STUDENT GRADE MONITORING SYSTEM: A
MOBILE APPLICATION FOR PARENTS
OF SAN BEDA COLLEGE ALABANG
Mark Cherwin L. Alejandria, MIT
Abstract
The use of the Student Grade Monitoring System
(SGMS) by the parents of San Beda College Alabang will
help them as well as the students in monitoring the grade
components submitted by the professors. This application
will be developed using Android Application that can run
in different Android devices like mobile or even tablet
devices. Professors will be having a web-portal to encode
the grade components. The grades being entered will be
viewed by the parents or even the students using their
Android devices.
Introduction
Technology today has made life much easier as
access to information can be done anywhere, anytime. As
technology improves in the area of wireless facilities and
mobile computers, mobile computing has become
feasible. A variety of advanced mobile devices, some
mobile wireless systems and mobile computing
applications already exist. For example, people can send
and receive emails and access the Internet using mobile
computers via wireless networks.
This paper is a proposed application to be used by
parents of the College of Arts and Sciences. It uses a
mobile technology that can help the parents in monitoring
the academic progress of their children. Most of the
parents are not aware of their children’s academic status
and currently, the parents will just know that their child
had failed once the grades are released every midterm and
final periods.
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Eventhough the school has an online viewing of
grades using Prism, the components in computing the
midterm and final grades are not be shown. Only the
midterm and final grade are seen upon logging in the
student account using prism. Parents are not also a user in
the said online viewing of grades.
Objectives of the Study
This study aims to develop a mobile application
for parents in monitoring the academic performance of
their children.
Specifically this study aims to:
Show the students’ grading components
such as quizzes, attendances, long test,
exams and class participation;
Provide communication from Parent to
Teacher;
Help the students become aware of his/her
academic status.
The proposed mobile application will benefit the
following:
Parents. They can easily monitor their child’s
academic perpormances such as Class
Participation, Quizzes, Long Test, Exam etc
Teachers/Professors. They can be transparent in
the computation of grades of the students.
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Students. They can be more aware of their
academic status.
Program Chairs. The program can lessen parent
inquiries with regards to their children’s failing
grades.
The study is limited to the following:
Faculty Portal. The faculty members will use
the username and password in order to enter the
online portal. They can manage the encoding of
the grade components through Online
Application at the same time read
parents’messages.
Parent Mobile Application. This mobile
application will be used by the parents to access
their children’s academic performance. They
have to install the mobile apps to their mobile
devices to have access in the SGMS. They can
communicate to the teachers through messaging.
Student Mobile Application. This mobile
application is the same with the Parent Mobile
Application except for messaging.
Maintenance Module. This module will be
used for file maintenance in the system such as
the subject teachers and their students together
with the subject description. The person to be
assigned is for the school
administrators’discretion.
The teachers can only use the online encoding of
grade components.
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The administration can only facilitate its
maintenance through the online portal.
Parents and Students can only view the grading
components through the use of a developed
mobile application.
The cost of implementation and policies are not
covered by the study.
System Design Specification
The System Design Specification (SDS) is a
complete document that contains all the information
needed to develop the system and the mobile application.
The researcher gathered all the data to come up
with the approriate database design of the prototype that
is reliable, accurate and with a normalized database
design to ensure data integrity. It is composed of six (6)
tables such as: faculty, parent, student, user, section, and
audit trail.
From the data given on the statement of the
problem, the researcher focuses now on coming up with
the solutions to the different problems such as faster and
accurate data storage to ensure that retrieval and updating
of records can be more systematic for the diffrent users
for both mobile and web-application.
The following hardware and software components will be
used to develop the prototype:
Android/IOS Phones or Devices – used as the
operating system / platform for mobile users.
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HTML/ASP/PHP – Languages used to develop
the Online Faculty and Admin Portal.
MySql – an application software that is used to
design the tables and database of the system.
Google Chrome/Mozilla Firefox- an Internet
browser used for Online Faculty and Admin
Portal.
Web server – used as the storage of information
for both Mobile and Web-based Application.
Figure 1.0 Prototype Infrastructure Diagram.
The diagram shows the protoype of the web and
mobile based application as a whole. The teacher may
encode and store the information of grading components
through the web portal. Information from the server will
also be used by the maintenance in facilitating users,
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teachers and subject grades. Encoded grades can be
accessed by the parents.
Sample Screen Design
Figure 2.0 Student/Parent Mobile Application
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Figure 3.0 Teacher/Faculty Portal
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References
Deitel, P, Deitel H, Deitel, A (2012). Android for
Programmer; Pearson Education Inc
McClure, W, Blevins, N (2012) Professional Android
Programming w/ mono for Android & .net / C#; John
Wiley and Son, Inc
Dolce, J (2010) Android Development with Flash;
Wiley Publishing
Lee, W (2010). Beginning iPad Application
Development; Wiley Publishing
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