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Access Exercise

1. Create a database named after your last name in lowercase and create a table called "Student List" with specified fields including Student #, Last Name, First Name, etc. 2. Populate the "Student List" table with sample data for 10 students. 3. Create a form called "Student Form" to view and enter records in the "Student List" table. 4. Create a grouped report called "Student Report" to display records from the "Student List" table grouped by "First Term Attended". 5. Create two queries - one to display students who first attended in Fall 2000, and another to find students who owe over $20.

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Joshua Jos-gee Cholobesa
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88 views

Access Exercise

1. Create a database named after your last name in lowercase and create a table called "Student List" with specified fields including Student #, Last Name, First Name, etc. 2. Populate the "Student List" table with sample data for 10 students. 3. Create a form called "Student Form" to view and enter records in the "Student List" table. 4. Create a grouped report called "Student Report" to display records from the "Student List" table grouped by "First Term Attended". 5. Create two queries - one to display students who first attended in Fall 2000, and another to find students who owe over $20.

Uploaded by

Joshua Jos-gee Cholobesa
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Instructions:

1. Create a New blank database.

2. Name the Access file as your last name in all lowercase letters. (For example,
Janet Learner would save her file as “learner.accdb”) (Be sure to name the
database before hitting the “Create” button)
3. In Design View, create a table using the structure shown below:

a. Name the table: Student List

b. Set the “Student #” field as the Primary Key

Field Name Data Type Description (Optional)


Student # Short Text

Last Name Short Text


First Name Short Text
Address Short Text
City Short Text
State Short Text Format: Upper case
Default value: IL
Zip Code Short Text
Balance Currency
First Term Attended Short Text Format: Upper case

4. In Datasheet View, add the data below to the “Student List” table:

Note: For “First Term Attended” the last two characters are numbers, not letters. For
example, ‘SP01’ is an abbreviation of “Spring 2001.” Thus the ‘01’ should both be
numbers – not the letter “O” and number “1.”

Student Last First Address City State Zip Balance First


# Nam Name Code Term
e Attended
54783 Williams Jack 62 Smith Chicago IL 60605 42 SP01
Lane

64589 Metheny Alexa 125 Burlington IA 60606 26 FA02


Fairview
95874 Van Alison 100 Chicago IL 60605 25 SP03
Wegan Quantico
23895 Jackson Ryan 2320 Decatur IL 60641 46 FA02
Hills
Circle
96312 Berstein Krista 126 South Chicago IL 60605 15 FA00
Street
54387 Wylliams Karen 43 Jones Lovington IL 60605 28 FA00
Ave.

54123 (Your (Your (type in Your city Your Your 54 FA00


name) name) any street state zip
address) code

5. Modify the column widths as necessary

6. Create a form using the Form Wizard based on the “Student List” table
a. Use All Fields
b. Layout: Columnar
c. Form Name: Student Form

7. Add the following records using the Form:


(Your field data will not wrap around in the field as shown below)

Student Last Name First Address City State Zip Balance First
# Name Cod Term
e Attended
36987 Booy Aaron 21 Oskaloosa IA 52577 18 WI10
Fairvie
w Lane
76213 McBurney Colton 45 Seary Knoxville IL 84134 56 FA09
Drive

8. Using the Report Wizard, create a report based on the “Student List” table,
according to the following specifications:
a. Use All Fields
b. Group by: First Term Attended
c. Layout: Stepped
d. Orientation: Landscape
e. Title the report: Student Report

9. Create Queries

a. Query 1: Create a query from the “Student List” table using the Simple
Query Wizard. The basis of the query is as follows:
i. Your supervisor wants to see a report with the names and student
numbers of the students who first attended in the Fall of 2000
ii. Select the appropriate fields and the appropriate criteria. Run this
query.
b. Query 2: Create a query from the “Student List” table using the Simple
Query Wizard. The basis of the query is as follows:
i. You need to mail billing statements to students who owe more than
$20
ii. Select the appropriate fields and the appropriate criteria. Run this
query.
10. Save your completed Access file as your last name in all lowercase letters.
(For example, Janet Learner would save her file as “learner.accdb”)

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