AVANTIS
Procedure Name: Risk Assessment Issue No: 1
Procedure Ref: AV-SWP-08 Date: 27th January 2020
1 27/01/2020 Gareth Haines Tom David Tom David Initial Issue
Issue Date Author Reviewed Approved Reason for Change
No
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AVANTIS
Procedure Name: Risk Assessment Issue No: 1
Procedure Ref: AV-SWP-08 Date: 27th January 2020
POLICY
Avantis recognises that some of its work activities may, unless properly controlled, create a risk to employees and
others and will undertake an assessment of the risk in order to reduce these risks to the lowest level reasonably
practicable. Consideration will be given to every foreseeable situation in which exposure might occur. The
potential consequences of foreseeable emergencies will also be assessed.
ARRANGEMENTS
General and Specific Risk Assessments
Where significant hazards associated with our workplace activities exist, Avantis will ensure that ‘suitable and
sufficient’ risk assessments are undertaken and communicated to those individuals at risk. These risk
assessments will include both general and where appropriate specific risk assessments.
COMPETENCY
Risk assessments will be carried out by persons who are competent to do so. In some cases (i.e. where the
competence does not exist within the organisation) it may be necessary to involve external specialists.
RISK ASSESSMENT REGISTER
A register of all work activities or locations that require assessment will be prepared and maintained up to date.
HAZARD IDENTIFICATION
All significant hazards arising out of our work activities and environment will be identified.
IDENTIFYING WHO COULD BE HARMED AND HOW
All individuals who may be at risk of exposure to the significant hazards will be identified including employees,
contractors, visitors and members of the public. Specific groups of workers who could be particularly at risk, such
as young or inexperienced workers, new and expectant mothers, night workers, home workers, those who work
alone and disabled staff will also be considered. The company will also identify how harm to the individuals can
occur.
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AVANTIS
Procedure Name: Risk Assessment Issue No: 1
Procedure Ref: AV-SWP-08 Date: 27th January 2020
EVALUATING THE RISKS
The following risk estimation matrix will be used to evaluate the level of risk presented by each significant hazard
identified.
Providing a suitable matrix type analysis is used, client systems can be used where required and appropriate.
1 2 3 4 5 Catastrophic
Negligible Slight Moderate Major
Very Unlikely 1 2 3 4 5
1
LOW LOW LOW LFHR LFHR
Unlikely 2 4 6 8 10
2
LOW LOW LOW MEDIUM LFHR
Possible 3 6 9 12 15
3
LOW LOW MEDIUM MEDIUM HIGH
Likely 4 8 12 16 20
4
LOW MEDIUM MEDIUM HIGH HIGH
Very Likely 5 10 15 20 25
5
LOW MEDIUM HIGH HIGH HIGH
Risk Level Required Authority of Approval
Rating
Low Risk Workshop Manager
Medium Risk Workshop Manager after consultation
with Senior Management
Low Frequency Workshop Manager after consultation
High Risk with Senior Management &
Compliance Manager
High Risk Not Approved
WORKPLACE PRECAUTIONS
Risk assessments will evaluate the adequacy of existing precautions to reduce the risk to the lowest level
reasonably practicable. Additional precautions will also be identified and implemented, where appropriate.
SIGNING AND DATING THE RISK ASSESSMENT
The risk assessment will be signed and dated by the competent person undertaking the assessment.
INFORMATION, INSTRUCTION AND TRAINING
Employees will be informed of the risks to which they might be exposed and the precautions that should be
taken to avoid risk, including any precautions or actions to be taken in an emergency. Training will be provided to
include the correct use of precautions, protective clothing, equipment, hygiene measures, etc. as required.
Regular refresher training will also be provided.
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AVANTIS
Procedure Name: Risk Assessment Issue No: 1
Procedure Ref: AV-SWP-08 Date: 27th January 2020
MONITORING
The person with overall responsibility for ensuring that the workplace precautions are implemented correctly and
remain effective will be identified as part of the assessment. To achieve this regular monitoring will be
undertaken and records maintained for at least 5 years.
REVIEW AND REVISION
Risk assessments will be reviewed and, if necessary, revised if there is:
• a change in legislation
• a change in workplace precautions
• any significant change in the work carried out
• transfer to new technology
• following an accident or incident
• any other reason to suspect that the original assessment is no longer valid or could be improved
RECORDS
Records will be kept of:
• risk assessments, including any revisions undertaken
• information, instruction and training provided
• monitoring activities
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