Introducing Flows in

Microsoft Flow
Power Automate

1
 Automation Landscape
Overview - Microsoft Power Automate
Features of Power Automate
When should we use Power Automate
Automate and Enhance IT Experiences
Today’s Agenda Automate IT Tasks
Attributes of Power Automate
Automate Approvals

Power Automate – Mobile App

Working with the flows

Advantage of Power Automate

Demo
Automation Landscape
 5-10%
Automation delivers Cost savings in 18-24
immediate and months

lasting results 30%

Long-term cost savings
 Take advantage of the opportunities

64%–
60% 50%
69%

Workforce Higher Fast time-to-

innovation productivity value
60% of all occupations have at Almost half of work Collecting and processing
least 30% technically activities globally have the data are among the
automatable activities. potential to be automated activities with the highest
using current technology. automation potential.
 Overview - Microsoft Power Automate

HCL – PERFORMANCE BEYOND THE CONTRACT

 What is Power Automate

Integration
communication Data storage
and workflow

Empower yourself to drive

Data input

more business value Reporting

Microsoft Power Automate is

a workflow automation
platform that integrates with
Requeslor Payroll group

hundreds of applications.
Delivery manager Pi ocess owner
 Features of Power Automate

Automation Seamless, secure Accelerated Intelligent

at scale integration productivity automation

Efficiently scale Securely integrate Accelerate productivity Increase efficiency through

automation across your automation at and focus on more automated workPower
organization every level strategic work Automates infused with AI
Allow everybody in your Confidently enable end Minimize repetitive, Combine intelligence with
organization to automate users to build automated manual, time-consuming automated workPower
workPower Automates workPower Automates in a tasks and create more time Automates through
using their favorite on- secure, compliant manner, for your teams to drive embedded AI and
premises and cloud-based and focus your skilled IT your business and plan integrated legacy
apps and services. resources on more your company’s future. applications.
complex, strategic work.
 So what really is a flow?

An enterprise software service for business users to work smarter by

automating processes across applications and services

Get notifications Synchronize files Organize data Automate approvals

Get an alert when a file or Connect your folders to Collect and organize business Streamline approvals with
folder is updated keep your data current data automatically instant alerts and more
 When should we use Power Automate

This is the decision process in deciding the feature of the Power

Automate capabilities, Sign into Power Automate and choose any
type of available flow.:

Doesn t Need to run

Main use case Need to run
have good on demand
= Process N API N as a N N Automated Flow
from
Guidance scheduled
capability? mobile
? process?
device?

Y Y Y Y

Business Process
Flow UI Flow Scheduled Flow Button Flow

4
One can also select from the available templates.
Power Automate is Designed For Everyone
Power Automate is the automation service for everyone in your organization.

End Users Experienced Developers IT/Admins

Native Integration is the Path to Maximum Efficiency
STANDARD
INTEGRATION Automate
without disruption

Achieve
more
in less time
VS

Automate
in real-time

NATIVE INTEGRATION
Native Integration With Widely Used Services

In-app automation
in Teams
Begin automating Automate directly
from your OneDrive from Excel
 Automate and Enhance IT Experiences
Power Automate Management Connector

Powers automation for IT

tasks

Offers 19 actions

Set up environments,
connections and manage
permissions

© Microsoft Corporation Dynamics 365

Automate IT Tasks:
General IT Admin functions

Increase efficiency with

automating mundane tasks

Several IT functions can be

automated out of the box

Customize existing
templates or build your own
for specific use cases
 Automate IT Tasks:
Security Admin functions

Automate several security

admin tasks

Connects multiple security

services and use cases

Lets security teams focus on

securing the organization

© Microsoft Corporation Dynamics 365

Easily Connect Your Cloud and On-Prem Data:
Build Custom Data Gateways to Connect On-Prem and Cloud

Create an manage your own On Premises data-gateway

One gateway for multiple cloud services and experiences
data gateway to connect to
on-prem data Cloud Azure Analysis Power
Microsoft
Azure Logic
Services Power BI Power
Services Preview Apps Apps
Automate

10+ connection types for the Gateway Cloud Service

Data source Connection credentials are encrypted

gateway
Azure Service Bus

Application Gateway

Create high availability clusters Data Source connection credentials can only
be decrypted by the gateway

of on-premises data gateway On-Premises SQL Server

Other data
installations to avoid single data sources
SQL Server Analysis
Services
sources
Files, SharePoint

points of failure
Automation For All
 The Attributes of Power Automate

Hundreds of triggers Share Power Automates Seamless integration Extensibility model

Triggers start your Power like documents Directly integrated with No limits. Automate
Automate, initiated from Collaborate on building Power Apps, Power BI, advanced scenarios with
buttons, connected cloud Power Automates, and Microsoft Teams, Office multiple steps, branching
apps, and schedules. distribute Power Automate 365, Dynamics 365, and conditions, and more.
Seamlessly synchronize
templates to your Azure. files between first- and third-
organization. party systems.

Thousands of actions Data connectivity Built-in data platform Intelligent automation

Choose from built-in actions Connect to over 270 Use the Common Data Build Power Automates that
or create your own, using services with built-in Service to store app data in leverage AI Builder to
cloud services or on- connectors for everything a standardized Common process unstructured data
premises solutions. from Adobe to Zendesk to Data Model. and continually improve
on-premises solutions. processes.
Connectors

More than 270

app connectors
(including on-prem applications)
 Enhance Productivity with Integration to
Microsoft 365

Customize the experience and Automate on an Excel sheet Automate a bot or process
automate SharePoint Lists with with Microsoft Power Automate with Microsoft Power Automate
Microsoft Power Automate

Enhance communication with Request approval in Microsoft Click a button to recognize text in
Actionable Messages and Teams when a SharePoint item is image and send an email with the
Adaptive cards in Power created text
Automate
Easily Automate your Core Operations
Processes

SAP
Salesforce Dynamics 365
(Coming soon)
Automate Approvals

Automate approvals to focus

on more valuable tasks

Nearly 150 approval scenarios

offered out of the box

Save valuable
departmental time
 Power Automate – Mobile App

The Power Automate mobile app can access

these features:

 Activity Feed

 Browsing

 Buttons

 Managing Flows
Working with the flows

01 02
Import and Share flows Monitor flows
export flows
 Export a Flow

 In order to export a flow, navigate

to My Flows and select the
particular flow which you need to
export.
 select Export, and then
select Package (.zip).
 Fill in information about the
package.
 Select Export to export the zip file.
 Import Flow

 After a flow has been exported, anyone that

 you send the zip file to can import it. Flows

 Select Import. Myflows Teamflo›-‹'s Bris›ne«s Process loo's UIfIo\‘is(pre view]

 On the Import package page, select Upload,

and then, in the dialog box, select the zip file
that you exported.
 Back on the Import package page, select
Import.
 Share Flows

 Add a user or group as owner.

 View if the user already exists in the
environment, by selecting view the list
of users in the environment.
 In case user doesn’t exist, you can add
the user from Power Apps Admin
center Add the user by mentioning the
email address of the user, in your
organization, and selecting Add user.
Monitor Flow
 Advantages of Power Automate

 Increases productivity.
 Handle most of the repetitive work that can be automated.
 Increase consistency of output.
 Improve robustness (consistency), of processes or product.
 Reduce human efforts up to a greater range.
 Streamline everyday tasks.
 Share and access business data quickly and easily.
 Connect to variety of services.
 Demo

SaveOffice 365 email attachments to OneDrive for Business:

 Select Create option and pick the

template available for it.
 Sign in with your credentials for
Microsoft Office 365 Outlook and
Microsoft OneDrive for Business
services and select Create Flow.
 It'll connect to your work
email to get any
attachments.
 It will then create a folder
on your OneDrive for
Business account to
automatically put every
attachment that's sent to
your work email address
in that folder.
 The workflow can be
edited further by
making updates in
the edit mode.

 Once the updates

are being made,
save the workflow
again.
 The attachments
are saved to O Name Modified Modified By FileSize

Attac
OneDrive for
AlexSandberg 0items Private
March9,

hmen
2017
Business. i• ts Afew seconds ... Alex Sandberg 1item Pnvate

"Emailattachments fromFlow January 30,2018 AlexSandberg 1item Private

@ Not July11,2018 AlexSandberg 7.67 KB Private

@*i ebo June 18, 2018 AlexSandberg 10.8 KB Private

g oks April5, 2018 Alex Sandberg

Book.

xlsx

Document.docx

T-Alex @Work
Thank You