building/ existing
(ii)
building)

3 Simulation Analysis Experience

Energy Analysis
(i) 2-points
Day-light Analysis
(ii) 2-points
Artificial Lighting Analysis #1
(iii) 2-points
Building CFD Analysis
(iv) (natural ventilation and/or air-conditioning) 4-points

#1(1)please encloses self-certified copy of mark sheet / Degree certified.

#1(2) please encloses self-certified copy of experience certificates.
#1(3) please encloses self-certified copy of post-graduation
#1(4)please encloses self-certified copy of relevant certificates, in case of ECBC cell
member, certificate of satisfactory performance from BEE or SDA will be
accepted.
#1(5) please encloses self-certified copy of relevant certificates.
#2, #3 & #4 please encloses self-certified copy of relevant certificates, along with
project details.
Note: Following section C need not to fill by applicant (only for information) these
will be filled for evaluation of work / progress of empanelled consultants,
periodically by SDA.

Sr.
Evaluation Criterion Notes Point Allocations
No.
Performance Assessment of MP-ECBC
C Total Points-30
Consultant
1 Enhancing of precision level of MP-ECBC
Precision in EPI-Ratio calculation by WBP
2.5-points per projects
(i) Compliance Method
(maximum 10-points)
#4
Compliance with additional energy
1-points per projects
(ii) performance levels of MP-ECBC
(maximum 5-points)
2 Envisaging low-energy intensity
Naturally-ventilated designed MP-ECBC
2-points per projects
(i) compliant projects #4
(maximum 10-points)
(ii) Net-zero energy building (NZEB) 5-points
Total Points (A+B+C) 100

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 22

Necessary documents for validating the information filled in Cover page-2, shall be
annexed in same sequence as per serial number assigned. Applicant will be responsible
to provide precise and complete sets of information in the form of annexures.

(a) For section-A(1) of Cover page-2, below is the reference format to fill relevant
information in reverse chronological order for both members:
Sr. Year of passing
Name Academic qualification Field of expertise
No. (yyyy/mm/dd)
1
2

(b) For section-B(1) of Cover page-2, below is the reference format to fill relevant
information in reverse chronological order:
Sr. Name of Year of Start Year of End
Designation Role in project
No. Employer (yyyy/mm/dd) (yyyy/mm/dd)
1
2

(c) For section-B(2) of Cover page-2, below is the reference format to fill relevant
information about the project:
Sr. Name of Client, city,
Name of Project Year of Execution Role in project
No. district, and state
1
2
Further, applicant is advised to share a presentation for two-projects which consist of
four slides for each project. Intent of presentation is to understand your role and
responsibility in the project

(d) For section-B(3) of Cover page-2, applicant shall be liable to share declaration
that the relevant professional are employed in the company who are eligible to
perform relevant simulations

After submission of application, SDA may ask applicants, for their presence either
digitally or physically to make presentation on the projects executed by them during
their professional journey.

Shortlisted applicants will be given training (about two days) to understand the MP-
ECBC implementation modalities & finally eligible candidates would be considered for
“Empanelment as MP-ECBC Consultant/TPA”, and in future also, time to time trainings
will be given for updation as per requirements,

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 23

 Section-4
4.1 General terms and conditions

Subject to amendment Following shall be followed:

a. This empanelment will be initially valid for one year, however can be
extended further if SDA desires so on mutual consent.

b. SDA reserve right to terminate any empanelment at any time during the
contract.

c. Successful bidders in case of individual consultants are required to pay

non refundable fee of Rs. 10000 (Ten thousands only) plus applicable
GST; as empanelment fee. For other case i.e. for Firms/Partnership/
Proprietorship/ Pvt. Ltd. / Ltd. Companies/LLPs etc., they shall be
required to pay Rs 20000 (Twenty thousand only) plus applicable GST; as
empanelment fee. In both the cases GST would be charged extra as
applicable. The fee will be demanded by SDA at the time of empanelment.

d. This empanelment will be valid initially for 1 year from the date of issue
of empanelment letter from MPUVN. However, the performance of the
empaneled consultants would be reviewed on half yearly basis,
renewable and extension of empanelment would be done based on
performance review and at sole discretion of Managing Director, MPUVN.
Fee shall also be applicable for extension / renewal of empanelment on
annual basis, which would be communicated that time.

In case, poor performance is observed during half yearly review, this

empanelment can be terminated without any notice to the consultant. In
such case the empanelment fee deposited will not be refunded to the
consultant.

e. All proposal documents shall be either in Hindi or English languages

(preferably in English). Any support document in other language or script
shall be accompanied by Hindi or English translation of the same.

f. Each format/ document has to be duly signed and stamped by authorized

signatory of the bidder.

g. Bidder shall furnish all necessary documentary evidence in support of

meeting eligibility criteria as indicated in this RFP to the satisfaction of
SDA.

h. Bid/proposal against the RFP shall remain valid for 90 days from date of

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 24

 submission.

i. Bidder shall designate one person to represent it in its dealings with SDA.
The person should be authorized to perform all tasks including but not
limited to providing information, responding to enquires, signing of RFP
etc.

j. Bidder may seek clarifications on RFP in writing, through e-mail to reach

SDA on or before date and time mentioned in RFP. However, SDA is not
under any obligation to entertain/ respond to suggestions made or to
incorporate modifications sought for.

k. SDA may seek clarification/additional information on the bids submitted

by bidders.

l. Except as required by competent authority, SDA has rights to annul/

cancel/ reject proposal of a bidder who takes any assistance or support in
any form from any of the independent consultant or consulting agency
who is directly associated with SDA during submission of response to this
RFP or subsequent stages pursuant to this RFP.

m. Interested bidders/ stakeholders are requested to regularly visit the

website of SDA for any clarification, amendments and / or extension of
due dates etc.

n. SDA shall not be responsible in any way for delays/ difficulties/

inaccessibility of downloading facility from the website for any reasons
whatsoever.

o. The Bidder shall bear all costs associated with the preparation and
submission of its RFP, including cost of presentation for the purposes of
clarification of the bid/offer, if so desired by the bidder. SDA will in no
case be responsible or liable for those costs, regardless of the conduct or
outcome of the tendering process.

p. The Bidder who is selected for the Empanelment will have to maintain the
confidentiality of the information compiled. In no case the Consultant
would be allowed to use the data or share the information with anyone
else, except for the SDA, and the Govt. of Madhya Pradesh.

q. Bidders have an obligation to disclose any actual or potential conflict of

interest. Failure to do so may lead to disqualification of the Bidder or
termination of its Empanelment.

r. The proposal would be summarily rejected if an individual

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 25
 consultant/firms is found to apply for the RFP in more than one bid.
Individuals present in firm applying in the RFP are also not allowed to
apply for individual consultant route.

4.2 Timelines

Subject to amendments/ modifications, interested bidders may note following

timelines:

Sl. Time
Stage Date
No. (Hrs.)
1. Date of issue of RFP 29.09.2023
2. Downloading of RFP start date 30.09.2023 18:00
Submission of any request/ clarification by
3. interested bidders/ stakeholders( through e mail 09.10.2023 17:00
or offline)
4. Prebid Meeting 11.10.2023 15:00
Last date for submission of proposal/response
5. 26.10.2023 18:00
to RFP (online)
Last date for submission bid/ response to RFP
6. 30.10.2023 15:00
(offline hard copies)(Only desired documents)
7. Opening of RFP and start of evaluation 01.11.2023 15:00

4.3 Procedure for Submission of RFP

a. The consultant has to submit bid online with only some original copies
through offline mode

b. The consultant should submit hard copies in sealed cover. Each copy of
proposal should be a complete document. However, in case of any
discrepancy or mismatch between hard copy and online submissions, the
online submission shall prevail without any question.

c. The document should be page numbered and appropriately flagged and

should contain the list of contents with page numbers. Subject to
discretion of SDA to ask for clarification/ additional submissions as
appropriate, the deficiency in documentation may result in the rejection
of the Bid/offer.

d. The sealed cover should be super scribed with the wordings

“EMPANELMENT AS CONSULTANT FOR MP-ECBC/TPA”

e. The proposal prepared by the Consultant shall comprise the following

components:
MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 26
 1. Covering Letter
2. Document fulfilling Minimum Eligibility criteria
3. Desired information as required in RFP

4.4 Online submission of proposal

a. Consultants are advised to note that No financial proposal/ bid are

required under this RFP. Only technical proposal/ RFP is to be
submitted online/ offline along with all necessary and supporting
documents. MP Tenders Portal shall have necessary customization for the
same. However, in case of any discrepancy or mismatch between hard
copy and online submissions, the online submission shall prevail without
any question.

b. For participation in e-tendering module, it is mandatory for interested

Consultants to enroll on the e-Procurement module of the MP Tenders
Portal (URL: https://mptenders.gov.in/) by clicking on the link “Online
bidder Enrolment” on the MP Tenders Portal. Cost of Enrolment and
renewal is dependent on the Government Order (GO) prevailing at the
time.

c. As part of the enrolment process, Consultant will be required to choose a

unique username and assign a password for their accounts.

d. Consultants are advised to register their valid e-mail address and mobile
numbers as a part of the registration process. These would be used for
any communication from the MP Tenders Portal.

e. Upon enrolment, Consultants will be required to register their valid

Digital Signature Certificate (Class III Certificates with signing key usage)
issued by any Certifying Authority recognized by CCA India (e.g. Sify /
nCode / eMudhra etc.), with their profile.

f. Only one valid DSC should be registered by a Consultant. Please note that
Consultants are responsible to ensure that they do not lend their DSC’s to
others which may lead to misuse or even disqualification.

g. Consultant then logs in to the site through the secured log-in by entering
their user ID / password and the password of the DSC / e-Token.

h. For further information regarding issue of Digital Signature Certificate,

the Consultants are requested to visit website https://mptenders.gov.in/.
Please note that it may take up to 3 to 5 working days for issue of Digital
Signature Certificate. SDA will not be responsible for delay in issuance of
MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 27
 Digital Signature Certificate by any Certifying Authority.

i. RFP documents can be downloaded from website free of cost. Consultants

need to submit the proposal processing fee through online channel at the
time of online submission of the response to RFP.

j. Service and gateway charges shall be borne by Consultants.

k. The Browser should be Java enabled. Java Runtime Environment (JRE)

should be installed in the client system. This can be downloaded from the
download links of the e-Procurement System.

l. If Consultant is participating for the first time in e- tendering, then it is

advised to fulfil all formalities, such as registration, obtaining Digital
Signature Certificate, etc. well in advance.

m. Consultants are requested to regularly visit our e-tendering website for

any clarification, amendments and / or extension of due date.

n. Consultants must positively complete online e-tendering/ submission

procedure at https://mptenders.gov.in/.

o. SDA shall not be responsible in any way for delay/ difficulties /

inaccessibility of the downloading/ uploading facility from the website for
any reason whatever.

p. Whosoever on behalf of Consultant is submitting the proposal/ RFP by his

Digital Signature Certificate, shall invariably upload scanned copy of the
authority letter, as well as submit copy of the same in physical form with
offer of particular RFP.

q. After the final submission of proposal/ RFP, Consultant should ensure

that he has received the acknowledgment slip and should keep this slip
until opening of the RFP. If acknowledgment slip is not generated, it
means the RFP is not submitted.

r. For any type of clarification, interested Consultants/ stakeholders can

visit https://mptenders.gov.in/ and can call at 24 x 7 help desk on
working days at contact no. 0120-4001 002/005 which is also mentioned
in the website. Consultants can also send e-mail to “support-
[email protected]” for support or clarity on any matter related to online
submission of response against this RFP.

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 28

5. Evaluation of RFP

5.1 Preliminary Scrutiny

Preliminary scrutiny of the proposal will be made to determine whether

they are complete, whether required process fee has been furnished,
whether the documents have been properly signed, and whether the bids
are generally in order. Proposals not conforming to such preliminary
requirements will be prima facie rejected. Decision of SDA (MPUVNL) will
be final and binding in this regard.

However, SDA in its sole/absolute discretion can apply reasonable criteria

deemed appropriate in determining the responsiveness of the RFP
submitted by the respondents.

SDA may seek necessary information or document or clarification from

Consultants as relevant for evaluation and prudent assessment of
concerned proposal

5.2 Evaluations of Proposals

The proposals would be evaluated on the basis of the pre-qualification

and marking criteria and Consultant’s prior experience in the areas
mentioned in RFP.

6. Authorized Signatory (Consultant)

The "Consultant" as used in the RFP shall mean the one who has signed the RFP
documents/ forms. The Consultant should be the duly Authorized
Representative of the firm/establishment, for which a certificate of authority will
be submitted. All certificates and documents (including any clarifications sought
and any subsequent correspondences) received hereby, shall, as far as possible,
be furnished and signed by the Authorized Representative. The power or
authorization, or any other document consisting of adequate proof of the ability
of the signatory to bind the Consultant shall be annexed to the bid/offer.

7. Amendment of RFP

At any time prior to the last date for receipt of bids, SDA, may, for any reason,
whether at its own initiative or in response to a clarification requested by a
prospective Consultant, modify the RFP Document by an amendment.

In order to provide prospective Consultants reasonable time in which to take the

amendment into account in preparing their bids, SDA may, at their discretion,
extend the last date for the receipt of Bids and/or make other changes in the

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 29

 requirements set out in the Invitation for RFP.

8. Terms & Conditions of Registration / Empanelment

Applicant have an obligation to disclose any actual or potential conflict of

interest relevant for empanelment or performance of work in accordance with
ECBC Rules/ RFP post empanelment. Failure to do so may lead to disqualification
of the Bidder or termination of its Contract as well as necessary action as per
applicable law.

Applicant must disclose if they are or have been the subject of any proceedings
(such as blacklisting) or other arrangements relating to bankruptcy, insolvency
or the financial standing, including but not limited to appointment of any officer
such as a receiver in relation to the applicant’s personal or business matters or
an arrangement with creditors, or of any other similar proceedings.

Applicant must disclose if they have been convicted of or are the subject of any
proceedings relating to:

o a criminal offence or other serious offence involving the activities of a

criminal organization, or where they have been found by any regulator or
professional body to have committed professional misconduct;

o corruption including the offer or receipt of an inducement of any kind in

relation to obtaining any contract, with MPUVNL, MPNRED or any of its
agencies, or any contracting authority;

o Failure to fulfil any obligations in any jurisdiction relating to the payment

of taxes or social security contributions

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 30

9. Declaration
Annexure - I
DECLARATION
(Strike off whichever is not applicable)

Ref: MPUVN RFP No: Date:

This is to declare that Mr./Mrs. ________________________________ employee of MPUVN Ltd. at

_____________________________ (place), is related to our
__________________________________(designation & name).

OR
This is to declare that none of the Proprietors/ Partners/ Directors is having any
relatives employed or working with MP Urja Vikas Nigam Ltd Bhopal, at any of its
offices or its parent Department.

Date: ___________ Sign. & Stamp of the Bidder

MPUVNL- Empanelment of Consultants for MP ECBC/TPA Page 31