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Agenda

An agenda outlines the order of a meeting and includes items of business to be discussed. It usually includes the call to order, adjournment, and specific discussion points in between. The agenda is distributed before the meeting so participants know what will be covered and can prepare. Typical agenda items include welcoming remarks, approval of previous minutes, reports from officers, guest speakers, and setting the next meeting. Minutes are the official record of a meeting and come in two forms - resolution minutes for internal use and narration minutes that can be used as legal proof. Meeting minutes should include essential details like meeting type, organization, date, attendees, topics discussed, and time of adjournment.

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108 views3 pages

Agenda

An agenda outlines the order of a meeting and includes items of business to be discussed. It usually includes the call to order, adjournment, and specific discussion points in between. The agenda is distributed before the meeting so participants know what will be covered and can prepare. Typical agenda items include welcoming remarks, approval of previous minutes, reports from officers, guest speakers, and setting the next meeting. Minutes are the official record of a meeting and come in two forms - resolution minutes for internal use and narration minutes that can be used as legal proof. Meeting minutes should include essential details like meeting type, organization, date, attendees, topics discussed, and time of adjournment.

Uploaded by

navi_ecom4802
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Agenda

An agenda is a list of meeting activities in the order in which they are to be taken up, by beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be discussed. It may, but is not required to, include specific times for one or more activities. An agenda may also be called a docket. The agenda is usually distributed to a meeting's participants prior to the meeting, so that they will be aware of the subjects to be discussed, and are able to prepare for the meeting accordingly.

Form of agenda
The agenda is usually headed with the date, time and location of the meeting, followed by a series of points outlining the order of the meeting. Points on a typical agenda may include:

Welcome/open meeting Apologies for absence Approve minutes of the previous meeting Matters arising from the previous meeting A list of specific points to be discussed this section is where the bulk of the discussion as well as decisions in the meeting usually takes place Any other business (AOB) allowing a participant to raise another point for discussion. Arrange/announce details of next meeting Close meeting

Sample Agenda Internet Marketing Association Meeting Agenda Start at 10:00 a.m. in Board Room Item Opening Remarks Responsible President Time 5 min

VP Membership Report VPM -intramural report -new member program intro VP Financial Report -status of budget -housebill status VPF

20 min

7 min

VP Rush Report -status of current efforts -status of next term plans VP Internal VP External Guest Speaker

VPR 7 min

VPI VPE Community Relations End at 11:10 Let's keep on track!

5 min 10 min 15 min

Minutes
Minutes are the record maintain by any organization whenever any meeting or any important process takes place. There are two types of minutes. They are:1. Resolution Minutes 2. Narration Minutes

Resolution Minutes :- Resolution minutes is that minutes which is only kept within organization , it does not have any existence outside the organization , means , These records are only made for the inner work.

Narration Minutes:- Narration minutes is that minutes which has physical existence also ,means it can be used as a proof in supreme court also.

Meeting Minutes Format


These days, many of us find ourselves in the position of taking meeting minutes without a clue of how to go about it. The following is a guide for making this task easier: Make sure that all of the essential elements are noted, such as type of meeting, name of the organization, date and time, name of the chair or facilitator, main topics and the time of adjournment. For formal and corporate meetings include approval of previous minutes, and all resolutions. Prepare an outline based on the agenda ahead of time, and leave plenty of white space for notes. By having the topics already written down, you can jump right on to a new topic without pause.

Prepare a list of expected attendees and check off the names as people enter the room. Or, you can pass around an attendance sheet for everyone to sign as the meeting starts. To be sure about who said what, make a map of the seating arrangement, and make sure to ask for introductions of unfamiliar people. Don't make the mistake of recording every single comment, but concentrate on getting the gist of the discussion and taking enough notes to summarize it later. Remember that minutes are the official record of what happened, not what was said, at a meeting.

Use whatever device is comfortable for you, a notepad, a laptop computer, a tape recorder, a steno pad, shorthand. Many people routinely record important meetings as a backup to their notes.

Be prepared! Study the issues to be discussed and ask a lot of questions ahead of time. If you have to fumble for understanding while you are making your notes, they won't make any sense to you later.

Don't wait too long to type up the minutes, and be sure to have them approved by the chair or facilitator before distributing them to the attendees. Don't be intimidated, you may be called upon many times to write meeting minutes, and the ability to produce concise, coherent minutes is widely admired and valued.

Example of Minutes Format

Name of Organization: Purpose of Meeting: Date/Time: Chair: Topic 1. Discussion Action Person Responsible

2.

3.

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