Test Script

SAP S/4HANA - 27-09-22

Asset Accounting (J62_DE)

PUBLIC

Table of Contents

1 Purpose

2 Prerequisites
2.1 Roles
2.2 System Access
2.3 Master Data, Organizational Data, and Other Data
2.4 Preliminary Steps
2.4.1 Validate Asset Accounting System Readiness
2.4.1.1 Confirm Takeover Date Information
2.4.1.2 Confirm Run of Balance Carry Forward for Current Fiscal Year
2.4.2 Create Asset Master Record for Legacy Asset
2.4.3 Post Transfer Values for Legacy Asset

3 Overview Table

4 Test Procedures
4.1 Asset Acquisition Through Direct Capitalization
4.1.1 Create Asset Master
4.1.2 Create Purchase Requisition
4.1.3 Convert Requisition to Purchase Order
4.1.4 Change Purchase Order (Optional)
4.1.5 Approve Purchase Orders (optional)
4.1.6 Receive Goods from Vendor to Purchase Order
4.1.7 Invoice Receipt by Line Item
4.2 Master Data
 4.2.1 Create Asset Master
4.2.2 Change Asset
4.2.3 Display Asset
4.2.4 Block Assets
4.2.5 Delete Asset
4.2.6 Create Asset Subnumber
4.2.7 Change Documents for Asset Master Record
4.2.8 Asset Values
4.3 Acquisition
4.3.1 Post Acquisition (Integrated AP) Without Purchase Order
4.3.2 Post Acquisition (Non-Integrated) with Automatic Offsetting Entry
4.3.3 Post Credit Memo - in Year of Invoice
4.3.4 Post Credit Memo After Year of Invoice
4.4 Retirement
4.4.1 Post Retirement (Integrated AR) with Customer
4.4.2 Post Retirement (Non-Integrated) Without Customer
4.4.3 Post Retirement by Scrapping
4.5 Valuation (Transfer and Manual Value Correction)
4.5.1 Reverse Journal Entry (Asset Accounting-Specific)
4.5.2 Post Transfer Within Company Code
4.5.3 Post Post-Capitalization
4.5.4 Post Write-Up
4.5.5 Post Depreciation Manually - Unplanned and Planned
4.5.6 Post Asset Revaluation
4.6 Month End Closing
4.6.1 Recalculating Values
4.6.2 Manage Depreciation Run
4.6.3 Asset Balances
4.6.4 Asset Transactions
4.6.5 Depreciation Lists
4.6.6 Asset Values
4.7 Year End Closing
4.7.1 Asset History Sheet
4.7.2 Depreciation Lists
4.7.3 Year End Closing
4.7.4 Year-End Closing Asset Accounting (Cross-Company Code and Ledgers)
4.7.5 Undo Year-End Closing

Asset Accounting (J62_DE)

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1 Purpose

Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document fixed asset transactions in detail. In general ledger accounting, you update depreciation and changes
to asset balance sheet values in asset accounting. You make various account assignments to cost accounting for these transactions. Because of the integration in SAP S/4HANA, Asset Accounting
(FI-AA) transfers data directly to and from other SAP S/4HANA components such as Financial Accounting (FI) components.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.

Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropri-
ate.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.

2.1 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with pages and predefined apps for the SAP Fiori
launchpad and assign the business roles to your individual test users.

Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with SAP Best Practices .

Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log

On

Asset Accountant SAP_BR_AA_ACCOUNTANT Asset Accountant SAP_BR_AA_ACCOUNTANT

Configuration Expert - Business Process SAP_BR_BPC_EXPERT Configuration Expert - Business Process Configuration SAP_BR_BPC_EXPERT
Configuration

Purchaser SAP_BR_PURCHASER Materials Management - Purchasing / Materials Management - Sourc- SAP_MM_SPT_PURCHASING_PC /

ing and Contracting SAP_MM_SPT_SOURCING_PC

Purchasing Manager SAP_BR_PURCHASING_MAN-

AGER

Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Warehouse Clerk SAP_BR_WAREHOUSE_CLERK

Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT

Accounts Payable Accountant - Procure- SAP_BR_AP_ACCOUNTANT_PRO

ment CUREMT

Manager - Procurement SAP_BR_MANAGER_PROCURE-

MENT

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2.2 System Access

System Details

System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during implementation. The organizational structure reflects the structure of your company. The mas-
ter data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.

Data Sample Value Details Comments

Company Code 1010

Chart of Depre- 1010

ciation

Asset Class Any available asset class (such as 1000, 1100, 1200, 1500, 3000). If a special asset class is
required, the Procedure section of each step will mention it.

Asset any available asset master If no asset master is available in your system yet, create an asset master. If a special as-
set is required see Procedures for each process step.

Vendor any domestic vendor For example: If no vendor is available in your system yet, create a domestic vendor. Ensure complete
10300001 name, address, postal code, and country is entered.

Customer any domestic customer For example, If no customer is available in your system yet, create a domestic customer. Ensure com-
10100001 plete name, address, postal code, and country is entered.

Cost Center any cost center If no cost center is available in your system yet, create a cost center.

For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description

BNM Create Cost Center and Cost Center Group

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 Master Data ID Description

BND Create Customer Master

BNE Create Supplier Master

BNI Create Asset

2.4 Preliminary Steps

2.4.1 Validate Asset Accounting System Readiness

2.4.1.1 Confirm Takeover Date Information

Purpose

In this activity, you create a legacy data transfer segment to be able to transfer fixed assets on a specific transfer date. Apart from the transfer date, you also define additional parameters for the
legacy data transfer.

Note After the initial content activation is finalized, you must define a take-over date. This defines the current fiscal year and last closed fiscal year in Asset Accounting. The takeover date is
critical for system processing, as it identifies the point in time that old asset values are loaded. For Cloud systems, this is usually the prior year-end day. For AuC Asset Value Date, the value is
automatically set to the first day of the new fiscal year (1/1/YYYY+1) instead of the transfer date (12/31/YYYY).

Caution For example, if you are in fiscal year 2021, this implies the loading of old legacy assets is as of the year end 2020.

Caution If Legacy Data Transfer is defined in general ledger, the Legacy Data Transfer Date in Asset Accounting can’t be set as an earlier date.

Procedure

1. Log on to the SAP Fiori launchpad as an Asset Accountant.

2. Open Make Company Code Settings - Asset Accounting-Specific (FAA_CMP).
3. Select your company code on the left side of the screen and choose Change/Display.

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4. Choose the General Settings tab.
5. Check the status for your company. The General Settings tab shows the Company Code status (should be set as For Testing).
6. On the Legacy Data Transfer tab, check or change the following entries (if necessary, to create a new legacy transfer segment, choose Create legacy transfer segment):

Field Value Comments

Transfer Date <last day of This is usually a year-end date for a prior year. If you’re instructed to use a midyear date, use a month-end date. The date should always move forward (don’t change it back-
prior fiscal ward).
year end>
The current and closed fiscal years are derived based on Transfer Date. To check the current and closed fiscal year, double-click the ledger on the left side of the screen. The re-
sult is displayed on the right side of the screen on the Ledger Settings tab. If the Legacy Data Transfer Segment isn’t required, the current fiscal year can be manually entered and
the closed fiscal year is derived. Without Legacy data Transfer Segment defined, no legacy asset master data can be created.

Legacy Data Ongoing (Other Possible settings:

Transfer Status Postings Al- In Preparation: The system allows incomplete customizing settings for the legacy data transfer (for example, the document type for posting of the legacy data transfer can
lowed)
be missing).
If the status Legacy Data Transfer Segment is set to In Preparation, no postings are allowed.
Ongoing: Only legacy data transfer postings are permitted (for example, other types of postings, acquisition, retirements aren’t permitted).
Ongoing (Other Postings Allowed): Both legacy data transfer postings and other postings are permitted. This status makes sense when you perform further legacy
data transfers in a company code that is already productive.
Completed: The legacy data transfer is completed. Legacy Data Transfer postings aren’t allowed, and you aren’t allowed to create legacy assets. The Completed status isn’t
visible until after you complete the segment.

Document AA – Asset Post-

Type ing

7. After the legacy data transfer is completed, set the Legacy Data Transfer Status to Completed.
8. Before you make postings in Asset Accounting in your P-system, repeat the preceding steps to confirm values for data the takeover date, the status, and the document type for entering legacy as-
sets already done in the Q-system.

2.4.1.2 Confirm Run of Balance Carry Forward for Current Fiscal Year

Purpose

In this activity, you confirm that Balance Carry Forward has been run for the current fiscal year.

Note If your implementation does not use a specific ledger, disregard that ledger.

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 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Schedule General Ledger Jobs (F1927).

3 Create Choose Create.

4 Enter Details Make the following entries and choose Step 2:

Job Template: Balance Carryforward
Job Name: Balance Carryforward

5 Enter Details Make the following entries and choose Step 3:

Start Immediately: Selected

6 Enter Details Make the following entries and choose Schedule: You scheduled the job run as a test run.
Ledger: <ledger>, for example, 0L
Company Code: 1010
Carry Forward to Fiscal Year: <fiscal year>
Test Run: Selected

7 Review Results To review the results of your test run, find your run in the Jobs pane and choose the arrow button to the right of its
row.

8 Run Details Choose the Run Details tab. Review the log status.

9 Productive Run To perform a productive run, repeat this process, but deselect Test Run. You scheduled the job run as a productive
run.

2.4.2 Create Asset Master Record for Legacy Asset

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

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Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Context

In this activity, you can create legacy assets with values. These assets may be for various testing scenarios.

Prerequisites

To take over your legacy data in asset accounting, you can only have one fiscal year opened. If you receive an error stating that more than one year is open, check that the previous fiscal year is
closed in asset accounting. To do this, use the Make Company Code Settings - Asset Accounting-Specific (FAA_CMP) app. For your company code, the previous fiscal year must be closed.

Procedure

Note Create five legacy assets with different descriptions. Ensure that the asset description begins with the word Legacy.

Process Step Test Step Name Instruction Expected Result Pass/Fail/Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Create Asset Master Record - For Legacy Asset (AS91). The Create Legacy Data screen displays.

3 Enter Transaction Details Make the following entries and press Enter:
Asset Class: For example, 3200
Company Code: For example, 1010

4 Enter Transaction Details Make the following entries:

Description: Legacy Asset xxxxxx
Capitalized On: date For example, 04/08/2016

Note This is a prior year asset.

Choose the Time- Dependent tab.

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 Process Step Test Step Name Instruction Expected Result Pass/Fail/Comment

5 Enter Transaction Details Make the following entries:

Cost Center: For example, 10101301

6 Enter Transaction Details Choose the Depreciation Areas tab. You verified those fields.
Confirm Key, Life, and Start Date.

7 Save the Record Choose Save (at lower right). Make a note of the Asset # ______________.

2.4.3 Post Transfer Values for Legacy Asset

Purpose

In this activity, you post the transfer values for the legacy assets.

Prerequisites

To take over your legacy data in asset accounting, you can only have one fiscal year opened. If you receive an error stating that more than one year is open, check that the previous fiscal year is
closed in asset accounting. To do this, use the Make Company Code Settings - Asset Accounting-Specific (FAA_CMP) app. For your company code, the previous fiscal year must be closed.

Procedure

Table 2: Post Transfer Values for Legacy Asset (Accumulated APC and Accumulated Depreciation)
Process Test Step Instruction Expected Result Pass/Fail/Comment
Step Name

1 Log on Log into the SAP Fiori launchpad as an Asset Accountant. The SAP Fiori launchpad displays.

2 Access the Open Post Transfer Values - For Legacy Asset (ABLDT). The Create General Header Data for Posting dialog box is displayed.
SAP Fiori app

3 Enter the Com- Make the following entries and choose Continue:
pany and Company Code: For example, 1010
Legacy Asset

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 Process Test Step Instruction Expected Result Pass/Fail/Comment
Step Name

Asset: For example, xxxxxx

4 Enter values Based on the ledger selection, the assigned depreciation areas are listed. The Enter Asset Transaction Legacy Data screen is displayed.
for Legacy As- If the Calculate Currencies checkbox is selected, the values entered for com- The following tabs are available:
set pany code currency are translated in group currency based on the exchange ● Cumulated Values - The relevant amounts for APC, Ordinary Depreciation, Special De-
rate available in the system. These settings are recommended for testing. preciation, and so on are required for cases where the date for Legacy Transfer Segment
For cases where currency conversion should be manually maintained due to a is the end of the previous year.
different exchange rate to be considered for translation, do not select the Cal- ● Posted Values - The relevant amounts for Ordinary Depreciation, Special Depreciation,
culate Currencies checkbox. Enter the values for group currency manually in and so on are required for cases where the date for the Legacy Transfer Segment is dur-
the Amount in Global Currency column. ing the current year. For this case, the last period for the depreciation run should be en-
On the Cumulated Values tab, enter values for the following lines for tered in addition to the depreciation amount posted for current year.
Amount in Company Code currency: Enter values for each depreciation area.
Ledger 0L: Bypass the warning Posting will take place in an earlier fiscal
● Depreciation area 01 year.
● 07000 Cumulative Acquisition Costs: 3600.00 EUR If any errors are RED coded, correct these before posting.
● 07005 Cumulative Ordinary Depreciation: -900.00 EUR
Ledger 0L:
● Depreciation area 15
● 07000 Cumulative Acquisition Costs: 3600.00 EUR
● 07005 Cumulative Ordinary Depreciation: -900.00 EUR
Ledger 2L:
● Depreciation area 32
● 07000 Cumulative Acquisition Costs: 3600.00 EUR
● 07005 Cumulative Ordinary Depreciation: -900.00 EUR

Note The depreciation amounts in the bulleted lists above should be en-
tered as negative amounts.

5 Post Legacy Choose Post. Note Document number for each accounting principle:
Asset Transac- Choose Continue. DE AP _________
tion
IFRS _________
USGP _______

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3 Overview Table

The scope item Asset Accounting consists of several process steps provided in the following tables.

Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Table 3: Asset Acquisition through Direct Capitalization
Process Step Business Role Transaction / App Expected Results

Create Asset Master [page ] 16 Asset Accountant See the Create Asset (BNI) scope item. The asset master is created.

Create Purchase Requisition [page ] 16 Purchaser Create Purchase Requisition - Advanced (ME51N) The Create Purchase Requisition screen displays.

Convert Requisition to Purchase Order [page ] 18 Purchaser Process Purchase Requisitions - Formerly Manage Purchase Requisitions The Create Purchase Order screen displays.
(F1048)

Change Purchase Order (Optional) [page ] 20 Purchaser Manage Purchase Orders (F0842A) The Manage Purchase Orders screen displays.
A list of previously created Purchase Orders is dis-
played.

Approve Purchase Orders (optional) [page ] 21 Purchasing Manager My Inbox - All Items (F0862) The Approve Purchase Orders screen displays.
A list of previously created Purchase Orders displays.

Receive Goods from Vendor to Purchase Order Warehouse Clerk Post Goods Receipt for Purchasing Document (F0843) The Manage Purchase Order screen displays.
[page ] 23

Invoice Receipt by Line Item [page ] 24 Accounts Payable Accoun- Create Supplier Invoice - Advanced (MIRO) The Enter Company code displays.
tant

Table 4: Master Data

Process Step Business Role Transaction / App Expected Results

Create Asset Master [page ] 26 Asset Accoun- See the Create Asset (BNI) scope item. The asset master record is created. The system message confirms creation and displays
tant the new asset number.

Change Asset [page ] 27 Asset Accoun- See the Create Asset (BNI) scope item. Asset master changes are saved.
tant

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 Process Step Business Role Transaction / App Expected Results

Display Asset [page ] 27 Asset Accoun- See the Create Asset (BNI) scope item. The Asset Explorer screen displays all asset values for each existing depreciation area.
tant

Block Assets [page ] 28 Asset Accoun- See the Create Asset (BNI) scope item. Asset is locked against further acquisitions.
tant

Delete Asset [page ] 28 Asset Accoun- See the Create Asset (BNI) scope item. Asset master record has been deleted
tant Only assets without capitalization date and without values can be
deleted directly

Create Asset Subnumber [page ] 28 Asset Accoun- See the Create Asset (BNI) scope item. The asset master subnumber is created.
tant Subnumbering starts with 1.

Change Documents for Asset Master Record Asset Accoun- See the Create Asset (BNI) scope item.
[page ] 29 tant

Asset Values [page ] 29 Asset Accoun- Manage Fixed Assets (F3425) You viewed the asset values.
tant

Table 5: Acquisition
Process Step Business Role Transaction / App Expected Results

Post Acquisition (Integrated AP) Without Purchase Asset Ac- Post Acquisition (Integrated AP) - Without Pur- The Acquisition from purchase w. Vendor: Header Data screen displays
Order [page ] 30 countant chase Order (F-90) Document number and company code is displayed.

Post Acquisition (Non-Integrated) with Automatic Asset Ac- Post Acquisition (Non-Integrated) - With Automatic The Enter Asset Transaction: Acquis. with Autom. Offsetting entry screen displays. The Trans-
Offsetting Entry [page ] 32 countant Offsetting Entry (ABZOL) action data tab is displayed. Your company code is set.

Post Credit Memo - in Year of Invoice [page ] 34 Asset Ac- Post Credit Memo - In Year of Invoice (ABGLL) The Create General Header Data for Posting screen displays.
countant

Post Credit Memo After Year of Invoice [page ] 35 Asset Ac- Post Credit Memo - After Year of Invoice (ABGF) The Create General Header Data for Posting screen displays.
countant

Table 6: Retirement
Process Step Business Role Transaction / App Expected Results

Post Retirement (Integrated AR) with Customer [page ] 37 Asset Accountant Post Retirement (Integrated AR) - With Customer (F-92) The Asset Retire. Frm Sale with Customer: Header Data screen dis-
plays.

Post Retirement (Non-Integrated) Without Customer [page ] Asset Accountant Post Retirement (Non-Integrated) - Without Customer The Enter a Company Code selection screen displays.
39 (ABAON)

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 Process Step Business Role Transaction / App Expected Results

Post Retirement by Scrapping [page ] 41 Asset Accountant Post Retirement - By Scrapping (ABAVN) The Enter a company code selection screen displays.

Table 7: Valuation (Transfer and Manual Value Correction)

Process Step Business Role Transaction / App Expected Results

Reverse Journal Entry (Asset Accounting-Specific) [page ] 42 Asset Accountant Manage Fixed Assets (F3425) The journal entry is reversed.

Post Transfer Within Company Code [page ] 44 Asset Accountant Post Transfer - Within Company Code (ABUMN) The Enter a Company Code selection screen displays.

Post Post-Capitalization [page ] 45 Asset Accountant Post Post-Capitalization (ABNAN) The Enter a Company Code selection screen displays.

Post Write-Up [page ] 47 Asset Accountant Post Writeup (ABZU) The Create General Header Data for Posting screen displays.

Post Depreciation Manually - Unplanned and Planned [page ] 48 Asset Accountant Post Depreciation Manually - Unplanned and Planned (ABAAL) The Create General Header Data for Posting screen displays.

Post Asset Revaluation [page ] 50 Asset Accountant Post Asset Revaluation (ABAWL) The Create General Header Data for Posting screen displays.

Table 8: Month-End Closing

Process Step Business Role Transaction / App Expected Results

Recalculating Values [page ] 52 Asset Accountant Schedule Asset Accounting Jobs (F1914) The Application Jobs selection screen displays.

Manage Depreciation Run [page ] 54 Asset Accountant Schedule Asset Accounting Jobs (F1914) The Application Jobs selection screen displays.

Asset Balances [page ] 55 Asset Accountant Asset Balances The Asset Balances Report screen displays.

Asset Transactions [page ] 56 Asset Accountant Asset Transactions (F1614) The Asset Transaction selection screen displays.

Depreciation Lists [page ] 58 Asset Accountant Depreciation Lists (F1616) The Posted Depreciation selection screen displays.

Asset Values [page ] 59 Asset Accountant Manage Fixed Assets (F3425) You viewed the asset values.

Table 9: Year-End Closing

Process Step Business Role Transaction / App Expected Results

Asset History Sheet [page ] 60 Asset Accountant Asset History Sheet The Asset History Sheet selection screen displays.

Depreciation Lists [page ] 61 Asset Accountant Depreciation Lists (F1616) The Posted Depreciation selection screen displays.

Year End Closing [page ] 62 Asset Accountant Make Company Code Settings - Asset Accounting-Specific You performed year-end closing.

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 Process Step Business Role Transaction / App Expected Results

(FAA_CMP)

Year-End Closing Asset Accounting (Cross-Company Code and Ledgers) Asset Accountant Schedule Asset Accounting Jobs (F1914) You performed year-end closing for asset account-
[page ] 63 ing.

Undo Year-End Closing [page ] 65 Asset Accountant Make Company Code Settings - Asset Accounting-Specific You undid the year-end closing.
(FAA_CMP)

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Asset Acquisition Through Direct Capitalization

4.1.1 Create Asset Master

Purpose

In this activity, you can create a new asset main data record as part of your daily business.

Procedure

To execute this activity, run the processes in the Create Asset section in the Create Asset (BNI) scope item, using the master data from this document.

4.1.2 Create Purchase Requisition

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

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Purpose

In this activity, you create a purchase requisition with account assignment A (Asset).

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to SAP Fiori launchpad as a Purchaser.

2 Access the SAP Fiori app Open Create Purchase Requisition - Advanced
(ME51N).

3 Review Item Overview Expand Item Overview. The Create Purchase Requisition - Advanced (ME51N) view displays the fields available for input.

4 Enter Data Complete the line item information for the follow- The screen shows the detailed item information. Account Assignment A represents an asset.
ing fields and press Enter:
A (Acct. Assignment Category): A
Short Text: <Your material>
Quantity: xx
Unit of Measure: PC
Matl Group: YBFA08
Plant: 1010
PGr (Purch Grp): 001
Desired Vendor: For example, 10300001
POrg (Purch Org): 1010

5 Enter the Asset, Quantity, Complete the Asset, Quantity/Dates, and Valuation. The Purchase Order values are changed.
and Price

Note These fields display on separate tabs (Ac- Note On the Valuation tab, the following parameters are selected by default:
count Assignment and Valuation). ● Goods Receipt: Selected
● Inv Receipt: Selected
Asset: <your asset number created in ● GR Non-Val: Selected
previous step>
With those parameters selected, the asset is activated with the invoice receipt. If you need to activate
Quantity: xx the asset with the goods receipt, select the following parameters instead:
Valuation: <price value> ● Goods Receipt: Selected

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 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

● Inv Receipt: Selected

● GR Non-Val: Deselected
These parameters can be changed in the purchase requisition or purchase order.

6 Verify Purchase Requisition To verify the purchase requisition, choose Check. The purchase requisition is successful. No messages are displayed during verification.
for completeness

7 Messages Choose Display Messages (if available). If a message displays, correct the purchase requisition. If no message displays, the purchase requisition is
complete.

8 Save Purchase Requisition Choose Save. The purchase requisition is saved.

The system displays a success message Purchase Requisition xxx created.
Make a note of the number: _________

9 Exit Choose Exit.

4.1.3 Convert Requisition to Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, the purchase requisition (created in a previous step) is converted into the purchase order.

Caution If the Purchase Requisition is not found, you may have exceeded a release threshold. Sign out as Purchaser and sign back in as Manager - Procurement. Open My Inbox and search for

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 the purchase requisition to be released and approved. Enter a decision note and choose Submit. Sign out as Manager - Procurement and sign back in as a Purchaser.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Open the SAP Fiori Launchpad as a Purchaser.

2 Access the SAP Fiori app Open Process Purchase Requisitions - Formerly Manage Purchase Requisitions (F1048).

3 Select Purchase Requisition Search for your purchase requisition and choose Go. The Purchase Requisitions screen displays

4 Review Your Requisition Select the checkbox for your purchase requisition and choose the > button at the right of the The Purchase Requisitionsscreen displays.
row. If warning message appear choose Discard.
Select the line item and choose Edit.
Verify the following:
Note Changes are made.
● Material Group
● Plant
● Quantity
● Price
● Delivery Date
Make the following entries:
Requisition Line Item: Selected
Choose the > button at the right of the row.
Choose Apply.
Choose Save.

5 Convert Purchase Req to PO Choose the < button (top left of screen). Review and correct any error messages if they dis-
Search for your purchase requisition and choose Go. play.

Select the checkbox for your purchase requisition and choose Create Purchase Order.
Confirm the quantity and price, then make the following entries: Note Record the PO __________.
Purchase Order Type: Standard PO
Purchase Order: Selected
Choose Save.

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4.1.4 Change Purchase Order (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This activity is performed if a purchase order is not accurate.

Prerequisites

A purchase order must exist. The journal entry for the purchase order is known.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log on Log onto the SAP Fiori launchpad as a Purchaser.

2 Access the SAP Fiori app Open Manage Purchase Orders (F0842A). A list of previously created purchase orders is displayed.

3 Go Choose Go.

4 Select Purchase Order To select the purchase order, choose Details (>) The Edit Purchase Order xxx screen is shown. The purchase order opens in change mode.
on the right side of the row.

Note If the purchase order is in approval sta-

tus, no changes can be done.

Asset Accounting (J62_DE)

Purpose PUBLIC 20
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

Choose Edit.

5 Change Purchase Order Change any applicable field values of the Pur- The purchase order values are changed.
chase Order.

6 Check Purchase Order for Choose Order at the bottom of the screen. The purchase order is complete.
completeness

Note In the Item Details on the Process Flow tab, the following parameters are selected by default:
● Goods Receipt: Selected
● Inv Receipt: Selected
● GR Non-Val: Selected
With those parameters selected, the asset is activated with the invoice receipt. If you need to activate
the asset with the goods receipt, select the following parameters instead:
● Goods Receipt: Selected
● Inv Receipt: Selected
● GR Non-Val: Deselected
These parameters can be changed in the Purchase Requisition or Purchase Order.

7 Messages Choose Messages (if available). If a notification displays, correct the purchase order.
If no notification displays, the purchase order is complete.

8 Save Purchase Order Choose Order to save the purchase order. Make a You saved the purchase order.
note of the saved message. The system displays a success notification Purchase order xxx has been saved.

4.1.5 Approve Purchase Orders (optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Asset Accounting (J62_DE)

Purpose PUBLIC 21
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

All the purchase orders that require release by the person responsible for release authorization are listed and must be approved.

Prerequisites

You need a release code for PO values that are larger than a certain amount (for example, $500.00).

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log on Log onto the SAP Fiori launchpad as a Purchasing Manager.

2 Access the SAP Fiori app Open My Inbox - All Items (F0862). The My Inbox view displays.
A list of previously created purchase orders displays.

3 Select Purchase Order Choose a purchase order to approve or release. The Submit Decision view displays. The purchase order opens in display
mode.

4 Change mode Choose Display/Change. The view toggles to change mode.

5 Approve the Purchase Order Choose Approve at the bottom of the view. The purchase order is approved.

6 Messages Choose Messages (if available). If a message displays, correct the purchase order.
If no message displays, the purchase order is complete.

7 Save Purchase Order Enter a note and choose Submit to save the approved purchase order. The purchase order is approved.
The system displays a success message Purchase order xxx updated.

Asset Accounting (J62_DE)

Purpose PUBLIC 22
4.1.6 Receive Goods from Vendor to Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you take the packing slip from a container and verify that the part number on the container and the quantity matches the packing slip information. You also verify the number of con-
tainers received.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log on Log onto the SAP Fiori launchpad as a

Warehouse Clerk.

2 Access the SAP Open Post Goods Receipt for Purchasing

Fiori app Document (F0843).

3 Purchase Order Enter the purchase order number and The Post Goods Receipt for Purchasing Document view is displayed.
Number press Enter.

4 Enter Basic Data Make the following entries and choose A Success dialog box is displayed. The material document number is shown. If you want to review the material documents,
Post: choose the Open in Material Documents Overview link. Otherwise, choose OK.
Select Item: Selected Make a note of the material document number: __________

Asset Accounting (J62_DE)

Purpose PUBLIC 23
4.1.7 Invoice Receipt by Line Item

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

To use the flexible workflow for supplier invoice, in the Consumable Purchasing (BNX) test script, see the Activate Flexible Workflow for Supplier Invoice and Option A: Create Supplier Invoice
with PO/GR Relation steps.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Ac-

countant - Procurement.

2 Access the SAP Fiori app Open Create Supplier Invoice - Advanced (MIRO). The Enter Company code view displays.

3 Enter Company Code Make the following entries and press Enter:
Company Code: 1010

4 Enter Data Make the following entries and press Enter: The Enter Incoming Invoice screen displays.
Basic Data:
Transaction: Invoice
Invoice Date: Today
Reference: <invoice number from invoicing
party>

Asset Accounting (J62_DE)

Purpose PUBLIC 24
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

Posting Date: Today

Amount and Currency: Total invoice amount
Tax data:
Tax code: V0
Calculate tax: Selected

5 Enter Purchase Order References In the PO Reference area, from the dropdown, select PO/Sched- The Purchase Order References section displays.
uling Agreement and enter a PO.
References (Type): <Purchase Order Number>

6 Select Purchase Order Items Choose Purchase Order Items. All selected purchase orders are added to the Purchase Order Item table.

7 Verify the Purchase Order Items Verify Amount, Quantity, and Tax Code. The Purchase Order Item table displays.
Data The Amount and the Quantity correspond to the values of the Goods Receipts.

8 Check Tax code In the Purchase Order Item table, check if there is tax code in- The tax code is included in the simulation.
formation.

Note If there's no tax code, specify the tax code V0 or V1.

9 Simulate Supplier Invoice and In the General Data section, make the following entries and The supplier Invoice is complete to post.
Check Messages choose Simulate:
Gross Invoice Amount: Amount for items
If there are no differences, the Supplier Invoice is complete to
post.
Verify the Gross Invoice Amount against the items plus tax
amount.
If tax code is V0, you don't have any tax amount.

10 Post Invoice Choose Post. The Invoice is posted. The system displays the message Invoice xxx has been posted.
If the asset must be activated with the invoice receipt, select the following parameters
in Purchase Requisition or Purchase Order:
● Goods Receipt: Selected
● Inv Receipt: Selected
● GR Non-Val: Selected

Asset Accounting (J62_DE)

Purpose PUBLIC 25
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

Note Make a note of the document number: __________

4.2 Master Data

4.2.1 Create Asset Master

Purpose

In this activity, you can create a new asset main data record as part of your daily business.

Procedure

To execute this activity, run the processes in the Create Asset section in the Create Asset(BNI) Master Data Script, using the master data from this document.
Acquisition and valuation of low value assets: The legal regulations for low value assets in Germany are as follows:
Assets with acquisition and production costs up to 150 EUR (starting with 01.01.2018: 250 EUR) can be posted to operating expenditure.
For assets with acquisition and production costs between 150,01 and 410 EUR (starting with 01.01.2018: between 250,01 and 800 EUR) there are two options:
● The assets can be written off immediately. Use asset class 5000, depreciation key GWG, and useful life 1 month.
● The assets can be written off over their expected useful life.
Assets with acquisition and production costs between 150,01 and 1.000 EUR (starting with 01.01.2018: between 250,01 and 1.000 EUR) can be written off over 5 yeas via a collective asset (§ 6 Abs.
2 a EStG). Use asset class 5000, depreciation key GWGS, and useful life 5 years.
If the acquisition and production costs of an asset exceed 1.000 EUR it has to be activated separately and written off over its expected useful life.

Note At the beginning of each fiscal year you have to decide which of the valid options should be applied. It is not possible to switch between the valid options during one fiscal year.

Asset Accounting (J62_DE)

Purpose PUBLIC 26
4.2.2 Change Asset

Purpose

In this activity, you can change an existing asset data record (main or subnumber) as part of your daily business.

Procedure

To execute this activity, run the processes in section Change Asset in the Create Asset(BNI) Master Data Script, using the master data from this document.

Note In the Change Asset: Master Data screen, you can make a change in any depreciation area. Below are examples for areas 01 and 32. Although you can change many fields in the asset mas-
ter record, this example focuses on changes to depreciation areas 01 and 32.
Depreciation Area 01:
1. Choose Depreciation area: 01.
2. Under Depreciation Area 01, General Parameters, choose More > Add an Interval .
3. For the new interval, enter the From Date and choose YES.
4. Enter a change on the specific line item and choose Save. The system display a success message.
Depreciation Area 32:
1. Choose Depreciation Area: 32
2. Under Depreciation Area Area-32, General Parameters, choose More > Add an Interval .
3. For the new interval, enter the From Date and choose YES.
4. Enter a change on the specific line item and choose Save. The system displays a success message.

4.2.3 Display Asset

Purpose

In this activity, you can display an existing asset data record (main or subnumber) as part of your daily business.

Asset Accounting (J62_DE)

Purpose PUBLIC 27
Procedure

To execute this activity, run the processes in the Display Asset task in the Create Asset (BNI) master data script, using the master data from this document.

4.2.4 Block Assets

Purpose

In this activity, you can lock an existing asset master data record (main or subnumber) for further acquisitions.

Procedure

To execute this activity, run the processes in section Block Assets in the Create Asset(BNI) Master Data Script, using the master data from this document.

4.2.5 Delete Asset

Purpose

In this activity, you can delete an existing asset master data record (main or subnumber).

Procedure

To execute this activity, run the processes in section Delete Asset in the Create Asset(BNI) Master Data Script, using the master data from this document.

4.2.6 Create Asset Subnumber

Purpose

In this activity, you create a new asset master subnumber data record as part of your daily business.

Asset Accounting (J62_DE)

Purpose PUBLIC 28
Procedure

To execute this activity, run the processes in the Create Asset Subnumber section in the Create Asset(BNI) Master Data Script, using the master data from this document.

4.2.7 Change Documents for Asset Master Record

Purpose

In this activity, you can display all past changes of an existing asset master data record (main or subnumber).

Procedure

To execute this activity, run the processes in Change Documents for Asset Master Record in the Create Asset(BNI) Master Data Script, using the master data from this document.

4.2.8 Asset Values

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can directly display all relevant values for an asset master record (main or subnumber) as part of your daily business.

Asset Accounting (J62_DE)

Purpose PUBLIC 29
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Display Asset Master Worklist(F1592). The Asset Master Worklist screen displays.
app

3 Enter Asset Information Make the following entries and choose Go: All asset value categories and asset transactions are displayed for each
Company Code 1010 depreciation area.

Asset <Your asset number>

Asset Subnumber <Your asset subnumber>

Note If you cannot see the Company Code and Asset fields, chooseAdapt Filters
and add the fields.

4 Select Asset Choose your asset number from the table. A dialog box displays.

5 Asset Values Choose Asset Values. The Asset Explorer screen displays.
If you cannot see the Asset Values link, choose More Links. Select the Asset Values
checkbox and choose OK.

6 View Values/Amounts You can navigate each area to view values and amounts. To return to the SAP Fiori
launchpad, choose Home.

4.3 Acquisition

4.3.1 Post Acquisition (Integrated AP) Without Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Asset Accounting (J62_DE)

Purpose PUBLIC 30
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can post an asset acquisition without purchase order directly against a vendor as part of your daily business.

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Acquisition (Integrated AP) - Without Purchase Order (F-90). The Acquisition from purchase w. vendor: Header Data screen displays.
Fiori app

3 Enter Transaction Make the following entries and press Enter: Data is validated. The Enter Vendor Invoice: Add Vendor item screen displays.
Details Document Date: <Your document date, for example, today>
Type: check document type WITH KR
Company Code: 1010
Posting Date: <Your posting date, for example, today>
Currency: EUR
Reference: <any field> for example: Test
PstKy: 31
Account: <Your vendor number>

4 Enter Vendor De- Make the following entries and press Enter: Data is validated.

Asset Accounting (J62_DE)

Purpose PUBLIC 31
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

tails Amount: <Amount> The Enter Vendor Invoice: Add Asset item screen displays.
Calculate tax: Selected
Tax code: V0 or V1
PstKy: 70
Account: <Asset number>
TType: 100

5 Enter Asset De- Make the following entries: All required entries are made.
tails Quantity and Unit of Measure fields are only displayed and must be entered if
Unit of Measure is populated in the asset master record.
Amount: <Same amount again>
Quantity: Your quantity if required

6 Simulate Docu- Choose Simulate. The entered document can be simulated for every ledger and depreciation area and for
ment all ledgers and depreciation areas depending on your selections.

7 Post Document Choose Post. The asset is capitalized against a vendor.

The document number and company code are displayed.

4.3.2 Post Acquisition (Non-Integrated) with Automatic Offsetting Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Asset Accounting (J62_DE)

Purpose PUBLIC 32
Purpose

In this activity, you can post an asset acquisition without purchase order automatically against a clearing account as part of your daily business. No vendor is involved.

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry The Enter a company code view is displayed.
Fiori App (ABZOL).

3 Enter Company Make the following entry and choose Continue: The Enter Asset Transaction: Acquis. w/Autom. Offsetting entry view is displayed.
Code Company Code: 1010 The Transaction data tab is displayed.
Your company code is set.

4 Enter Transaction Make the following entries and press Enter: Data are validated.
Details

Note The Quantity and Unit of Measure fields must only be entered if Unit of
Measure is populated in the asset master record used here.

Existing Asset: <Your asset number>

Accounting Principle: <empty> for all accounting principles; DEAP for local
GAAP only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Asset Value Date: <Your value date, for example, today>
Amount posted: <Amount> EUR
Quantity: <Your quantity>

Asset Accounting (J62_DE)

Purpose PUBLIC 33
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

5 Simulate Docu- Choose Simulate. The entered document can be simulated for every ledger and depreciation area and for
ment all ledgers and depreciation areas depending on your selections.

6 Post Document Choose Post. The asset is capitalized against the automatic clearing account.

4.3.3 Post Credit Memo - in Year of Invoice

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can post an asset credit memo in the acquisition year automatically against a clearing account as part of your daily business (main or subnumber). No vendor is involved.

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document. Then, post acquisition costs to the asset using the app Post Acquisi-
tion (Non-Integrated) - With Automatic Offsetting Entry (ABZOL).

Asset Accounting (J62_DE)

Purpose PUBLIC 34
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Credit Memo - In Year of Invoice (ABGLL). The Create General Header Data for Posting view is displayed.
Fiori app

3 Enter Header Data Make the following entries and choose Continue: The Enter Asset Transaction: Enter Credit Memo in Year of Invoice screen displays.
Company Code: 1010 The Transaction data tab is displayed.
Asset: <Your asset number>
Subnumber: <Your asset subnumber in case>
Trans. Type: 105

4 Enter Transaction Make the following entries and press Enter: Data are validated.
Details Accounting Principle: <empty> for all accounting princi-
ples; DEAP for local GAAP only
Document Date: <Your document date, for ex-
ample, today>
Posting Date: <Your posting date, for exam-
ple, today>
Asset Value Date: <Your value date, for exam-
ple, today>
Amount posted: <Amount> EUR

5 Simulate Document Choose Simulate. The entered document can be simulated for every ledger and depreciation area and for all ledgers and
depreciation areas depending on your selections.

6 Post Document Choose Post. A credit memo is posted to the asset against the automatic clearing account.

4.3.4 Post Credit Memo After Year of Invoice

Test Administration

Customer project: Fill in the project-specific parts.

Asset Accounting (J62_DE)

Purpose PUBLIC 35
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can post an asset credit memo later than in the acquisition year automatically against a clearing account as part of your daily business (main or subnumber). No vendor is in-
volved.
This can be applied to post-capitalized assets.

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document.
This transaction is normally used with an asset that was acquired in a prior fiscal year (meaning that the capitalization date of the asset is in a prior year). If you can’t create a post-capitalized asset
with a posting date in a prior fiscal year because the prior year is closed, test the transaction with an asset acquired in the current fiscal year. You should then use a posting date in the next fiscal year.
Before proceeding, make sure that the next fiscal year is open for posting by executing the Carry Forward G/L Balances step in the Preliminary Steps section of the Accounting and Financial Close
(J58) test script.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Credit Memo - After Year of Invoice (ABGF). The Create General Header Data for Posting screen displays.
Fiori app

3 Enter Header Data Make the following entries and choose Continue: The Enter Asset Transaction: Enter Credit Memo in Year of Invoice screen displays.
Company Code: 1010 The Transaction data tab is displayed.
Asset: <Your asset number>
Subnumber: <Your asset subnumber in case> Note Use a legacy asset number. For more information, see the Preliminary Steps section.
Trans. Type: 160

Asset Accounting (J62_DE)

Purpose PUBLIC 36
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

4 Enter Transaction Make the following entries and press Enter: Data are validated.
Details

Note For the Document Date, Posting Date, and Asset Value Date
fields, see the Prerequisites section above.

Accounting Principle: <empty> for all accounting principles; DEAP

for local GAAP only
Document Date: <Your document date, for example,
today or a day in the NEXT year>
Posting Date: <Your posting date, for example, today
or a day in the NEXT year>
Asset Value Date: <Your value date, for example, to-
day or a day in the NEXT year>
Amount posted <Amount> EUR

5 Simulate Document Choose Simulate. The entered document can be simulated for every ledger and depreciation area and for all
ledgers and depreciation areas depending on your selections.

6 Post Document Choose Post. A credit memo is posted to the asset against the automatic clearing account.

4.4 Retirement

4.4.1 Post Retirement (Integrated AR) with Customer

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Asset Accounting (J62_DE)

Purpose PUBLIC 37
Purpose

In this activity, you can post a retirement from asset sale directly against a customer as part of your daily business (main or subnumber).

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document. When that process is completed, post the acquisition costs to the as-
set using the Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset

Accountant.

2 Access the SAP Fiori app Open Post Retirement (Integrated AR) - With The Asset Retire. Frm Sale w/ Customer: Header Data screen displays.
Customer (F-92).

3 Enter Transaction Details Make the following entries and press Enter: Data is validated. The Enter Customer Invoice: Add Customer item screen displays.
Document Date: <Your document date, Note If creating your own customer, ensure complete name, address, postal code, and country are entered.
for example, today> If not thoroughly entered, the customer won't accept postings.
Type: DR
Company Code: 1010
Posting Date: <Your posting date,
for example, today>
Currency: EUR
PstKy: 01
Account: <customer number>, for exam-
ple, 10100001

4 Enter Customer Details Make the following entries and press Enter: Data is validated.
Amount: <Amount> The Enter Customer Invoice: Add G/L account item screen displays.
Calculate tax: Selected Note Potential tax codes A0 for A/R exempt, A1 for A/R taxable
Tax code: A1
PstKy: 50

Asset Accounting (J62_DE)

Purpose PUBLIC 38
 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

Account: <Manual revenue account>,

for example, 70020000

5 Enter G/L Revenue Ac- Make the following entries and choose Enter: Data is validated. The Create Asset Retirement screen displays.
count Details Output tax Code should be transferred.
Amount: <Same amount again>
Tax code: <Same output tax code>
Asst retirement: Selected

6 Enter Asset Details Make the following entries and choose Con- Data is validated. The Create Asset Retirement screen displays.
tinue. Choose an appropriate transaction type: 210 Retirement with revenue or 260 Retirement of current-year acquis.
Asset: <Your asset number> with revenue.
Subnumber: <Your asset subnumber
in case>
Transaction Type: 210
Asset Val. Date: <Your asset value
date>
Complete Retirement: Selected

7 Post Document Choose the Post button. The asset is retired against a customer.

4.4.2 Post Retirement (Non-Integrated) Without Customer

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Asset Accounting (J62_DE)

Purpose PUBLIC 39
Purpose

In this activity, you can post a retirement from asset sale automatically against a clearing account as part of your daily business (main or subnumber). No customer is involved.

Prerequisites

To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document.
Upon completion of those processes, post the acquisition costs to the asset using the Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori Launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Post Retirement (Non-Integrated) - Without Customer (ABAON). The Enter a Company Code selection screen displays.
App

3 Enter Company Code Make the following entry and choose Continue. The Enter Asset Transaction: Asset Sale Without Cus-
Company Code: 1010 tomer screen displays.
The Transaction data tab is displayed.

4 Enter Transaction De- Make the following entries and press Enter: Data is validated.
tails Asset: <Your asset number>
Accounting Principle: <empty> for all accounting principles; DEAP for local GAAP only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Asset Value Date: <Your value date, for example, today>
Manual Revenue: <Amount> EUR

5 Partial Retirement Choose the Partial Retirement tab.

6 Prior or Current Year Select the appropriate radio button (Prior.-year acquis. or From curr.-yr aquis.) according to the acqui-
Asset sition year of the asset to be retired.

7 Post Document Choose Post. The asset is retired against the automatic clearing ac-
count.

Asset Accounting (J62_DE)

Purpose PUBLIC 40
4.4.3 Post Retirement by Scrapping

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can post an asset retirement by scrapping as part of your daily business (main or subnumber).

Prerequisites

Use an existing asset in any asset class except 4001 that has acquisition postings. If no suitable asset exists, then, you must create asset master data.
To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document. After completing that process, post the acquisition costs to the asset
using the Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori App Open Post Retirement - By Scrapping (ABAVN) The Enter a company code selection screen displays.

3 Enter Company Code Make the following entry and choose Continue. The Enter Asset Transaction: Asset Retirement by Scrapping screen
Company Code: 1010 displays.
The Transaction data tab is displayed.

4 Enter Transaction Details Make the following entries and press Enter: Data are validated.

Asset Accounting (J62_DE)

Purpose PUBLIC 41
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

Asset: <Your asset number>

Accounting Principle: <empty> for all accounting principles; DEAP for local
GAAP only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Asset Value Date: <Your value date, for example, today>

5 Partial Retirement Choose the Partial Retirement tab.

6 Prior or Current Year As- Select the appropriate option, depending on the acquisition year of the asset to be
set retired:
Prior.-year acquis. or From curr.-yr aquis.

7 Post Document Choose Post. The asset is scrapped.

4.5 Valuation (Transfer and Manual Value Correction)

4.5.1 Reverse Journal Entry (Asset Accounting-Specific)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can cancel documents posted in asset accounting as part of your daily business.

Asset Accounting (J62_DE)

Purpose PUBLIC 42
Prerequisites

Use an existing asset in any asset class that has acquisition postings. If no suitable asset exists, you must create asset master data.
To execute this activity, run the processes in the Create Asset (BNI) master data script, using the master data from this document. Post the acquisition costs to the asset using the Post Acquisition
(Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app.

Caution You can’t reverse documents posted from Materials Management with the Reverse Journal Entry - Asset Accounting-Specific (AB08) app. To reverse those documents, use the Sup-
plier Invoices List (F1060a) app.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accoun-

tant.

2 Access the SAP Fiori Open Reverse Journal Entry - Asset Accounting-Specific The Documents for Asset view is displayed.
app (AB08).

3 Enter Asset Details Make the following entries and choose Go: The Overview of Asset Journal Entry view is displayed.
Company Code: 1010
Asset Main Number: <Your asset number>
Asset Subnumber: <Your asset subnumber if
needed>

4 Document to Reverse Select a document and choose Reverse. The Reverse Document: Header Data view is displayed. Document details are displayed.

Note If you've selected a retirement document for reversal, the Reverse Document selection
screen displays.

5 Select Reversal Reason Enter the reversal reason and check the date specifica-
tions:
Reversal reason: <reversal reason>, for example,
01

6 Post Reversal Choose Post or Continue. The document is reversed.

Asset Accounting (J62_DE)

Purpose PUBLIC 43
4.5.2 Post Transfer Within Company Code

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can carry out a transfer from one asset master data record to another asset master within the same company code as part of your daily business.

Note Intra-company transfers are used to correct wrong account assignments like asset class.

Prerequisites

Use an existing asset in any asset class except 4001 and 4011 that has acquisition postings. If no suitable asset exists, you must create asset master data.
To execute this activity, run the processes in the Create Asset (BNI) scope item, using the master data from this document. Then post acquisition costs to the asset using the Post Acquisition (Non-In-
tegrated) - With Automatic Offsetting Entry (ABZOL) app.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Post Transfer - Within Company Code (ABUMN). The Enter a Company Code selection screen displays.

3 Enter Company Code Make the following entry and choose Continue: The Enter Asset Transaction: Transfer within Company Code screen
displays.

Asset Accounting (J62_DE)

Purpose PUBLIC 44
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

Company Code: 1010 The Transaction data tab is displayed.

4 Enter Transaction Details Make the following entries and choose Enter. Data are validated.
Asset: <Your asset number to be transferred from>
Accounting Principle: <empty> for all accounting principles; DEAP for local
GAAP only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Asset Value Date: <Your value date, for example, today>
Existing Asset: <Your asset number to be transferred to>

5 Partial Transfer Choose the Partial Transfer tab.

6 Prior or Current Year As- Select the appropriate radio button according to the acquisition year of the asset to
set be retired.
Prior.-year acquis. or From curr.-yr aquis.

7 Post Document Choose Post. The asset is transferred.

4.5.3 Post Post-Capitalization

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can enter a post-capitalization for an asset master data record.

Asset Accounting (J62_DE)

Purpose PUBLIC 45
Post-capitalization represents subsequent corrections to the acquisition and production costs (APC) of a fixed asset. An example of when you need this type of correction is if you neglected to add
expenditures and costs linked with the acquisition or assembly of an asset to its APC in a past fiscal year.
In this example, a new asset master record is created as a prerequisite to be used in the post-capitalization. However, post capitalization can also be performed on an existing asset.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Post-Capitalization (ABNAN). The Enter a Company Code selection screen displays.
Fiori app

3 Enter Company Make the following entry and choose Continue: The Enter Asset Transaction: Post-Capitalization screen displays the transaction
Code Company Code: 1010 data tab.

4 Enter Transaction Make the following entries: Data are validated.

Details Accounting Principle: <empty> for all accounting principles; DEAP for local GAAP
only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Orig. val. Date <Original value date, for example, same day but
last year. Date must be in prior fiscal year>
Amount posted: <Amount> EUR

5 Provide Asset In- In the header section, make the following entries and press Enter. Data are validated.
formation Existing Asset: Selected

Note Use a legacy asset number. For more information, see the Preliminary
Steps section of this document.

6 Post Document Choose the Post button. The post capitalized Asset is created in an earlier year with values.
The Document lines: Display messages view is displayed, showing the asset
number created and the document number posted.

Asset Accounting (J62_DE)

Purpose PUBLIC 46
4.5.4 Post Write-Up

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can post a write-up for an asset master data record.
A write-up is understood to be a subsequent change to the valuation of an asset (reversal of depreciation). Write-ups increase the book value of a fixed asset. When used with a depreciation method
based on the net book value, write-ups increase the planned depreciation. During a fiscal year change, the write-ups posted up to end of the year are balanced with the depreciation amounts.

Prerequisite

Write-ups can only be created for depreciation in the past (that is, depreciation from previous years). Various standard transaction types are configured for write-ups. These transaction types differ
according to the depreciation type to be corrected (for example, ordinary depreciation or unplanned depreciation) and the depreciation areas to be posted (for example, book depreciation only).
In the following procedure, the ordinary depreciation is corrected for all the managed depreciation areas as an example.
Use an existing asset in any asset class that has acquisition postings for previous years. You can use an asset master data record created for Legacy Data Transfer and for which values are posted. If
no suitable asset exists, create the asset master data with the Create Asset Master Record - For Legacy Asset(AS91) app, then post the values for this asset using the Post Transfer Values - For
Legacy Asset (ABLDT) app.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

Asset Accounting (J62_DE)

Purpose PUBLIC 47
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

2 Access the SAP Fiori Open Post Writeup (ABZU). The Create General Header Data for Posting screen displays.
app

3 Enter Header Data Make the following entries and choose Continue: The Enter Asset Transaction: Write-up screen displays the Transac-
Company Code: 1010 tion data tab.

Asset: <Your asset number>

Note Use a legacy asset number. For more information, see the Preliminary Steps sec-
tion.

Subnumber: <Your asset subnumber in case>

Trans. Type: 700

4 Enter Transaction De- Make the following entries and press Enter:
tails Accounting Principle: <empty> for all accounting principles; DEAP for local GAAP
only
Document Date: <Your document date, for example, today or a
day in the next year>
Posting Date: <Your posting date, for example, today or a day
in the next year>
Asset Value Date: <Your value date, for example, today or a day
in the next year>
Ordinary dep. PY: <Amount for write-up>

5 Post Document Choose the Post button. The write-up is posted to the asset.

4.5.5 Post Depreciation Manually - Unplanned and Planned

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Asset Accounting (J62_DE)

Purpose PUBLIC 48
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can manually enter unplanned depreciation amount to be posted within the next depreciation run.

Prerequisites

Use an existing asset in any asset class that has acquisition postings. If no suitable asset exists, then: Create Asset Master Data.
To execute this activity, run the processes in the Create Asset(BNI) Master Data Script, using the master data from this document. Assign the asset master data used in this process to depreciation key
MANU (Manual depreciation only). Then, post the acquisition costs to the asset using the app Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL).

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Post Depreciation Manually - Unplanned and Planned (ABAAL). The Create General Header Data for Posting screen displays.

3 Enter Header Data Make the following entries and choose Continue: The Enter Asset Transaction: Unplanned depreciation screen dis-
Company Code: 1010 plays.

Asset: <Your asset number> The Transaction data tab is displayed.

Subnumber: <Your asset subnumber in case>

Trans Type: See note

Note For manual ordinary depreciation, use one of the following transaction
types:
● 600 - Manual ordinary depreciation on prior-yr acquis.
● 610 - Manual ordinary depreciation on current-yr acquis.
For unplanned depreciation, use one of the following transaction types:
● 640 - Unplanned depreciation on prior-year acquisitions
● 650 - Unplanned depreciation on current-yr acquisition

Asset Accounting (J62_DE)

Purpose PUBLIC 49
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

Select the appropriate transaction type according to the acquisition year of the as-
set.

4 Enter Transaction Details Make the following entries and press Enter: Data is validated. AMOUNT can ONLY be up to the NBV of the
Accounting Principle: <empty> for all accounting principles; DEAP for local asset.
GAAP only
Document Date: <Your document date, for example, today>
Posting Date: <Your posting date, for example, today>
Asset Value Date: <Your value date, for example, today>
Amount posted: <Amount for unplanned depreciation>

5 Post Document Choose the Post button. The unplanned depreciation is posted to the asset.

4.5.6 Post Asset Revaluation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Context

In this activity, you can revaluate single assets as part of your periodic business.

Caution A revaluation is always posted in a principle-specific way to accounting. The Ledger field is therefore a required entry field.

Asset Accounting (J62_DE)

Purpose PUBLIC 50
Prerequisites

Use an existing asset in any asset class that has acquisition postings. If no suitable asset exists, you must create asset master data.
To execute this activity, run the processes in the Create Asset (BNI) master data script, using the master data from this document. Post the acquisition costs to the asset using the Post Acquisition
(Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Open Post Asset Revaluation (ABAWL). The Create General Header Data for Posting screen displays.
Fiori App

3 Enter Header Data Make the following entries and choose Continue: The Transaction data tab is displayed.
Company Code: 1010
Asset: <Your asset number> Note Choose the appropriate transaction type: 800 Post revaluation
Subnumber: <Your asset subnumber> gross 820 Revaluation of curr-yr acquis. with depreciation.
Transaction Type: 800/820

4 Enter Transaction Make the following entries and choose Continue:

Details Accounting Principle: <empty> for all accounting principles; DEAP for local GAAP only
Depreciation Area: <depreciation area>

Caution If you don't enter a depreciation area, all depreciation areas assigned to ledger 0L
are posted to. The revaluation process isn't open for all depreciation areas.

Document Date: <document date>, for example, today

Posting Date: <document date>, for example, today
Asset Value Date: <value date>, for example, today
Amount posted: <amount for revaluation>

5 Post Document Choose the POST/Save button. Revaluation is posted to the asset and will be posted to G/L with the next
depreciation run.

Asset Accounting (J62_DE)

Purpose PUBLIC 51
4.6 Month End Closing

4.6.1 Recalculating Values

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you recalculate the depreciation of an asset master data record. Recalculation may be necessary if there's a configuration change to the depreciation keys or terms. Changing the de-
preciation key or useful life on the asset master doesn't usually require recalculation, because the system automatically adjusts the planned depreciation at the time of the change. Nevertheless, it's a
best practice to include this as part of your periodic processing to ensure G/L and fixed assets are in balance. Because no configuration changes are made in this test script, you can expect the detail
log to be empty.

Prerequisites

You may need to recalculate planned annual depreciation in certain company codes or for individual fixed assets. This may be necessary if:
● You've changed depreciation keys in Customizing.
● You've made mass changes that you programmed yourself and these changes affected data relevant to depreciation.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

Asset Accounting (J62_DE)

Purpose PUBLIC 52
 Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

2 Access the SAP Open Schedule Asset Accounting Jobs (F1914).

Fiori app

3 Create New Recal- Choose Create. The New Job screen displays.
culation Run Job

4 Enter Depreciation Make the following entries and choose Step 2: The recalculation run is scheduled.
Run Job Details Job Template: Recalculate Depreciation
Job Name: Recalculate Depreciation

5 Enter Depreciation Make the following entries and choose Step 3:

Run Job Details Start immediately: Selected

6 Enter Depreciation Make the following entries and choose Schedule:

Run Job Details
Caution For the Ledger radio button, only select it if you want to run the job for
one accounting principle. If you select it, enter the accounting principle in the
Ledger field.

Ledger (radio button): <see caution above>

Ledger (field): <see caution above>

Caution For the Depreciation Area radio button, only select it if you want to run
the job for one depreciation area. If you select it, enter the depreciation area in the
Depreciation Area field.

Note Depreciation Area (radio button): <see caution above>

Depreciation Area (field): <see caution above>
FROM Fiscal year: <Current fiscal year>
Asset: <leave blank; if you want to run the job for one
asset, specify the asset>

Company Code: 1010

Detailed Logs: Selected
Save the job.

7 Check Recalcula- In the Application Jobs pane, select your Recalculate Depreciation line. The Recalculate Depreciation screen displays the details. If the list contains Depreci-
tion Run Job Details ation changes, go back to the Recalculate Depreciation view, deselect Test Run and
schedule the job again.

8 Check Recalcula- Choose Log. The Recalculate Depreciation view displays the log.

Asset Accounting (J62_DE)

Purpose PUBLIC 53
 Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

tion Run Job Log

4.6.2 Manage Depreciation Run

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create a depreciation run in asset accounting as part of your periodical business.

Note Starting with the 2021 release, you can now rerun deprecation for periods in the past. In prior releases, the option to rerun depreciation for previous periods wasn't available; the system
would show the error message AAPO 524 CCode &1/AP &2/FY &3: Depreciation run for period &4 no longer possible.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Schedule Asset Accounting Jobs (F1914).

3 Create New Depreciation Run Choose Create. The New Job screen displays.

Asset Accounting (J62_DE)

Purpose PUBLIC 54
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

Job

4 Enter Depreciation Run Job De- Make the following entries and choose Step 2: The posting run is scheduled.
tails Job Template: Depreciation Posting Run
Job Name: Depreciation Posting Run

5 Step 2 Make the following entries and choose Step 3:

Start Immediately: Selected

6 Schedule Make the following entries and choose Schedule:

Company Code: 1010
Fiscal Year: <Current fiscal year>
Posting Period: <Next period due to posting cycle>
Test Run: A check indicates a test run. Absence of a check indicates a real run.

Note It's a good practice to do a test run before doing a real run. Depreciation can also be run with
Ledger selection.

7 Adopt Job Selection Make the following entries and choose Go: Selected application jobs are displayed.
Status: <Activate all status>
Date From-To: <Proper date interval>

8 Check Depreciation Run Job De- For the job you ran, choose Details (>) at the right side of the row. The Job Details screen displays the details.
tails

9 Check Depreciation Run Job In the Log and Results pane, choose the icon in the Results field. The Depreciation Posting Run screen displays
Log the log.

4.6.3 Asset Balances

Test Administration

Customer project: Fill in the project-specific parts.

Asset Accounting (J62_DE)

Purpose PUBLIC 55
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create an Asset Balances report according to your country/region requirements as part of your year-end close in asset accounting.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori App Open Asset Balances . The Prompts screen displays.

3 Entries Make the following entries and choose Go: Note Familiarize yourself with the Asset Balances report.
Key Figure Group: For example, ABS_DEF
Company Code: For example, 1010
Ledger: For example, 0L
Depreciation Area: For example, 01
Fiscal Year: 2021
To Period: For example, xx
Currency Type: For example, 10

4.6.4 Asset Transactions

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Asset Accounting (J62_DE)

Purpose PUBLIC 56
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create a report displaying all transactions posted in asset accounting as part of your periodic business.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Asset Transactions (F1614).

app

3 Enter Selection Details Make the following entries and choose Go. The Asset Transactions report
Key Figure Group: For example, TRANS_ALL (All Transactions)) displays.

Company Code: For example, 1010

Ledger: For example, 0L
Fisc.Year of Ledger: For example, 2021
Depreciation Area: For example, 01
Display Currency: For example, EUR

4 Review Transactions Expand Company Code, then expand a specific transaction. Choose the Details arrow at the right of the row. Review the in-
formation, then choose Back.

5 Asset Number In the selected asset row, choose the asset number. A dialog box displays.

Note Choose the blue link for the asset number.

Asset Accounting (J62_DE)

Purpose PUBLIC 57
4.6.5 Depreciation Lists

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create a report displaying all depreciation posted in asset accounting as part of your periodic processing business.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Depreciation Lists (F1616). The Posted Depreciation selection screen
app displays.

3 Enter Selection Details Make the following entries and choose Go: The Posted Depreciation report displays.
Fisc.Year of Ledger: For example, 2021
To-Period: For example, 012
Depreciation Variant: For example, Ordinary Depreciation
Company Code: For example, 1010
Ledger: For example, 0L
Depreciation Area: For example, 01
Display Currency: For example, EUR

4 Display Details Expand the Company Code node, then expand into a specific asset class. Choose the Details button at the right Review and explore the scroll bars.
side of the row.

Asset Accounting (J62_DE)

Purpose PUBLIC 58
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

5 Detail Review the asset details, then choose Back.

4.6.6 Asset Values

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can directly display all relevant values for an asset master record (main or subnumber) as part of your daily business.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Display Asset Master Worklist(F1592). The Asset Master Worklist screen displays.
app

3 Enter Asset Information Make the following entries and choose Go: All asset value categories and asset transactions are displayed for each
Company Code 1010 depreciation area.

Asset <Your asset number>

Asset Subnumber <Your asset subnumber>

Asset Accounting (J62_DE)

Purpose PUBLIC 59
 Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

Note If you cannot see the Company Code and Asset fields, chooseAdapt Filters
and add the fields.

4 Select Asset Choose your asset number from the table. A dialog box displays.

5 Asset Values Choose Asset Values. The Asset Explorer screen displays.
If you cannot see the Asset Values link, choose More Links. Select the Asset Values
checkbox and choose OK.

6 View Values/Amounts You can navigate each area to view values and amounts. To return to the SAP Fiori
launchpad, choose Home.

4.7 Year End Closing

4.7.1 Asset History Sheet

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create an asset history sheet report according to your country/region requirements as part of your year-end close in asset accounting.

Asset Accounting (J62_DE)

Purpose PUBLIC 60
Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Asset History Sheet .

3 Enter Selection Details Make the following entries and choose Go: The Asset History Sheet report displays.
Key Figure Group: AHS Scroll down to see horizontal scroll bars.
Company Code: <company code>, for example, 1010
Ledger & Depreciation Area: For example, 0L & 01 or 2L & 32
Fisc.Year of Ledger: For example, 2021
To Period: For example, 12
Currency Type: For example, 10

4.7.2 Depreciation Lists

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can create an Asset Total Depreciation report in asset accounting as part of your periodic processing.

Asset Accounting (J62_DE)

Purpose PUBLIC 61
Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

1 Logon Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Depreciation Lists (F1616). The Depreciation Lists view is dis-
App played.

3 Enter Selection Details Make the following entries and choose Go. The Posted Depreciation report dis-
Fisc.Year of Ledger: for example, 2021 plays.

To Period: for example, 012

Depreciation Variant: for example, Ordinary Depreciation
Company Code: for example, 1010
Ledger: for example, 0L
Display Currency: for example, EUR
Depreciation Area: for example, 1

4 Display Details Expand Company Code, then expand to a specific asset class. To view asset details, choose the Details (>) button to The right pane opens to display asset
the right of an asset's row. details.

5 Back Choose Back.

4.7.3 Year End Closing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Asset Accounting (J62_DE)

Purpose PUBLIC 62
Purpose

In this activity, you can create a year end closing for asset accounting as part of your periodical business.

Caution Ensure all depreciation periods for the year are completed.

Note If your implementation doesn't use a specific ledger, disregard that ledger.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Make Company Code Settings - Asset Accounting-Specific (FAA_CMP). The Display Settings for Company Code in Asset Accounting view
is displayed.

3 Change/Display Choose the Change/Display button. The Change Settings for Company Code in Asset Accounting view
is displayed.

4 Enter Selection Details In the left pane, double-click the appropriate ledger (for example, 0L, 2L) for your
company code.

5 Select Depreciation Area Select the depreciation area and choose Close.

6 Save Choose Save. The closed fiscal year is displayed for the selected depreciation
area.

4.7.4 Year-End Closing Asset Accounting (Cross-Company Code and Ledgers)

Test Administration

Customer project: Fill in the project-specific parts.

Asset Accounting (J62_DE)

Purpose PUBLIC 63
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can run a year-end closing for asset accounting as part of your periodical business. Several company codes and several ledgers are supported as selection criteria in the Year-End
Closing Asset Accounting (Cross-Company Code and Ledgers) template.

Note Ensure that all depreciation periods for the year are completed.
If your implementation doesn't use a specific ledger, disregard that ledger.

Procedure

Process Test Step Name Instruction Expected Result Pass / Fail /

Step# Comment

1 Log on Log on to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori app Open Schedule Asset Accounting Jobs (F1914).

3 Create New Year End Closing Choose Create. The New Job view is displayed.
Job

4 Enter Data for Step 1 – Tem- Make the following entries and choose Step 2:
plate Selection Job Template: Year End Closing Asset Accounting (Cross-
Company Code and Ledgers)
Job Name: Year End Closing Asset Accounting (Cross-Com-
pany Code and Ledgers)

5 Enter Data for Step 2 – Make the following entries and choose Step 3:
Scheduling Options Start Immediately: Select

6 Enter Data for Step 3 – Pa- Make the following entries and choose Schedule: The selected company code and ledgers are closed when the job has a
rameters Closing Parameters section: Finalized status.

Company Code: 1010 The result can be validated using the Make Company Code Settings -

Asset Accounting (J62_DE)

Purpose PUBLIC 64
 Process Test Step Name Instruction Expected Result Pass / Fail /
Step# Comment

Asset Accounting-Specific (FAA_CMP) app.

Note More than one company codes can be selected.

Ledger: 0L

Note More than one ledger can be selected.

Fiscal Year to be Closed: Current Year

Note To reopen the closed fiscal year, use the Make Company Code Settings
- Asset Accounting-Specific (FAA_CMP) app.

Additional Parameters section:

Test Run: <see note below>

Note To run a test run, select the Test Run checkbox. To run a productive
mode run, deselect the Test Run checkbox.

4.7.5 Undo Year-End Closing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Asset Accounting (J62_DE)

Purpose PUBLIC 65
Purpose

In this activity, you can open a prior year for a company in asset accounting. This requires authorization and coordination with FI. Only perform this activity on an exception basis, as most compa-
nies don't allow opening of a prior year.

Note If your implementation doesn't use a specific ledger, disregard that ledger.

Note If the prior year is opened, the prior year must be closed again. Typically, this would be done during a low peak time frame (for example: week end)

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment

1 Logon Logon to the SAP Fiori launchpad as an Asset Accountant.

2 Access the SAP Fiori Open Make Company Code Settings - Asset Accounting- The Display Settings for Company Code in Asset Accounting view displays.
App Specific (FAA_CMP).

3 Display/Change To change the fiscal year closing , choose Change/Display.

4 Enter Selection De- In the left pane, double-click the appropriate ledger (for ex- To maintain consistency, all depreciation areas must be updated with the same fiscal year.
tails ample, 0L, 2L) for your company code.

5 Select Depreciation Select the depreciation area and choose Reopen. The closed fiscal year should be one year before the one stored before this action (for example, if the
Area closed FY is 2020, you can open FY 2020 and then the closed FY is 2019).

6 Save Choose Save. The closed fiscal year is opened for the selected depreciation area.

Asset Accounting (J62_DE)

Purpose PUBLIC 66
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parame-
ters, source text, and names of installation, upgrade and database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

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Asset Accounting (J62_DE) tion and notices.
Purpose PUBLIC 67