Agreement between The Ritz-Carlton

Jakarta, Mega Kuningan and

Ms. Olivia Gunawan

Warna Warni Media

Phone : +62 899-3999-962
Fax : -
E-mail : [email protected] /
[email protected]

MLTR GROUP

Page 1 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 AGREEMENT

DESCRIPTION OF GROUP AND EVENT

The following represents an agreement (“Agreement”) between Hotel (as defined below), and Account (as defined below).

HOTEL : PT Mutiara Permata Mulia with respect to The Ritz-Carlton Jakarta, Mega Kuningan

NAME OF EVENT : Warna Warni Media

GUEST ROOM COMMITMENT/GROUP ROOM RATES

The Hotel agrees that it will provide, and Account agrees that it will be responsible for utilizing, # room nights in the
pattern set forth below (such number and such pattern, the “Room Night Commitment”):

Group Rate
Stay Period Room Type Rooms Booked
(per room / night)

07 – 08 Nov 2022 Grand Room (63-sqm) IDR 2.100.000 ++ / night 6

07 – 08 Nov 2022 Mayfair Suite (110-sqm) IDR 3.600.000 ++ / night 4

07 – 09 Nov 2022 Grand Room (63-sqm) IDR 2.100.000 ++ / night 2

* Room rate is subject to 21% government tax & service charge.

* Room rate is valid for the minimum of 12 rooms and for 1 night. Should there be any decrease more than 10% of
the number of the rooms and nights; the hotel reserves the right to adjust the room rate accordingly.
* Hotel has limited number of twin rooms. Any request will be subject to availability.

Group room rates are inclusive of :

 Breakfast for 1 or 2 persons
 Additional Breakfast at IDR 300.000++ per person
 Complimentary Internet inside the room
 Complimentary use of the Health Club including outdoor swimming pool and gym

Check In/Check Out Time

Check-in time is 3:00 p.m. Room assignments prior to this time are subject to availability. Check-out time is 12:00 p.m.
The hotel may arrange the late check out subject to the availability at the following charges;
 50% after 12:00 hours
 100% after 16:00 hours
* Unless prior arrangements are made with the Hotel's management
 Early Check-In may be requested and subject to availability of the rooms upon arrival.

Page 2 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 METHOD OF RESERVATIONS/GUARANTEED RESERVATIONS
Reservations for the Event will be made by individual attendees via the Hotel’s secured reservation link. The reservations
link will be available for the booking shortly after this Agreement has been signed. The expiry date of the reservations
link is 30 days prior to the Event start date. After that date, any attendee who has not booked will have to contact the
Hotel directly to make a reservation by email to: [email protected]. All reservations for guest rooms must
be accompanied by a first night room deposit or guaranteed with a major credit card or by Account.

CUT-OFF DATE
Guest room reservations by attendees must be received on or before Monday, 31 October 2022. At the Cut-Off Date,
Hotel will review the reservation pick up for the Event, release the unreserved rooms for general sale, and determine
whether or not it can accept reservations based on a space- and rate-available basis at the Account group rate after this
date.

NO ROOM TRANSFER BY GUEST

Account agrees that neither Account nor attendees of the Event nor any intermediary shall be permitted to assign any
rights or obligations under this Agreement, or to resell or otherwise transfer to persons not associated with Account
reservations for guestrooms, meeting rooms or any other facilities made pursuant to this Agreement.

BILLING ARRANGEMENTS
The following billing arrangements apply: SELECT ONE OF THE FOLLOWING, DELETE OTHERS:

* Accomodation to Warna Warni Media

* Incidentals to Warna Warni Media

ESTIMATED CHARGES
(IDR)
Grand Room 07 - 08 Nov 22 1 night x 6 room 2,100,000 = 12,600,000
Mayfair Suite 07 - 08 Nov 22 1 night x 4 room 3,600,000 = 14,400,000
Grand Room 07 - 09 Nov 22 2 nights x 2 room 2,100,000 = 8,400,000
Sub Total = 35,400,000
inc 21% tax and service charge = 7,434,000
Grand Total = 42,834,000

TERMS OF PAYMENT
WARNA WARNI MEDIA must adhere to the following 50% Deposit schedule of the total projected amount upon
confirmation to secure the function space booked for your event or all commitments may be released at the option of the
Hotel. Provided WARNA WARNI MEDIA meets its obligations under this Agreement, the Deposit will be deducted from
the final billed amount. The Deposit is non-refundable and non-transferable except in the case of force majeure.

We would require full prepayment 14 days prior to the function unless credit facilities have been established with the hotel.

Due Date Amount Due

31 October 2022 Cut of date, proposal need to be signed

03 November 2022 100% Deposit of Total Estimated Charges should be transferred to our Bank Account
The above policy also applicable for payment made with company guarantee letter, all charges will billed to company for
settlement of account within 7 (seven) days after receiving the invoice from the hotel.

Page 3 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 PAYMENT BY BANK TRANSFER
Payments can be settled by Bank Transfer to the following account:
BANK CENTRAL ASIA
Branch Shopping Arcade Oakwood Premier Cosmo, Jakarta
Jakarta, Indonesia
IDR A/C : 501.503.3000
USD A/C : 501.511.8889
Swift code : CENAIDJA
Bank Code : 0145015
Beneficiary Name: PT Mutiara Permata Mulia (The Ritz-Carlton Jakarta)

Please provide the hotel with copy of the bank transfer slip.
** Bank transfer should be done at the latest by 5 working days prior to the event date.

PAYMENT BY CREDIT CARD OR COMPANY CHECK

If Account wishes to pay any portion of its obligation by credit card or company check, the credit card information must
be sent to the hotel. Prior to the execution of this Agreement, Account shall provide hotel with credit card authorization
information. A Credit Card Information Request e-mail will be sent to the e-mail address provided by Account. This
process must also be followed if direct billing has not been approved and the Master Account charges will be paid by
credit card or company check. Account agrees that the Hotel may charge to this credit card any payment as required
under this Agreement.

DAMAGE TO FUNCTION SPACE

Account agrees to pay for any damage to the function space that occurs while Account is using it. Account will not be
responsible, however, for ordinary wear and tear or for damage that it can show was caused by persons other than
Account and its attendees.

ATTRITION – Rooms Per Night

Hotel is relying upon Account’s nightly use of the Room Night Commitment and, if applicable, the Minimum Food and
Beverage Revenue as described below. Account agrees that a loss will be incurred by Hotel if Account’s actual usage is
less than ninety percent (90%) of the Room Night Commitment on any night of the Event. These charges represent a
reasonable effort on behalf of the Hotel to establish its loss prospectively and shall be due as liquidated damages.

Hotel agrees to allow for a ten percent (10%) reduction in the nightly Room Night Commitment. Each night during the
Event, Hotel will subtract the actual room usage for that night and the amount of permissible attrition for that night from
the Room Night Commitment for that night. The difference of room nights will be multiplied by the Account’s average
room rate (excluding staff and or complimentary rooms) and the resulting amount will be posted as charges to Account’s
Master Account, plus applicable taxes, at the conclusion of the Event.
Additionally, at the conclusion of the Event, if the actual banquet food and beverage revenue is less than the Minimum
Food and Beverage Revenue, forty percent (40%) of the difference will be posted to the Master Account.

Page 4 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 CANCELLATION - Contracts with Room Nights and F&B
Account will pay the following cancellation fees, as applicable:

- In the event of a cancellation by Account which occurs 0 to 3 business days prior to arrival, liquidated damages in
the amount of one hundred percent (100%) of the Room Night Commitment, seventy percent (70%) of the Minimum
Banquet Food and Beverage Revenue, and Total Meeting Room Rental will be due, plus applicable taxes.

- In the event of a cancellation by Account which occurs 4 business days to 90 days prior to arrival, liquidated
damages in the amount of ninety percent (90%) of the Room Night Commitment and forty percent (40%) of the
Minimum Banquet Food and Beverage Revenue will be due, plus applicable taxes.

- In the event of a cancellation by Account which occurs 91 to 180 days prior to arrival, liquidated damages in the
amount of eighty percent (80%) of the Room Night Commitment and forty percent (40%) of the Minimum Banquet
Food and Beverage Revenue will be due, plus applicable taxes.

- In the event of a cancellation by Account which occurs 181 to 365 days prior to arrival, liquidated damages in the
amount of seventy percent (70%) of the Room Night Commitment and forty percent (40%) of the Minimum Banquet
Food and Beverage Revenue will be due, plus applicable taxes.

- In the event of a cancellation by Account which occurs between the time of acceptance of this Agreement and 366
days prior to arrival, liquidated damages in the amount of fifty percent (50%) of the Room Night Commitment and
forty percent (40%) of the Minimum Banquet Food and Beverage Revenue will be due, plus applicable taxes.

IMPOSSIBILITY
The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance
beyond the control of either party – such as acts of God, war, government regulations, disaster, strikes (except those
involving the employees or agents of the party seeking the protection of this clause), civil disorder, or curtailment of
transportation facilities – to the extent that such circumstance makes it illegal or impossible to provide or use Hotel
facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical –
but in no event longer than ten (10) days – after learning of such basis.

COMPLIANCE WITH LAW

Both parties agree that they will comply with all applicable laws and regulations, including, without limitation, health and
safety, alcoholic beverage control, disability, anti-corruption, trade sanctions, and anti-terrorism laws. Hotel and Account
agree to cooperate with each other to ensure compliance with such laws. Either party may take any and all actions
deemed necessary in their sole discretion to ensure its continued compliance with anti-corruption and trade sanctions
laws which are applicable to it (or to the Hotel’s management company), including, without limitation, immediate
termination of this Agreement upon notice and without liability.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT

Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Account will not be
considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in
writing by the other.

LIQUOR LICENSE
Account understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees. In
addition, alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.

Page 5 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 COMPLIANCE WITH UNITED STATES EQUAL OPPORTUNITY LAWS
This section describes the obligations of Marriott International, Inc (Marriott”) as a U.S. federal contractor. It does not
apply to customers that are not part of the U.S. federal government or using funds from the U.S. federal
government for this Agreement. Marriott shall comply with all applicable laws, statutes, rules, ordinances, codes,
orders and regulations of all federal, state, local and other governmental and regulatory authorities and of all insurance
bodies applicable to the Hotel premises in performing its obligations under this Agreement. Marriott (referred to as
“contractor” in this section) shall comply with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act
of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act, as amended, which are administered
by the United States Department of Labor, Office of Federal Contract Compliance Programs. The equal employment
opportunity clauses of the implementing regulations, including but not limited to 41 C.F.R. §§ 60.1-4, 60-300.5(a), and
60-741.5(a), are hereby incorporated by reference, with all relevant rules, regulations and orders pertaining thereto. This
contractor and subcontractor shall abide by the requirements of 41 C.F.R. §§ 60-1.4(a), 60-300.5(a) and 60-
741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected
veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race,
color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in employment individuals without regard to race,
color, religion, sex, national origin, protected veteran status or disability. Marriott also shall comply with Executive
Order 13496 and with all relevant rules, regulations and orders pertaining thereto, to the extent applicable. The employee
notice clause and all other provisions of 29 C.F.R. Part 471, Appendix A to Subpart A, are hereby incorporated by
reference. To the extent applicable, Marriott shall include the provisions of this section in every subcontract or purchase
order so that such provisions shall be binding upon each contractor, subcontractor or vendor performing services or
providing materials relating to this Agreement and the services provided pursuant to the terms hereof.

PRIVACY
The Hotel is managed by an affiliate of Marriott. The Hotel is committed to complying with its obligations under
applicable privacy and data protection laws, including, to the extent applicable, EU data protection laws. The Hotel shall
comply with the then-current Marriott Group Global Privacy Statement (the “Privacy Statement,” currently available at
http://www.marriott.com/about/privacy.mi) with respect to any personal data received under this Agreement.
Without limiting the foregoing obligation, Hotel has implemented measures designed to: (1) provide notice to individuals
about its collection and use of their personal data, including through the Privacy Statement; (2) use such personal data
only for legitimate business purposes; (3) provide means by which individuals may request to review, correct, update,
suppress, restrict or delete or port their personal data, consistent with applicable law; (4) require any service providers
with whom personal data is shared to protect the confidentiality and security of such data; and (5) use technical and
organizational measures to protect personal data within its organization against unauthorized or unlawful access,
acquisition, use, disclosure, loss, or alteration. Notwithstanding any other provision, Hotel may use an individual’s own
personal data to the extent directed by, consented to or requested by such individual. Account will obtain all necessary
rights and permissions prior to providing any personal data to Hotel (for example rooming lists containing names and
contact details of attendees), including all rights and permissions required for the Hotel, Marriott, service providers and
their respective affiliates to use and transfer the personal data to locations both within and outside the point of collection
(including to the United States) in accordance with Marriott’s privacy statement and applicable law.

RIGHTS OF THIRD PARTIES

The parties agree that, except for Marriott International, Inc. and its affiliates, a person who is not a party to this
Agreement shall not have any rights to enforce any term of this Agreement.
IN-HOUSE EQUIPMENT
Hotel will provide, at no charge, a reasonable amount of meeting equipment (for example, chairs, tables, chalkboards,
etc.). These complimentary arrangements do not include special setups or extraordinary formats that would deplete
Hotel’s present in-house equipment to the point of requiring rental of an additional supply to accommodate Account’s
needs. If such special setups or extraordinary formats are requested, Hotel will present Account two (2) alternatives: (1)
charging Account the rental cost for additional equipment, or (2) changing the extraordinary setup to a standard format,
avoiding the additional cost.
Page 6 of 8 • Warna Warni Media, 07 – 09 November 2022
Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 UNATTENDED ITEMS/ADDITIONAL SECURITY
The Hotel cannot ensure the security of items left unattended in function rooms. Special arrangements may be made with
the Hotel for securing a limited number of valuable items. If Account requires additional security with respect to such
items or for any other reason, the Hotel will assist in making these arrangements. All security personnel to be utilized
during the Event are subject to Hotel approval.

USE OF OUTSIDE VENDORS

If Account wishes to hire outside vendors to provide any goods or services at Hotel during the Event, including an
outside audio/visual provider, the Hotel may, in its sole discretion, require that such vendor provide Hotel, in form and
amount reasonably satisfactory to Hotel, an indemnification agreement and proof of adequate insurance.

PERFORMANCE LICENSES
Account will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or
display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Account
may use or request to be used at the Hotel.

Hotel Location and Map

Our hotel location address is at Jl. DR. Ide Anak Agung Gde Agung Kav E1.1. No 1
Kawasan Mega Kuningan, Jakarta 12950.

ACCEPTANCE
When presented by Hotel to Account, this document is an invitation by Hotel to Account to make an offer. Upon
signature by Account, this document will be an offer by Account. Only upon signature of this document by all parties
will this document constitute a binding agreement. Unless Hotel otherwise notifies Account at any time prior to
Account’s execution of this document, the outlined format and dates will be held by Hotel for Account on a first-option
basis until Monday, 31 October 2022. If Account cannot make a commitment prior to that date, this invitation to offer
will revert to a second-option basis or, at Hotel’s option, the arrangements will be released, in which case neither party
will have any further obligations.

Upon signature by both parties, Account and Hotel shall have agreed to and executed this Agreement by their authorized
representatives as of the dates indicated below.

Page 7 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel
 ELECTRONIC SIGNATURES
The parties agree that this Agreement may be executed electronically and such electronic signatures shall be binding
upon the parties to the same degree as a handwritten signature. Electronic signatures may be added by using the
following process to create an electronic symbol signifying an intent to be legally bound. Each party must fill in the
name, title, and date below, and insert a blackened box (“ ”) at the end of the line below which says: “Electronic
Signature”. This Agreement shall not be binding on either party until both parties have electronically executed versions
of the Agreement that are identical and delivered the same to the other party by electronic mail as an attachment. Each
party shall retain a paper copy of the electronic mail and attached executed Agreement received from the other party.

Approved and authorized by Account:

Name: (Print)

Signature: (Sign) __________________________________________

Title: (Print)

Date:

Signature 

Name: (Print) Alin Panggabean

Title: (Print) Complex Account Director - MICE

Date: 28 October 2022

Electronic Signature

Approved and authorized by Hotel:

Name: (Print) Ayu Ngurah Q. Asthiti

Title: (Print) Complex Director of Sales & Marketing

Date: 28 October 2022

Electronic Signature

Page 8 of 8 • Warna Warni Media, 07 – 09 November 2022

Client Initial _____ Hotel Initial _______

Jl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No.1 • Kawasan Mega Kuningan – Jakarta 12950, Indonesia
Tel: +62 21 2551 8888 • Fax: +62 21 2551 8889 • www.ritzcarlton.com/jakartahotel