GOVERNMENT OF INDIA

NATIONAL HIGHWAYS AUTHORITY OF INDIA

(MINISTRY OF ROAD TRANSPORT & HIGHWAYS)

Consultancy services for Authority engineer of Construction of balance work of two number of
interchange at Jaipur ring road including supervision for Operation and maintenance of six
laining of Jaipur ring road (km 0+300 to km 46+700) on EPC mode (Total length - 53.272 km)

REQUEST FOR PROPOSAL

(RFP)

Plot No. G-5 & 6, Sector – 10, Dwarka, New Delhi – 110 075

November 2023
 CONTENT

Sr. Page
Particulars
No. Nos.
1 SECTION 1: Information to Consultants 1
2 SECTION 2: Letter of Invitation 8
Datasheet 19
Appendix-EC 24
3 SECTION 3: Format for Submission of Firms Credentials. 38
4 SECTION 4: Format for Submission of Technical Proposal. 42

Appendix B-1-Technical proposal submission form. 43

Appendix B-2-Site Appreciation 44

Appendix B-3-Approach paper on methodology for performing the assignment 45

Appendix B-4-Facility for field investigation and testing 46

Appendix B-5-Composition of the Team and Task(s) of each Team member 47

Appendix B-6-Curriculum vitae of proposed Professional staff. 48

Appendix B-7-Time schedule for deployment of Professional staff 50

Appendix B-8-Activity (works) schedule. 51

Appendix B-9-Affidavit – Correctness of Experience claimed by the Firms 52

Appendix B-10-Integrity Pact 53

Appendix B-11- Determination of Technical Capacity 59

Appendix M – Memorandum of Understanding
5 SECTION 5: Format for submission of Financial proposal. 62
Appendix C-1 Financial proposal submission form 63
Appendix C-2 Summary of costs 65
Appendix C-3 Breakdown of costs 66
6 SECTION 6: Terms of Reference. 70
Enclosure-A 88
Enclosure-B 90
Annexure I- Daily Inspection Report in construction period 103
Annexure II- Daily Inspection Report in O&M period 104
Annexure III- Weekly Inspection Report in O&M period 105
Annexure IV- Month of survey for equipment based road condition assessment 109
Annexure V- Monthly Progress Report in Construction Phase 111
Annexure VII: Output Format From Network Survey Vehicle And FWD Testing 167
7 SECTION 7: Draft Form of Contract. 198
 REQUEST FOR PROPOSAL (RFP)

SECTION 1: INFORMATION TO CONSULTANTS

Sub.: Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of six
laining of Jaipur ring road (km 0+300 to km 46+700) on EPC mode

1. The National Highways Authority of India (the ‘Employer’) invites proposals from eligible
Consultants for engaging an Authority’s Engineer (AE) on the basis of International Competitive
Bidding for the following contract package in the State of Madhya Pradesh:

TABLE1: DETAILS OF PROJECT

State NH Consultancy Estimated cost Project Completion Maintenance

No. Package (Rs. in Cr) length(In Km) period period

136 53.272 21 months* 63 months

NHAI/Tech/Raj/CLL-JRR/AE

(excluding GST)
Rajasthan

NH-148 C

* Consultant shall provide service for construction supervision for Construction of

cloverleaf along with supervision for maintenance of already constructed Jaipur ring
road in initial 21 months period. After 21 months, cloverleaf and Jaipur ring road shall
be supervised during maintenance period.

2. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such before
submitting the proposal the Consultant shall mandatorily register and enlist themselves (the
firm and all key personnel), on the MoRTH portal “INFRACON” and furnish registration
details along with its RFP. A copy of Infracon Operation Procedure is also enclosed for
bidder’s reference.

3. All the bidders registered on Infracon shall form a Team on Infracon and which would
be assigned unique Infracon Team ID. Bidders while submitting the proposal shall
quote the Infracon Team ID.

3.1 Restriction as per General Financial Rule(GFR)144 (xi):

Any bidder from a country which shares a land border with India will be eligible
to bid in any procurement whether of goods, services (including consultancy
services and non-consultancy services) or works (including turnkey projects) only
if the bidder is registered with the Competent Authority as per Stipulated
provision in Ministry of Finance Department of Expenditure (Public Procurement
Division) office Memorandum No F. No. 6/18/2019-PPD dated 23.07.2020

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4. Bid must be submitted online at e-tender portal of National Highways Authority of India
h t t p s : / / e t e n d e r s . g o v . i n on or before 1100 hrs on26.12.2023

5. Selection of AE shall be as per selection procedures given in the Model Agreement for
Engineering Procurement and Construction. The selected AE shall be intimated to the
Contractor.

6. The proposal shall be submitted in English Language and all correspondence would be in the
same language.

7. National Highways Authority of India intends to appoint a Consultant to act as Authority’s

Engineer for implementation of the EPC project. As per the Terms and Conditions of the EPC
Agreement (s), the Authority’s Engineer shall perform all the duties as per TOR given in this
RFP along with any amendment thereof. The selection of Authority’s Engineer shall follow
the laid down procedures given in the Contract Agreement signed between Employer and
Contractor.

8. The interested consultancy firms may download the RFP document from the official website
of the Employer and etenders.gov.in w.e.f. 23.11.2023 to 26.12.2023 upto 1100 hrs. The
Consultant who download the RFP document from the website will be required to pay the
non- refundable fee of Rs. 5,000/- towards cost of RFP to the following bank account:

S. No. Description Remarks

1 Name of Beneficiary National Highways Authority of India
2 Name of Bank Canara Bank
3 Address of Bank Branch Dwarka Sector - 10 Branch
4 Account No. 8598201005819
5 IFSC Code CNRB0008598

Consultancy Firms are required to submit payment receipt as proof of payment to the above
said Bank Account along with the Technical Proposal. Consultancy firms are required to
mention “NHAI/Tech/Raj/CLL-JRR/AE ” in the payment receipt. The RFP will be invited
through e-tendering portal. Refer Procedure under e-tendering for submission of RFP
through e-tendering.

9. Unqualified bidders would be informed regarding their non-qualification, without any

explanation.

10. The proposal should be submitted by consultancy firms in two parts. The two parts of the
proposal are Part1: Technical Proposal and Part2: Financial Proposal. For a given EPC
Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e.
Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall
only be considered for further evaluation. Under stage 2, the financial proposal of such firms
as selected above shall be opened and evaluated. Proposals will finally be ranked according
to their combined technical and financial scores as specified in clause 5 of section 2.

10.1 Self certification for meeting local content requirement

A Bidder is required to submit, along with its technical BID, a self-certification that the
item offered meets the local content requirement for ‘Class –I local bidder’ / ‘Class–II
local bidder’, as the case may be. The self-certification shall also have details of the
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location(s) at which the local value addition is made. In case, bidder has not submitted
the aforesaid certification the bidder will be treated as ‘Non- Local Supplier’. The
Class–I local bidder, Class–II local bidder and Non-Local Supplier are defined as under:

(i) ‘Class–I local bidder’ means a bidder, whose goods, services or works offered for
procurement, meets the minimum local content as prescribed for ‘ Class–I local bidder’
under this RFP. The ‘local content’ requirement to categorize a bidder as ‘Class–I local
bidder’ is minimum 50%.

(ii) ‘Class–II local bidder’ means a bidder, whose goods, services or works offered for
procurement, meets the minimum local content as prescribed for ‘Class–II local bidder’
under this RFP. The ‘local content’ requirement to categorize a bidder as ‘Class–II local
bidder’ is minimum 20%.

(iii) ‘Non-local bidder’ means a bidder, whose goods, services or works offered for
procurement, has local content less than that prescribed for ‘Class–II local’ under this
RFP.

(iv)‘Local content’ means the amount of value added in India which shall be the total
value of item procured (excluding net domestic indirect taxes) minus the value of
imported content in the item (including all customs duties) as a proportion of the total
value, in percent.

In case estimated project cost is above Rs. 10 crores, the ‘Class–I local bidder’ / ‘Class–
II local bidder’ shall provide a certificate from the statutory auditor or cost
auditor of the company (in case of companies) or from a practicing cost
accountant or practicing chartered accountant (in respect of suppliers other
than companies) giving the percentage of local content.

11. The total time period for the assignment as Authority’s Engineer will be 84 for Construction
Period (for construction of cloverleaf) of 21 months + Maintenance Period of 63
Months (for complete stretch) with reduced man power. O&M maintenance activities for
Jaipur ring road shall also be carried out in initial 21 months of construction of cloverleafs.

12. Consultants may apply either as a sole firm or forming Joint Venture with other consultants.
In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e.
one lead + 1 JV partners). Formulation of more than one JV/association with different
partners for the same work is not allowed and all such proposal involving the firms shall be
treated as non-responsive. If the Consultant submits bids as sole applicant and also in
JV/Association with another consultant, both bids shall be summarily rejected. No
Consultant shall submit more than one bid.

12.1 Any bidder from a country which shares a land border with India will be eligible
to bid in any procurement whether of goods, services (including consultancy
services and non-consultancy services) or works (including turnkey projects) only
if the bidder is registered with the Competent Authority as per Stipulated
provision in Ministry of Finance Department of Expenditure (Public Procurement
Division) office Memorandum No F. No. 6/18/2019-PPD dated 23.07.2020

Page 37 of 264
13. (A) The Applicant whether a sole applicant or lead member with joint venture may include
any number of Associate to provide technology in assignment (refer para 10 (iii) of data
sheet). The Associate firm can provide equipment based road inspection services for any of
the 4 equipment viz., (i) Network Survey Vehicle including all modules required as per
technical specifications, (ii) Falling Weight Deflectometer, (iii) Mobile Bridge Inspection Unit
and (iv) Retro Reflectometer. However, the Associate(s) cannot be common for 2 or more
bidders. If any Associate is common with 2 or more bidders, all those bids shall be declared
non-responsive. Hence, the bidder may ensure on his own that the associate proposed by
him is not proposed by any other bidder participating in the same assignment and the bidder
is solely responsible in this regard.

(B) In addition, the applicant whether a sole applicant or lead member with joint venture
may also include an Associate for providing key personnel. In such case, the applicant should
submit an MOU with associate regarding role and responsibility of Associate Company.
However the maximum no. of key personnel from Associate firm during RFP proposal and
implementation of contract should be limited to two (2).

(C) "The bidder cannot revise their share among Lead/JV partner/Associate partner, which was
declared at the time of bidding/award of respective consultancy assignments. Further,
maximum limit of share of associates shall be limited to their actual assignments w.r.t
provision of standard RFP subject to a maximum of 25% of contract amount."

It is clarified that bidder cannot revise their share among Lead/JV Partner after submission
of bids.

14. The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to have
acknowledged that without prejudice to the National Highways Authority of India any other
right or remedy hereunder or in law or otherwise, the Applicant shall be debarred from
participating in the future projects of the National Highways Authority of India in the
following situations

(a) If an Applicant withdraws its Proposal during the period of its validity as specified in
this RFP and as extended by the Applicant from time to time.
(b) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement.

15. Consulting firms meeting the following criteria are only eligible for applying for this
assignment. Firms not meeting these criteria, need not apply.

A). Eligibility criteria for sole applicant firm.

S. Experience of the firm in last 7 years Annual Turnover***
No. Preparation of DPR Project Supervision/IC
(NH/SH/Equivalent) (NH/SH/Equivalent)
1 The firm should have minimum The firm should have minimum Annual turnover (updated
(a). experience of preparation of experience of Project average of last 3 years) of
detailed Project Report/ Feasibility Supervision/ Independent the firm from consultancy
Study cum Preliminary Design Engineer/ Consultant of 2/4/6**- business should be equal
Report of 2/4/6**-laning/Bridge laning/ Bridge project of to or more than 2% of
project of aggregate length equal aggregate length equal to 3 times of Estimated Project
to 2 times or more of similar or more of similar category** for Cost.

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 S. Experience of the firm in last 7 years Annual Turnover***
No. Preparation of DPR Project Supervision/IC
(NH/SH/Equivalent) (NH/SH/Equivalent)
category for which RFP is invited. which RFP is invited.
1 Firm should also have
(b) experience of Project
Supervision/ Independent
Engineer/ Authority’ Engineer of
at least one project of similar
category of two/four/six**
laning/bridge work of length
equal to 40% of project length
The Firm should have
experience of Project
Supervision/Independent
Engineer/Authority's engineer of
at least one project of similar
configuration of 2/4/6 laning**
Bridges/ROB/Flyover/Interchang
es/any other such structures
having minimum 45.4 m length
of span

** Similar project means 2/4/6 lane as applicable for the project for which RFP is invited. For
2-lane projects experience of 4/6 lane also to be considered with a multiplication factor of
1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For
4/6 laning projects, experience of 2 lane will be considered with a multiplication factor of
0.4, but only for those 2 lane projects whose cost of consultancy services was more than
Rs.3.0 crores. For standalone bridge projects, experience in bridge work (either standalone
project or as a part of road project) only be considered.

*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement may be suitably included.

B) Eligibility Criteria for partners in case of JV (not more than 1 JV partners shall be allowed)
shall be as under:

The lead partner must fulfill atleast 50% of requirements at 1(a) of table in para (A) above
and other JV partner should fulfill atleast 30% of eligibility criteria as indicated at 1(a) of
table in para (A) above. Also the lead partner and JV partner jointly should meet the
eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should meet
the criteria 1 (b) of table in para (A) above.

Note: The weightage given for experience of a firm would depend on the role of the firm in
the respective assignments. The firm’s experience would get full credit if it was the sole firm
in the respective assignment. If the applicant firm has completed projects as JV with some
other firms, weightage shall be given as per the JV share***. However if the applicant firm
has executed the project as associate with some other firms, 25% weightage shall be given
to the applicant firm for the projects completed under such association.

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*** For weightage of experience in any past Consultancy assignment, experience certificate from
the client shall be submitted. In absence of clear demarcation of JV share in client certificate,
the weightage will be treated as 60 % for lead partner and 40% for minor partner. Annual
turnover duly certified by Chartered Accountant shall be accepted. In case of non-availability
of such documents no weightage of turnover/experience will be considered.

C) Requirements with respect to Technical Capacity Provisions for maximum works to be

permitted with one consultant:

(i) The maximum number of works to be permitted to one consultant is restricted as per
the following ceilings:-

Sr. No. Col (2) Col (3) Col (4) Col (5) Col (6)

1. Average Annual Turnover of Upto More than More than More than
Firm in last 3 Financial Years
(from Consultancy Rs. 10 Rs. 10 to Rs. 30 to Rs. 60

Works) Crores Rs. 30 Rs. 60 Crores

Crores Crores

2. No. of key professionals on full 10 25 40 60

time rolls (minimum for last one
year)

3. Max. no. of projects/ DPR 6 12 25 40

assignments to be allotted to one
particular consultant including
ongoing projects at a time in NHAI

4(i) Maximum no. of DPR 6 12 25 40

Assignments out of those given at

Sr.No.3 above

4(ii) Maximum no. of IE/AE 4 9 18 30

assignments (cap of 75%) out of
those given at Sr. No. 3 above
Note:
(1) Conditions in both Sr. No. 1 & Sr. No. 2 are to be fulfilled to claim maximum no. of projects given in Sr. No. 3 & 4.

(2) In case of JV bidding for the current assignment, the technical capacity of JV will be determined with respect to the weighted
average of turnover, key professionals & ongoing assignments on the basis of share of consultancy fee in the ongoing assignments
and proposed share in the current bid. Refer the illustration at Annex B.

(3) In case any partner of the joint venture has its individual remaining bid capacity less than o.5 thus making him ineligible for the
current bid but, on formation of joint venture, the remaining bid capacity becomes more than 0.5, then during the technical
evaluation of the bids, the bids of such JVs will be declared as non-responsive and they will not be allowed to participate in the
current assignment.

i. The consulting firms should be encouraged to carry out a max. of DPR and Supervision Assignments like IE/AE. Out of
maximum number of projects given at Sr. No. 3 above, the ceiling for IE/AE assignments is 75%. For example, the
Consulting Firm at Col. No. 3 can get total 4 number of IE/AE assignments only from NHAI whereas they can get 6 DPR
assignments. The Financial Proposal of the Consulting Firm crossing the upper ceiling of assignments as at Sr. No. 3
&4 above shall not be opened.
ii. The following assignments would not be counted for the purposes of maximum number of projects given at Sr. No. 3 to
4 of above Table.
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264
 a. IE/AE assignments where original assignment period + one year is lapsed or provisional completion of civil
work is issued, whichever is earlier;
b. DPR assignments where either (i) the bids for civil works have been received; or (ii) original assignment period
+ one year has lapsed;
c. Assignments having less than 6 months contract period.
d. The operation and maintenance contract (O&M)
iii. The above guidelines will not be applicable in case of Special Projects such as standalone projects of tunnel, bridge,
emergency landing facility, flyovers and ROB/RUB/Underpass only
iv. For the purpose of calculation of maximum no. of projects, the works awarded on the date of opening of Financial Bid
and in progress will be taken into consideration as utilized capacity. Projects of NHAI (awarded/ in progress) only shall
be considered for maximum no. of projects in Sr. No. 3 & 4 purpose. The Consultant shall provide these details and they
shall be solely responsible for accuracy of such details provided.

It is clarified that "the works awarded on the date of opening of financial bid and in
progress will be taken into consideration for ascertaining the balance capacity. The
revised turnover/manpower will not be considered and would remain the same as per
bid due date".

v. The Consulting Firms shall submit Form-26 AS in order to certify their permanent key personnel (as given in Sr. No. 2
of above table) along with the proposed candidates.

The bidders shall submit the requisite details in the prescribed formats of technical proposal along with the RFP documents for
evaluation of bids accordingly. The modified format for determination of Technical Capacity (Form T-11) is enclosed at Annex-B.

16. In case the financial figures and values of services provided are in foreign currency current
market exchange rate (State Bank of India BC Selling rate as on last date of submission of the
bid) will be applied for the purpose of conversion of amount in foreign currency into Indian
Rupees.

17. The Bidder including individual or any of its Joint Venture Member should, in the last 2 years,
have neither failed to perform for the consultancy services pertaining to Expressways, National
Highways, ISC (Inter State Connectivity) & EI (Economic Importance) works, as evidenced by
imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration
award against the Bidder including individual or any of its Joint Venture Member, as the case may
be, nor has been expelled/debarred/declared as non-performer or terminated by Ministry of Road
Transport & Highways or its implementing agencies for breach by such Bidder including individual
or any of its Joint Venture Member. Consultants (sole firm or lead firm and any of the JV partners)
who do not fulfil the aforesaid condition as on last date of submission of proposal and as on date of
issue of Letter of Acceptance, shall not be considered for placement of contract.

Contracts concluded before the issue of the debarment/declaration as non-performer order shall not
be affected by the debarment order(s) issued subsequently.

In case, any debarred/declared non-performer firm submits the bid, the same will be ignored. In case
such firm is lowest (L-1), next lowest firm shall be considered as L-1.

18. Employer will not be responsible for any delay, loss or non-receipt of RFP document sent by
post/courier. Further, Employer shall not be responsible for any delay in receiving the
proposal and reserves the right to accept/reject any or all applications without assigning any
reason thereof.

19. The two parts of the Proposal (Technical proposal and Financial proposal) must be
submitted on-line only with all pages numbered serially, along with an index of submission
as per procedure under e-tendering. Physical submission of the proposal shall not be

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 accepted. In the event, any of the instructions mentioned herein have not been adhered to,
the Employer may reject the Proposal.

20. Employer will be at liberty to keep the credentials submitted by the Consultants at bidding
stage, in public domain and the same may be uploaded by Employer on Employer’s web-site.
Consultants should have no objection if Employer uploads the information pertaining to their
credentials as well as of their key personnel.

21. The individual key personnel proposed in the bid by the consultants or any replacement
thereof should undertake that they shall have no objection in uploading/hoisting of their
credentials by Employer in public domain.

21.1 a. The Selected Bidder shall use the link “Data Lake Portal” available on NHAI website
(nhai.gov.in) to communicate with NHAI and EPC Contractor for all contractual
correspondence.

b. no physical document shall be accepted unless and until the same is specifically stated
so in the RFP or it is a legal requirement.

22. RFP submission must be received not later than 1100 hrs on 26.12.2023 in the manner
specified in the RFP document at the address given below.

Address of Employer:

K K Arora
General Manager (Tech)
Rajasthan Division
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka
New Delhi-110075
E-mail: [email protected]
Tele: - 011-25074100 (Extn: 1063)

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 SECTION 2: LETTER OF INVITATION TO CONSULTANTS

1 INTRODUCTION

1.1 Bids are invited from consulting firms either as a sole firm/ joint venture with other
Consultant willing to act as AE to submit a proposal for providing consulting services
required for the assignment named in the attached Letter of Invitation.

1.2 A brief description of the assignment and its objectives are given in the Terms of Reference
(TOR).

1.3 The assignment shall be implemented in Construction Period (21 Months).

1.4 This RFP is neither an agreement nor an offer by the Authority to the prospective Applicants
or any other person. The purpose of this RFP is to provide interested parties with
information that may be useful to them in the formulation of their Proposals pursuant to
this RFP. This RFP includes statements and assumptions, which reflect various assessments
arrived at by the Authority in relation to the Consultancy. Such assessments and statements
do not purport to contain all the information that each Applicant may require. The
information contained in this RFP, may not be complete, accurate, adequate or correct. Each
Applicant should, therefore, conduct its own investigations about the assignment and the
local conditions before submitting the proposal by paying a visit to the Client and the project
site, sending written queries to the client, before the date and time specified in the Data
Sheet.

1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract,
including a visit to site, are not reimbursable as a direct cost of assignment and (ii) Employer
is not bound to accept any of the proposals received by it and reserves the right to annul the
selection process at any time prior to contract award, without thereby incurring any liability
to the Consultants.

1.6 Consultant have an obligation to disclose any situation of actual or potential conflict that
impacts their capacity to serve the best interest of their Client, or than may reasonably be
perceived as having this effect. Failure to disclose said situations may lead to the
disqualification of the Consultant

Or the termination of its Contract and/or any other action as deemed fit by the Authority at
any stage.

1.7 It is the National Highways Authority of India policy that the consultants observe the highest
standard of ethics during the selection and execution of such contracts. In pursuance of this
policy, the National Highways Authority of India:

(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:

(i) “Corrupt Practice” means the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence the action of a public official in the
selection process or in contract execution;
(ii) “Fraudulent Practice” means a misrepresentation or omission of facts in order to
influence a selection process or the execution of a contract;
(iii) “Collusive Practices” means a scheme or arrangement between two or more
Page 43 of 264
 consultants with or without the knowledge of the Client, designed to establish
prices at artificial, non-competitive levels;
(iv) “Coercive Practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.

(b) will reject a proposal for award if it determines that the Consultant recommended
for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive
or coercive practices in competing for the contract in question;

(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be
awarded a contract if it at any time determines that the firm has engaged in corrupt
or fraudulent practices in competing for, or in executing, a contract; and

(d) will have the right to require that a provision be included requiring consultants to
permit the Employer to inspect their accounts and records relating to the
performance of the contract and to have them audited by authorized
representatives of Employer.

1.8 Consultants, their JV partner, their Sub-Consultants, and their associates shall not be under
a declaration of ineligibility for corrupt and fraudulent practices. Furthermore, the
Consultants shall be aware of the provisions on fraud and corruption stated in the specific
clauses in the General Conditions of Contract.

1.9 Consultants shall furnish information on commissions and gratuities, if any, paid or to be
paid to agents relating to this proposal and during execution of the assignment if the
Consultant is awarded the Contract, in the Financial Proposal.

1.10 The Data Sheet indicates how long Consultants’ Proposals must remain valid after the
submission date. During this period, Consultants shall maintain the availability of
Professional staff nominated in the Proposal. The Client will make its best effort to complete
the process within this period. Should the need arise, however, the Client may request
Consultants to extend the validity period of their proposals. Consultants who agree to such
extension shall confirm that they maintain the availability of the Professional staff nominated
in the Proposal, or in their confirmation of extension of validity of the Proposal, consultants
could seek replacement upto a maximum of 50% key personnel. If any Consultant seeks any
replacement(s), while extending the bid validity, then the same shall be evaluated for
ascertaining suitability of replacement as per the provisions of the RFP and remuneration
shall not be reduced for any such replacement(s). However, the technical evaluation shall
take into account of the originally submitted CV(s) only irrespective of replacement sought.

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2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS

2.1 The Consultants may request a clarification of any of the RFP documents up to the number
of days indicated in the Data Sheet before the Proposal submission date. Any request for
clarification must be sent in writing by paper mail, facsimile, or electronic mail to the Client’s
address indicated in the Data Sheet. The Client will respond by cable, facsimile, or electronic
mail to such requests and will send copies of the response (including an explanation of the
query but without identifying the source of inquiry) to all consultants who have purchased
the RFP document. Clarification/amendment will also be hosted on National Highways
Authority of India e-portal.

2.2 At any time before the submission of Proposals, the Client may for any reason, whether at its
own initiative or in response to a clarification requested by a Consulting firm, modify the RFP
documents by amendment. Any amendment shall be issued in writing through addendum.
Addendum may be sent by mail, cable, telex, facsimile or electronic mail to consultants
or/and will be hosted on Employer’s website which will be binding on them. The Client may
at its discretion extend the deadline for the submission of Proposals.

3. PREPARATION OF PROPOSAL

3.1 You are requested to submit your proposal in Two Parts strictly using the formats enclosed
herewith (refer section 3, 4 and 5) in 2 separate envelopes/ packages and put together in
one single outer envelope/ package. The two parts shall be:

Part 1: Technical Proposal and

Part 2: Financial Proposal.

The proposal shall be written in the English language as specified in the Data Sheet. All pages
of the Proposal shall be signed by an authorized representative. The representative’s
authorization shall be confirmed by written Power of Attorney duly notarized to be
submitted with the proposal. In case of JV or inclusion of Associate company, a MoU
indicating the specific Projects, input and role of each Partner etc. shall be submitted with
the proposal.

Part 1: Technical Proposal

3.2 You are expected to examine all terms and conditions included in the documents.

Failure to act or to provide all requested information will be at your own risk and may result
in rejection of your proposal.

3.3 During preparation of the Technical proposal you may give particular attention to the
following:

i. The man-months for the assignment shall be that stated in the Terms of Reference.
The same shall be considered for the purpose of evaluation as well as award. In case
the man months of TOR are amended in view of Client’s own initiative or in response
to clarification sought by any Consulting firm, the man months so amended and
published shall be considered for the purpose of evaluation as well as award.

ii. The Consultants should prefer to field as many of their permanent staff as possible.
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 The permanent staff would be considered those already employed with the firm prior
to one year from the month during which this Tender Notice is issued. Applicant shall
submit the details of the period of employment of the proposed personnel with the
firm.

iii. A good working knowledge of the language specified in the data sheet is essential
for key professional staff on this assignment. Reports must be in the language (s)
specified in the data sheet

3.4 Your Technical Proposal must provide the following information, using but not limited to the
formats attached in the Section 3 & 4.

i. A brief description of the firm’s organisation and an outline of recent experience of

the Consultants and, in the case of Joint Venture, for each partner, on assignments of
a similar nature. The information which you shall provide on each assignment should
indicate, inter-alia, the profiles of the staff provided, duration, contract amount and
firm’s involvement. The details of assignments on hand shall also be furnished by
the Consultant and their JV partner, separately.
ii. Any comments or suggestions on the ToR and a description of the methodology
(work plan) which the firm proposes to execute the services, illustrated with bar
charts of activities.
iii. Site Appreciation: limited to four A4 size pages in 1. 5 space and 12 font including
photographs, if any;
iv. Proposed methodology for the execution of the services illustrated with bar charts of
activities, including any change proposed in the methodology of services indicated in
the TOR, and procedure for quality assurance: Maximum 4 pages;
v. The proposed methodology should be accompanied by the consultants initial view,
key challenges they foresee and potential solutions. It should also include details on
adoption of superior technology along with proof: limited to six A4 size pages in 1.5
space and 12 font including photographs;
vi. The proposal shall indicate as to whether the firm is having the facilities for carrying
out the following field activities or these are proposed to be outsourced to specialized
agencies.
 Surface defects detection and roughness measurement using Network
Survey Vehicle
 Pavement strength measurement using FWD
 Bridge inspection using Mobile Bridge Inspection Unit

 Road signs inspection using Retro Reflectometer

vii. Proposed Quality Audit Methodology including Quality Assurance Plan
viii. In case the Consultant envisages outsourcing any or all of the above services to the
expert agencies, the details of the same indicating the arrangement made with the
agencies need to be furnished. These agencies would however, be subject to approval
of the client to ensure quality input by such agencies before award of the work. For
out-sourced services, proposed firms/consultants should have such experience on
similar projects.
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ix. The composition of the proposed staff team, the tasks which shall be assigned to each
and their timing;
x. Requirement for submission of CVs.
a. The CVs of following six key personnel in the format as per Appendix-B-6 is to be
furnished on INFRACON portal.
Team leader cum Senior Bridge Engineer, Resident cum Pavement specialist,
Highway Maintenance cum Resident Engineer, Bridge/Structural Engineer, Senior
Contract Specialist, Senior Quality cum Material Expert and Road Safety Expert
It may please be ensured that the format is strictly followed and the information
furnished therein is true and correct. The CV must indicate the work in hand and the
duration till which the person will be required to be engaged in that assignment.
The Firm shall ensure that details furnished in the CV by the personnel are correct.
If any information is found incorrect, at any stage, debarment of the key personnel
from future National Highways Authority of India projects upto 2 years may be
taken by National Highways Authority of India.
b. Key information should include years with the firm and degree of responsibility held
in various assignments. In CV format, at summary, the individual shall declare his
qualification & total experience (in years) against the requirements specified in TOR
for the position (Ref. Enclosure-B of TOR). If any information is found incorrect, at
any stage, debarment of the key personnel from future National Highways Authority
of India projects upto 2 years may be taken by National Highways Authority of India.
c. CVs of Key Personnel having intermittent inputs will be considered only if the
assignments on hand as on 7 days before due date of proposal including those for
which LOA has been received from the Client or for which Consultant has been
declared as H1 are such that the key personnel is able to proportionately devote the
given man months for this project.
d. All the CVs which are to be evaluated should be complete in all respects including
signing and certification by the individual and the firm.

e. Minimum 75% marks required. CV of six Key Personnel will be evaluated CV

of proposed Team Leader should score at least 75% marks. If not, the
proposal shall not be considered further.
f. If a CV score less than 75% marks, whatever marks it score will be carried forward
for maximum 3 nos. key personnel for determining the total score of the firm.
However, if the Key Personnel does not fulfill the minimum academic qualification
(as mentioned at Enclosure-B of TOR of RFP), the overall score of his CV will be
evaluated as zero. If the Key Personnel does not fulfill the minimum qualification
related to experience (as mentioned at Enclosure-B of TOR of RFP), then zero marks
will only be assigned for that sub criteria, but the marks obtained by the CV of the
Key Personnel will be carried forward for maximum 3 nos. key personnel for
determining the total score of the firm. In case, a firm is H-1, then all such Key
Personnel (whose CV scores less than 75% or who does not fulfill the minimum
qualification) will have to be replaced by the firm before signing the contract. The
reduction in remuneration of such replacements shall be 10% for each replacement.
In case more than 3 CV scores less than 75% marks or Team leader cum scores less
than 75% marks, the proposal shall be considered non-responsive.
g. In case, the information contained in the CV for the duration in which the key
personnel:

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 A. was employed by the firm, proposing his candidature is found
incorrect/fake/inflated at any stage, action including termination of the
Consultancy Agreement and debarment of the firm upto 02 years from future
National Highways Authority of India projects shall be taken by National
Highways Authority of India.

B. was employed by the firm, proposing his candidature is found

incorrect/fake/inflated at any stage, the consultancy firms shall have to refund
the salary and perks drawn in respect of the person apart from other
consequences.

C. was not employed by the firm, proposing his candidature is found

incorrect/fake/inflated at any stage, the consultancy firms will have to refund the
twice of salary and perks drawn in respect of the person.
h. It is also clarified that any key personnel, if debarred during the period between
receipt of bid and award of the contract and is required to be replaced as per the
provisions of the RFP, then the replacement shall not be considered as part of
replacement by the Authority’s Engineer and hence no deduction in remuneration
shall be affected. However, in this case the original CV will be considered for
evaluation purpose

xi. Deployment Schedule for each key personnel should be formulated and
incorporated in the Technical Proposal which will be reviewed on quarterly basis.
xii. Estimates of the total time effort (person x months) to be provided for the services,
supported by bar chart diagrams showing the time proposed (person x months) for
each professional staff and sub professional staff.
xiii. In case, consultant firm’s experience/documents is found to be false at any stage i.e.
from bidding to completion of services, the Consultancy Contract shall be
terminated and Consultant firm shall be debarred for a period of 02 years.

3.5 The technical proposal must NOT include any financial information.

3.5.1 Interviews of Key Personnel of Consultants (IE/AE/SC):

The Expert Teams (2-3 to begin with) comprising of 3 eminent retired/ serving officers in each
team will be set up by each Member to take the interviews through VC of the Key Personnel of
H-1 Consultant after issue of LOA to H-I bidder of consultancy assignments under their
jurisdiction. The proceedings of VC shall lie on Data Lake as a record. If any Key Personnel is
found not suitable, such person will not be allowed to participate for 3 months in NHAI's projects.
The Consulting Firm will be given one opportunity to replace unsuitable person with a person of
equal or better CV, and no reduction in remuneration shall apply to such replacements. If
Consultant fails to produce alternate CV within 7 days or alternate CV/ Person is also not found
suitable by the expert team, then the consultancy firm shall be given further opportunity to
replace the unsuitable person with reduction in remuneration of that position @10% for such
replacement till suitable key person is made available and he is found suitable by expert team.

Those key personnel who have been declared not suitable/not recommended in the previous
interviews (before issue of this circular) may be allowed to re-appear before interview expert
committee if they have completed stipulated time period of 3 (three) month as mentioned
above.

The key personnel proposed by the consultancy firm and found suitable by expert team of NHAI
through interaction shall remain eligible for the same position for 3 (three) years from the date

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 of interaction in case they left the project for any justified reason and are subsequently proposed
for other projects.
Part 2: Financial Proposal

3.6 Your Financial Proposal must be strictly using the formats attached in Section 5. No
additional items/quantities other than that specified in the formats should be proposed by
the Consultants since the same shall not be considered for the evaluation/award. Consultants
shall be paid billing rates for services as per financial proposal submitted by them basis.
Beginning 13th months from the last date of submission of bid, billing rates shall be increased
to cover all items of the contract i.e. remuneration, vehicle hire, office rent, consumables,
furniture etc. @ 5% every 12 months. However, for evaluation and award of the Bid
proposals, the quoted initial rate (as applicable for first 12 months from last date of
submission of bid) shall be multiplied by the total time input for each position on this
contract, i.e. without considering the increase in the billing rates. All payments shall be made
in Indian Rupees and shall be subjected to applicable Indian laws withholding taxes if any.

3.7 The Financial Proposal should clearly identify as a separate amount, the local taxes
(including social security), duties, fees, levies and other charges imposed under the
applicable law, on the consultants, the sub-consultants, and their personnel (other than
nationals or permanent residents of the government’s country); unless the Data Sheet
specifies otherwise. This cost, however, will not be considered in evaluation.

3.8 Consultants may express the price of their services in the Indian Rupees only.

3.9 Goods & Service tax as applicable shall be paid to the Consultant while making payment for
services rendered. The consultants shall then deposit the same with the tax authorities and
provide a proof of having done so within next 90 days in line with policy circulars issued by
Employer. Employer shall pay only the Goods & service tax.

4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

4.1 PREPARATION & SUBMISSION OF APPLICATIONS:

A. Detailed RFP may be downloaded from E-tendering portal of Employer and the Application
may be submitted online following the instructions appearing on the screen.
B. The following shall be the form of various documents in the Application:

(I) Technical Proposal {Only Electronic Form (to be uploaded on the E-tendering
portal of Employer)}
(a) Power of Attorney for signing the Application
(b) If applicable, the Power of Attorney for Lead Member of JV;
(c) Copy of Memorandum of Understanding between JV partners, if applicable;
(d) Copy of Memorandum of Understanding with Associate, if applicable.
(e) Firms credentials as per format prescribed in SECTION-3 OF RFP. (The details are to
be submitted through INFRACON only)
(f) Technical proposal as per format prescribed in SECTION-4 OF RFP. (The details are
to be submitted through INFRACON only.)
(g) Apostile of documents/certificates of foreign origin.

(h) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the General
Financial Rules (GFRs) as per format given in Appendix B-12 shall be submitted by
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 the Bidder with the RFP Bid duly signed by Authorised signatory & shall be part of
the Contract Agreement.
II) Financial proposal as per format prescribed in section – 5 of RFP

(III) Payment Receipt as proof of payment of Rs. 5,000/- (Rupees Five thousand only) to
the Bank Account of National Highways Authority of India mentioning
“NHAI/Tech/Raj/CLL-JRR/AE”.

(IV) Bidders have to comply with the NHAI Policy Circular no. 5.8 dated 29.12.2020 (copy
enclosed) regarding Integrity pact.

C. The successful bidder shall submit the original documents specified above in point no.4.1 B
(I) (a), (b), (c)& (d) above together with their respective enclosures to the Authority before
signing of the Agreement.

i.) The Applicant shall upload scanned copies of the Technical Proposal and Financial
Proposal as specified in point nos. 4.1 (B) (I) ,(II), (III) & (IV) above on the E-tendering
portal of Employer before 11:00 hours Indian Standard Time on the Application due date
i.e. on 26.12.2023 Financial Proposal is to be submitted On-line only and no hard
submission is to be made.

4.2 Modification / Substitution/ Withdrawal of bids:

(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid
shall be modified, substituted or withdrawn by the Bidder on or after the Bid Due Date.

(ii) Any alteration/ modification in the Bid or additional information supplied subsequent to the
Bid Due Date, unless the same has been expressly sought for by the Employer, shall be
disregarded.

(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and upload
/ resubmit digitally signed modified bid.

(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can
withdraw its e-bid.

(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any
reason, bidder cannot re-submit e-bid again.

4.3 OPENING AND EVALUATION OF APPLICATIONS:

(i) Opening of Proposals will be done through online for both Financial Proposal and Technical
Proposal.

(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be
the Digital Signatory. In case the authorized signatory holding Power of Attorney and Digital
Signatory are not the same, the bid shall be considered non-responsive.

The Employer will open the Technical Proposal at 1500 hours Indian Standard Time on the
27.12.2023 i.e. in the presence of the Applicants who choose to attend and evaluate the
Applications in accordance with the provisions set out in the RFP.

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(iii) The Financial Proposal will be opened of the short listed applicants who qualify for financial
opening as per RFP. The date of opening of Financial Proposal will be notified later on.

5 PROPOSAL EVALUATION

5.1 A two -stage procedure shall be adopted for evaluating the proposals.

5.2 Deleted

Technical Proposal

5.3 The Evaluation Committee appointed by the Employer shall carry out its evaluation applying
the evaluation criteria and point system specified in the data sheet. Each responsive proposal
shall be attributed a technical score (ST.) Only those Applicants whose Technical proposal
score 75 marks or more out of 100 shall qualify for further consideration. However, if the
number of such pre-qualified applications is less than two, the Employer may, in its sole
discretion, pre-qualify the applicant(s) whose technical score is less than 75 marks.

Financial Proposal

5.4 After the evaluation of Technical Proposals is completed and the shortlist of firms is finalised,
the Employer may notify those consultants whose proposals were not considered as per
conditions of RFP. The Employer shall simultaneously notify the shortlisted firms indicating
the date and time set for opening of the Financial Proposals.

5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical scores, and
the proposed prices shall be read aloud and recorded when the Financial Proposals are
opened. The Client shall prepare minutes of the public opening.

5.6 The Evaluation Committee will determine whether the submitted Financial Proposals are
complete (i.e. whether they have included cost of all items of the corresponding proposals; if
not, then the cost towards such missing items will be considered as NIL, but the Consultant
shall, however, be required to carry out such obligations without any additional
compensation.) and without computational error. In case under such circumstances, if Client
feels that the work cannot be carried out within the overall cost as per the submitted
financial proposal, such proposals shall be considered non responsive.

5.7 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The
financial scores of other proposals will be computed as follows:

SF= 100 x FM/F (F= amount of financial proposal)

5.8 Proposals will finally be ranked according to their combined technical (ST) and financial (SF)
scores as follows:

S= ST x Tw+SF x Fw
Where S is the combined score, and Tw and Fw are weights assigned to Technical Proposal
and Financial Proposal that shall be 0.80 and 0.20 respectively.

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5.9 The selected Authority’s Engineer shall be the first Ranked Applicant (H-1, having the highest
combined score). In the event the proposals of two or more consultants have the same scores
in the final ranking, the proposal with the highest technical score should be ranked first.

5.10 Subject to the provisions of Clause 5.8, the Bidder whose BID is adjudged as
responsive. The bidder shall be declared as the selected Authority Engineer shall be
the first Ranked applicant (H-1 having the highest combined Technical and Financial
score as per RFP) as procedure defined as under:

(i) Among all the responsive bidder, the most preferred bidder will be termed as H-1.
If H-1 is ‘Class-I Local Bidder’, the contract will be awarded to H-1.

(ii) If H-1 is not ‘Class–I local bidder’, then the most preferred bidder among the ‘Class–
I local bidder’ (having Highest combined Technical and Financial Score as per RFP
among ‘Class–I local bidder'), will be invited to match H-1 price subject to Class–I local
bidder’s quoted price falling within the margin of purchase preference, and the
contract will be awarded to such preferred ‘Class–I local bidder’ subject to ‘Class–I
local bidder’ matching the financial quote of H-1 or his quote whichever is lower .

(iii) In case such preferred eligible ‘Class–I local bidder’ fails to match the H-1 price,
the ‘Class–I local bidder’ with next Highest combined score (having next Highest
combined Technical and Financial Score as per RFP among Class–I local bidders), within
the margin of purchase preference shall be invited to match the H-1 price and so on
and contract shall be awarded accordingly. In case none of the ‘Class–I local bidder’
within the margin of purchase preference matches the H-1 price, the contract shall be
awarded to the H-1 bidder.

‘Margin of purchase preference’ means the maximum extent to which the price quoted
by ‘Class–I local bidder’ may be above/below the H-1 for the purpose of purchase
preference.

The margin of purchase preference shall be 20%.

6 AWARD OF CONTRACT

6.1 The Client shall issue letter of award to selected Consultant and ask the Consultant to
provide Performance Security as in Para 7 below. If the selected Consultant fail to provide
performance security within the prescribed time or the Consultant fail to sign the
Contract Agreement within prescribed time, the Client may invite the 2 nd highest
ranking bidder Consultant and follow the procedure outlined in Para 6 and 8 of this
Letter of Invitation.

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7 PERFORMANCE SECURITY

7.1 The successful consulting firm shall have to submit a Physical Bank Guarantee (BG)/E-BGfor
an amount of 3% of the Contract Value within 15 days of issue of LOA. The BG shall be valid
for a period of 86 months i.e. upto 2 months beyond the expiry of the Contract period of 84
months. The BG shall be in the format specified in Appendix H of draft contract form and
furnished from a Nationalised Bank, IDBI or ICICI/ICICI Bank/Foreign Bank/EXIM Bank /
Any Scheduled Commercial Bank approved by RBI having a net worth of not less than 1000
crore as per latest Annual Report of the Bank. In the case of a Foreign Bank (issued by a
Branch in India) the net worth in respect of Indian operations shall only be taken into
account. In case of Foreign Bank, the BG issued by Foreign Bank should be counter
guaranteed by any Nationalised Bank in India. In case of JV, the BG shall be furnished on
behalf of the JV and not individually by the members.
Omnibus Bank Guarantee Provisions: Alternatively, a single Bank Guarantee to cover for
the performance of all projects under NHAI may also be deposited as tabulated below, at the
discretion of the consultant, instead of depositing separately again and again. The Consultant
may initially provide the Performance Security for a period of two years provided that it shall
procure the extension of the validity of the Performance Security at least one month prior to
the date of expiry thereof. Once the appropriate single Bank Guarantee for performance
Security has been submitted by the Consultant, the existing BGs shall be returned. The Bank
Guarantee be submitted in prescribed Performa.

7.2 In the event the Consultant fails to provide the security within 15 days of date of LOA, it may
seek extension of time for a period of 15 (Fifteen) days on payment of damages for such
extended period in a sum of calculated at the rate of 0.1% (Zero Point One Percent) of the
contract price for each day until the performance security is provided. For the avoidance of
doubt the agreement shall be deemed to be terminated on expiry of additional 15 days’ time
period.

7.3 Notwithstanding anything to the contrary contained in this Agreement, the Parties agree
that in the event of failure of the Consultant to provide the Performance Security in
accordance with the provisions of Clause 7.1 within the time specified therein or such
extended period as may be provided by the Authority, in accordance with the provisions of
Clause 7.2 and thereupon all rights, privileges, claims and entitlements of the Consultant
under or arising out of this Agreement shall be deemed to have been waived by, and to have
ceased with the concurrence of the Consultant, and LoA shall be deemed to have been
withdrawn by mutual agreement of the Parties. Authority may take action debar such firm
for future projects for a period of 1-2 years.
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8. Signing of Contract Agreement
After having received the performance security and verified it, the Client shall invite the
selected bidder for signing of Contract Agreement on a date and time convenient to both
parties within 15 days of receipt of valid Performance Security.

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 DATASHEET

(As Mentioned in Letter of Invitation to Consultants)

Sub clause No. in Letter of Invitation to Consultants

1 Pre-Proposal Conference shall be held at: Employer’s Office on 08.12.2023 at 1500 hrs.

2 The proposal shall be valid for 120 days after the last date of submission.

3 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is:

Kamal Arora
General Manager (Tech)
Rajasthan Division
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka
New Delhi-110075
E-mail: [email protected]
Tele: - 011-25074100 (Extn: 1063)

4 The Language of documents and correspondence will be English

5 All the personnel shall have working knowledge of English and all the reports etc shall be
written in English.

6 National Highways Authority of India shall reimburse only G o o d s a n d service tax.

Authority’s Engineer has to assess all other taxes and should inbuilt them in their financial
proposal. These taxes (other than Goods and service tax) should not be provided separately.
Consultants are requested to consult Tax Consultants for details.

7. The Consultants to ensure that their firms and key personnel should register their
credentials / modules on www.infracon.nic.in as stipulated in MoRT&H Circular No. RW-NH-
35075/1/2010-S&R® dt. 28.10.2015.

8 The Consultants to state cost in INR.

9 The time and date of submission:

Online: On or before 1100 hrs on 26.12.2023

10 The points assigned to Technical Evaluation criteria are:

S.
Description Marks
No.
1 Relevant experience for the assignment 40
2 Experience in use of technology for road inspection 20
3 Qualifications and competence of the key staff for the assignment 40
Total 100

i. Sub criteria for Relevant Experience of the firm for the assignment
Average Annual Turnover (last 3 years) from consultancy business (Min 5 crore) 2

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 Nos of Highway Professionals with the firm * The professionals who possess degree in Civil 10
Engineering/Transport Planning/Transport Economics/Traffic Management / Geology/ Environment
Science or Engineering and 8 years experience in highway/bridge/tunnel with employment in the firm
for more than one year. The current Employment Certificate shall be uploaded by Key Personnel on
INFRACON.
Experience as Independent Engineer/Authority Engineer/Construction Supervision in Number of 10
Highway Projects of length equal to 40% of project length of similar category for which RFP invited of
2/ 4/6**-laning or more in last 7 years*
Experience in DPR preparation for Number of Highway Projects (of length 40% of project length of 5
similar category for which RFP invited of 2/4/6**-laning or more) in last 7 years *
In hand DPRs for Authority (Ministry /NHAI/NHIDCL-As applicable) Projects (presently under 10
progress)
Experience in Construction Supervision/DPR /Design Review of Major structures having length of more 3
than 500 meter in last 7 years.
Additional requirement in case of specialized projects*** ***

* Consultants should give details of the experience of the firm considering the
completed and the on-going highway assignments, separately for PPP and non-PPP
Projects along with experience certificates from clients. This list of the completed
works should also include those assignments which are substantially (90% of
Contract value) completed. No Qualification/Experience etc. shall be considered
without proof of experience.

Experience of Consultant for having offered consultancy services to a private

organization shall also be considered as relevant experience for current
assignment, provided the experience is duly endorsed by the respective
Government Agency.

** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited. For
2-lane projects experience of 4/6 lane also to be considered with a multiplication factor of
1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For
4/6 laning projects, experience of 2 lane will be considered with a multiplication factor of
0.4, but only for those 2 lane projects whose cost of consultancy services was more than
Rs.3.0 crores.

*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement/Marks may be included by suitably
adjusting marks of other attributes.

In case of JV the turnover and experience details of Lead and JV Employer’s certificate should
be submitted substantiating the experience claimed by the firm.

ii. Sub criteria for Experience in use of technology for road inspection
Sr. No. Description Maximum Points Sub-Points
Experience in Network Survey Vehicle (NSV) or better
1 7
technology for pavement inspection
Own Equipment/ Equipment on MOU with Associate or
1.1 4
on hiring basis
1.2 Experience 3
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 Sr. No. Description Maximum Points Sub-Points
(a) 1-2 projects 1
(b) 3-5 projects 2
(c) >5projects 3
Experience in Falling Weight Deflectometer (FWD) or
2 better technology for pavement strength 4
measurement
Own Equipment/ Equipment on MOU with Associate or on
2.1 2
hiring basis
2.2 Experience 2
(a) 1-3 projects 1
(b) > 3 projects 2
Experience in Mobile Bridge Inspection Unit or better
3 5
technology for bridge inspection
Own Equipment/ Equipment on MOU with Associate or
3.1 2
on hiring basis
3.2 Experience 3
(a) 1-2 projects 1
(b) 3-5 projects 2
(c) > 5 projects 3
4 Experience in Retro reflectometer technology 4
Own Equipment/ Equipment on MOU with Associate or
4.1 2
on hiring basis
4.2 Experience 2
(a)1-3 projects 1
(b)> 3 projects 2
Total 20

Note: A. The Authority’s Engineer owning the equipments shall be required to submit proof of
ownership.
B. The experience of the associate firms in use of technology shall also be counted in the
evaluation. The experience of firm or associate firm in NSV or equivalent technology, FWD or
equivalent technology, MBIU or equivalent technology and Retro reflectometer or equivalent
The experience of a firm/
technology shall be supported by experience certificate.
associate firm for a private concessionaire/contractor (client) shall be
considered provided the experience is duly endorsed by the respective
government agency.
C. In case, Ownership document of equipment of Consultancy/Associate firm is found to be false,
i) The Consultancy/Associate firm, as the case may be, shall be put on holiday listing (temporary
debarment) for a period of 12 months.
D. The consultant shall provide an undertaking for the use of technology in the following
format-
Undertaking to be given on letter head of the firm
We M/s (Name of the firm) undertake that the invoice and specifications of equipment for use of
technology (i.e. NSV, FWD, and RR etc.) provided by us in the bid is adequate to fulfil the
requirements of these equipment at the site as prescribed in the RFP.
In case it is found at a later stage that the equipment submitted by us in the bid is not adequate to
fulfil the requirements of the RFP, NHAI is free to take any action against us including debarment
from future NHAI projects as deem fit.
(Authorized Signatory)
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 Qualification and competence of following professional/sub-professional staff for the
assignment shall be evaluated. The weightage for various key staff are as under:-

S. No Staff Position Marks.

1 Team Leader Cum Senior Bridge Engineer 12
2 Resident engineer cum Pavement specialist 6*
Highway Maintenance cum Resident Engineer
3 Bridge/Structural Engineer 6
4 Senior Pavement Specialist 6
5 Road safety Expert 6
6 Senior Quality cum Material Expert 4
Total 40
*50% assigned to both key personnel.

Sub criteria for qualification of Key Personnel (i.e. Professional staff)

General qualifications 25
Adequacy for the project 70
Employment with firm 5
Total 100

The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.

v) Detailed evaluation criteria which is to be used for evaluation of technical bids is as indicated
below as Appendix-EC.

vi) The Authority’s Engineer should carryout self-evaluation based on the evaluation criteria at
Appendix-EC. While submitting the self-evaluation along with bid, Authority’s Engineer shall
make references to the documents which has been relied upon in his self-evaluation.

vii) Result of technical evaluation shall be made available on the website giving opportunity to
the bidders to respond within 7 days in case they have any objection.

viii) The single currency for price conversion is INR. For evaluation of bid proposals, the foreign
currency conversation rate of 1US Dollar = Rs. And 1 Euro = Rs. – shall be used.

ix) The weightage given to technical proposal is 80%.

The weightage given to financial proposal is 20%.

11. Commencement of Assignment: The firm shall begin carrying out the services within one
month of signing of the Consultancy Agreement.

Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., National Highways Authority of India may modify the above
criteria for Selection of AE.

Page 58 of 264
 Appendix-EC

1. Evaluation Criteria for Assessment of Experience of the Firm.

Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Marks
self-assessment the bidder
1 Average Annual Turnover (last 3 years) from 2
consultancy business
< 2% of TPC – 0 marks
2% of TPC – 1.5 marks
Add for additional turnover 0.25 (Zero point two five)
marks for every 1% of TPC above 2% of TPC subject to
maximum 0.5 marks.
2 Nos. of Highway Professionals with the firm * 10
2.1 <10 0
2.2 10-20 8
2.3 >20 but ≤30 9
2.4 >30 10
*The professionals who possess degree in Civil Engineering/Transport Planning /Transport
Economics/Traffic Management / Geology/ Environment Science or Engineering and 8 years experience in
highway/bridge /tunnel with employment in the firm for more than one year. The current Employment
Certificate shall be uploaded by Key Personnel on INFRACON.
3 Experience as Independent Engineer/ Authority 10
Engineer/ Construction Supervision in Number of
Highway Projects of 2/4/6-laning** of length (40% of
project length) or more in last 7 years.
1 project – 8 marks Add 1 (one) mark extra for
completed assignment of Authority Engineer/
Independent Engineer and add 0.5 (Zero point five)
marks extra for completed assignment of supervision
consultancy subject to maximum 2 (Two) marks.

4 Experience in DPR/Feasibility Study cum Preliminary 5

Design Report preparation for Number of Highway
Projects of 2/4/6-laning** of length (40% of project
length) or more in last 7 years.
1 project – 4 marks Add 0.5 (Zero point five) marks extra
for each additional project subject to maximum 1 mark.

5 In hand DPRs of Highway/Bridge/Tunnel Projects ( 10

presently under progress)
5.1 <2 0
5.2 2-5 5
5.3 >5 10

Page 59 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Marks
self-assessment the bidder
6 Experience in Construction Supervision/DPR/Design 3
Review of Major structures having length of more than
500 meter in last 7 years.
1 project – 2.0 marks Add 0. 5 (Zero point five) marks
extra for each additional project subject to maximum 1.0
marks

7 Additional requirement in case of specialized projects*** ***

Note 1: In case of JV the turnover and experience details of Lead and JV partners to be added.
Note 2: Employer’s certificate/ certificate from Statutory Auditor should be submitted
substantiating the experience/turnover claimed by the firm.
Note 3: ** For 4/6 laning projects, experience of 2 lane will be considered with a multiplication
factor of 0.4, but only for those 2 lane projects whose cost of consultancy services was more
than Rs.3.0 crores.
*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement/Marks may be included by suitably
adjusting marks of other attributes.

2. Evaluation Criteria for assessment of experience in use of technology for road

inspection
Evaluation sheet for assessment of experience in use of technology for road inspection
S. Description Maximum Reference/Details of Marks self-
No. Points projects Claimed for assessed by
self-assessment the bidder
1. Experience in Network Survey Vehicle (NSV) or better 7
technology for pavement inspection
1.1 Own Equipment/ Equipment on MOU with Associate or 4
on hiring basis
1.2 Experience
(i) 1-2 projects 1
(ii) 3-5 projects 2
(iii) >5 projects 3
2. Experience in Falling Weight Deflectometer (FWD) or 4
better technology for pavement strength measurement
2.1 Own Equipment/ Equipment on MOU with Associate or 2
on hiring basis
2.2 Experience 2
(i) 1-3 projects 1
(ii) >3 projects 2
3. Experience in Mobile Bridge inspection Unit or better 5
technology for bridge inspection
3.1 Own Equipment/ Equipment on MOU with Associate or 2
on hiring basis
3.2 Experience 3
(i) 1-2 projects 1
(ii) 3-5 projects 2
(iii) >5 projects 3

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264
 4. Experience in Retro reflectometer technology 4
4.1 Own Equipment/ Equipment on MOU with Associate or 2
on hiring basis
4.2 Execution with owned/ hired Equipment through 2
Associate
(i) 1-3 projects 1

(ii) >3 projects 2

Total 20

Notes:
(i) The Consultants owning the equipment shall be required to submit proof of ownership.

(ii) The experience of the associate firms in use of technology shall also be counted in the
evaluation. The experience of firm or associate firm in NSV or equivalent technology, FWD or
equivalent technology, MBIU or equivalent technology and Retro reflectometer or equivalent
technology shall be supported by experience certificate. The experience of a firm/ associate
firm for a private concessionaire/contractor (client) shall be considered provided the experience
is duly endorsed by the respective government agency. Any false certification shall attract
provisions of clause 1.8, Section-2(Letter of Invitation) read with clause 2.9.1(g) of GCC.

(iii) In case, Ownership document of equipment of Consultancy/Associate firm is found to be false,

i) The Consultancy/Associate firm, as the case may be, shall be put on holiday listing (temporary
debarment) for a period of 12 months.

Page 61 of 264
3 Evaluation Criteria for assessment of score of Key Staff for adequacy of the Assignment.

3.1 Team Leader cum Senior Highway Engineer

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post-Graduation in Management/ 04
Construction/ Transportation/Highway
Engineering/Structural Engineering or
equivalent specialised stream of civil
engineering
2 Adequacy for the Project 70
a) Professional Experience in Highway Projects:
i) Total Professional Experience in handling Highway 10
projects
< 12 years -0
12 years -8 marks
Add 1 mark extra for each additional year of
experience subject to maximum 2 (two) marks.

ii) Experience as Team Leader or similar capacity in 15

Highway Development Projects(similar configuration
(2/4/6 laning**) and above)
< 5 years -0
5 years -11 marks
Add 1 marks extra for each additional year of
experience subject to maximum 4 (four) marks.

iii) Experience as Team Leader or similar capacity in 5

Highway Development projects (of length 40% of
project length or more of similar configuration (2/4/6
laning**) and above) on EPC
1 project -4 marks add 1 mark extra for additional
projects subject to maximum1 (one) mark

b) Experience as Team Leader or similar capacity of 15

project Preparation including design of major
highway Project (of length 40% of project length or
more of similar configuration (2/4/6 laning**) and
above).
< 2 projects -0
2 Projects -11 marks

Page 62 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
Add 2 marks for each additional project subject to
maximum 4 marks.

c) Experience in position of Team Leader/Project 20

Manager or similar capacity in Construction
Supervision/IC involving length 40% of project
length or more of similar configuration (2/4/6**
laning) and above
< 2 projects – 0
2 Projects – 16 marks
Add 2 marks extra for each additional project subject
to maximum 4 (four) marks

d) Experience as Team Leader or similar capacity in 5

Operation and Maintenance of Major Highway (of
length 40% of project length or more of similar
configuration (2/4/6 laning**) and above).
1 project – 4 marks
Add 1 mark extra for each additional project subject
to maximum 1 (one) mark

3 Employment with the Firm 5

< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to
maximum 2 marks

Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant: Team Leader/Resident Engineer (Construction
Supervision/IE/AE/DPR).
ii) On behalf of Contractor: Project Manager (Construction/Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above

(2) Only those projects will be considered for evaluation at S. No. 2(b) where the input of the personnel is
not < 9 months.

(3) Only those projects will be considered for evaluation at S. No. 2(c), (d) where the input of the
personnel is not < 12 months.

(4) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt.
Agency, the experience uploaded on INFRACON Portal will be taken into consideration. However, the

Page 63 of 264
 key personnel/ bidder will be solely responsible for any fake information/ CV, which may result in
debarment.

3.2 Resident cum Highway Engineer

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post Graduation in 04
Transportation/Highway
Engineering/Structural
Engineering/Geotechnical Engineering
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling Highway projects 20
< 12 years -0
12 years - 15 marks
Add 1 mark extra for each additional year of experience
subject to maximum 5 (five) marks.
ii) Experience as Resident Engineer/Project Director/Project 20
Manager/Superintending Engineer or equivalent/Executive
Engineer or equivalent on construction works/Authority
Engineer/Independent Engineer Projects (similar
configuration (2/4/6 laning*) and above).
< 5 years -0; 5 years -15 marks
Add 1 marks extra for each additional year of experience
subject to maximum 5 (five) marks.
iii) Experience in similar capacity in handling major 2/4/6- 25
laning** projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**) and above)
< 2 nos. -0
2 nos. -19 marks
Add three marks extra for each additional project subject to
maximum 6 (Six) marks.
iv) Experience in similar capacity of Highway Project of 5
Construction/Construction Supervision/IC on EPC Mode (of
length 40% of project length or more of similar configuration
(2/4/6 laning**) and above)
1 Project- 4 marks
Add 1 (one) mark extra for each additional project subject
to maximum 1 (one) mark
3 Employment with the Firm 5
< 1 year -0

Page 64 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to
maximum 2 marks
Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant: Resident / Highway Engineer
ii) On behalf of Contractor: Resident Engineer/ Highway Engineer / Project Manager
(Construction/Construction Supervision)
iii) In Government Organizations: Executive Engineer (or equivalent) and above

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt.
Agency, the experience uploaded on INFRACON Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/ CV, which may result in
debarment.

3.3 Bridge/Structural Engineer

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post-Graduation in Structural Engineering 04
2 Adequacy for the Project 70
i) Total Professional Experience in handling 15
Highway/Bridge projects
< 10 years -0
10 years -11 marks
Add one mark extra for each additional 2 year subject to
maximum 4(four) marks

ii) Experience in similar capacity in 20

Design/Construction/Construction Supervision of
Bridges/ROB/Flyover/Interchanges/any other such
structures (similar configuration (2/4/6 laning**) and
above)

Page 65 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
< 5 years -0; 5 years -15 marks
Add 1 (one) mark extra for each additional completed
year of experience subject to maximum 5 (five) marks

iii) Experience in similar capacity in supervision of Major 20

Highway Bridges/ROB/Flyover/ Interchanges/ any other
structures
< 2 Bridges -0
02 Bridge -15 marks
Add 2.5 mark extra for each additional bridge subject to
maximum 5 marks

iv) Experience in similar capacity in supervision of 10

Rehabilitation and repair of Major Bridges/ROB/Flyover/
Interchanges/ any other structures
< 2 nos. – 0
2 nos. -8 marks
> 3 nos.- 10

v) Experience in similar capacity of modern bridge 5

construction technology viz., Precast Segmental,
Balanced Cantilever Construction, Extra dosed Bridge,
Full Span Launching, Incremental Launching.
Experience in 1 project – 4 marks
More than one project – 5 marks

3 Employment with the Firm 5

< 1 year -0
1 year -3 marks
Add 0.5 marks for each subsequent year subject to
maximum 2 marks

Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant/Contractor: Bridge Engineer/Project Manager (Bridges)
ii) On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

Page 66 of 264
(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt.
Agency, the experience uploaded on INFRACON Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/ CV, which may result in
debarment.

3.4 Senior Pavement Specialist

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post-Graduation in Transportation/Highway 04
Engineering/Pavement engineering or equivalent
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience of Pavement 20
Design/Construction and Maintenance of
Highways/Roads/Air Field Runway
< 10 years -0
10 years -15 marks
Add one mark extra for each additional year of
experience subject to maximum 5 (five) marks.

ii) Experience in Similar capacity in 20

Construction/Construction Supervision of 2/4/6-laning**
of major Highway Projects (similar configuration (2/4/6
laning**) and above)
< 5 years -0; 5 years -15 marks
Add one mark extra for each additional year of
experience subject to maximum 5 (five) marks.

iii) Experience in similar capacity as Pavement/Geo- 25

technical Engineer in construction/ construction
supervision of Major Highway projects (of length 40% of
project length or more of similar configuration (2/4/6
laning**) and above)
< 2 nos. -0
2 nos. -20 marks
Add 2.5 marks extra for each additional project subject
to maximum 5 marks.

iv) Experience in similar capacity on EPC Projects (of 5

length 40% of project length or more of similar
configuration (2/4/6 laning**) and above)

Page 67 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 Project- 4 marks
Add 1 (one) mark extra for each additional project
subject to maximum 1 (one) mark

3 Employment with the Firm 5

< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to
maximum 2 marks

Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant/Contractor: Pavement Specialist/ Pavement Engineer/ Pavement
Expert / Highway Engineer
ii) On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 6 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt.
Agency, the experience uploaded on INFRACON Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/ CV, which may result in
debarment.

3.5 Senior Quality/Material Expert

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post Graduation in Geotechnical Engineering/
Foundation Engineering/ Soil Mechanics/ Rock 04
Mechanics
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling 15
Highway/Bridge projects
< 10 years -0
10 years -11

Page 68 of 264
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
Add one mark extra for each additional year of
experience subject to maximum 4 (four) marks.
ii) Experience in similar capacity in Construction/ 25
Construction Supervision of major Highway Projects
((similar configuration (2/4/6 laning**) and above))
< 5 years -0; 5 years -19
Add 2.0 (two) marks extra for each additional year of
experience subject to maximum 6 (Six) marks.
iii) Experience in similar capacity in handling Similar 30
Highway projects (of length 40% of project length or more
of similar configuration (2/4/6 laning**) and above)
< 2 nos. -0
2 nos. - 25
Add 2.5 marks extra for each additional project subject to
maximum 5 (five) marks.
3 Employment with the Firm 5
< 1 year – 0
1 year – 3

Add 0.5 marks for each subsequent year subject to

maximum 2 marks
Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant/Contractor: Quality Expert/ Material Engineer/Material Expert/
Quality Engineer/ Geo-Technical Expert.
ii) On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt.
Agency, the experience uploaded on Infracon Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/ CV, which may result in
debarment.

3.6 Road Safety Expert

Page 69 of 264
S. Description Max. Reference/ Marks self-
No. Points Details of assessed by
projects Claimed the bidder
for self-
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post-Graduation in Traffic/ Transportation/ Safety 04
Engineering or equivalent
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling Highway/Bridge 15
projects
< 10 years -0
10 years -11 marks
Add one mark extra for each additional year of experience
subject to maximum 4 (four) marks.
ii) Experience in similar capacity in Road Safety works on Major 15
Highway Project (similar configuration (2/4/6 laning**) and
above).
< 5 years -0
5 years -11 marks
Add one mark extra for each additional year of experience
subject to maximum 4 (four) marks.
iii) Experience in similar capacity in Road Safety Audits of 2/4/6- 20
laning** Highway projects at different stages including at least
one at design stage
< 2 nos. -0
2 nos. -15 marks
Add 2.5 marks extra for each additional project subject to
maximum 5 marks.
iv) Experience in similar capacity in identification and improvement 10
of black spots on Major Highway Project (similar configuration
(2/4/6 laning**) and above)
< 2 nos. -0
2 nos. -8 marks
Add 2 marks extra for each additional improvement of black
spots subject to maximum 2 marks.
v) Experience in similar capacity of preparing Road Safety 5
Management Plans for Inter Urban Highway
1 project -4 marks
2 or more -5 marks
vi) Experience in similar capacity in field of Road Safety 5
Management Plan
1 project -4 marks
2 or more -5 marks

Page 70 of 264
 S. Description Max. Reference/ Marks self-
No. Points Details of assessed by
projects Claimed the bidder
for self-
assessment
3 Employment with the Firm 5
<1 year- 0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to maximum 2
marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 6 months

(3) It is mandatory for the Road Safety Expert to have completed at least 15 days’ certification
course on Road safety Audit from IAHQ/ IITs/ NITs/ CRRI. The CV of the proposed key
personnel not having completed 15 days’ certification course shall not be evaluated. For
avoidance of doubt, it is clarified herein that the certification training course may be either
from a single institution or from multiple institutions.

3.7 Team Leader cum Senior Bridge Engineer:

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post Graduation in /Structural Engineering 04
or equivalent specialised stream of civil
engineering
2 Adequacy for the Project 70
a) Professional Experience in Bridge
Projects:

Page 71 of 264
i) Total Professional Experience in handling 15
Bridge projects
< 12 years -0
12 years -12 marks
Add 1 mark extra for each additional year of
experience subject to maximum 3 (three) marks.

ii) Experience as Team Leader or similar 10

capacity in Highway Development projects of
(similar configuration (2/4/6 laning**) and
above)
< 5 years -0
5 years -8 marks
Add 1 marks extra for each additional year of
experience subject to maximum 2 (two) marks.

iii) Experience as Team Leader or similar capacity 5

in Highway Development projects (of length 40%
of project length or more of similar configuration
(2/4/6 laning**) and above)
1 project -4 marks add 1 mark extra for
additional projects subject to maximum1 (one)
mark

b) Experience as Team Leader or similar 30

capacity of at least Two projects in
Construction Supervision / AE/ IE/ Project
preparation involving at least one Major
Bridge (minimum 300 m length without
approaches) in the Project (of length 40% of
project length or more of similar
configuration (2/4/6 laning**)
< 2 projects -0
2 Projects -20 marks
Add 5 marks for each additional project
subject to maximum 10 marks.
c) Experience as Team Leader/Project 10
Manager or similar capacity in Operation
and Maintenance of Major Bridge
(minimum 300 m length without
approaches) in the Project (of length 40%
of project length or more of similar
configuration (2/4/6 laning**)
1 project – 8 marks
Add 1 mark extra for each additional
project subject to maximum 2 (two) mark
Page 72 of 264
3 Employment with the Firm 5
< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year
subject to maximum 2 marks

Total : 100

Page 73 of 264
 3.8 Resident cum Pavement Specialist
Reference/Deta Marks self-
Max. Points
S. No. Description ils of projects assessed by
Claimed for the bidder
self-
assessment
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post Graduation in 04
Transportation/Highway
Engineering/Structural
Engineering/Geotechnical Engineering
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling 20
Highway projects
< 12 years -0
12 years -16 marks
Add 2 mark extra for each additional year of
experience subject to maximum 4 (four)
marks.
ii) Experience as Resident Engineer/Project 20
Director/Project Manager/Superintending
Engineer or equivalent/Executive Engineer
or equivalent on construction
works/Authority Engineer/Independent
Engineer Projects (similar configuration
(2/4/6 laning*) and above).
< 5 years -0; 5 years -15 marks
Add 1 marks extra for each additional year
of experience subject to maximum 5 (five)
marks.
iii) Experience in similar capacity in handling 25
major 2/4/6-laning** projects (of length
40% of project length or more of
similar configuration (2/4/6 laning**) and
above)
< 2 nos. -0
2 nos. -19 marks
Add three marks extra for each additional
project subject to maximum 6 (Six) marks.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 1
 iv) Experience in similar capacity of Highway 5
Project of Construction/Construction
Supervision on EPC Mode (of length 40%
of project length or more of similar
configuration (2/4/6 laning**) and above)
1 Project- 4 marks
Add 1 (one) mark extra for each additional
project subject to maximum 1 (one) mark
3 Employment with the Firm 5
< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year
subject to maximum 2 marks
Total : 100

3.9 Senior Contract Specialist

S. No. Description Max. Reference/ Marks

Points Details of self-
projects assessed
Claimed for by the
self- bidder
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post Graduate Degree in Law/PG in 04
management/certificate course in management/
certificate
course in construction management/certificate course in
contract management
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience of Contract Management. 20
< 15 years -0
15 years -15 marks
Add one mark extra for each additional year of experience
subject to maximum 5 (five) marks.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 2
 ii) Experience as Contract Specialist on any National/State 20
Highway project.
< 4 years -0
4 years -15 marks
Add one mark extra for each additional year of experience
subject to maximum 5 (five) marks.
iii) Contract Management of a large Highway contract say over 25
Rs.150 crore including experience of handling variation
orders, claims of the contractor and there appropriate
disposal
< 2 nos. -0
2 nos. -20
Add 2.5 marks extra for each additional project subject to
maximum 5 (five) marks.
v) Experience of Handling Arbitration cases in respect of any 5
Highway project.
1 project -4 marks
2 or more projects-5 marks
Employment with the Firm 5
<1 year- 0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to maximum 2
marks
Total 100

3.10 Highway Maintenance cum Resident Engineer

S. Max. Name of
No. Description Mark Firm:……… Remark
s …
General Qualification/Name/DOB 25 Name of
Highway
Maintenance
Engineer:……
…
i. Graduate in Civil Engineering- 21 marks 25
ii. Post Graduation in Highway Engg.- 04
marks
2 Adequacy for the project 70
Professional Experience
i) Add two marks extra for each additional completed
year of experience subject to maximum 8 (eight)
marks.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 3
 ii) Experience in similar capacity* in highway 15
Construction / Maintenance works of similar
nature< 3 years -0
3 years -12
Add one marks extra for each additional completed
year of experience subject to maximum 3 (three)
marks.
iii) Experience in similar capacity* in project involving 25
Construction/ Maintenance works of 4/6 laning/
Expressways
1 project -20
Add 2.5 marks extra for each project to maximum 5
(five) marks.
3 Employment with the Firm 5
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject to
maximum 2 marks
Total 100

*Similar Capacity includes the following positions

i. On behalf of Consultant: Highway Engineer/ Highway Maintenance Engineer/

Resident Engineer (Construction Supervision/IE)

ii. On behalf of Contractor: Highway Engineer / Project

Manager (Construction/Construction Supervision)

iii. In Government Organizations: Executive Engineer (or equivalent) and above

In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from
Govt. Agency, the experience uploaded on Infracon Portal will be taken into consideration.
However, the key personnel/ bidder will be solely responsible for any fake information/ CV,
which may result in debarment.

3.11 Deleted

3.12 Deleted

3.13 Deleted

3.14 Deleted

3.15 Deleted

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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Note: applicable to all key personnel:

If a key personnel has worked in next lower category to the similar capacity, the marks allotted
to key personnel in the category ‘experience in similar capacity’ shall be reduced To two thirds
of marks in this category. This shall be applicable for evaluation of all key personnel.

2. ** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited.
For 2-lane projects experience of 4/6 lane also to be considered with a multiplication factor of
1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For 4/6
laning projects, experience of 2 lane will be considered with a multiplication factor of 0.4.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS

The proposal should contain the following information in enclosed format attached at
Appendix A.
 Year of Establishment of Firm
 Average annual turnover (last three years)
Note: The Firm shall submit Certificate of Incorporation and audited balance sheet for the
last three years (i.e. FY 2018-2019, FY 2019-2020 and FY 2020-21). For claiming
experience of Highway projects, completion certificate from employer should be
enclosed. The proposal should also contain the details of the key personnel viz. their
name, qualification, expertise area, experience and years of association with the firm.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 Appendix A

The following information related to the firm should be provided in the proposal.
i. Name of the package applied for:-
ii. Year of establishment of firm*
Consultant Year of Country Type of Organization
Establishment Individual Partnership Corporation Other
Individual / Lead
Partner (of JV)/
Minor Partner of
JV/Associate
NOTE:- Year of Establishment of Lead Partner of JV shall be considered.
*Copy of Certificate of incorporation shall be submitted.
iii. Office/ Business Address/Telephone nos. /Cable Address.
iv. Narrative description of firm (Not more than 2 sheets)
v. Name of two (2) principals who may be contacted with title and telephone
number/fax number/e-mail.
vi. Financial Statement of the last three years. **
Sl. No. Particular 2019-20 2020-21 2021-22

i. Annual turnover from Consulting business

ii. Total Assets
iii. Current Assets
Balance Sheet/ Auditor Certificate of last 3 years i.e. FY 2019-2020 FY 2020-21& FY 2021-2022
shall be submitted as evidence of Annual Turnover.
** a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. And 1 Euro =
Rs.) (This will be the exchange rates as per Reserve Bank of India rounded off to
nearest Rupee applicable at the time of RFP invitation).
b) The currency conversion rate for the respective years shall be mentioned for
other International currencies.
vii. Experience as Authority Engineer/Independent Consultant/Construction
supervision of Highway projects, separately for PPP and non-PPP Projects during
the last 7 years. ***

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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 S Projects Type of Description Client (with Total Fee Fee received %age of Approx. Period
No Name / Year Services of Highway complete for the by Applicant (in total fee Cost of
Sole rendered Project/ address, Consultancy case of received Highway
Consultant/ Length contact Assignment JV/Association) by the Project
Prime (kms) person, (INR) firm
Consultant of Telephone
JV / minor Nos. and
Authority’s Fax Nos.)
Engineer of
JV/ /as
associate
consultant
1 2 3 4 5 6 7 8 9 10
A. Completed / Substantially completed projects:
1.
2.
3.
B. Projects in progress:
1.
2.
3.

viii. Experience in DPR/ Feasibility Study cum Preliminary Design Report preparation of
2/4/6 laning / Bridge Highway Projects separately for the PPP and non-PPP projects
during the last 7 years. ***

S No Projects Name / Type Length Client Total Fee Fee received by %age of Period
Year of (with for the Applicant total fee
Sole of Project Complete Consultancy (in case of received
Consultant/ Services (kms) address, Assignment JV/Association) by the firm
Prime Rendered contact (INR) ca
Consultant of JV / person, se of JV)
minor Authority’s telephone
Engineer of JV/ /as Nos. and
associate Fax Nos.)
consultant
1 2 3 4 5 6 7 8 9

***a) 2/4/6 lane/Bridge work as applicable for the project for which RFP is invited. For 2-
lane projects experience of 4/6 lane also to be considered with a multiplication factor
of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning
projects. For 4/6 lane projects, experience of 2 lane will be considered with a
multiplication factor of 0.4, but only for those 2-lane projects whose cost of consultancy
services was more than Rs.3.0 crores. For standalone bridge projects, experience in
bridge work (either standalone project or as a part of road project) only be considered.
b) Only those projects, to be included in the table which are Highways Projects and for
which clients certificates from the concerned Government agencies are enclosed with
the proposal.
c) The details of bridges having length more than 200m (500m in case the project consist
of bridges of length more than 500m) in the listed projects is to be specifically

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 mentioned.
d) The weightage given for experience of a firm would depend on the role of the firm in
the respective assignments. The firm’s experience would get full credit if it was the
sole firm in the respective assignment. If the applicant firm has completed projects as
JV with some other firms, weightage shall be given as per the JV share***. However if
the applicant firm has executed the project as associate with some other firms, 25%
weightage shall be given to the applicant firm for the projects completed under such
association
e) For weightage of experience in any past Consultancy assignment, experience
certificate from the client shall be submitted. In absence of clear demarcation of JV
share in client certificate, the weightage will be treated as 60 % for lead partner and
40% for minor partner. Annual turnover duly certified by Chartered Accountant shall
be accepted. In case of non-availability of such documents no weightage of
turnover/experience will be considered.
(ix) Assignments on hand including those for which the Letter of Acceptance from the
clients received as on 7 days prior to due date for submission of proposals: The details
shall be given in the following format.
S. Name of Client Role of the firm Date of Date of Present Team Members provided
No Assignment letter of Agreement status of by the firm
Sole, Lead/ Acceptance if signed Assignment
Other in JV or
sub-consultant
Name DOB Position
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Key Personnel Number of key personnel employed

Sole Applicant JV (1)
(Lead Member
in case of JV)

Team Leader Cum Senior Bridge

Engineer
Resident cum Pavement specialist
Highway Maintenance cum Resident
Engineer
Senior Quantity cum Material Expert
Bridge/Structural Engineer
Senior Contract Specialist
Road Safety Expert

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL

Appendix B-1 Technical proposal submission form.

Appendix B-2 Site Appreciation
Appendix B-3 Approach paper on methodology for performing the assignment
Appendix B-4 Facility for field investigation and testing
Appendix B-5 Composition of the Team and Task(s) of each Team member
Appendix B-6 Curriculum vitae of proposed Professional staff.
Appendix B-7 Time schedule for deployment of Professional staff
Appendix B-8 Activity (works) schedule.
Appendix B-9 Affidavit – Correctness of Experience claimed by the Firms
Appendix B-10 Integrity Pact
Appendix B-11 Determination of Technical Capacity

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-1-Technical proposal submission form.

FROM (Name of Firm) To: (Name and Address of Client)

Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as Authority
Engineer for the EPC work.

We, the undersigned, offer to provide the consulting services for the above in accordance with
your Request for Proposal dated (Date), and our Proposal. We are hereby submitting our
Proposal, which includes this Technical Proposal and a Financial Proposal sealed under a
separate envelope for the above mentioned work.

My/Our registration No. on Infracon is ……. And my/our Infracon Team ID is …………….

Our Proposal is binding upon us. We understand you are not bound to accept any Proposal you
receive

We remain,
Yours sincerely,

Managing Director/Head of the firm/

Authorised Representative of the firm + *
Name of the firm
Address
*Lead Member in case of JV

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-2: SITE APPRECIATION

Shall give details of site as per actual site visit and data provided in RFP and collected from site
supported by photographs to demonstrate that responsible personnel of the Authority’s
Engineer have actually visited the site and familiarized with the salient details/ complexities
and scope of services.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-3: APPROACH PAPER ON METHODOLOGY FOR PERFORMING THE
ASSIGNMENT

The approach and methodology will be detailed precisely under the following topics.

1) Methodology for services, surveying, road condition data collection and analysis [not
more than 2 pages]

2) Key challenges foreseen and proposed solutions in carrying out the assignment [not
more than 1page]

3) Quality Audit methodology including Quality Assurance Plan [not more than 6 pages]

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-4 : FACILITY FOR FIELD INVESTIGATION AND TESTING

1. State whether applicant has in-house (created in house at site)/ outsourced/ not
available facility for
 Surface defects detection and roughness measurement using Network Survey
Vehicle
 Pavement strength measurement using FWD
 Bridge inspection using Mobile Bridge Inspection Unit
 Road signs inspection using Retro Reflectometer
2. In-case answer to 1 is available (created in house at site) a list of field investigation and
testing equipment is to be attached

3. In case answer to 1 is outsourced/not available – arrangements made or proposed to

be made for each of the above field investigations is to be attached

4. For experience in NSV, FWD, MBIU and reflectometer, references need to be provided
in the following format:

REFERENCES

Relevant Services Carried Which Best Illustrate Qualifications

The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of the major
companies within a consortium, was legally contracted by the client:

Assignment Name: Country:

Location within Country: Professional Staff Provided by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of Services in INR/current USD):
(Month / Year) (Month / Year)
Name of JV/Association Firm(s)if any: No. of Months of Professional Staff provided by
Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:

Signature of Authorised Representative

(Certificate from Employer regarding experience should be furnished)

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-5: COMPOSITION OF THE TEAM PERSONNEL, AND TASK(S) OF
EACH TEAM MEMBER

2. Technical/Managerial Staff
Sl. No. Name Position Task
1

i. Support Staff

Sl. No. Name Position Task

1

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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-6 : FORMATOF CURRICULUM VITAE (CV) FOR PROPOSED
PROFESSIONALSTAFF

Proposed Position : ……………………………………………… Photograph

Name of Firm:........................................................................................
Name of Staff :........................................................................................
Profession :..............................................................................................
Date of Birth :
YearswithFirm/Entity: ...........................................Nationality:.............................. Membership of
Professional Societies :.........................................................................
Detailed Task Assigned : Please attach printout of CV along with all the relevant details
uploaded on infracon portal.

Certification by the Candidate

I, the undersigned,(Name and Address) undertake that this CV correctly describes myself, my
qualifications and my experience and Employer would be at liberty to debar me if any
information given in the CV, in particular the Summary of Qualification & Experience vis-à-vis
the requirements as per TOR is found incorrect. I further undertake that I have neither been
debarred by National Highways Authority of India or any other central/stage government
organization nor left any assignment with the
consultants engaged by Employer / contracting firm (firm to be supervised now) for any
continuing work of Employer without completing my assignment. I will be available for the
entire duration of the current project (named…..).If I leave this assignment in the middle of the
work, Employer would be at liberty to debar me from taking any
assignment in any of the Employer works for an appropriate period of time to be decid
ed by the Employer. I have no objection if my services are extended by the Employer for this
work in future.

I further undertake that my CV is being proposed for this project by --------- (the applicant firm)
and I have not given consent to any other consultant(s) to propose my CV for any position for
this project.

I further undertake that if due to my inability to work on this project due to unavoidable
circumstances, due to which consultant’s firm is forced to seek replacement. In such
unavoidable circumstances, I shall not undertake any employment in Employer projects during
the period of assignment of this project and Employer shall consider my CV invalid till such
time.

I undertake that I have no objection in uploading/hosting of my credentials by Employer in

public domain.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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For Key Personnel having intermittent inputs, add the following:

I further certify that I am associated with the following assignments as on date (as on 7 days
prior to due date for submission of proposal) including those for which LOA has been received
by the firm and the inputs in these assignments shall not effect the work of the current
assignment.

Name of Assignment Client Date of Likely start Likely end Total input of the
LOA (Month / Year) (Month / Year) person (man-
months)

………………………………………………………….. Date
(Signature of Key Personnel)
(Day/Month/Year)

The Authority’s Engineer should carryout self-evaluation based on the evaluation criteria at
Appendix-EC and furnish the same here. While submitting the self-evaluation along with bid,
Authority’s Engineer shall make references to the documents which have been relied upon in
his self-evaluation.

Certification by the firm

The undersigned on behalf of ----------( name of consulting firm) certify that Shri-------- (name
of proposed personnel) to the best of our knowledge has neither been debarred by National
Highways Authority of India or any other Central/State Government organization nor left his
assignment with any other consulting firm engaged by the Employer /Contracting firm(firm to
be supervised now) for the ongoing projects. We understand that if the information about
leaving the past assignment is known to the Employer, Employer would be at liberty to remove
the personnel from the present assignment and debar him for an appropriate period to be
decided by the Employer.

…………………………………………………………..Date : ……………… (Day/Month/Year)

[Signature of authorized representative of the Firm]

a) Deleted.
b) Deleted.
c) Deleted.
d) Deleted.
e) Deleted.
f) Deleted

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIXB-7: TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

A. Activity Schedule

Sl. Name Position Month wise Program(in form of Bar Chart)

No. [1st, 2nd, etc. are months from the start of assignment]
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th and Number of
subsequent Months
year
1 Subtotal(1)
2 Subtotal(2)
3 Subtotal(3)
4 Subtotal(4)
- -
- -

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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIXB-8 : ACTIVITY(WORKS)SCHEDULE

B. Activity Schedule

Month wise Program(information of Bar Chart)

[1st,2nd, etc. are months from the start of assignment]
Sr.No. Item of Activity (Works) 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
1 ................................................
2 ................................................
3 ................................................
4 ................................................
- ................................................
- ................................................

C. Completion and Submission of Reports

Sr.No Reports : Programme Date)

1 Monthly reports
(Design and Construction)
2 Quarterly Reports

3 Various others reports as provided in the Contract Agreement such as Completion

Report

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B-9: AFFIDAVIT FOR CORRECTNESS OF CV OF KEY PERSONNEL AND
EXPERIENCE CLAIMED BY THE FIRMS

(To be submitted on non-judicial Stamp Paper)

I, the undersigned, on behalf of _______________________ (name of the Authority’s Engineer

submitting the proposal), do hereby certify that the details furnished in this proposal including
CV of key personnel and experience claimed by the firm/firms are true and correct to the best
of my knowledge and belief.

Managing Director/Head of the Firm/

Authorised Representative of the firm*
Address
*Lead Member in case of JV

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 APPENDIX B - 10
Integrity pact
(Refer clause 4.1 B (iv) of Section 2: Letter of Invitation to Consiltants)
(To be executed on the plain paper and submitted along with Technical Bid/ Tender
documents for tenders having a value of Rs. 5 crore or more. To be signed by the bidder and
same signatory competent/ authorized to sign the relevant contract on behalf of the NHAI)
(Rajasthan Division)
Tender No. ………………………………………

This integrity Pact is made at . on this_____ day of………...2023.

BETWEEN
THE NATIONAL HIGHWAYS AUTHORITY OF INDIA (NHAI), a statutory body
constituted under the National Highways Authority of India Act, 1988, which has been
entrusted with the responsibility of development, maintenance and management of National
Highways, having its office at G- 5 & 6, Sector-10, Dwarka, New Delhi, hereinafter referred
to as "The Principal", which expression shall, unless repugnant to the meaning of contract
thereof, include its successors and permitted assigns)
AND
…………………………………………………………. hereinafter referred to as "The
Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s)" and which expression shall unless
repugnant to be meaning or context thereof include its successors and permitted assigns.
Preamble
Whereas, the Principal intends to award, under laid down organizational procedure,
contract/s for “Consultancy services for Authority engineer of Construction of balance
work of two number of interchange at Jaipur ring road including supervision for
Operation and maintenance of six laning of Jaipur ring road (km 0+300 to km
46+700)”. The Principal values full compliance with all relevant laws of the land, rules of
land, regulations, economic use of resources and of fairness/ transparency in its relations
with its Bidder(s) and for Contractor(s)/ Concessionaire(s)/ Consultant(s).
And Whereas in order to achieve these goals, the Principal will appoint an Independent
External Monitors (IEMs), who will monitor the tender process and the execution of the
contract for compliance with the Principles mentioned above.

And whereas to meet the purpose aforesaid, both the parties have agreed to enter into this
Integrity Pact (hereafter referred to as "Integrity Pact") the terms and conditions of which
shall also be read as integral part and parcel of the Tender documents and contract between
the parties.
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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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Now, therefore, in consideration of mutual covenants stipulated in this pact, the parties
hereby agree as follows and this pact witnesses as under:
Article-1: Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent corruption
and to observe the following principles:-

(a) No employee of the Principal, personally or through family members,

will in connection with the Tender for, or the execution of a Contract,
demand, take a promise for or accept, for self, or third person, any
material or immaterial benefit which the person is not legally entitled to.

(b) The Principal will, during the Tender process treat all Bidder(s) with
equity and reason. The Principal will in particular, before and during the
Tender process, provide to all Bidder(s) the same information and will
not provide to any Bidder(s) confidential/ additional information through
which the Bidder(s) could obtain an advantage in relation to the tender
process or the contract execution.

(c) The Principal will exclude all known prejudiced persons from the
process.

(2) If the Principal obtains information on the conduct of any of its employees which
is a criminal offence under the IPC/PC Act or any other Statutory Acts or if there
be a substantive suspicion in this regard, the Principal will inform the Chief
Vigilance Officer and in addition can initiate disciplinary actions as per its internal
laid down Rules/Regulations.

Article - 2: Commitments of the Bidder(s)/ Contractor(s)/ Concessionaire(s)/

Consultant(s).
The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) commit himself to take all
measures necessary to prevent corruption. He commits himself to observe the following
principles during his participation in the tender process and during the contract execution.
(a) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not, directly or
through any other person or firm, offer, promise or give to any of the Principal's
employees involved in the tender process or the execution of the contract or to any
third person any material or other benefit which he/she is not legally entitled to, in
order to obtain in exchange any advantage of any kind whatsoever during the tender
process or during the execution of the contract.

(b) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not enter with
other Bidders into any undisclosed agreement or understanding, whether formal or
informal. This applies in particular to prices, specifications, certifications,
subsidiary contract, submission or non-submission or bids or any other actions to
restrict competitiveness or to introduce cartelization in the bidding process.
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of interchange at Jaipur ring road including supervision for Operation and maintenance of
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 (c) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not commit any
offence under the relevant IPC/PC Act and other Statutory Acts; further the
Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s) will not use improperly,
for purposes of completion or personal gain, or pass on to others, any information
or document provided by the Principal as part of the business relationship, regarding
plans, technical proposals and business details, including information contained or
transmitted electronically.

(d) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) of foreign origin

shall disclose the name and address of the Agents/ Representatives in India, if any.
Similarly, the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) of Indian
Nationality shall furnish the name and address of the foreign principals, if any.
Further, details as mentioned in the 'Guidelines on Indian Agents of Foreign
Suppliers' shall be disclosed by the Bidder(s)/ Contractor(s)/ Concessionaire(s)/
Consultant(s). Further, all the payments made to the Indian Agent / Representative
have to be Indian Rupees only.

(e) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will, when

presenting his bid, disclose any and all payments he has made, is committed to or
intends to make to agents, brokers or any other intermediaries in connection with
the award of the contract. He shall also disclose the details of services agreed upon
for such payments.

(f) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not instigate

third persons to commit offences outlined above or be an accessory to such offences.

(g) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not bring any
outside influence through any Govt. bodies/quarters directly or indirectly on the
bidding process in furtherance of his bid.

(h) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) who have signed a

Integrity pact shall not approach the court while representing the matter to IEMs
and shall wait for their decision in the matter.

Article - 3 Disqualification from tender process and exclusion from future contracts.
(1) If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s), before award or
during execution has committed a transgression through a violation of any provision
of Article2, above or in any other form such as to put his reliability or credibility in
question, the Principal is entitled to disqualify the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) from the tender process.

(2) If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) has committed a

transgression through a violation of Article-2 such as to put his reliability or
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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
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 credibility into question, the Principal shall be entitled to exclude including blacklist
and put on holiday the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s)
for any future tenders/ contract award process. The imposition and duration of the
exclusion will be determined by the severity of the transgression. The severity will
be determined by the Principal taking into consideration the full facts and
circumstances of each case particularly taking into account the number of
transgressions, the position of the transgressors within the company hierarchy of the
Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) and the amount of the
damage. The exclusion will be imposed for a minimum period of 6 months and
maximum period of 2 years.

(3) A transgression is considered to have occurred if the Principal after due

consideration of the available evidence concludes that “On the basis of facts
available there are no material doubts”.

(4) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) with its free consent
and without any influence agrees and undertakes to respect and uphold the
Principal's absolute rights to resort to and impose such exclusion and further accepts
and undertakes not to challenge or question such exclusion on any ground, including
the lack of any hearing before the decision to resort to such exclusion is taken. This
undertaking is given freely and after obtaining independent legal advice.

(5) The decision of the Principal to the effect that a breach of the provisions of this
Integrity Pact has been committed by the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) shall be final and binding on the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s), however, the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) can approach IEM(s) appointed for
the purpose of this Pact.

(6) On occurrence of any sanctions/ disqualification etc. arising out from violation of
integrity pact, the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) shall
not be entitled for any compensation on this account.

(7) Subject to full satisfaction of the Principal, the exclusion of the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) could be revoked by the Principal if
the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) can prove that he has
restored/ recouped the damage caused by him and has installed a suitable corruption
prevention system in his organization.

Article-4: Compensation for Damages.

(1) If the Principal has disqualified the Bidder(s) from the tender process prior to the
award according to Article-3, the Principal shall be entitled to forfeit the amount
equal to 1% of the price quoted by the Selected Bidder apart from to suspend the
bidder from participating in the tendering process of MoRTH/ NHAI/ NHIDCL and
works under other Centrally Sponsored Schemes for a period of One Year from the
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 bid due date of this work including any other legal right that may have accrued to
the Principal.

(2) In addition to 1 above, the Principal shall be entitled to take recourse to the relevant
provisions of the contract related to Termination of Contract due to Contractor/
Concessionaire/Consultant's Default. In such case, the Principal shall be entitled to
forfeit the Performance Bank Guarantee of the Contractor/ Concessionaire/
Consultant and/ or demand and recover liquidated and all damages as per the
provisions of the contract/concession agreement against Termination.

Article - 5: Previous Transgressions

(1) The Bidder declares that no previous transgressions occurred in the last 3 years
immediately before signing of this Integrity Pact with any other Company in any
country conforming to the anti corruption/ Transparency International (TI) approach
or with any other Public Sector Enterprise/ Undertaking in India or any Government
Department in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from
the tender process or action for his exclusion can be taken as mentioned under
Article-3 above for transgressions of Article-2 and shall be liable for compensation
for damages as per Article-4 above.

Article - 6: Equal treatment of all Bidders/ Contractors/ Concessionaires/ Consultants/

Subcontractors.
(1) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) undertake(s) to
demand from all sub-contractors a commitment in conformity with this Integrity
Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with
all Bidders/ Contractors/ Concessionaires/ Consultants and subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign
this Pact or violate its provisions.

Article - 7: Criminal charges against violating Bidder(s)/ Contractor(s)/

Concessionaire(s)/ Consultant(s)/ Sub-contractor(s).
If the Principal obtains knowledge of conduct of a Bidder/ Contractor/
Concessionaire/ Consultant or subcontractor, or of an employee or a representative
or an associate of a Bidder/ Contractor/ Concessionaire/ Consultant or
Subcontractor, which constitutes corruption, or if the Principal has substantive
suspicion in this regard, the Principal will inform the same to the Chief Vigilance
Officer.
Article- 8: Independent External Monitor (IEM)
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 (1) The Principal has appointed Smt. Gauri Kumar, IAS (Retd.), Sh. Animesh Chauhan,
Ex MD and CEO, Oriental Bank of Commerce and Sh. Ashish Bhauguna, IAS
(Retd.) as Independent External Monitor for this Pact. The task of the Monitor is to
review independently and objectively, whether and to what extent the parties
comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and
performs his functions neutrally and independently. He reports to the Chairman,
NHAI.

(3) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) accepts that the

Monitor has the right to access without restriction to all project documentation of
the Principal including that provided by the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s). The Bidder(s)/ Contractor(s)/ Concessionaire(s)/
Consultant(s) will also grant the Monitor, upon his request and demonstration of a
valid interest, unrestricted and unconditional access to his project documentation.
The same is applicable to Subcontractors.

(4) The Monitor is under contractual obligation to treat the information and documents
of the Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality. The Monitor
has also signed on ‘Non-disclosure of Confidential Information’ and of ‘Absence of
Conflict of Interest’. In case of any conflict of interest arising at a later date, the
IEM shall inform Chairman, NHAI and rescue himself/ herself from that case.

(5) The Principal will provide to the Monitor sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relations between the Principal and the Bidder/Contractor/
Concessionaire/ Consultant. The parties offer to the Monitor the option to participate
in such meetings.

(6) As soon as the Monitor notices, or believes, to notice any transgression as given in
Article-2, he may request the Management of the Principal to take corrective action,
or to take relevant action. The monitor can in this regard submit non-binding
recommendations. Beyond this, the Monitor has no right to demand from the parties
that they act in a specific manner, refrain from action or tolerate action.

(7) The Monitor will submit a written report to the Chairman, NHAI within 8 to 10
weeks from the date of reference or intimation to him by the Principal and, should
the occasion arise, submit proposals for correcting problematic situations.

(8) If the Monitor has reported to the Chairman, NHAI, a substantiated suspicion of an
offence under relevant IPC/PC Act or any other Statutory Acts, and the Chairman,
NHAI has not, within the reasonable time taken visible action to proceed against
such offence or reported it to the Chief Vigilance Officer, the Monitor may also
transmit this information directly to the Central Vigilance Commissioner.

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 (9) The word 'Monitor' would include both singular and plural.

Article - 9 Pact Duration

This Pact begins when both parties have legally signed it (in case of EPC i.e. for
projects funded by Principal and consultancy services). It expires for the Contractor/
Consultant 12 months after his Defect Liability Period is over or 12 months after his
last payment under the contract whichever is later and for all other unsuccessful
Bidders 6 months after this Contract has been awarded. (In case of BOT Projects) It
expires for the concessionaire 24 months after his concession period is over and for
all other unsuccessful Bidders 6 months after this Contract has been awarded. Any
violation of the same would entail disqualification of the bidder and exclusion from
future dealings.
If any claim is made/ lodged during this time, the same shall be binding and continue
to be valid despite the lapse of this pact as specified above, unless it is discharged/
determined by Chairman of NHAI.
Article - 10 Other Provisions
(1) This pact is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi.

(2) Changes and supplements as well as termination notices need to be made in writing.

(3) If the Bidder/Contractor/Concessionaire/Consultant is in a partnership or a Joint

Venture partner, this pact must be signed by all partners or members.

(4) Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive to
come to an agreement to their original intentions.

(5) Issue like warranty / Guarantee etc. shall be outside the purview of IEMs.

(6) In the event of any contradiction between the Integrity Pact and its Annexure, the
clause in integrity pact shall prevail.

(7) Any disputes/ differences arising between the parties with regard to term of this
pact, any action taken by the Principal in accordance with this Pact or interpretation
thereof shall not be subject to any Arbitration.

(8) The actions stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provision of the extent law in force
relating to any civil or criminal proceedings.

In witness whereof the parties have signed and executed this Pact at the place and date
first done mentioned in the presence of following witness:-

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 ……………………………………. ……………………………………..

For & on behalf of the Principal For & On behalf of Bidder/ Contractor/
Concessionaire/ Consulting

(Office Seal)
Place……………
Date………….…

Witness 1:

(Name & Address) ________________

________________
________________

Witness 2:
(Name & Address) ________________

________________
________________

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Consultancy services for Authority engineer of Construction of balance work of two number
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Consultancy services for Authority engineer of Construction of balance work of two number
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Consultancy services for Authority engineer of Construction of balance work of two number
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Consultancy services for Authority engineer of Construction of balance work of two number
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Consultancy services for Authority engineer of Construction of balance work of two number
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 SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL.

Appendix C-1 Financial proposal submission form

Appendix C-2 Summary of costs

Appendix C-3 Breakdown of costs

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 APPENDIX C-1: FINANCIALPROPOSALSUBMISSIONFORM

FROM : (Name of Firm) TO :

National Highways Authority of India

G-5 & 6, Sector-10, Dwarka New Delhi-110075

Subject : Consultancy services for Authority engineer of Construction of balance work of

two number of interchange at Jaipur ring road including supervision for Operation and
maintenance of six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode.

We, the undersigned, offer to provide the consulting services for the above in accordance with your Request
for Proposal dated [Date], and our proposal. Our attached financial proposal is for the sum of [Amount in
words and figures]. This amount is exclusive of the local taxes which we have estimated at (Amount in Words
and Figures).

The percentage of overhead charges on the remuneration as mentioned in Serial no. I of Appendix C-2
(Summary of cost) w.r.t. the professional staff shall be [Amount in words and figures].

We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India
namely “Prevention of Corruption Act 1988”.

Commission and gratuities, if any, paid or to be paid by us to agents relating to this proposal
and contract execution, if we are awarded the contract, are listed below:

Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity

............................... ........................... ……..…………………

............................... ........................... ……………………….

We understand you are not bound to accept any proposal you receive.

We remain,
Yours
sincerely,

Managing Director/Head of the firm/

Authorised Representative of the firm*
Name of the firm
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 Address

*Lead Member in case of JV

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 APPENDIX C-2: SUMMARY OF COSTS

No. Description Amount (Rs.)

I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Road Survey Equipment
X Contingencies
Sub Total
Goods and Services Tax Payable in India
Total Costs (Including Tax)

Note: Payments will be made as per stipulations of the Conditions of Contract.

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 APPENDIX C-3: BREAKDOWN OF LOCAL CURRENCY COSTS

I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF

Structure project with O&M of existing highway

For Project with Construction Period of 21 months

No. Position Name Construction Period 21 months + DLP
63 months
Rate No. of man- Amount
months*
(in Rs.) (in Rs.)
Professional Staff
Team Leader cum Senior Bridge 36
1.
Engineer
2. Resident cum Pavement specialist 84
3 Highway Maintenance cum Resident Engineer 84
4. Bridge/Structural Engineer 36
5. Senior Contract Specialist 6
6. Senior Quality cum Material Expert 21
7 Road Safety Expert 17
Sub – Total 284
Sub-professional
1. Highway Design Engineer 4
2 Bridge/Structure Design Engineer 4
3 Survey Engineer (1 No.) 31
4 Assistant Highway cum Maintenance Engineer 84
5 CAD Expert 10
6 Environmental Engineer 5
7 Assistant Bridge Engineer (2 No.) 42
8 Assistant Quality cum Material Engineer (2 No.) 42
9 Electrical Engineer 5
10 HTMS/Toll Expert 3
11 Quantity Surveyor 21
12. Horticulture cum Landscaping Expert 26
Sub Total 277
Total 561

*The man-month against each key personnel/sub – professional shall be same as

specified in Enclosure A of TOR.

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II. Support Staff
No. Position Name Staff Months Billing Amount
Rate (in Rs.)
(in Rs.)
1. Office Manager TBN 84
2. Accountant cum Cashier TBN 84
3. Steno cum Computer TBN 84
Operator
4. Office Boy ( 1 no) TBN 84
Total :

Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special
Conditions of Contract for the personnel of all categories namely (i) key Personnel; (ii) sub-
Professional personnel and (iii) Support staff. The increase as above shall be payable only on
the remuneration part of Key Personnel, Sub-Professional Personnel and support staff.
However, for evaluation of Bid proposals, the quoted initial rate shall be multiplied by the total
time input for each position on this contract, i.e. without considering the increase in the billing
rates

III. Transportation (Fixed rate on rental basis)

The vehicles provided by the Consultants shall include the cost for rental, drivers, operation,
maintenance, repairs, insurance, etc. for all complete approx. 3000km/month run

Sr. No Description of Qty. Total Rate/ Amount

Vehicles (No. of vehicle-month) Vehicle- (in Rs.)
During Construction During Development Month
Period and O&M Period
1 Innova / 42 63 105
Scorpio or
equivalent
(not more than
3 years old)
2 Ambassador / 21 63 84
Indica or
equivalent
(not more than
3 years old)
Total

IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professional
and Sub-Professional Staff

Trips Number of Trips Rate* (in Rs.) Amount (in Rs.)

Site to NHAI HQ for Key 20 round trips (by air-

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Professionals economy class)
20 round trips ( by
Site to Regional Office for Key air-economy class/
Professionals train first AC/ Deluxe-
AC Bus)

* Rate quoted includes Hotel charges, travel cost etc. complete.

V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be rented.
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc.
complete.

Nos. of Months Rate/month (in Rs.) Amount (in Rs.)

84

The rent cost includes electricity and water charges, maintenance, cleaning, repairs, etc.
complete.

VI. Office Supplies, Utilities and Communication (Fixed Costs)

No Item Months Monthly Amount

Rate (in Rs.) (in Rs.)
1. Office Supplies 84
2. Drafting Supplies 84
3. Computer Running Costs 84
4. Domestic and International 84
Communication

VII. Office Furniture and Equipment (Rental)

The cost shall include rental charges towards all such furniture and equipment as required for
proper functioning of office. Office furniture shall include executive tables, chairs, visitor chairs,
steel almirahs, computer furniture, conference table etc. Office equipment shall include as a
minimum of telephone (2 external & 10 internal lines), photocopier (15ppm, 12000 copies per
month with A3 & A4 input) fax machine, PCs(5 No., Intel Core 2 Duo E8300, 19’’ colour TFT,
Cache-6MB, RAM-2 GB, HDD-250 GB, DVD Writer, Key board, optical scroll mouse, MS-
Windows Vista Business, pre-loaded anti-virus etc.), laser printers (2 no., 14 ppm, 266 MHZ,
5000 pages per month, 600x600 dpi or better etc., Engineering Plan printer (1 no.), binding
machine (1 no.), plotter A0 size, overhead projector, AC (4 no., 1.5 Ton), Water Coolers (as
required)etc.
Nos. of Months Rate/month (in Rs.) Amount (in Rs.)
84

VIII. Reports and Document Printing

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 No. Description No. of No. of Total Rate per Amount
Reports Copies per Nos. of Copy (in Rs.)
Report copies (in Rs.)
1 Monthly reports 84 3 252
(Design and Construction)
2 Quarterly Reports 28 3 84
3 Various others reports as provided 12 3 36
in the Contract Agreement such as
Completion Report
Total

IX. Road Survey Equipment

The cost shall include carrying out survey using equipment, manpower, software and report
processing.

Item Kms Rate per No of times Amount

km (INR) survey to be (INR)
conducted
Surface defects detection and roughness 53.272 8
measurement using Network Survey Vehicle
Pavement strength measurement using FWD 53.272 4
Bridge inspection using Mobile Bridge Inspection 53.272 8
Unit
Road signs inspection using Retro Reflectometer 53.272 8
Total

X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial Proposal. The
provisions of Contingency shall be operated with the specific approval from the Competent
Authority in National Highways Authority of India.

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 SECTION 6: TERMS OF REFERENCE FOR AUTHORITY’S ENGINEER

[Note: The term “Agreement” and clauses thereof refer to the EPC Agreement dated-----
- entered between Authority and --------(the Contractor) for the work of .............. from
km---- to ---- of NH No.------- in the State of -------------- on Engineering, Procurement and
Construction (EPC) basis].

1. Scope

1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are being specified
pursuant to the EPC Agreement dated........... (the “Agreement”), which has been
entered into between the Authority and ............. (the “Contractor”) for [Two-Laning] of
the **** section (km ** to km**) of National Highway No. ** in the State of *** on
Engineering, Procurement, Construction (EPC) basis, and a copy of which is annexed
hereto and marked as Annex-A to form part of this TOR.

1.2 Scope of the Above Contractor is the execution of the balance work of two cloverleaf's
at Jaipur Ring Road. Apart from above Contractor, there will be an EPC/Maintenance
Contractor who are carrying O&M activities of already constructed Jaipur ring road.

1.3 The TOR shall apply to construction and maintenance of the Project Highway.

1.4 The Authority Engineer shall be responsible for supervision of the construction of the
Cloverleaf (scheduled for a duration of 21 months) with concurrently providing
services for the operation and maintenance of the existing Jaipur Ring Road for the
entire duration of the consultancy period (84 months). For avoidance of doubt, the
construction period for the Cloverleaf project spans 21 months during which the
Consultant shall also be engaged in the operation and maintenance of the existing
Jaipur Ring Road and after 21 months, Consultant for remaining 63 months shall
provide supervision service in O&M stage for both Cloverleaf and Jaipur ring road.

2 Definitions and interpretation

2.1 The words and expressions beginning with or in capital letters and not defined herein
but defined in the Agreement shall have, unless repugnant to the context, the meaning
respectively assigned to them in the Agreement.

2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be reference to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.

2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR.

3 General

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3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.

3.2 The Authority’s Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior
written approval of the Authority before determining.

(a) any Time Extension.

(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates
an obligation or liability on either Party for a sum exceeding Rs. 5,000,000 (Rs. Fifty
lakh.)

3.3 The Authority’s Engineer shall submit regular periodic reports, once every month, to
the Authority in respect of its duties and functions under this Agreement. Such reports
shall be submitted by the Authority’s Engineer within 10 (ten) days of the beginning of
every month.

3.4 The Authority’s Engineer shall inform the Contractor of any delegation of its duties and
responsibilities to its suitably qualified and experienced personnel; provided, however,
that it shall not delegate the authority to refer any matter for the Authority’s prior
approval in accordance with the provisions of Clause 18.2 EPC Agreement.

3.5 The Authority’s Engineer shall aid and advise the Authority on any proposal for Change
of Scope under Article 13.

3.6 In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Authority’s Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic literature.

4. Role and responsibility of Officers of the Authority

The officer in-charge of the Authority (e.g. PD/ RO/ CGM/ Member in the case of NHAI;
RO/CE/ADG in the case of MoRTH projects executed through the State PWDs; and
PD/ED/Director in the case of NHIDCL) is responsible for the overall supervision and
monitoring of the execution of project as the representative of the owner of the project.
The Authority's Engineer is appointed to assist the Authority for carrying out the
functions as detailed under clause 18.2 of the EPC Agreement. As such, an officer of the
Authority is vested with all such powers and responsibilities as are enjoined upon the
Authority's Engineer and is fully competent to issue any instructions for proper
monitoring and supervision of the project, either by himself or through the Authority's
Engineer. Instructions issued by the concerned officer of the Authority shall have the
same effect as that of the Authority's Engineer in terms of this Agreement. Wherever

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 such concerned officer issues any instructions or notice to the Contractor, he shall
endorse a copy thereof to the Authority's Engineer.

5 Construction Period

5.1 During the Construction Period, the Authority’s Engineer shall review and approve the
Drawings furnished by the Contractor along with supporting data, including the geo-
technical and hydrological investigations, characteristics of materials from borrow
areas and quarry sites, topographical surveys, and the recommendations of the Safety
Consultant in accordance with the provisions of Clause 10.1.6 of EPC Agreement. The
Authority’s Engineer shall complete such review and approve and send its observations
to the Authority and the Contractor within 15 (fifteen) days of receipt of such Drawings;
provided, however that in case of a Major Bridge or Structure, the aforesaid period of
15 (fifteen) days may be extended upto 30 (thirty) days. In particular, such comments
shall specify the conformity or otherwise of such Drawings with the Scope of the Project
and Specifications and Standards.

5.2 The Authority’s Engineer shall review and approve any revised Drawings sent to it by
the Contractor and furnish its comments within 10 (ten) days of receiving such
Drawings. The review/approval of drawing should be authenticated by Authority’s
Engineer.

5.3 Quality Assurance Manual and Plan forms the basis of quality of the work. It is therefore
essential that the Quality Assurance Manual and Plan prepared by the Contractor be
checked and approved. Thus, the Authority’s Engineer shall check contents of Quality
Assurance Plan and Manual of Contractor as per requirements of Quality Management
System (as per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and
roads respectively. The Authority’s Engineer Authority’s Engineer shall also offer their
comments for modifying/ improving the document. After receiving the corrected
document, the Authority’s Engineer shall review and formally approve the QAM and
Quality Plan and send one copy to the Authority. The Authority’s Engineer shall
complete the review of the methodology proposed to be adopted by the Contractor for
executing the Works, and convey its comments to the Contractor within a period of 10
(ten) days from the date of receipt of the proposed methodology from the Contractor.

5.4 The Authority’s Engineer shall grant written approval to the Contractor, where
necessary, for interruption and diversion of the flow of traffic in the existing lane(s) of
the Project Highway for purposes of maintenance during the Construction Period in
accordance with the provisions of Clause 10.4 EPC Agreement.

5.5 The Authority’s Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the contractor within
7 (seven) days of receipt of such report.

5.6 On a daily basis, the concerned key personnel of Authority Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.

 Review of construction including progress, quality and safety of construction

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  Inspection of defects and deficiencies in construction works
 Witnessing quality inspection tests at labs established by Contractor on a
sample basis
Review of quality of work shall be done in reference to Quality Assurance Plan
(QAP)/Manual and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road
bridges and roads respectively. The Authority’s Engineer also needs to capture
following documents and send to National Highways Authority of India field office via
email on a daily basis
 Scanned copy of filled RFI (Request for Inspection) form including commentary on
‘Satisfactory/Unsatisfactory’ nature of work completed by Contractor
 Daily inspection report Proforma as provided in Annexure I
 Readings of quality inspection tests witnessed by the Consultant
 Minimum 6 high resolution photographs supporting the remarks made by the
Authority’s Engineer in RFI form

Team Leader will be responsible for sending daily emails to National Highways
Authority of India office

5.7 On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection
Report in accordance with the format prescribed in Annexure V setting forth an
overview of the status, progress, quality and safety of construction, including the work
methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and Standards.
In a separate section of the Inspection Report, the Authority Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in the construction
of the Project Highway. The Authority Engineer shall send a copy of its Inspection
Report to the Authority and the Contractor latest by 7th of every month. Key sections of
the Monthly Progress Report are as follows.

S No. Section Sub-Sections

1.1 Construction progress in current month
1.2 Summary of strip plan
1 Executive Summary
1.3 Detailed strip plan
1.4 Current issues and recommended actions by AE
2.1 Salient Features of the Project
2.2 Project Milestones
2 Project Overview
2.3 Location Map
2.4 Key Plan
Critical issues and Action 3.1 Pending issues and action log
3
log 3.2 Obligations as per contract
4 Physical Progress 4.1 Detailed physical progress by component
5.1 LA summary
Land Acquisition and 5.2 LA detail by CALA
5
Clearances 5.3 LA detail by village
5.4 Manpower with each CALA
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 S No. Section Sub-Sections
5.5 Clearances summary
5.6 Status of utility shifting
6 Change of Scope 6.1 Status of pending COS proposals
7 Mobilization of Resources 7.1 Resource mobilization by contractor/ concessionaire
8.1 Pen picture- Escrow
8 Financial Progress Details
8.2 Escrow details
Summary of quality control 9.1 Tests witnessed by IE/AE
9
tests 9.2 Tests conducted by IE/AE
Monitoring of maintenance 10.1 Critical issues and action log
10 obligations during 10.2 Cumulative defects and deficiencies
construction phase 10.3 Status of damages
11.1 Pen picture on safety features at construction site
11 Safety features
11.2 Accident report
Annex 1: Detailed list of physical components as per
12 Annexures Schedule G
Annex 2 onwards: Additional details provided by AE

5.8 If at any time during the Construction Period, the Authority Engineer determines that
the Contractor has not made adequate arrangements for the safety of workers and
Users in the zone of construction or that any work is being carried out in a manner that
threatens the safety of the workers and the Users, it shall make a recommendation to
the Authority forthwith, identifying the whole or part of the Construction Works that
should be suspended for ensuring safety in respect thereof.

5.9 The Authority’s Engineer shall conduct the pre-construction review of manufacturer’s
reports and standard samples of manufactured Materials, and such other Materials as
the Authority’s Engineer may require.

5.10 For determining that the Works conform to Specifications and Standards, the
Authority’s Engineer shall require the Contractor to carry out, or cause to be carried
out, tests at such time and frequency and in such manner as specified in the Agreement
and in accordance with Good Industry Practice for quality assurance. For purposes of
this, the tests specified in the IRC Special Publication-11 (Handbook of Quality Control
for Construction of Roads and Runways) and the Specifications for Road and Bridge
Works issued by MORT&H (the “Quality Control Manuals”) or any
modifications/substitution thereof shall be deemed to be tests conforming to Good
Industry Practice for quality assurance.

5.11 The Authority’s Engineer shall test check at least 60(sixty) percent of the quantity or
number of tests prescribed for each category or type of test for quality control by the
Contractor.

5.12 The timing of tests referred to in Paragraph 5.10, and the criteria for
acceptance/rejection of their results shall be determined by the Authority’s Engineer
in accordance with the Quality Control Manuals. The tests shall be undertaken on a
random sample basis and shall be in addition to, and independent of, the tests that may
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 be carried out by the Contractor for its own quality assurance in accordance with Good
Industry Practice.

5.13 In the event that results of any tests conducted under Clause 11.10 establish any
Defects or deficiencies in the Works, the Authority’s Engineer shall require the
Contractor to carry out remedial measures.

5.14 The Authority’s Engineer may instruct the Contractor to execute any work which is
urgently required for the safety of the Project Highway, whether because of an accident,
unforeseeable event or otherwise; provided that in case of any work required on
account of a Force Majeure Event, the provisions of Clause 21.6 of EPC Agreement shall
apply.

5.15 In the event that the Contractor fails to achieve any of the Project Milestones, the
Authority’s Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Authority’s Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Contractor to indicte within 15 (fifteen) days the steps
proposed to be take to expedite progress, and the period within which the Project
Completion Date shall be achieved. Upon receipt of a report from the Contractor, the
Authority’s Engineer shall review the same and send its comments to the Authority and
the Contractor forthwith.

5.16 The Authority’s Engineer shall obtain from the Contractor a copy of all the Contractor’s
quality control records and documents before the Completion Certificate is issued
pursuant to Clause 12.2 of EPC Agreement.

5.17 Authority’s Engineer may recommend to the Authority suspension of the whole or part
of the Works if the work threatens the safety of the Users and pedestrians. After the
Contractor has carried out remedial measure, the Authority’s Engineer shall inspect
such remedial measures forthwith and make a report to the Authority recommending
whether or not the suspension hereunder may be revoked.

5.18 In the event that the Contractor carries out any remedial measures to secure the safety
of suspended works and users, and requires the Authority’s Engineer to inspect such
works, the Authority’s Engineer shall inspect the suspended works within 3 (three)
days of receiving such notice, and make a report to the Authority forthwith,
recommending whether or not such suspension may be revoked by the Authority.

5.19 The Authority’s Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-K and issue a Completion Certificate or Provisional Certificate as
the case may be. For carrying out is functions under this Paragraph 4.18 and all matters
incidental thereto, the Authority’s Engineer shall act under and in accordance with the
provisions of Article 12 and Schedule-K. The Authority’s Engineer shall use following
equipment in carrying out the tests.

S No Key metrics of Asset Equipment to be used

1 Surface defects of pavement Network Survey Vehicle (NSV)
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 S No Key metrics of Asset Equipment to be used
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer

6 Maintenance Period

6.1 The Authority’s Engineer shall aid and advise the Contractor in the preparation of its
monthly Maintenance Programme and for this purpose carry out a joint monthly
inspection with Contractor.

6.2 The Authority’s Engineer shall undertake regular inspections, at least once every
month to evaluate compliance with the Maintenance Requirements and submit a
Maintenance Inspection Report to the Authority and the Contractor.

6.3 Visual Inspection of project highway

6.3.1 The Authority Engineer shall carry out visual inspection of entire highway stretch as
per the frequency defined in the following table

Frequency
Nature of defect or deficiency of
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii
Removal of debris Daily
)
(b) Hard/earth shoulders, side slopes, drains and culverts
(i) Variation by more than 2% in the prescribed slope of camber/cross fall Weekly
(ii) Edge drop at shoulders Weekly
(iii) Variation by more than 15% in the prescribed side (embankment) slopes Weekly
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and immediately
(v) Weekly
preceding the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
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 Frequency
Nature of defect or deficiency of
inspection
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above carriageway or
(i) Daily
obstruction in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
(iv) Removal of vegetation affecting sight line and road structures Weekly
(f ) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads, -[pedestrian facilities,
truck lay-bys, bus-bays, bus- shelters, cattle crossings, Traffic Aid Posts,
(i) Daily
Medical Aid Posts, Rain Water Harvesting/Artificial Recharge Unit and
other works]
(j) Incident Management
Instances of Incident Management as reported including time of call,
(i) Daily
response time, services rendered and time of clearing of the Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt in bearings and joints; or clogging of spouts, weep holes
(ii) Weekly
and vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
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 Frequency
Nature of defect or deficiency of
inspection
Damage or deterioration in approach slabs, pitching, apron, toes, floor or
(vi) Weekly
guide bunds
(vii) Growth of vegetation affecting the structure or obstructing the waterway Weekly

6.3.2 All elements which have daily inspection frequency shall be inspected weekly as well.
Similarly, all elements which have weekly inspection frequency shall be inspected
monthly as well.
6.3.3 Daily inspection report format and weekly inspection report format has been provided
in Annexure II and III of this document respectively. Manpower which needs to conduct
visual inspection and mode of reporting is defined in the following table

Frequency of inspection Inspection to be carried out by Mode of reporting

Daily Sub-professional staff Soft copy by Email
Weekly Key personnel Soft copy by Email
Monthly Key personnel Hard copy and Soft copy

6.3.4 High resolution photographs and video of the highway stretches having defects and/or
deficiencies shall be submitted along with Weekly Inspection Report and Monthly
Status Report. Summary of key observations around defects and deficiencies in
highway stretch shall be reported in Monthly Progress Report and detailed inspection
report shall be provided as Annexure to Monthly Progress Report.

The Contractor shall during the Construction and Maintenance Period shall carry out
such drone videography (on monthly basis) in the presence of Team Leader of
Authority’s Engineer pursuant to clause 11.16 of the EPC Agreement (“Agreement”).

With an objective to bring transparency, uniformity and use latest technologies, video
recording using drones, of the entire ROW showing chainages, proposed ROW, median
centreline, condition of road, road furniture etc. have been made mandatory. In this
regard Policy Circular No.18.69 Dated 10th June, 2021 refers. On the basis of the
feedback received the policy has reviewed and now in supersession of earlier circular,
it has been decided to carryout video recording of each project every month since
award of work till completion of construction and biannually during O&M period.

NHAI has already finalised specifications/ methodology for video recording and
identified zone-wise agencies & rates for the same. The Field units / Contractors /
Concessionaires may use these agencies so as to ensure uniformity in data collection.
Recording shall have to be done in the presence of Team Leader of IE/ AE/
SC. Recording of previous videos and current running side by side shall be loaded on
Data Lake for easily capturing various developments during the month (a sample
screenshot is attached herewith and also loaded on Data Lake along with a sample
video for guidance) before submission of their invoice. Capturing Ortho-image for
approx. 10% equivalent length of critical structures or any other specific area should
be decided by the ROs/ PDs and be conveyed to the Drone Agency in the site-specific
work order. The IE/ AE/ SC shall ensure that the features and quality of drone video is
acceptable and video is not distorted/tampered with.
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 IE/ AE/ SC shall analyse these drone videos and give their comments in its digital MPRs
covering inter-alia but not limited to the encumbrances/ lands not available, sites of
COS demands, progress of project, mobilisation of plant & equipment, mobilisation at
camp sites, progress on rectifications of NCRs, etc. along with the proposed action plan.
PD shall crosscheck drone videos during his monthly physical inspections and notify
the discrepancies notice, if any, between drone video, on IE/AE/SC comments and
ground reality. The discrepancies shall be examined and addressed through joint site
inspections.

As per the policy, the Network Survey Vehicle (NSV) survey needs to be carried out
twice in a year on completed project. Therefore, PDs should plan biannually drone
based video recording during O&M period in such a manner so that there is no overlap
and digital data of O&M period is available in regular intervals (quarterly)through NSV
and drone videography.

In addition, PDs/ ROs can also undertake need based drone videography as and when
required. As the above drone videos/ reports will be permanent record on Data Lake
and will be used as evidences during dispute resolution process before Arbitral
Tribunals/ Courts including Supreme Court, the drone video shall be carried out
carefully and correctly without distortions/ tampering by all parties concerned. In this
regard, SoP issued by NHAI vide letter dated 11.10.2021 and 31.08.2021 is to be read
with this circular.

6.3.5 The Authority’s Engineer shall also be responsible for inspection and monitoring of
Wayside Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic
Management System) and incident management.

6.4 Road conditions surveys

6.4.1 The carrying out of condition surveys will be one of the most important and crucial
field tasks under the project. The Authority Engineer shall carry out condition surveys
using equipment and following a frequency as defined under.

Frequency of condition
S No Key metrics of Asset Equipment to be used
survey
Surface defects of At least twice a year (As per
1 Network Survey Vehicle (NSV) survey months defined for the
pavement
state basis rainy season)
At least twice a year (As per
2 Roughness of pavement Laser Profilometer survey months defined for the
state basis rainy season)
Falling Weight Reflectometer
3 Strength of pavement At least once a year
(FWD)
At least twice a year (As per
Mobile Bridge Inspection Unit
4 Bridges survey months defined for the
(MBIU)
state basis rainy season)
At least twice a year (As per
5 Road signs Retro-reflectometer survey months defined for the
state basis rainy season)
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The first equipment based inspection shall be conducted at the time of completion testing. The
other inspections shall be conducted before and after the rainy seasons as per the schedule
defined in Annexure IV, except for FWD testing which shall be conducted once a year.

Calibration of equipment, wherever needed, is required to be done in presence of Competent

Authority. Once approval of equipment, the settings and a sample data set is provided by
Competent Authority, network level data for entire project stretch can be collected. Month of
survey for each state has been defined in Annexure IV of this document.

6.4.2 Measurement of pavement surface defects and roughness

i. The Authority Engineer shall use Network Survey Vehicles mounted with
equipment such as Laser based automatic crack detection , high resolution digital
cameras for RoW and pavement, high accuracy DGPS receiver and in vehicle data
processing software or better technology to accurately measure following
pavement surface properties
Surface defect Dimensions to be reported
 Length
Cracking  Width
 Depth
 Area
Potholes
 Depth
 Indicator
Raveling  %
 Area
 Depth
Rutting
 Width
Concrete Joint/ Faulting  Length
Roughness  IRI in both wheel paths
ii. The following criteria shall be met by the process of defects detection
 Measurement of 3D road profile using such technologies as laser scanning or
other proven technologies.
 Ability to operate (collect data) at different speeds with a minimum speed of
30km/hr and upto at least 75 km/ hr.
 Profile depth accuracy of 0.5mm
 Capability for lane tracking to control driver wander’ and ensure high
repeatability of data between surveys.
 Measure at least 3.5m width of highway lane.
 Transverse Profile including rut depth measurement of pavement surface
widths of both carriageway and shoulders. The rut depth data must be
convertible to different straightedge lengths (1.8m to 3.5m) and meet industry
standards (ASTM E1703 / E1703M).
 Pavement images with capability to automatically identify and rate distresses

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  Roughness measurement with outputs of both raw longitudinal profiles and
International Roughness Index (IRI) calculation shall be reported at least 100m
referenced to the preceding Location Reference Post (LRP). The roughness
must meet ASTM-E950 (equivalent to Class I road profiler). The IRI shall be
determined in both wheel paths.
 Ability to record images at user-defined intervals (e.g. every 5, 10m, etc.)
 Minimum images resolution of 1600x1200
 Outputs must include Standard JPEG image or similar industry standard
 Distance resolution of <1mm,
 Capable of achieving distance accuracy of 0.1% (i.e. within 1m over 1km
distance)
 All data outputs should be in a non-proprietary format (e.g. .CSV, .MDB, Excel)
and not require specialist software in order to view or format data
 Data should also be capable of being easily formatted into data compatible
with HDM-4

iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
 Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
 Video logging
o Pavement imagery (AVI/JPEG)
o 360 degree imagery (JPEG)
 Interpretation report covering summary of entire survey and analysis of
defects and deficiencies

6.4.3 Measurement of pavement strength

(i) The Authority Engineer shall carry out structural strength surveys for existing
pavements using Falling Weight Deflectometer technique in accordance with the
procedure given in IRC:115-2014 (Guidelines for Structural Evaluation and
Strengthening of Flexible Road Pavements Using Falling Weight Deflectometer (FWD)
Technique) and IRC: 117-2015 (Guidelines for the Structural Evaluation of Rigid
Pavement by Falling Weight Deflectometer)

(ii) The interval at which deflection measurements are to be taken up are as per IRC:115-
2014 / IRC:117-2015. For flexible pavements, the sample size and the interval of the
data to be collected depends on the length of the uniform section calculated and
condition of the pavement section i.e. ‘good’, ‘fair’ and ‘poor’ for each lane, established
on the pavement condition data based on the criterion given in IRC:115-2014. For rigid
pavements, the deflection data may be collected at interiors, corners, transverse joints
and longitudinal joints in the outer lanes at intervals as specified in IRC:117-2015.

(iii) The following are the set of deliverables which should be submitted after completion
of inspection test as part of Monthly Progress Report
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  Data report covering following parameters
o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
 Interpretation report covering summary of entire survey results and analysis
of key parameters

6.4.4 The Authority Engineer shall carry out the condition and structural assessment
survey of the bridges in accordance with IRC-SP; 35 with the use of Mobile Bridge
Inspection unit (MBIU) or better technology.

(i) The following criteria shall be met by the process of bridge condition assessment

 Automatic folding and unfolding of platform

 90 degree rotation of platform
 Sufficient safety features to be incorporated such as dedicated power supply,
emergency cut off system, etc
 Complete access to hidden parts of the bridge by the raters

(ii) Detailed bridge inspection report shall be submitted as per the Inspection Proforma
provided in IRC-SP 35

6.4.5 Measurement of retroreflection of road signs

(i) The Authority Engineer shall measure Coefficient of retro reflected luminance RA (night
time retro reflection) of road traffic signs using a portable retro reflectometer.

(ii) The following criteria shall be met by the process of road signs retro reflection
measurement

 Measurement of retro reflective signs shall be conducted in accordance with ASTM

E1709 and ASTM E2540
 Measurement time after pressing trigger shall be less than or equal to 1 sec
 Observation angle adjustment from 0.2 degrees to 2.0 degrees
 Entrance angle adjustment from -45 degrees to +45 degrees
 Self-contained commercially available battery
 Inbuilt data storage of at least 2,000 measurements so that data transfer
requirement is minimized while the survey is being conducted
 Interface for transferring data from device to Computer
 Built in GPS to capture GPS coordinates of road sign
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  Range shall be at least 0-2000 cd/lx/m2

(iii) The following are the set of deliverables which should be submitted after completion
of survey as part of Monthly Progress Report

 System generated coefficient of retro reflected luminance RA (nighttime retro

reflection) of all road signs
 Interpretation report covering analysis of road signs falling in different range of
RA and actions to be taken
6.5 The Authority Engineer shall carry out following inspections of ETC lanes at toll plazas
on a month basis:

(i) Infrastructure:

 Availability of civil infrastructure at toll plazas required for installation of ETC systems
 Adequacy of hardware, software and other related items as per IHMCL/ National
Highways Authority of India technical specifications and requirements

(ii) Operations:

 Adherence of various stakeholders (acquirer bank, system integrator, toll operator,

issuer bank etc) of the ETC system to the service level agreements
 Efficacy of the ETC system (RFID tagging, AVC, WIM etc) in terms of accuracy and
uptime
 Tracking and reporting toll plaza experience metrics such as average waiting time,
transaction times for different modes of payment (RFID, cash, smart cards, QR codes
etc) and congestion levels (eg. length of queue in different lanes) across 4 different
times in a day
 Robustness of dispute resolution mechanisms in place for the tag holder and toll
operators by the issuer and acquirer banks

6.6 The Authority Engineer shall prepare a Monthly Status Report in O&M phase of project
in respect of its duties and functions under this Agreement and in accordance with the
format prescribed in Annexure VI. 1st deliverable of the report which is an executive
summary to the main report (Section 1) shall be submitted to the Authority and
updated on the PMIS and project specific website by 4th of every month. Main report
(Section 2 onwards) shall be submitted to the Authority and updated on the PMIS and
project specific website by 7th of every month. Key sections of the Monthly Status
Report are as follows;

S.No Sections Sub sections

1.1 Overall road condition
1.2 Key reporting metrics
1 Executive Summary
1.3 Key maintenance activities undertaken
1.4 Pending issues

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 S.No Sections Sub sections
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
3.1 Issue and action log
Critical issues and action 3.2 Summary of deficiencies
3
taken 3.3 Obligations as per contract
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
5.1 Monthly ETC Report
5 Monitoring of ETC Lanes 5.2 On-ground infrastructure report
5.3 On ground ETC operations & SLA adherence
6.1 Damages for non completion of project facilities
6 Status of damages 6.2 Damages for breach of maintenance activities
6.3 Damages for non completion of major maintenance
works
Change of Scope
7 7.1 Change of Scope proposals
proposals
8 Status of pending disputes 8.1 Status of pending disputes
9.1 Toll collection statement
9.2 Accident Report
9 Reports 9.3 Details of user complaints
9.4 Encroachment list
9.5 Lane closure report
Annex I- Detailed visual inspection report of project
10 Annexures highway
Annex II onwards- Additional details provided by AE

6.7 The Authority’s Engineer shall specify the tests, if any, that the Contractor shall carry
out, or cause to be carried out, for the purpose of determining that the Project Highway
is in conformity with the Maintenance Requirements. It shall monitor and review the
results of such tests and remedial measures, if any, taken by the Contractor in this
behalf.

6.8 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-E, the

Authority’s Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and

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 Standards and shall also specify the time limit for repair or rectification of any deviation
or deterioration beyond the permissible limit.

6.9 The Authority’s Engineer shall examine the request of the Contractor for closure of any
lane (s) of the Project Highway for undertakings maintenance/repair thereof, and shall
grant permission with such modifications, as it may deem necessary, within 5 (five)
days of receiving a request from the Contractor. Upon expiry of the permitted period
of closure, the Authority’s Engineer shall monitor the reopening of such lane (s), and in
case of delay, determine the Damages payable by the Contractor to the Authority under
Clause 14.5 of EPC Agreement

7 Determination of costs and time

7.1 The Authority’s Engineer shall determine the costs, and/or their reasonableness, that
are required to be determined by it under the Agreement.

7.2 The Authority’s Engineer shall determine the period of Time Extension that is required
to be determined by it under the Agreement.

7.3 The Authority’s Engineer shall consult each Party in every case of determination in
accordance with the provisions of Clause 18.5 of EPC Agreement.

8 Payments

8.1 The Authority’s Engineer shall withhold payments for the affected works for which the
Contractor fails to revise and resubmit the Drawings to the Authority’s Engineer in
accordance with the provision of Clause 10.2.4 (d) of EPC Agreement.

8.2 Authority’s Engineer shall

(a) within 10 (ten) days of receipt of the Stage Payment Statement from the
Contractor pursuant to Clause 19.4, determine the amount due to the
Contractor and recommend the release of 90 (ninety) percent of the amount so
determined as part payment, pending issue of the Interim Payment Certificate;
and
(b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred
to in Clause 19.4, deliver to the Authority and the Contractor an Interim
Payment Certificate certifying the amount due and payable to the Contractor,
after adjustments in accordance with the provisions of Clause 19.10 of EPC
Agreement.

7.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the First stage
Maintenance Payment Statement from the Contractor pursuant to Clause 19.6 of EPC
Agreement, verify the Contractor’s statement and certify the amount to be paid to the
Contractor in accordance with the provisions of the Agreement.

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7.4 The Authority’s Engineer shall certify final payment with 30 (thirty) days of the receipt
of the final payment statement of Maintenance in accordance with the provisions of
Clause 19.16 of EPC Agreement.

9 Other duties and functions

The Authority’s Engineer shall perform all other duties and functions as specified in the
Agreement.

10 Miscellaneous

10.1 All key personnel and sub professional staff of the Authority Engineer shall use the
fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. 1 Biometric
Attendance System shall be installed by the Authority Engineer at its own cost at the
site office in order to facilitate the attendance marking. More systems can be installed
near the project highway upto a maximum of 1 system per 50 km in order to encourage
frequent visits of project highway by key personnel and sub professional staff. A copy
of monthly attendance records shall be attached with Monthly Status Report. Proper
justification shall be provided for cases of absence of key personnel/ sub professional
staff which do not have prior approval from Project Director of concerned stretch. In
addition, Advance Face Recognition location based Mobile Application System (e-
Attendance System) shall mandatorily be used for marking the attendance pursuant to
NHAI Policy Circular no. 10.2.28/2021 dated 15.01.2021 (and any subsequent
amendment thereof, if any).

10.2 A copy of all communications, comments, instructions, Drawings or Documents sent by

the Authority’s Engineer to the Contractor pursuant to this TOR, and a copy of all the
test results with comments of the Authority’s Engineer thereon, shall be furnished by
the Authority’s Engineer to the Authority forthwith.

10.3 The Authority’s Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as – built’ Drawings and keep them in its safe
custody.

10.4 Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer shall
obtain a complete set of as built Drawings in 2 (two) hard copies and in micro film form
or in such other medium as may be acceptable to the Authority, reflecting the Project
Highway as actually designed, engineered and constructed, including an as-built survey
illustrating the layout of the Project Highway and setback lines, if any, of the buildings
and structures forming part of project Facilities; and shall hand them over to the
Authority against receipt thereof.

10.5 The Authority’s Engineer, if called upon by the Authority or the Contractor or both,
shall mediate and assist the Parties in arriving at an amicable settlement of any Dispute
between the Parties.

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10.6 The Authority’s Engineer shall inform the Authority and the Contractor of any event of
Contractor’s Default within one week of its occurrence.

11. PERFORMANCE CLAUSE

Authority’s Engineers shall be expected to fully comply with all the provisions of the
`Terms of Reference’, and shall be fully responsible for supervising the Designs,
Construction and maintenance and operation of the facility takes place in accordance
with the provisions of the EPC Agreement and other schedules. Any failure of the
Authority Engineer in notifying to Employer and the Contractor on non-compliance
of the provisions of the EPC Contract Agreement and other schedules by the EPC
Contractor, non-adherence to the provision of ToR and non-adherence to the time
schedule prescribed under ToR shall amount to non-performance.

The Authority Engineer shall appoint its authorized representative, who shall issue on
behalf of the AE, Completion Certificate along with the Team Leader and shall carry out
any such task as may be decided by Employer. The AE shall take prior approval of
Employer before issuing Completion Certificate. The proposal submitted shall also
include the name of the authorized representative along with the authorization letter
and power of attorney.

12. CONSULTANT’S PROPOSAL

12.1 List of key personnel to be fielded by the Consultants shall be as below:

i. Team Leader Cum Senior Bridge Engineer

ii. Resident cum Pavement specialist
iii. Highway Maintenance cum Resident Engineer
iv. Senior Quantity cum Material Expert
v. Bridge/Structural Engineer
vi. Senior Contract Specialist
vii. Road Safety Expert

12.2 Broad job-description and minimum qualification for key personnel mentioned above
is enclosed as Enclosure–B. However, higher marks shall be accorded to the Candidate
with higher relevant qualification and experience. All the CV’s of the personals
mentioned in Para5.3 (iii) of Data Sheet shall be evaluated at the time of evaluation of
technical proposal. The age of the Key Personnel should not be more than 65 years
on the date of submission of proposal. Consultants are advised in their own interest
to frame the technical proposal in an objective manner as far as possible so that these
could be properly assessed in respect of points to be given as part of evaluation criteria.
The bio-data of the key personnel should be signed on every sheet by the personnel
concerned and the last sheet of each bio-data should also be signed by the authorised
signatory for the Consultant. The key personnel shall also certify at the end of their bio-
data proforma that they have not left any of the Employer works without completing
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 of their assignment and have not accepted any other offer at the time of signing of the
bio-data and as such shall be available to work with the Authority Engineer, if the
Project is awarded. In case the key personnel leaves the assignment without approval
of Employer, Em p loye r would beat liberty to take any appropriate action against that
key personnel including debarment. The CV submitted by selected firm/JV shall be
hoisted on official website of Employer.

12.3 In addition to above, consultants are required to propose other key personnel, sub-
professional staff and other field engineers as detailed in Enclosure-A and the
minimum qualification requirements for the same is enclosed in Enclosure–B.

13. PERIOD OF SERVICES

13.1 The services of an Authority’s Engineer will be in phases as per Contract

Agreement.
13.1.1 The appointment of the Authority’s Engineer shall initially be as per details given
below.

Period of service (in Construction period Maintenance/ DLP

months) (in months) Period
(in months)
Period of contruction of
Cloverleaf (21 months and
63 months
Maintenance of Complete (84
months including 21 months)
*In Initial 21 months, 21 months
Consultant shall supervise
O&M activities of Jaipur ring
road along with construction
supervision of Cloverleaf's.

The proposed manpower deployment for this period shall be matching the activities to
be performed during the said period. The time frame for services during the
deployment of key personnel during this period shall be as shown in Enclosure A.
Extension of Time for providing services of the Authority’s Engineer may be extended
concurrently with the Extension of Time granted, if any, to the EPC Contractor for the
project, subject to satisfactory performance of the Authority’s Engineer and limited to
original period of consultancy services.

14. Project Coordinator

The Firm shall appoint a personnel from its head office to act as Project Coordinator for
the assignment. He will be authorised to communicate with the Authority in respect of
all matters pertaining to the project. The cost of the Project Coordinator shall be
incidental to the Consultancy Assignment.

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15.

i. Completion certificate of the project shall not be issued by Authority’s Engineer with
retrospective effect and without ascertaining that all the works have been completed as
per Specifications and Standards, particularly ancillary items like shoulders, road signs,
markings, road furniture items etc. Issuance of such completion certificate, besides being
a fraudulent activity, leads to financial implication such as payment of Bonus even when
the works are not fully completed. Ministry has earlier issued guidelines vide letter dated
22.03.2019 on issuance of completion certificate and further Ministry vide letter dated
25.02.2020 has mandated to upload NSV survey report/ data before issuing completion
certificate on PMIS portal. Therefore, the test results on completion including video. NSV
survey report/ data and safety audit shall invariably be uploaded on the PMIS portal
before issue of completion certificate by the Authority’s Engineer after ascertaining that
all pare-requisites as per Contract Agreement has been fulfilled by the Contractor, failing
which Consultancy firm shall be debarred for a period of two year.

ii. MPR are required to be prepared properly by the Consultant to reflect the actual progress,
hindrances, deployment of resources by the contractor, quality control, Non-conformity
reports, safety, fulfilment of obligations of contractor and consultant including approval
of various documents, design & drawings. The Consultant shall record all aspects as per
services to be provided in terms of Reference (ToR), failing which the Consultancy firm
shall be warned for non-performance. In case Consultancy firm continues to default, even
after multiple warning exceeding 5 times, the firm shall be put on holiday listing
(temporary debarment) for a period upto 12 months from future assignments by MoRTH
or its Executing Agencies.

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 Enclosure-A

MAN - MONTHS INPUT FOR KEY PROFESSIONAL STAFF

AUTHORITY ENGINEER

Structure project with O&M of Highway Project

(For projects with length 0 - 60 km)

S. No. Key Personnel Man-month in Man-month in Defect

Construction period Liability Period/O&M
of 21 months of Period of 63 months
A: Key Personnel Cloverleaf (with
O&M of Jaipur ring
road)
Team Leader Cum Senior Bridge Engineer 21 15
Resident cum pavement specialist 21 63
Highway Maintenance cum Resident Engineer 21 63
Bridge/Structural Engineer 21 15
Senior Contract Specialist 6 0
Senior Quality cum Material Expert 21 0
Road Safety Expert 7 10
Sub Total 118 166
Total for Construction and Maintenance 284
B: Sub Professional Staff
Highway Design Engineer 4 0
Bridge/Structure Design Engineer 4 0
Survey Engineer (1 no.) 21 10
Assistant Highway cum Maintenance engineer 21 63
CAD Expert 5 5
Environmental Engineer 5 0
Assistant Bridge Engineer (2 no) 2x21 0
Assistant Quality cum Material Engineer (2 nos) 2 x 21 0
Electrical Engineer 5 0
HTMS/Toll Expert 3 0
Quantity Surveyor 21 0
Horticulture cum Landscaping Expert 7 19
Sub Total 180 97
Total for Construction and Maintenance 277
Grand Total 561
Note:
1. The other inputs like support staff shall be provided by the Consultant of an acceptable type
commensurate with the roles and responsibilities of each position

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 2. In case of project having different construction period, Man Month Input shall be adjusted
proportionately
3. The Financial Expert or Legal expert or Contract Specialist may be required for the project for
specific needs. Their deployment shall be arranged by the Consultant on specific requisition from
the Authority and the payment shall be made as per the actual deployment. The Financial Expert
or Legal expert or Contract Specialist shall be paid at the rates quoted for Senior Pavement
Specialist.

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 Enclosure-B

QUALIFICATION OF KEY PERSONNEL

TEAM LEADER CUM SENIOR HIGHWAY ENGINEER

This is the senior most position and the expert engaged as the team leader shall be
responsible for reviewing the entire Project preparation and implementation activities of
the Contractor. He shall check all the Designs being prepared by the Contractor, ensure
execution of works on site as per specification and standards, and continuously interact
with the National Highways Authority of India and the Contractor. He shall undertake
Project site visits and shall guide, supervise, coordinate and monitor the work of other
experts in his team as well as those of the Contractor. The candidate is required to be a
Senior Highway Engineer, who should have a proven record of supervising, organising and
managing of construction of highway projects and also of Project preparation of large
magnitudes projects, as defined below, financed by international lending agencies and
others. Knowledge of Project management shall be an added advantage.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from recognized university.
b) Total Professional Experience of at least 12 years in handling Highway Projects.
c) At least 5 years’ experience as Team Leader/Project Manager or similar capacity in
Highway Development Project.
d) He should have handled as Team Leader/Project Manager or similar capacity of at
least two projects in Construction Supervision / IC (of length 40% of project length
or more of similar configuration (2/4/6 laning**)
e) He should have handled as Team Leader or similar capacity of at least two Projects
of project Preparation of major highway Project (of length 40% of project length or
more of similar configuration (2/4/6 laning**).
f) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Highway Projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**).

2. Preferential Qualifications.
a) Post Graduate Degree in Construction Management/Transportation/Highway
Engineering//Structural Engineering/ any specialised stream of Civil Engineering.
b) Highway Development Projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**) taken up under EPC.
c) Degree/Diploma/Certificate in Project Management
Note: (1) Similar Capacity includes the following positions
i. On behalf of Consultant: Team Leader / Resident Engineer (Construction

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 Supervision/IE/AE).
ii. On behalf of Contractor : Project Manager (Construction/ Construction
Supervision)
iii. In Government Organizations : Superintending Engineer (or equivalent) and
above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e) & 1(f)
above, where the input of the personnel is 12 months, 9 months and 12 months respectively.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Contractor for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Contractor.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 12 years in Highway Projects.
c) At least 5 years’ experience in similar capacity in Highway Development Project.
d) Should have handled at least 2 major projects (of length 40% of project length or
more of similar configuration (2/4/6 laning**) and above).

2. Preferential Qualifications.
a) Post Graduate Degree in Transportation/Highway Engineering/Structural
Engineering/Geotechnical Engineering/any specialised stream of Civil Engineering.
b) Experience of Highway Project (of length 40% of project length or more of similar
configuration (2/4/6 laning**) and above) of Construction / Construction
Supervision / IC of Highway projects
BRIDGE & STRUCTURAL ENGINEER
The Bridge& Structural Engineer shall be responsible for checking the designs of bridges,
ROBs, interchanges and any other structure to be constructed in the Project highway and
supervising the works of bridges, interchanges and any other structure to be constructed
by the Contractor for this project. He shall also inspect the bridge rehabilitation and repair
works to be undertaken by the Contractor. He should have thorough understanding and
experience with international `best practices’ of modern bridge construction technology.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 10 years in handling Highway/Bridge projects.

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 c) At least 5 years’ experience in Construction / Construction Supervision of bridge /
interchange / any other structures.
d) Experience in similar capacity in supervision of at least 2 Major Highway Bridges.
e) Experience in supervision of Rehabilitation and repair of 2 nos Major Bridges.

2. Preferential Qualifications.
a) Post Graduate Degree in Structural Engineering.
b) He should have thorough understanding and experience of modern bridge
construction technology. viz., Precast Segmental, Balanced Cantilever Construction,
Extradosed Bridge, Full Span Launching, Incremental Launching.
SENIOR PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Contractor, for the review of highway
designs and drawings using sophisticated computer software and also construction and
O&M works and to ensure life cycle cost effectiveness and viable design of pavement
including appropriate rehabilitation / strengthening of the existing two lane pavement
which is significantly distressed. He shall also be responsible for ensuring complete
adherence to maintenance standards during Construction and Operation period. Thus, the
position requires a pavement specialist with thorough knowledge and understanding of
international ‘best practices’ in the field of Design, Construction and maintenance of
flexible/rigid type of pavements including latest Codal stipulations and specifications.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 10 years in Pavement Design / Pavement
Construction / Pavement Maintenance of Highways / Roads / Airfield Runways
c) Experience of at least 5 years in similar capacity in Construction / Construction
Supervision of 2/4/6 laning** of major highway projects.
d) Experience as Pavement / Geotechnical Engineer in Construction/Construction
Supervision of at least 2 major highway projects (of length 40% of project length or
more of similar configuration (2/4/6 laning**) and above).

2. Preferential Qualifications.
a) Post Graduate Degree in Highway Engineering / Pavement Engineering
/Transportation Engineering
b) Experience as a Pavement Specialist/Pavement Engineer in Highway project(of
length 40% of project length or more of similar configuration (2/4/6 laning**) and
above).
SENIOR QUALITY/MATERIAL EXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and borrow
area material to find out their strength characteristics and suitability for using them in
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 construction. He shall inspect the Contractor’s field laboratories to ensure that they are
adequately equipped and capable of performing all the specified testing requirements of
the contract. He shall look into the quality assurance aspect of the construction works and
supervise the setting-up of the various Contractor’s rock crushers and bituminous mixing
plants to ensure that the specified requirements for such equipment are fully met.
Experience in latest Quality Management techniques in highway projects shall have added
advantage.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 10 years in handling Highway projects.
c) Experience of at least 5 years as Senior Quality/ Material Expert or in similar
capacity in Construction / Construction Supervision /major highway projects
d) Experience as Senior Quality/ Material Expert or in similar capacity in handling of
at least 2 similar highway projects. (of length 40% of project length or more of
similar configuration (2/4/6 laning**) and above)

2. Preferential Qualifications.

a) Post Graduate Degree in Geotechnical Engineering / Foundation Engineering / Soil

Mechanics.
ROAD SAFETY EXPERT
Shall be responsible for the overall Road Safety Aspect of the Project. He shall ensure that
safety provisions as per relevant codes are strictly followed at site during Construction of
Road and also during the Maintenance Period

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 10 years in handling Highway projects.
c) Minimum 5 years experience in Road Safety works of Major Highway Projects (4 / 6
laning projects)
d) Experience in similar capacity in Road Safety Audit of at least 2 nos. 2/4/6 lane**
highway / expressway project including 1 nos. at design stage
e) Experience in similar capacity in the field of Road Safety Management Plan.
f) It is mandatory for the Road Safety Expert to have completed at least 15 days’
certification course on Road safety Audit from IAHQ/ IITs/ NITs/ CRRI. The CV of
the proposed key personnel not having completed 15 days’ certification course shall
not be evaluated. For avoidance of doubt, it is clarified herein that the certification
training course may be either from a single institution or from multiple institutions.

2. Preferential Qualifications

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 a) Post Graduate Degree in Traffic Transportation/Safety Engineering.
b) Experience in similar capacity in identification and improvement of black spots on
Major Highway Project.
c) Experience in similar capacity in Preparation of Road Safety Management Plan for
inter urban Highways.
TEAM LEADER CUM SENIOR BRIDGE ENGINEER
This is the senior most position and the expert engaged as the team leader shall be
responsible for reviewing the entire Project preparation and implementation activities of
the Contractor. He shall check all the Designs being prepared by the Contractor, ensure
execution of works on site as per specification and standards, and continuously interact
with the National Highways Authority of India and the Contractor. He shall undertake
Project site visits and shall guide, supervise, coordinate and monitor the work of other
experts in his team as well as those of the Contractor. The candidate is required to be a
Senior Bridge Engineer, who should have a proven record of supervising, organising and
managing of construction of Bridge projects and also of Project preparation of large
magnitudes projects, as defined below, financed by international lending agencies and
others. Knowledge of Project management shall be an added advantage.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from recognized university.
b) Total Professional Experience of at least 12 years in handling Bridge Projects.
c) At least 5 years experience as Team Leader/Project Manager or similar capacity in
Highway Development Project.
d) He should have handled as Team Leader/Project Manager or similar capacity of at
least two projects in Construction Supervision / IC (of length 40% of project length
or more of similar configuration (2/4/6 laning**)
e) He should have handled as Team Leader or similar capacity of at least Two projects
in Construction Supervision / AE/ IE/ Project preparation involving at least one
Major Bridge (minimum 300 m length without approaches) in the Project (of length
40% of project length or more of similar configuration (2/4/6 laning**)
f) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Bridge (minimum 300 m length without approaches) in the
Project (of length 40% of project length or more of similar configuration (2/4/6
laning**).

2. Preferential Qualifications.
a) Post Graduate Degree in Structural Engineering or equivalent.
b) Highway Development Projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**).

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 c) Degree/Diploma/Certificate in Project Management
Note: (1) Similar Capacity includes the following positions
i. On behalf of Consultant: Team Leader / Resident Engineer (Construction
Supervision/IE/AE).
ii. On behalf of Contractor : Project Manager (Construction/ Construction
Supervision)
iii. In Government Organizations : Superintending Engineer (or equivalent) and
above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e) & 1(f) above,
where the input of the personnel is 12 months, 9 months and 12 months respectively.
TEAM LEADER CUM SENIOR TUNNEL ENGINEER
Duties: The Team Leader will reside at project site throughout the period of construction
supervision services. He will be overall in-charge of the project supervision of the
construction package. He shall act as representative of the consulting firm appointed by the
Authority. His duties will involve overall superintendence over the Resident Engineers and
other experts of the construction package. He will guide, monitor, supervise and control all
the activities related to supervision for the construction package. He will interact with the
Project Director/ General Manager and the other officials of the Authority. He should have
the following qualification / experience.
(1) Essential Qualifications.
a) Graduate in Civil/Mining Engineering or equivalent from a recognized university.
b) Total professional experience of at least20 years
c) Professional Experience of at least 15 years in handling major tunnelling projects
d) He should be involved in at least 10 years in construction/construction supervision
of major Road/ Rail/ Metro tunnel projects
e) At least 5 years’ experience as Team Leader/Resident Engineer/Project Manager or
similar capacity in supervision of transportation tunnel projects of length equal to
or more than 4 km
f) He should have handled as Team Leader or similar capacity of at least two projects
in Construction Supervision of transportation tunnels equal to more than 4 Km
length
g) Not more than 65 years of age.

(2) Preferential Qualifications.

a) Post Graduate or chartered engineer in Mining Engineering/ Geotechnical
Engineering/ Structural Engineering/ Rock Mechanics or equivalent.
b) Project preparation/ design experience of transportation Tunnel projects
Note: (1) Similar Capacity includes the following positions

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 i) On behalf of Consultant: Team Leader / Resident Engineer/Professional
Engineer/Charted Engineer (Construction Supervision/IE/AE).
ii) On behalf of Contractor : Project Manager/ Professional Engineer/Charted Engineer
(Construction/ Construction Supervision)
iii) In Government Organizations : Superintending Engineer (or equivalent) and above

(2) Only those projects will be considered for evaluation at Sr. no 1(d), 1(e) and 1(f) where
the input of the personnel is at least of one year.

(3) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.
RESIDENT ENGINEER CUM TUNNEL EXCAVATION EXPERT
Duties: He shall oversee construction supervision of the project stretch and shall coordinate
with all other experts of the project and shall report to the Team Leader. He shall be directly
responsible for regulating the construction process. He shall be assisted by Tunnel
Engineers, Tunnel Lining Experts and Tunnel ventilation Expert and other support
engineers/personnel. He shall deal directly with the tunnel engineers/experts and other
support staff attached with the Team Leader to ensure that the construction process is well
controlled as per established specification controls to avoid later quality control stage
problems. Expert shall be responsible for checking and verifying the excavation plan and
methodology submitted by the Contractor. He shall monitor the tunnel excavation activities
including blasting. He shall also monitor the tunnel lining activities including installation of
water proofing layers. He will be required to be fielded throughout the Currency of the
project. The candidate is expected to be thoroughly familiar with various
standard/specifications, contract procedures, Primavera or other project management
software, design and quality control etc. In addition he will be responsible for tunnel works
during Operation & Maintenance period of the project.
He should have the following qualification / experience.

(1) Essential Qualifications.

a) Graduate in Civil/Mining Engineering from a recognized University.

b) Total Professional Experience of at least 15 years
c) He should have at least 10 years’ experience in similar capacity for major tunnel
projects
d) At least 7 years’ experience in construction supervision of major transportation
tunnel construction projects
e) Should have handled construction/construction supervision of at least 2
transportation Tunnel projects of length equal or more than 4 km
f) Experience in tunnel design/ DPR preparation/ feasibility study/ design review of
transportation Tunnel projects of length equal or more than 4 km
g) Not more than 65 years of age.

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 (2) Preferential Qualifications.

a) Post Graduate or chartered engineer in civil/mining

Note:

(1) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.
TUNNEL DESIGN ENGINEER
Duties: The Tunnel Design Engineer shall be responsible for checking the designs of
tunnel/design review and other incidental works to be constructed in the Project using
sophisticated computer software. He shall be responsible for Detailed Design Calculation
and drawing for tunnels. He shall be responsible for comprehensive assessment of structural
condition of all the tunnel assets. His expertise shall include computer aided design methods
for Tunnel Engineering with particular reference to Tunnel design.
He should have the following qualification / experience.

(1) Essential Qualifications.

a) Graduate in Civil Engineering from a recognized University.

b) Professional Experience of at least 20 years
c) Experience of at least 12 years in major tunnel projects
d) Experience in tunnel design (Road/ Rail/ Metro) of at least 12 years
e) Experience in similar capacity in construction/construction supervision of 2
transportation tunnel projects of length at least equal to 4 Km each
f) Experience in similar capacity in design of at least 3 transportation tunnel projects
of length at least equal to 4 Km each
g) Not more than 65 years of age.

2) Preferential Qualifications.

a) Post Graduate in Engineering in structural engineering

b) Innovative transport tunnel design (road/ Rail/ Metro) such as immersed tunnel
and sub-sea bored tunnel

Note:

(1) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.
SENIOR GEO-TECHNICAL EXPERT
Duties: He will be responsible for supervising all the tests to be done in different stages of
construction, besides ensuring that specified tests are done as per codal stipulations and as
per the specifications laid down in the contract for all the different stages of construction.

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 The Senior Geotechnical Engineer shall be responsible for checking and verifying the
Specifications for Geotechnical investigations and the geotechnical details submitted by the
Contractor. He shall assist the Team Leader & Tunnel Design Engineer in design of tunnel.
He shall monitor the tunnel excavation activities including blasting
He should have the following qualification / experience.

(1) Essential Qualifications.

a) Graduate in Civil Engineering/masters in engineering geology or equivalent from a

recognized University.
b) Professional Experience of at least 20 years
c) Experience of at least 10 years in Construction / Construction Supervision of
transportation tunnel projects in developed countries
d) Experience as Geotechnical Engineer in Construction/Construction Supervision of
at least 4 transportation Tunnel projects of length equal to or more than 4 Km
e) Specific experience in construction of tunnel projects involving vertical shaft
sinking of at least 200 meter of vertical depth
f) Experience in similar capacity in project preparation of at least 2 transportation
tunnel projects each of minimum 4 Km in length
g) Not more than 65 years of age.

2) Preferential Qualifications.

a) Post Graduate in Rock Mechanics/ Foundation Engineering/ Tunnel Engineering

Note:

(1) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.
TUNNEL SAFETY EXPERT
Duties: The Tunnel Safety Expert shall be responsible for checking and verifying the Safety
Plan prepared by the Contractor. He will also ensure effective implementation of the Safety
Plan, undertake safety audits during Construction, Operation and Maintenance of the
Tunnel.
(1) Essential Qualifications.
a) Post Graduate in Civil/Mining Engineering from recognized university.
b) Total Professional Experience of at least 20 years
c) Experience of at least 7 years in transportation tunnel safety management in
developed countries
d) At least 10 years’ experience in transportation tunnel safety works
e) Experience in similar capacity of tunnel safety audits during construction stage of

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 at least 2 transportation tunnel projects each of which should be minimum 4 km in
length
f) Not more than 65 years of age.

(2) Preferential Qualifications.

a) Any professional Certification from a recognized/statutory body in

safety/health/shot firer/ Explosives.
Note:

(1) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.
SENIOR GEOLOGIST
Duties: The Senior Geologist shall be responsible for checking and verifying the geological
details submitted by the Contractor. He shall assist Team Leader & Tunnel Design Engineer
in design of Tunnel. He shall monitor the tunnel excavation activities including blasting. The
candidate should have exposure of working in Himalayan region and good understanding of
rock and soil mechanics. He should have experience of tunnel works with appropriate design
software. The candidate should be a Post Graduate in Geology preferably with exposure in
Himalayan region. He should have a minimum 20 years of professional experience of
geological works, out of which 5years should be in similar capacity for tunnelling design/
construction projects in the Himalayan region.

(1) Essential Qualifications.

a) Masters in Geology/Applied Geology from recognized university.

b) Total Professional Experience of at least 20years
c) At least 7years experience in similar capacity in construction/construction
supervision of transportation tunnel projects
d) Experience of 5 years of construction/construction supervision of major
transportation tunnel projects in the Himalayan region using NATM technology
e) He should have handled at least 2 highway tunnel projects of
construction/construction supervision in similar capacity of 4 Km length each
f) Not more than 65 years of age

(2) Preferential Qualifications.

a) He should have handled at least 2 major transportation tunnel projects in similar

capacity in project preparation/DPR.

Note:

(1) Unless otherwise mentioned specifically, tunnel projects of length > 1.5km shall be
considered as major tunnel projects.

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 SENIOR CONTRACT SPECIALIST
Duties: He will be deployed in working season in stages for cumulative duration of period
mentioned in Enclosure-A for obtaining his expert opinion on emerging contractual issues.
His key responsibilities will be to guide and assist Team Leader/Employer in all aspects of
contract management in proper implementation of contract provisions including
controlling the project cost of the construction package. He will also be required to offer
his advice on contractual complications arising during the implementation as per the
request of the employer. He will be required to prepare manuals/schedules for the
consultants team/employer based on the provisions of the contract document. He will be
responsible for giving appropriate suggestions in handling claims of the contractors and
any dispute arising thereof.

(1) Essential Qualifications.

a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of 15 years in Contract Management.
c) Experience of at least 4 years as Contract Specialist on any National/State Highway
project/Bridge Project.
d) Contract Management of a large Highway/Bridge contract say over Rs.150 crore
including experience of handling Variation orders, claims of the contractor and
there appropriate disposal for at least 2 projects.
e) Handled at least one Arbitration cases in respect of any Highway/Bridge projects.
f) Not more than 65 years of age.
(2) Preferential Qualifications.
(a) Degree in Law/PG in management/certificate course in management/ certificate
course in construction management/certificate course in contract management.
RESIDENT CUM PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Contractor, for the review of highway
designs and drawings using sophisticated computer software and also construction and
O&M works and to ensure life cycle cost effectiveness and viable design of pavement
including appropriate rehabilitation / strengthening of the existing pavement. He shall also
be responsible for ensuring complete adherence to maintenance standards during
Construction and Operation period. Thus, the position requires a pavement specialist with
thorough knowledge and understanding of international ‘best practices’ in the field of
Design, Construction and maintenance of flexible/rigid type of pavements including latest
Codal stipulations and specifications.
He should have the following qualification / experience.

3. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.

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 b) Professional Experience of at least 12 years
c) Experience of at least 5 years in similar capacity in Construction / Construction
Supervision of 2/4/6 laning** of major highway projects.
d) Experience in similr capacity in handling at least 2 major highway projects (of
length 40% of project length or more of similar configuration (2/4/6 laning**) and
above).

4. Preferential Qualifications.
a) Post Graduate Degree in Highway Engineering/ Geotechnical Engineering/
Transportation Engineering/ Structural Engineering
b) Experience in similar capacity in Highway project construction/ construction
supervision on EPC mode (of length 40% of project length or more of similar
configuration (2/4/6 laning**) and above).
Highway Maintenance cum Resident Engineer
The Highway Engineer shall be responsible for undertaking routine/periodic inspection of
Project Highway and supervision of construction / O&M works. His expertise shall
include pavement conditions surveys, data collection, computer aided design methods for
Civil/Highway Engineering with particular reference to CAD application to the highway
rehabilitation and/or upgrading projects. All CD works shall be inspected by him at least
once before and after monsoon so as to see that the vent way is clear and protection works
are intact. He should have the following qualification / experience.
1. Essential Qualifications.
i. Graduate in Civil Engineering from a recognized University.
ii. Professional Experience of 7 years in highway works (inspection / design / construction
/ maintenance).
iii. Experience of at least 3 years in similar capacity in Highway
Construction/Maintenance works of similar nature
iv. Out of 3 years as in (iii) above at least one project should involve works of 4/6
laning/expressways or similar project
2. Preferential Qualifications.
i. Post Graduate Degree in Highway Engineering
Note: Similar Capacity includes the following positions
i. On behalf of Consultant: Highway Engineer/ Highway Maintenance Engineer/ Resident
Engineer (Construction Supervision/IE)
ii. On behalf of Contractor: Highway Engineer / Project Manager
(Construction/Construction Supervision) iii. In Government Organizations: Executive
Engineer (or equivalent) and above In case of experience on behalf of Consultant or
Contractor, the experience shall be duly endorsed by the respective Government agency.

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 In case of non-availability of endorsement from Govt. Agency, the experience uploaded
on Infracon Portal will be taken into consideration. However, the key personnel/ bidder
will be solely responsible for any fake information/ CV, which may result in debarment.

SUB PROFESSIONAL

Highway Design Engineer

The Highway Design Engineer shall be responsible for the review of highway designs and
drawings using sophisticated computer software. His experience shall include computer aided
design methods for highway engineering with particular reference to CAD application to the
geometric design for highway projects.

He should have following qualification/ experience:

(1) Essential Qualifications

(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in highway works.
(iii) Experience of at least 4 years (out of total 8 years) in highway designing works.
(iv) He should have handled as Highway Design Engineer at least 2 projects of similar
configuration.
(v) Exposure of Computer Software Programme for Design of Highways.

(2) Preferential Qualification:

(a) Post graduate in Highway/ Pavement/ Transportation Engineering.

(b) Experience in Highway Projects in innovative/ non – traditional technology and
design.

Bridge/ Structure Design Engineer

The Bridge Design Engineer shall be responsible for checking the designs of Bridges,
ROBs, interchanges and any other structure to be constructed in the Project Highways.
He shall also review the rehabilitation measures to be proposed by the Contractor for
existing structures based on site condition and structural requirement. His expertise
shall include computer aided design methods for Structural Engineering with
particular reference to structural design.

He should have following qualification/ experience:

(1) Essential Qualifications

(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in Bridge Design.
(iii) 5 years out of total 8 years’ experience in similar capacity for design of major
highway bridges/ structures.
(iv) Experience of designing of at least 2 major highway Bridges of similar
configuration.
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 (2) Preferential Qualification:

(a) Post graduate in structural Engineering.

(b) Design experience of major highway bridge of length 200 m or more (excluding
approaches)
(c) Experience in similar capacity in innovative and specialized major bridge design
(pre – cast segmental, cantilever construction, cable stayed bridge, suspension
bridges etc.)

SURVEY ENGINEER
The candidate should be Graduate in Civil Engineering Firm may field Survey Engineer with
diploma in Civil Engineering/Survey having at least 5 years’ experience in the field of surveying
out of which at least 3 years should be in highway projects and they should have also dealt with
at least 1 project of similar nature. This position requires thorough understanding of modern
computer based method of surveying with total station digital level etc.

ASSISTANT HIGHWAY ENGINEER

The Candidate should be Graduate in Civil Engineering.

CAD EXPERT
He should be Graduate in Civil Engineering/Computer Science having experience in computer
related design method for highway engineering.

ENVIRONMENTAL ENGINEER
The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other
relevant qualification. He should have at least 6 years’ experience out of which 2 years in
highway projects. He should have good knowledge of MOEF guidelines/requirements for
mitigation measures.

ASSISTANT BRIDGE ENGINEER

The Candidate should be Graduate in Civil Engineering with 3 years’ experience. He should
have handled at least 1 major bridge project.

ASSISTANT QUALITY CUM MATERIAL ENGINEER

The Candidate should be Graduate in Civil Engineering or diploma in Civil Engineering with 3
years’ experience.

ELECTRICAL ENGINEER
The Candidate should be Graduate in Electrical Engineering from recognised institute. He
should have at least 6 years’ experience

HTMS/TOLLING SYSTEM EXPERT

The candidate should be a senior Systems Engineer having experience of at least 15 Years. He
should be an expert in preparation of standards for projects of toll collection and HTMS. He
should have bachelor’s degree in Civil Engineering/Electronics/Computer Science/other

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relevant areas. He should have experience of international latest practices in the field of HTMS
and tolling. He should have work experience on at least 2 similar projects in similar capacity.

QUANTITY SURVEYOR
He should be Graduate or equivalent in Civil Engineering having Min. 5 years of professional
experience in preparation of highway project estimates. He should have Min. 3 years’
experience in Preparation of Bill of Quantities/estimates for major highway projects costing
Rs.100 Crore or above.

HORTICULTURE CUM LANDSCAPING SPECIALIST

He should be a Graduate in Agriculture with specialization in Horticulture/Arboriculture
having minimum 5 year of field experience in Horticulture/Arboriculture and landscaping. He
should have minimum 5 years field experience.

Assistant Highway Maintenance engineer

The Candidate should be either Graduate in Civil Engineering with 3 years experience in
highways or Diploma in Civil Engineering with 7 years experience in highways. He should have
handled at least one highway project of similar nature.

Note: Upto 2 sub-professional can be a fresh graduate (zero/ less than minimum required
work experience) with first class in graduation stream. Eligibility requirement in terms of
minimum years of experience shall not be applicable for this sub professional. However, this
is not applicable to Highway Design Engineer and Bridge/ Structure Design Engineer, who have
to fulfill the qualification/ experience requirements as mentioned in the RFP documents.

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 Annexure I- Daily Inspection Report in construction period

Results of lab
Description of Name of key
tests conducted
inspection personnel
Component Item Description (Test
work carried inspecting the
conducted,
out work
Pass/Fail)

1. Road works
Embankment/ Sub
including
Grade/ GSB/ WMM/
culverts, and
DBM/ BC
minor bridges

2. Major Bridge
Foundation/ Sub
works, Flyovers,
structure/ Super
ROB, RUB, VUP,
structure
PUP

3. Approach to
Foundation/ Sub
ROB/RUB/ Major
structure/ Super
Bridges/ Viaduct /
structure
RE wall

4. Other Works

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 Annexure II- Daily Inspection Report in O&M period

Nature of defect/ deficiency Defect If defect Compliance of AE Remarks

found found, previous
(Yes/No) Chainage & defect
side (Yes/No/NA)
ROADS
Carriageway and paved shoulders
Breach or blockade
Pot holes
Removal of debris
Hard/earth shoulders, side slopes, drains and culverts
Desilting of drains in urban/semi-
urban areas
Road side furniture including road signs and pavement marking
Damage to shape or position; poor
visibility or loss of retro-reflectivity
Street lighting and telecom (ATMS)
Any major failure of the system
Faults and minor failures
Trees and Plantation
Obstruction in a minimum head-
room of 5 m above carriageway or
obstruction in visibility of road signs
Rest areas
Cleaning of toilets
Defects in electrical, water and
sanitary installations
Toll plaza[s]
Failure of toll collection equipment
including ETC or lighting
Other Project Facilities and Approach roads
Damage or deterioration in
Approach Roads, -[pedestrian
facilities, truck lay-bys, bus-bays,
bus- shelters, cattle crossings,
Traffic Aid Posts, Medical Aid Posts,
Rain Water Harvesting/Artificial
Recharge Unit and other works]

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 Annexure III- Weekly Inspection Report in O&M period

Defect If defect Compliance of AE Remarks

found found, previous defect
Nature of defect or deficiency
(Yes/No) Chainage & (Yes/No/NA)
side

ROADS

(a) Carriageway and paved shoulders

(i) Breach or blockade

Roughness value exceeding 2,500

mm in a stretch of 1 km (as
(ii)
measured by a standardised
roughometer/bump integrator)

(iii) Pot holes

Cracking in more than 5% of road

(iv)
surface in a stretch of 1 km

Rutting exceeding 10 mm in more

than 2% of road surface in a stretch
(v)
of 1 km (measured with 3 m straight
edge)

(vi) Bleeding/skidding

Ravelling/Stripping of bitumen
(vii)
surface exceeding 10 sq m

Damage to pavement edges

(viii)
exceeding 10 cm

(ix) Removal of debris

Hard/earth shoulders, side slopes, drains and

(b)
culverts

Variation by more than 2% in the

(i) prescribed slope of camber/cross
fall

Edge drop at shoulders exceeding

(ii)
40 mm

Variation by more than 15% in the

(iii) prescribed side (embankment)
slopes

(iv) Rain cuts/gullies in slope

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 Defect If defect Compliance of AE Remarks
found found, previous defect
Nature of defect or deficiency
(Yes/No) Chainage & (Yes/No/NA)
side

Damage to or silting of culverts and

(v) side drains during and immediately
preceding the rainy season

Desilting of drains in urban/semi-

(vi)
urban areas

Road side furniture including road signs and

(c)
pavement marking

Damage to shape or position;

(i)
poor visibility or loss of retro-
reflectivity

(d) Street lighting and telecom (ATMS)

(i) Any major failure of the system

(ii) Faults and minor failures

(e) Trees and plantation

Obstruction in a minimum head-

(i) room of 5 m above carriageway or
obstruction in visibility of road signs

Deterioration in health of trees and

(ii)
bushes

(iii) Replacement of trees and bushes

Removal of vegetation affecting

(iv)
sight line and road structures

(f ) Rest areas

(i) Cleaning of toilets

Defects in electrical, water and

(ii)
sanitary installations

Toll
(g) plaza[s]

Failure of toll collection equipment

(i)
including ETC or lighting

(ii) Damage to toll plaza

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 Defect If defect Compliance of AE Remarks
found found, previous defect
Nature of defect or deficiency
(Yes/No) Chainage & (Yes/No/NA)
side

(h) Other Project Facilities and Approach roads

Damage or deterioration in
Approach Roads, -[pedestrian
facilities, truck lay-bys, bus-bays,
bus- shelters, cattle crossings,
(i)
Traffic Aid Posts, Medical Aid
Posts, Rain Water
Harvesting/Artificial Recharge Unit
and other works]

BRIDGES

(a) Superstructure of bridges

(i) Cracks

(ii) Spalling/scaling

(b) Foundations of bridges

(i) Scouring and/or cavitation

Piers, abutments, return walls and wing walls

(c)
of bridges

Cracks and damages including

(i)
settlement and tilting

(d) Bearings (metallic) of bridges

(i) Deformation

Joints in
(e) bridges

Loosening and malfunctioning of

(i)
joints

(f) Other items relating to bridges

Deforming of pads in elastomeric

(i)
bearings

Gathering of dirt in bearings and

(ii) joints; or clogging of spouts, weep
holes and vent-holes

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 Defect If defect Compliance of AE Remarks
found found, previous defect
Nature of defect or deficiency
(Yes/No) Chainage & (Yes/No/NA)
side

Damage or deterioration in
(iii)
parapets and handrails

Rain-cuts or erosion of banks of the

(iv)
side slopes of approaches

(v) Damage to wearing coat

Damage or deterioration in
(vi) approach slabs, pitching, apron,
toes, floor or guide bunds

Growth of vegetation affecting the

(vii) structure or obstructing the
waterway

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Annexure IV- Month of survey for equipment based road condition assessment

Equipment based road inspection shall be done by the Authority’s Engineer twice a year as per
the month of the year defined in the following table.

However, since the first survey shall be conducted at the time of completion testing, the
following modification to the schedule shall be adopted. For example, if majority of highway
length (>50%) passes through a state, where defined survey months are May and November,
if completion testing is conducted in April, then the first equipment based survey shall be
conducted in the month of April. This shall be considered as the equipment based survey to be
conducted in the month of May. The 2nd equipment based survey shall be conducted in the
month of November, the 3rd survey shall be conducted in the month of May and so on. As
regards FWD, the first test/survey shall be conducted at the time of completion in April. The
2nd test/survey shall be conducted in April of next year and so on.

Region State Survey before rains Survey after rains

East Bihar May Nov

East Chhattisgarh May Nov

East Jharkhand May Nov

East Orissa May Nov

East West Bengal May Nov

Central Madhya Pradesh May Nov

NE Arunachal Pradesh Mar Oct

NE Assam Mar Oct

NE Manipur Mar Oct

NE Meghalaya Mar Oct

NE Mizoram Mar Oct

NE Nagaland Mar Oct

NE Sikkim Mar Oct

NE Tripura Mar Oct

North Chandigarh May Nov

North Delhi May Nov

North Haryana May Nov

North Himachal May Nov

North Jammu And Kashmir May Nov

North Punjab May Nov

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 Region State Survey before rains Survey after rains

North Uttar Pradesh May Nov

North Uttaranchal May Nov

Andaman And Nicobar
South Apr Nov
Islands
South Andhra Pradesh Apr Nov

South Karnataka Apr Nov

South Kerala Apr Nov

South Pondicherry Jun Jan

South Tamil Nadu Jun Jan

West Dadar Nagar Haveli Apr Oct

West Daman And Diu Apr Oct

West Goa May Nov

West Gujarat Apr Oct

West Maharashtra May Nov

West Rajasthan Apr Oct

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 Annexure V- Monthly Progress Report in Construction Phase

[NAME & LOGO OF IMPLEMENTING AGENCY]

[PROJECT NAME]

Authority Engineer
[NAME OF CONSULTING FIRM]

MONTHLY PROGRESS REPORT NO. [XX]

FOR THE MONTH OF: [MONTH], [YEAR]

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 Table of content
Contents

Page Nos.

1 Executive Summary ................................................................................................. 90

1.1 Construction progress in current month 90

1.2 Current issues and recommended actions by IE / AE 90

1.3 Strip Plan (Summary) 91

1.4 Strip Plan (Details) 92

2 Project Overview ..................................................................................................... 93

2.1 Salient Features of Project 93

2.2 Project Milestones 94

2.3 Location Map 95

2.4 Key Plan 96

3 Critical Issues & Action Log..................................................................................... 97

3.1 Pending Issues & Action Log 97

3.2 Obligations as per Contract 98

4 Physical Progress .................................................................................................... 98

4.1 Detailed Scope of Work & Physical Progress by Component 99

5 Land Acquisition and Clearance ........................................................................... 100

5.1 LA Summary 100

5.2 LA Detail by CALA 100

5.3 LA Detail by Village for each CALA 100

5.4 Manpower details of CALA 101

5.5 Clearances Summary 101

5.6 Status of utilities shifting 103

6 Change of Scope ..................................................................................................... 103

7 Mobilization of Resources ..................................................................................... 104

8 Financial Progress Details (for PPP projects) ....................................................... 104

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 8.1 Pen Picture - Escrow 104

8.2 Escrow details 105

9 Summary of quality control tests .......................................................................... 106

9.1 Tests witnessed by IE/ AE 106

9.2 Tests conducted by IE / AE 107

10 Monitoring of maintenance obligations during construction phase ................... 108

10.1 Critical issues and action log 108

10.2 Summary of repair work 108

10.3 Status of damages 110

11 Safety features ..................................................................................................... 110

11.1 Pen picture of safety features 110

11.2 Accident Report 111

12 Annexures ........................................................................................................... 113

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1 Executive Summary

1.1 Construction progress in current month

Key reporting metrics Value/ %/ Amount

Scheduled Physical Progress (%)

Cumulative Physical Progress upto current month (%)

Physical Progress during current month (%)

Financial progress (%)

Cumulative Expenditure till date (Rs Cr)

Tests passed as % of total tests witnessed by IE

Tests passed as % of total tests conducted by IE

Number of pending COS proposals

Amount for pending COS (Rs Cr)

1.2 Current issues and recommended actions by IE / AE

1. Slow Progress of Structures: The progress of structures (especially, major

bridges, flyovers and ROB’s) is very slow. Overall progress is only XX%.
Out of the total YY underpasses not even single underpass structure and
its approaches is completed so far. No bridge is open to traffic sofar.

a. Recommendation: Contractor should improve the progress of

structures. Request for revised workplan from Contractor including
specific activities on structures.

2. Status of Change of Scope Proposals: Contractor has submitted Xx No. Change of

Scope proposals. Yy No. of them are still pending for decision. Contractor has
not submitted necessary clarifications /details for the following Changes of
Scope in spite of severalreminders.

a. Recommendation: Contractor to submit all pending clarifications to

Authority. Authority and Contractor to expedite pending COSproposals.

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Page 90
1.3 Strip Plan (Summary)

1. Work front Unavailable 2. Length completed 3. Length completed

& reason for by layer (MCW) by layer (Service
Unavailability Road)

% Total % %
Lengt Pendin Lengt Total Lengt Total
h (km) g h (km) Lengt h (km) Lengt
Length h h
Total Length 80 Total 80 Total 35
Length Length
Total 7 12% Total 27.5 33% Total 0 0%
Workfront Length Length
Unavailable Complete Complete
d (Till d
DBM) (Till DBM)
Pending Land 0 0% BC 27 32% BC 0 0%
Acq. DBM 27.5 33% DBM 0 0%
Pending 7 12% WMM 29.5 35% WMM 0 0%
Clearances GSB 32.5 39% GSB 0 0%
Encumbrance 0 0% Sub- 35 42% Sub- 0 0%
s Grade Grade
C&G 47.9 57% C&G 0 0%

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Page 91
1.4 Strip Plan (Details)

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Page 92
Detailed report

2 Project Overview

2.1 Salient Features of Project

Project Name
NH No. (New/ Old)
Scheme/ Phase
Mode of the Execution (BOT Toll/ BOT Annuity/ EPC/
HAM/ Item Rate/ Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Authority’s EngineerName
Lead & Consortium Members of Banks
Contractor Name (SPV & Parent Company)
Date of Award (LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
Authority Engineer
IE / AE Agreement Date
IE / AE Mobilization Date

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Page 93
 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.2 Project Milestones

Ac
Descripti Plan
tu
Project on (Days ned Delay Curren
al
Milesto from (No. of t
ne Appointe Physical Scheduled Physical month Status
d Date) Progress Date Progress Revised Date s)
(%) (%)
Milestone [DD/MM/YYYY [DD/MM/YYYY Achieve
[Description] 25 25 5
I ] ] d
Started
Milesto [DD/MM/YYYY [DD/MM/YYYY , not
[Description] 65 22
ne II ] ] achieve
d
Schedule
Not
d [DD/MM/YYYY [DD/MM/YYYY
[Description] 100 21 starte
Completio ] ] d
n

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 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.3 Location Map

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 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.4 Key Plan

[Above image is illustrative only. Please include chainage and name below the axis and
list of features above the axis]

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Page 96
 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

3 Critical Issues & Action Log

3.1 Pending Issues & Action Log

Ongoing Expected
Chainage(s Action(s)
/ New Length date/ Actual
S.N Issue Concerned ) affected Action(s) suggeste
Type Issue/ affecte Date for
o Description Authority due to the taken till now d by
Resolve d (km) resolving
issue the AE
d issue

1. Proposal
submitted to
Escalate
MoEFLetter
Diversion of Xx to higher
Ongoing sent by RO to [DD/MM/YYYY
1 ha of forest Clearance MoEF [Chainage] 4 kms level
Issue MoEF nodal ]
Land officers at
officer on
MoEF
[DD/MM/YYYY
]
1. Escalated to
chief secretary
level through
21
Land DO from
Crcompensatio Resolve [CALAName [DD/MM/YYYY
2 Acquisitio [Chainage] 2.4 km Chairman/
n disbursement d ] ]
n Secretary,
pending
dated
[DD/MM/YYYY
]

Project
Director to
Slow progress Contractor New [Concess. [DD/MM/YYYY
3 [Chainage] 57 km None call higher
by Contractor Issue Issue Name] ]
ups of
Contractor

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Page 97
3.2 Obligations as per Contract

Expected Contents & Structure

Please write a summary of non-compliances of contractual obligations highlighting
reasons for delay, stating pending actions and their potential risk to the project’s progress
and recommended actions by the IE.

 Critical obligation sand constraints of Contractor as per contract

 Critical obligations of authority as per contract
 Critical pending obligations of IE as per contract
NOTE: Please include important issues requiring intervention of various parties,
giving details and background wherever necessary

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

4 Physical Progress

Physical
Physical Progress
%
Compone Progress(Durin (Cumulativ
Weightag
nt g Current e, Upto
e
Month) Current
Month)
Road Works 35.00% 5% 15.0%
Major Bridge works and ROB / RUB 40.00% 1.20% 26.2%
Structures 21.00% 0.00% 0.8%
Other Works 4.00% 0.00% 0.0%
Physical
2% 42.0%
Progress

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 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

4.1 Detailed Scope of Work & Physical Progress by Component

Cost Cost Value of

Planned in
Weightage Weightage Progress %Physical Physical
Component Item Description Scope (As
in
in Project per Scope till Date Progress Progress
(%) Component (7X4)
of Work)
(%)
1 2 3 4 5 6 7 8
35.00% 1. C&G 5.00% 80 km 45 km 56% 2.8%
1. Road works
2. Embankment 5.00% 80 km 40 km 50% 2.5%
including
3. Sub Grade 5.00% 80 km 35 km 44% 2.2%
culverts, minor
4. GSB 5.00% 80 km 33 km 41% 2.1%
bridges,
5. WMM 5.00% 80 km 30 km 38% 1.9%
underpasses,
6. DBM 5.00% 80 km 28 km 35% 1.8%
overpasses,
approaches to 7. BC 5.00% 80 km 27 km 34% 1.7%
ROB/RUB/ Major
Bridges/
Structures (but
excluding service
roads)
40.00%1. Major Bridges 10.00% 6 No 6 No 100% 10.0%
2. Major Bridge
2. Minor Bridges 5.00% 23 No 21 No 91% 4.6%
works and
ROB/RUB 3. Flyovers 5.00% 2 No 0 0% 0.0%
4. ROB 5.00% 228 No 121 No 53% 2.7%
5. VUP 5.00% 11 No 6 No 55% 2.7%
6. PUP 5.00% 15 No 6 No 40% 2.0%
7. RUB 5.00% 136 No 114 No 84% 4.2%
3. Structures 21.00% 1. Foundation 5.00% 35 km 2.2 km 6% 0.2%
(elevated 2. Sub-structure 5.00% 35 km 2.1 km 6% 0.2%
sections, 3. Super-structure 5.00% 35 km 2.1 km 6% 0.2%
reinforced earth) 4. Reinforced Earth 6.00% 35 km 2.1 km 6% 0.2%
Wall
4. Other Works 4.00% 1. Toll Plaza 4.00% 4 No 0 0% 0.0%
GRAND TOTAL 100% 42.0%

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Page 99
5 Land Acquisition and Clearance

5.1 LA Summary

Total Required Total in possession Total to be acquired

Description
(ha) at start (ha) (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

5.2 LA Detail by CALA

Total Land 3H 3G Amount Amount Amount Pending

3DDo 3ADo
3HDon Pend- 3GDo 3DPendi 3APendi Awarded Deposited Disbursed Amount
CALA left to be Pend- ne(ha ne(ha by
Acquired ing (ha) e(ha) ing ne(ha) ng (ha) ) ng(Ha)
)
(Crore (Crore (Crore
(ha) Rs.) Rs.) CALA(Cro Rs.)
(Ha)
re Rs.)

[CALA 1] 150 15 15 15 135 0 150 0 150 396 370 327 43

[CALA2
67 0 0 0 67 0 67 0 67 132 132 120 23
]
[CALA
23 23 23 23 0 14 9 0 23 0 0 0 0
3]
Grand
Total 240 38 202 38 202 14 226 0 240 528 502 447 66

5.3 LA Detail by Village for each CALA

CALA 1
Total Amount Pendin
3H 3G Amount Amount
Land left 3H 3G 3D 3D 3A 3A Disburse g
Pend Pend Awarde Deposite
Village to be Done Done Pendin Done Pendin Done d by Amoun
-ing -ing d (Crore d (Crore
Acquire (ha) (ha) g (ha) (ha) g (Ha) (ha) CALA t (Rs
(ha) (ha) Rs.) Rs.)
d (Ha) (Rs Cr) Cr)
[Village 1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[Village 2] 67 0 0 0 67 0 67 0 67 132 132 120 23
[Village 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
240 38 202 38 202 14 226 0 240 528 502 447 66
Total

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 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

5.4 Manpower details of CALA

Provided Revenue Tehsildar

Patwaris/ Comput
by Amins/ Inspecto s/ Clerks/
Village Accounta er Chainm
CALA <Agency> Surveyo rs/ Dep. Sahaya Peons Total
accounta nts operato an
/ State rs Kanung Tehsildar ks
nt rs
Govt o s
< A g e n cy
[CALA 1] 4 1 0 0 3 0 3 1 0 12
>
[CALA 1] State Govt 2 0 2 0 0 0 1 0 0 5

< A g e n cy
[CALA 2]
>

[CALA 2] State Govt

Grand Total

5.5 Clearances Summary

Environment
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Approval of construction in coastal Obtaine Nil Completed
zone d
Forest Land
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion of Xx ha ([Chainage]) Pending [Length in Completed Stage 1 clearance
km] pending
Diversion of Xx Ha. ([Chainage]) Obtaine Nil Ongoing
d

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 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

Wildlife
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion of Xx Ha. of forest Pending [Length in Ongoing Queries sent to MoEF by RO,
land km] compliance pending
TreeCutting
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
N.A. N.A. N.A. N.A. N.A.
Railway (ROBs/RUBs)
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
[GAD Number] Proposal [Chainage] Uploaded on N.A.
Submitted, portal on
Approval pending [DD/MM/YYYY]

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Page 102
5.6 Status of utilities shifting

Date when Date of

Date of Estimate Date of Date of Progre Certificati
Estimat
Utility Length request by was Approval Deposit ss on from Issue/
e
Categor Nam Status affecte Departm Authority Received by of super- ofPhys Agency Commen
Amoun
y e d ent
for from Authority vision ical for ts
t
estimate concerned RO/ HQ charge Shiftin Completio
dept. g
n

Estima [DD/MM
[Lengt Not
Water te [DEPART [DD/MM/ [DD/MM/ [DD/MM/
/ TBD
h started
Appro MENT] YYYY] YYYY] YYYY]
YYYY]
in km]
ved

Estima [DD/MM
Electric [Lengt Not
te [DEPART [DD/MM/ [DD/MM/ [DD/MM/
/ TBD
ity h started
Appro MENT] YYYY] YYYY] YYYY]
YYYY]
in km]
ved

Estima
[Lengt
Others te [DEPART [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/
TBD
h YYYY] YYYY] YYYY] YYYY]
Appro MENT]
in km]
ved

6 Change of Scope

Date of first
COS
Expected/ Actual Date of
S No. Proposal Details submission to Current Status Amount Approval
AE
Construction of [Flyover Approved in principle by Authority.
[+/ -
1 Name] at [DD/MM/YYYY] Detailed quantities in proper order [DD/MM/YYYY]
Amount]
[Chainage] yet to be submitted
Clarifications to be submitted by
Nallah diversion through [+/ -
2 [DD/MM/YYYY] Contractor , expected [DD/MM/YYYY]
box culvert at[Chainage] Amount]
date[DD/MM/YYYY]

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Page 103
7 Mobilization of Resources
Expected
Deploye Reason(s)
Age of Planned/ Delay due
S Equipment Mak Mode Actual d During for Remark
Equipme Required to Under-
No. Name e l Quantity theMont Under/Over s
nt Quantity Mobilizati
h Mobilization
on

Excavator/
5
Poclain

Paver 2

Transit Meter 0

Plate
0
Compactors

[ADD
OTHERS]

8 Financial Progress Details (for PPP projects)

8.1 Pen Picture - Escrow

Cumulative inflow
Cumulative outflow Inflow to Escrow Outflow from
to Escrow till
TPC (Cr) from Escrow till during the month Escrow during the
previous month
previous month(Cr) (Cr) month(Cr)
(Cr)

1,206 1,033 900 30 35

Are the Escrow withdrawals in accordance with the order of withdrawal as specified
in the Contract Agreement?

Tick as applicable

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Page 104
If not, details to be provided below:

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

8.2 Escrow details

Escrow Plan Escrow Escrow

Cumulative Escrow Plan Escrow Plan Escrow Actual
till date- Actual till Actual till
TPC (Cr) exp. till date till date- Debt till date- VGF till date- Equity
Equity (BOT) date- Debt date- VGF
(Cr) (BOT)(Cr) (BOT) (Cr) (BOT) (Cr)
(Cr) (BOT) (Cr) (BOT) (Cr)

1,206 1,033 900 306 - 769 264 -

PLEASE EXCLUDE OUTSTANDING

MOBILIZATION FEE/ ADVANCE IN S-CURVE

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Page 105
9 Summary of quality control tests

9.1 Tests witnessed by IE/ AE

Total test up to
Frequenc Total test in This Cumulative No. of
Previous
y of tests Month tests
Descriptio Uni Month Remark
n t s
No. Conducte Pas Fai Conducte Pas Fai Conducte Pas Fai
Qty.
s d s l d s l d s l

Sub grade

150
Procter test 1 m3 0 0 0 0 0 0 0 0 0
0

Atterberg 150
1 m3 0 0 0 0 0 0 0 0 0
Limits 0

Free Swell 150

1 m3 0 0 0 0 0 0 0 0 0
Index 0

Grain Size 150

1 m3 0 0 0 0 0 0 0 0 0
Analysis 0

300
C.B.R 1 m3 0 0 0 0 0 0 0 0 0
0

Granular Sub Base

Gradation 1 200 m3 151 151 0 5 5 0 156 156 0

Atterberg
1 200 m3 151 136 15 5 5 0 151 136 15
Limits

150
Procter test 1 m3 0 0 0 0 0 0 0 0 0
0

Wet Mix
Macadam

Filter
material

Concrete

Cement

Water

Prime
Coat

Tack coat

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Page 106
 Total test up to
Frequenc Total test in This Cumulative No. of
Previous
y of tests Month tests
Descriptio Uni Month Remark
n t s
No. Conducte Pas Fai Conducte Pas Fai Conducte Pas Fai
Qty.
s d s l d s l d s l

Dense
Bituminou
s
Macadam

Bituminou
s Concrete

Bitumen
test

DLC

Steel

9.2 Tests conducted by IE / AE

<Quality inspection test results to be reported in a table similar to the table provided in
previous section>

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Page 107
 ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

10 Monitoring of maintenance obligations during construction phase

10.1 Critical issues and action log

Expected Date for

Issue Description

suggested by SC
Length affected

resolving issue
Action(s) taken
affected due to
Ongoing/New

Chainage(s)
Concerned
Authority

the issue

Action(s)
till now
Issue

(km)
SNo

1 Drying up Ongoing Contractor 325+200 2.6 Irregular Replacemen NA

of plants to watering t of plants
on median 327+800 and daily
watering

2 Large New Contractor 387+300 0.1 None Filling of <DD/M

potholes LHS potholes M>

10.2 Summary of repair work

Work done Work done

upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

1 Carriageway and paved shoulders

(a) Pot Holes Sqm 42 - - 42

(b) Roughness value mm

exceeding 2,500mm

(c ) Cracking in more than 5% Sqm 7179 - - 7179

of road surface

(d) Rutting exceeding 10mm Sqm 5 - - 5

in more than 2% of road
surface

(e) Bleeding/Skiding Sqm

(f) Ravelling Sqm

(g) Damage to pavement m

edges exceeding 10cm

2 Hard/Earth Shoulders

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Page 108
 Work done Work done
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

(a) Rain cuts/ gullies in slope Cum 650 25 - 625

(b) Edge drop at shoulders m

exceeding 40 mm

3 Drains and culverts

(a) Cleaning of Culvert Nos 1 - - 1

(b) Damage to or silting of

culverts

(c) Silting of drains in urban/

semi urban areas

4 Road furniture

(a) Sign Boards Nos 456 - - 456

(b) Kilometer Stones

(c ) Metal Beam Crash Barrier

(d) Bus Shelters Nos 72 4 - 68

(e) Junction signs Nos 26 8 - 18

(f) Median Grills Rmt 894 - - 894

(g) Studs Nos 5328 - - 5328

(h) Delinators Nos 8236 - - 8236

(i) Road Marking Sqm 1899 - - 1899

(j) Kerb Painting Sqm 4575 - - 4575

(k) Guard Posts Nos 3657 - - 3657

5 Street lighting and telecom (ATMS)

(a) Street lights Nos

(b) Telecom Nos

6 Trees and plantation

(a) Removal of vegetation Ha 77.42 - 3.57 73.85

affecting sight line and
road structures

(b) Replacement of trees and Nos 15072 - - 15072

bushes

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Page 109
 Work done Work done
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

7 Buildings and bridges

(a) Rest areas

(b) Toll plazas

(c ) Bridges

10.3 Status of damages

SNo Period Amount of damages (Rs)

1 Upto June 2016

2 Jul 2016
3 Aug 2016
4 Sep 2016
Total

11 Safety features

11.1 Pen picture of safety features

Details to be provided after assessment of the site requirement vis-à-vis provisions in

the Contract Agreement:
Suggested Remedial
Financial implications of
Location of Black Measures within Additional Remedial
additional Remedial
Spots provisions of Contract Measures (if any)
Measures for Authority(Cr.)
Agreement

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Page 110
11.2 Accident Report

A B C D E F G H I J K No of
affected

Help provided by
Time of accident
persons

Chainage no

Intersection type of
Load conditions of
Nature of accident

Weather condition
Accident location

Classification of
Sex (M/F)

Road condition

Type of vehicle
Type of victim
Age of victim
S No

Date

accident
Causes

control
vehicle

Minor
Major
Fatal
382/050 05:25
1 1/1/17 M 2 2 3 4 1 1 - 1 3 1 3 - 1 1 Ambu
RHS pm

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Page 111
Mapping of report fields to responses

A 1. Urban 2. Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
B
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
D
Problem 6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more
G
than 6. Round about
1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
H
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
K
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart

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Page 112
12 Annexures

Annex 1. Detailed List of Physical Components as per Schedule G

Physical
Component
Item
A- Widening and strengthening of existing road
(1) Earthwork up to top of the sub-grade
(2) Granular work (sub- base, base, shoulders)
(a) GSB
(b) WMM
(3) Shoulders
(4) Bituminous work
(a) DBM
(b) BC
(5) Rigid Pavement
Concrete work
(6) Widening and repair of culverts
(7) Widening and repair of minor bridges
B- New realignment/bypass
(1) Earthwork up to top of the sub-grade
Road works (2) Granular work (sub- base, base, shoulders)
including culverts,
(a) GSB
minor bridges,
(b) WMM
underpasses,
(3) Shoulders
overpasses,
(4) Bituminous work
approaches to
(a) DBM
ROB/RUB/ Major
(b) BC
Bridges/ Structures
(5) Rigid Pavement
(but excluding
service roads) Concrete work
C-New culverts, minor bridges, underpasses, overpasses on existing road,
realignments, bypasses:
(1) Culverts
(2) Minor bridges
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(3) Cattle/Pedestrian underpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(4) Pedestrian overpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(5) Grade separated structures

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Page 113
 Physical
Component
Item
(a) Underpasses
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.complete)
(b) Overpass
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(c) Flyover
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(d) Foot over Bridge
A- Widening and repairs of Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
B- Widening and repair of
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
MajorBridge works (3) Super-structure (including crash barriers etc. complete)
and ROB/RUB C- New Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
D- New rail-road bridges
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
Structures (elevated (1) Foundation
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Page 114
 Physical
Component
Item
sections, reinforced (2) Sub-structure
earth) (3) Super-structure (including crash barriers etc. complete)
(4) Reinforced Earth Wall (includes Approaches of ROB, Underpasses,
Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii) Toll Plaza
(iii) Road side drains
(iv) Road signs, markings, km stones, safety devices, ….
(a)Road signs, markings, km stones, ….
(b) Concrete Crash Barrier/ W-Beam Crash Barrier in Road work
(v) Project facilities
(a) Bus bays
(b) Truck lay-byes
(c) Rest areas
Other Works
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii) Protection works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
(a) Excavation
(b) Construction of support systemincluding rock bolting, lining etc.
(c) On complete completion of tunnel
(x) Miscellaneous

* The above list is illustrative and may require modification as per the actual scope
of the work

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Page 115
Annex 2. Onwards

IE / AE should include comments, status update, data points and reports in following
annexures which have not been included elsewhere in the main report. Such reports
may include but not limited to:
 Review status of drawings/ design reports
 Review status of other documents
 Minutes of review meeting
 Detailed Inspection report of project highway
 Correspondence details
 Weather report
 Organizational chart of Contractor / Contractor and IE / AE
 List of lab equipment
 Details of user complaints
 Project photographs

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Page 116
 [NAME&LOGOOFIMPLEMENTINGAGENCY]

[PROJECT NAME (O&M)]

Authority Engineer
[NAME OF CONSULTING FIRM]

MONTHLY STATUS REPORT NO. [XX]

FOR THE MONTH OF: [MONTH], [YEAR]

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Page 117
 Table of content
Contents Page
Nos.

1 Executive Summary ............................................................................................... 120

1.1 Overall road condition 120

1.2 Key reporting metrics 120

1.3 Key maintenance activities undertaken 120

1.4 Pending issues 121

1.5 Recommended actions by Authority Engineer 121

1.6 Strip Plan for maintenance 122

2 Project Overview ................................................................................................... 123

2.1 Key project details 123

2.2 Location Map 124

2.3 Key plan 125

2.4 RoW availability 125

2.5 Summary of project features 126

3 Critical Issues and Action taken ............................................................................ 127

3.1 Issue and action log 127

3.2 Summary of items (Cumulative Observations/ Deficiencies) 127

3.3 Obligations as per contract 129

3.4 Major maintenance and Inspection schedule 130

4 Inspection Report .................................................................................................. 131

4.1 Summary of NCR issued 131

4.2 Equipment based inspection report 131

5 Monitoring of ETC lanes ........................................................................................ 133

5.1 Monthly ETC Report 133

5.2 On-ground infrastructure report 133

5.3 On-ground ETC operations and SLA adherence 134

6 Status of Damages for breach of maintenance activities ...................................... 134

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 6.1 Damages for non completion of project facilities 134

6.2 Damages for breach of maintenance activities 135

6.3 Damages for non completion of major maintenance/ periodic overlay

135

7 Change of Scope proposals .................................................................................... 137

8 Status of pending disputes .................................................................................... 137

9 Reports ................................................................................................................... 138

9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled)
138

9.2 Accident Report 139

9.3 Details of complaints 141

9.4 Encroachment list 142

9.5 Lane Closure Report 142

10 Annexures ........................................................................................................... 143

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 119
 All figures and graphs in templates are
illustrative. Please add actual details.

1 Executive Summary

1.1 Overall road condition

Road condition LHS RHS

Satisfactory road condition 40 km 20 km
Poor road condition 50 km 70 km
Total length of project 90 km 90 km

1.2 Key reporting metrics

Key metrics Value/Amount

No of pending NCRs 35
Damages amount recommended on Contractor (Rs Cr) Rs 5.9 Cr
No of pending Change of Scope proposals 2
No of pending disputes 2
Monthly toll collection (Rs Cr) (If applicable) Rs 3.8 Cr
No of accidents 12
No of encroachments 47

1.3 Key maintenance activities undertaken

Asset Maintenance activities undertaken

 Contractor has commenced the work for renewal and repair of pavement on the
Pavement
project highway w.e.f 14th September 2016
Shoulder
Drainage  Cleaning of drainage in built up areas n progress
Median
 Contractor has taken up repairs and maintenance of MBCB and electric poles,
Road furniture
etc on issuance of NCPs from Authority Engineer
Bridges
 As per provisions of CA and policy decided by MoRTH/<Agency>, 2 ETC lanes
at each toll plaza have been operationalised w.e.f. 25th September 2016. The
Buildings connectivity of ETC lanes with Central Clearing House (CCH) has been
achieved and presently ETC lanes are operationalized in Hybrid Mode due to
less number of tags purchased by highway users
 Planting of new trees from Chainage 200+300 to 226+650
Horticulture
 Trimming of plants which were causing obstruction to highway users

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 120
1.4 Pending issues

 Overlay on the entire stretch of project length of 252 km and service roads has not
been taken up by Contractor yet since the date of completion of overlay is due in next
25 days
 Over all progress is very slow regarding repair of potholes and rutting on Main
Carriageway which is causing inconvenience to highway users and is also a concern
from road safety point of view.
 Street lighting in
 Anantapur bypass completed on main carriageway and is energized but for
service roads street lighting is pending on both sides
 Kurnool bypass erection of poles only completed in main carriageway not yet
energized till to date, but for service roads not started

1.5 Recommended actions by Authority Engineer

 In spite of the repeated requests, there is no material change in status of works

pertaining to repairs/ rectifications of defects on the project highway. AE has
recommended the damages of Rs 5.9 Cr on the Contractor on account of delay in
repairs of defects in road and bridge works in terms of the provision of Clause 15.8.1
of the Contract Agreement. Contractor shall be liable for imposition of further
damages on similar lines till the date of completion
 Contractor is requested to take at most care for completing the overlay before
31.03.2017 since the existing road condition is getting deteriorated day by day
causing much inconvenience to the traffic

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 121
 All figures and graphs in templates are
illustrative. Please add actual details.

1.6 Strip Plan for maintenance

Satisfactory road condition

(Maintenance not required)
Poor road condition (Maintenance
required)

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Page 122
 All figures and graphs in templates are
illustrative. Please add actual details.

Main report
2 Project Overview

2.1 Key project details

Project Name
NH no (New/Old)
Mode of the Project
No. of Lanes
Length of the Project
Total Project Cost
Contractor/ Contractor
Date of Award (LOA date)
Appointed Date
Commercial Operation Date (COD)
Concession Period
O&M Period
Authority Engineer
AE Agreement Date
AE Mobilization Date
AE Scheduled Completion Date
AE EOT (Extension Of Time)

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 123
 All figures and graphs in templates are
illustrative. Please add actual details.

2.2 Location Map

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Page 124
 All figures and graphs in templates are
illustrative. Please add actual details.

2.3 Key plan

2.4 RoW availability

Width of RoW available on both sides of the highway

>20 m
LHS- Width of RoW available

20 m
18 m
16 m 16 16 16 16 16 16 16
14 m
12 m
10 m
8m 8.2 8.2 8.2 8.2 8.2
6m
4m 4.7 4.7 4.7 4.7 4.7
2m 1.8 1.8
Chainage
2m
RHS- Width of RoW available

4m
6m 6.2 6.2 6.2 6.2 6.2 6.2
8m
10 m 10 10
12 m
14 m
16 m
18 m 17.5 17.5 17.5 17.5 17.5 17.5 17.5 17.5
20 m
>20 m 25 25 25

All figures and graphs in templates are

illustrative. Please add actual details.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 125
2.5 Summary of project features

SNo Particulars Value

1 No of flyovers 2
2 Service Road 45
3 ROBs 5
261.975, 299.606, 350.547,
4 ROB location (chainage)
396.135 & 420.302
5 RUBs 0
6 RUB location (chainage) NA
7 No of Bypass 7
8 Length of Bypass 43
9 No of Major Bridges 7
10 No of Minor Bridges 67
11 No of Culvert 640
12 No of VUP 16
13 No of PUP/ Cattle Underpass 12
14 No of Major Intersection/ Junction 22
15 No of Toll Plaza 3
16 Location of Toll Plaza (chainage)
17 No of Truck Laybye 30
18 No of Bus Bays 122
19 No of Wayside Amenities 0
20 Location of Wayside Amenities (chainage) NA

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Page 126
 All figures and graphs in templates are
illustrative. Please add actual details.

3 Critical Issues and Action taken

3.1 Issue and action log

Expected Date for

Issue Description

suggested by SC
Length affected

resolving issue
Action(s) taken
affected due to
Ongoing/New

Chainage(s)
Concerned
Authority

the issue

Action(s)
till now
Issue

(km)
SNo

Drying up Replacemen
of plants 325+200 to Irregular t of plants
1 Ongoing Contractor 2.6 NA
on 327+800 watering and daily
median watering
Large 387+300 Filling of <DD/M
2 New Contractor 0.1 None
potholes LHS potholes M>

All figures and graphs in templates are

illustrative. Please add actual details.

3.2 Summary of items (Cumulative Observations/ Deficiencies)

Work done Work done

upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
1 Carriageway and paved shoulders
(a) Pot Holes Sqm 42 - - 42
(b) Roughness value mm
exceeding 2,500mm
(c ) Cracking in more than 5% Sqm 7179 - - 7179
of road surface
(d) Rutting exceeding 10mm Sqm 5 - - 5
in more than 2% of road
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damage to pavement m
edges exceeding 10cm
2 Hard/Earth Shoulders

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 127
 Work done Work done
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
(b) Edge drop at shoulders m
exceeding 40 mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damage to or silting of
culverts
(c) Silting of drains in urban/
semi urban areas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c ) Metal Beam Crash Barrier
(d) Bus Shelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
(a) Removal of vegetation Ha 77.42 - 3.57 73.85
affecting sight line and
road structures
(b) Replacement of trees and Nos 15072 - - 15072
bushes
7 Buildings and bridges
(a) Rest areas
(b) Toll plazas

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Page 128
 Work done Work done
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
(c ) Bridges

3.3 Obligations as per contract

Please write a summary of contractual obligations of Contractor and non-compliances of

critical obligations highlighting reasons for delay and stating pending actions
 Critical obligations of Contractor as per contract

 Non compliances of critical contractual obligations

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 129
3.4 Major maintenance and Inspection schedule

Item Responsibility Last completed on Due date

Major maintenance Contractor [DD/MM/YY] [DD/MM/YY]

Periodic overlay Contractor [DD/MM/YY] [DD/MM/YY]

Pavement
inspection using Authority Engineer [DD/MM/YY] [DD/MM/YY]
NSV
Roughness using
Authority Engineer [DD/MM/YY] [DD/MM/YY]
Laser Profilometer
Pavement strength
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using FWD
Bridge inspection
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using MBIU
Road sign
inspection using Authority Engineer [DD/MM/YY] [DD/MM/YY]
Reflectometer
Other

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 130
 All figures and graphs in templates are
illustrative. Please add actual details.

4 Inspection Report

4.1 Summary of NCR issued

Total NCR issued

NCR issued in NCR closed in
till previous Balance NCR
SNo Highway asset reporting month reporting month
month (A+B-C)
(B) (C)
(A)
1 Pavement 48 12 25 35
2 Shoulder 7 0 3 4
3 Drainage
4 Median
5 Road furniture
6 Bridges
7 Buildings
8 Horticulture
9 [Other assets]
Total

4.2 Equipment based inspection report

Pavement Surface Defects Roughness Pavement Strength

Bituminous E1
Potholes (cm)

Bleeding (cm)

Texture depth
Raveling (cm)

Rutting depth

(International
Lane number

SubGrade E3
Cracks (cm)

ElasticE2
Roughness
Resistance
Chainage

Chainage

Modulus

Modulus

Modulus
Starting

Ending

Elastic

Elastic
Index)

Granular
(mm)

(mm)

(mm)
Skid

IRI

0.000 0.500 L1 2X10 20X35 2.5X1.2 4X12 25 1.4 4.23 7110 34 14

0.500 1.000 L1 3X5 10X15 1.5X0.8 3X10 24 1.8 2.68 7430 36 15

1.000 1.500 L1

Report of equipment based inspection needs be provided as an Annexure to monthly report

as per the defined frequency. Following documents/media to be submitted for equipment
based inspection.

 Video footage of all cameras installed on Network Survey Vehicle- ROW cameras and
pavement camera

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 131
  Network Survey Vehicle report capturing dimensions of following key metrics of
pavement
 Cracks
 Potholes
 Raveling
 Bleeding
 Rutting
 Texture depth
 Skid resistance
 Roughness (IRI)
 Falling Weight Deflectometer (FWD) report capturing following key metrics of
pavement strength
 Deflection Bowl (Transient Deflections at seven different points)
 Corrected Elastic Modulus Bituminous E1
 Corrected Elastic Modulus Granular E2
 Corrected Elastic Modulus Subgrade E3
 Subgrade CBR
 Bituminous layer coefficient A1
 Base layer coefficient A2
 Granular base layer coefficient A3
 Modified structural number
 Mobile Bridge Inspection Report (MBIU) capturing following key metrics of bridges
 Condition Approach
 Condition Signs
 Condition Debris
 Condition Joint
 Condition Deck
 Condition Rails
 Condition Protect
 Condition Stream
 Condition Superstructure
 Condition Piers
 Condition Abutment
 Retro reflectometer report capturing following key metrics of road furniture
 Coefficient of retroreflected luminance RA (night time retroreflection) of road
traffic signs

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 132
 All figures and graphs in templates are
illustrative. Please add actual details.

5 Monitoring of ETC lanes

5.1 Monthly ETC Report

For Corresponding
TYPE OF VEHICLE month of previous For Previous Month For Current Month
year
No of Fee No of Fee Fee per No of Fee
vehicles Collected vehicles Collected vehicle vehicles Collected
A Car Total 3845 384500 4659 465,900.00 100 4289 428,900.00
B LCV Total 1521 243360 1312 209,920.00 160 1399 223,840.00
C Bus Total 2404 793386 2284 765,207.00 201 2349 786,915.00
D Truck Total 1603 528924 1523 510,138.00 134 1566 524,610.00
E 3 Axle Total 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
F MAV Total 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
Over
G Total 1 630 27 17,280.00 640 36 23,040.00
Size
Total for the
49844 18,050,618 52963 19,898,834 49016 18,265,661
Month

5.2 On-ground infrastructure report

Total number of plaza lanes =

Total number of dedicated ETC lanes =
Total number of hybrid lanes =
Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
1 Hardware
(a) Over-head transceiver 4 3 1 ABC Co. Y
(b) Hand-held reader
(c ) Lane controller
(d) AVC
(e) Camera
(f) Weigh-in-motion
(g) Static weigh bridge
(h) Any other items

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Page 133
 Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
2 Softwares
(a) Software – Lane/ Plaza
level
(b) TMS
(c) Any other items

5.3 On-ground ETC operations and SLA adherence

Average Average
Average
queue queue Average Average Average Average
transction
Lane length length Transaction transaction transaction transaction
time
during peak during non time (cash) time (RFID) time (cards) time (wallet)
(others)
time peak time
UPI – 20
Lane 1 10 vehicles 5 vehicles 15 seconds 10 seconds 20 seconds 25 seconds
seconds
Lane 2

Lane 3

 Average system uptime = 80%

 Transactions uploaded (as per SLA) = 80%
 Blacklists uploaded (as per SLA) = 50%
 Blacklists downloaded (as per SLA) = 85%

6 Status of Damages for breach of maintenance activities

6.1 Damages for non completion of project facilities

SNo Period Amount of damages (Rs)

1 Upto June 2016 15,00,35,000

2 Jul 2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep 2016 1,94,40,000
Total 20,96,51,000

Supporting Calculations for damages for Sep 2016

 No of days in Sep = 30
 Performance security is Rs 64,80,00,000

Consultancy services for Authority engineer of Construction of balance work of two number
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Page 134
  As per CA Clause 12.3.2 damages payable is 0.1% of performance security per
day = Rs 6,48,000
 Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000

6.2 Damages for breach of maintenance activities

SNo Period Amount of damages (Rs)

1 Upto June 2016 1,00,35,000
2 Jul 2016 6.63,196
3 Aug 2016 6,63,196
4 Sep 2016 52,22,444
Total 1,65,83,836

Supporting Calculations for damages for reporting month

No of days as
Cost o repair
as estimated
Damages as

Damages at
higher side

No of days
inspection

Damages

Damages
Nature of

damages
Quantity

amount
Date of
per CA

per CA
defect

Total
S No

from
Rate
Unit

6.3 Damages for non completion of major maintenance/ periodic overlay

SNo Period Amount of damages (Rs)

1 June 2016 6,48,000

2 Jul 2016 2,00,88,000

3 Aug 2016 2,00,88,000

4 Sep 2016 1,94,40,000

Total 6,02,64,000

Supporting Calculations for damages for Sep 2016

 No of days in Sep = 30
 Performance security is Rs 64,80,00,000
 As per CA Clause 12.3.2 damages payable is 0.1% of performance security per day =
Rs 6,48,000
 Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
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Page 135
Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 136
 All figures and graphs in templates are
illustrative. Please add actual details.

7 Change of Scope proposals

Date of first Expected/
SN
Proposal Details submission Current status COS Amount Actual date
o
to AE of approval
Approved in principle by
Construction of [Flyover [DD/MM/YYYY Authority. Detailed [DD/MM/YYY
1 [+/- Amount]
Name] at [Chainage] ] quantitSCs in proper order Y]
yet to be submitted
Clarifications to be
Nallah diversion through
[DD/MM/YYYY submitted by Contractor, [DD/MM/YYY
2 box culvert at [+/- Amount]
] expected date Y]
[Chainage]
[DD/MM/YYYY]

8 Status of pending disputes

Date of first Dispute

SN Current
Dispute Details submission to Suggested resolution by AE Amount (if
o stage
AE applicable)
Increased tollable No merit in increasing tollable
length to be length hence no action required
1 [DD/MM/YYYY] NA SAROD
applicable in toll fee by National Highways
calculations Authority of India
B/w
National Highways Contractor
Filling stations
Authority of India to and
energized without
2 [DD/MM/YYYY] consider the Contractor's [+/- Amount] National
obtaining NOC from
request for intervention and Highways
ministry
assistance Authority
of India

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 137
 All figures and graphs in templates are
illustrative. Please add actual details.

9 Reports

9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled)

For Corresponding
TYPE OF VEHICLE month of previous For Previous Month For Current Month
year
Fee
No of Fee No of Fee No of Fee
per
vehicles Collected vehicles Collected vehicles Collected
vehicle
Single 3845 384500 4659 465,900.00 100 4289 428,900.00
A Car Return 1506 218370 1972 295,800.00 150 1758 263,700.00
Local 769 38450 979 48,950.00 50 1029 51,450.00
Single 1521 243360 1312 209,920.00 160 1399 223,840.00
B LCV Return 134 31490 162 38,880.00 240 132 31,680.00
Local 1683 134640 1838 147,040.00 80 1461 116,880.00
Single 2404 793386 2284 765,207.00 201 2349 786,915.00
C Bus Return 359 177903 173 87,567.00 303 203 102,717.00
Local 277 45738 205 34,782.00 102 318 54,060.00
Single 1603 528924 1523 510,138.00 134 1566 524,610.00
D Truck Return 240 118602 116 58,378.00 202 136 68,478.00
Local 185 30492 136 23,188.00 68 212 36,040.00
Single 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
E 3 Axle Return 131 70740 34 18,700.00 550 37 20,350.00
Local 69 12420 84 15,540.00 185 131 24,235.00
Single 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
F MAV Return 2 1550 20 15,800.00 790 35 27,650.00
Local 6 1560 18 4,770.00 265 8 2,120.00
Single 1 630 27 17,280.00 640 36 23,040.00
Over
G Return 0 0 - 965 -
Size
Local 0 0 - 320 -
Total for the
49844 18,050,618 52963 19,898,834 49016 18,265,661
Month

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Page 138
 All figures and graphs in templates are
illustrative. Please add actual details.

9.2 Accident Report

A B C D E F G H I J K No of
affected
persons

Intersection type of control

Load conditions of vehicle
Classification of accident

Help provided by
Time of accident
Chainage no

Nature of accident

Weather condition
Accident location
Sex (M/F)

Road condition

Type of vehicle
Type of victim
Age of victim
S No

Date

Causes

Minor
Major
Fatal
382/050 05:25
1 1/1/17 M 2 2 3 4 1 1 - 1 3 1 3 - 1 1 Ambu
RHS pm

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Page 139
Mapping of report fields to responses

A 1. Urban 2. Rural

B 1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury

D 1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
Problem 6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown

F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip

G 1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more
than 6. Round about Junction
H 1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years

J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others

K 1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart

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Page 140
 All figures and graphs in templates are
illustrative. Please add actual details.

9.3 Details of complaints

Contact
Toll Complaint Name of the Details of Compliance by the
SNo Date details of
plaza No person complaint Contractor
person
Mr. Shailendra Mr. Shailendra
Gurjar, LIG- Complaints
44,RSS regarding Pot holes Pot holes are
1 81 8/9/2016
mohalla, on the Highway repaired
Shivaji Nagar, may cause
Bhopal (M.P.) accidents.
Dr. Diwakar
Animals are
Dr. Anil complaints that
continuously driven
Diwakar, HIG presence of
out from the Road
Swarganga Animals and also
2 82 10/9/2016 by the Highway
Complex Bus Pot holes on road
Patrolling team and
Stand Seoni are obstructing the
Pot holes are
(M.P.) driving which may
repaired.
cause accidents.
The Exemption
under Indian Toll
(Army and Air
Maj. Sidharth while force) Act 1901, to
travelling in army personnel
Maj. Sidharth, personal car wants travelling in private
3 83 11/9/2016 238 Fd wksp Exemption from vehicle may be
C/o- 56 APO Toll Fee on given if on Govt.
production of I.D. duty with requisite
Card pass as specified
in the Indian Toll
(Army and Air
Force Rules, 1942)

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Page 141
 All figures and graphs in templates are
illustrative. Please add actual details.

9.4 Encroachment list

Establishment (New/ existing)

Distance from road edge (m)

Category (Tea stall, Temple,

Encroachment width and

(Temporary/ Permanent)
Stretch Chainage (km)

Name of Encroacher
Encroachment type
Side (LHS/RHS)

District/

Village

length
Tehsil
SNo

etc)
212+50 Temporar Tea Vijay Kumar
1 LHS Kurnool Kurnool New 7 5mX3.5m
0 y stall Reddy
213+20 Dinnedevara Permanen Godow 10.5m X
2 RHS Kurnool Existing 5 Buddana
0 Padu t n 4m

9.5 Lane Closure Report

S.No Date Chainage (Km) Side Time of Closure Reasons for Lane Remarks
Closure & Approval
From To Details
9/9/201 215+30 215+35
1 RHS 1pm-4pm Patch work
6 0 0

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Page 142
10 Annexures

Annexure 1: Detailed visual inspection report of project highway

Assets to be covered- Pavement, Shoulder, Drainage, Median, Bridges, Road furniture,

Buildings, Horticulture, Service Road

Description of
SNo NCP/ SNo Date of issue Chainage Side AE Remarks
defect
1 311 15.08.2016 Potholes 311+200 LHS To be repaired
To be filled
2 312 15.08.2016 Cracking 311+500 RHS
immediately
3
4

Annexure 2 onwards:

AE should include comments, status update, data points and reports in following
annexures which have not been included elsewhere in the main report. Such reports
may include but not limited to:
 Minutes of review meeting
 Correspondence details
 Weather report
 Organizational chart of Contractor and AE
 Project photographs

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Page 143
 Annexure VII-OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD
TESTING

[NAME & LOGO OF IMPLEMENTING AGENCY]

[PROJECT NAME]

Authority Engineer
[NAME OF CONSULTING FIRM]

OUTPUT FROM NETWORK SURVEY VEHICLE AND FWD TESTING

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Page 144
 Table of contents
Contents Page Nos.

SECTION 1 ROAD INVENTORY DATA

161

1.1. Location Reference Post (LRP) Master 161

1.2. Carriageway Type 162
1.3. Road Type 162
1.4. Pavement Type 163
1.5. Pavement Width 164
1.6. Shoulder Type 165
1.7. Shoulder Width 166
1.8. Topography 166
1.9. Cross Section 167
1.10. Drain Type 168
1.11. Median Opening 169
1.12. Right Of Way 170
1.13. Pavement composition 171
1.14. Carriageway Furniture 173
1.15. Wayside Amenities 174
1.16. Land Use 175

SECTION 2 ROAD CONDITION DATA 176

2.1. Visual condition 176

2.2. Roughness 179
2.3. Rutting 180
2.4. Texture Depth 181
2.5. Skid Resistance 182
2.6. Falling Weight Deflectometer (FWD) 183
2.7. Falling Weight Deflectometer (FWD) Rigid 187

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 Annexure VII: OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD
TESTING (SECTION 1: TESTING AT TIME OF COMPLETION, SECTION 2: FWD
ATTRIBUTES - ANNUALLY, BALANCE PARAMETERS –BIANNUALLY AFTER
CONSTRUCTION PHASE)

In addition to the reports being submitted on equipment based inspection as specified in

Section 4.2 of the Monthly Progress Report in the O&M phase, the Authority Engineer (AE) shall
submit electronically in excel (.xls) format certain key parameters to the Project Director in the
following format.

Worksheets under Section 1 (‘Road inventory data’) shall be updated from surveys conducted
only once at the time of completion testing. Worksheets under Section 2 (‘Road condition data’)
shall be updated from surveys carried out annually for FWD attributes and biannually for the
remaining attributes.

The fields to be updated in each of the worksheets are described below. Each description is
followed by an example of data for a sample project.

SECTION 1 - ROAD INVENTORY DATA

Road inventory data consists of parameters which provide basic information about roads such
as pavement type, number of lanes, topography, etc. These parameters are largely static in
nature, and therefore a survey to update this dataset shall be conducted only once at the time
of completion testing. The road inventory data shall be used to update specific worksheets
listed below.

1.1 Location Reference Post (LRP) Master

The following table lists the fields which need to be populated for the ‘LRP Master’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
LRP Name Name of location reference post (LRP) Km stone 17
Chainage Chainage of the survey point (in km) 17
Direction Direction of survey Increasing
 Increasing (chainage)
 Decreasing (chainage)
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Old NH Number Old National Highway number NH0065
Section Code HYD-VIJ (Hyderabad-
Code indicating starting and ending locations of section
Vijayawada)

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A sample output is shown below for reference

NH Survey Old NH Section

LRP Name Chainage Direction Latitude Longitude Altitude
Number Date Number Code
NH0xxx Road Start 1.230 Increasing 9.98897 78.02671 63.07767 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.000 Increasing 9.98444 78.02934 68.60126 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.030 Increasing 9.98341 78.03004 68.15520 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 9.008 Increasing 9.98107 78.03078 65.17153 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 12.012 Increasing 9.96328 78.04160 56.03436 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 17 17.085 Increasing 9.95385 78.05255 56.24748 23-12-15 NH0yyy ABC-DEF

1.2 Carriageway Type

The following table lists the fields which need to be populated for the ‘Carriageway Type’
attribute. The descriptions of the fields are given below.
Field Description Example
NH Number New National Highway number NH0065
HYD-VIJ
Section Code Code indicating starting and ending locations of section (Hyderabad-
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Type of carriageway, classified into one of the below Divided
categories:
Carriageway Type
 Divided
 Undivided
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference

Start End Carriageway Date of

NHNumber Section Latitude Longitude
Chainage Chainage Type Survey
NH00xx ABC-DEF 0.000 0.794 Undivided 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Undivided 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Undivided 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Undivided 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Undivided 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Undivided 06-05-17 9.95385 78.05255

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1.3 Road Type

The following table lists the fields which need to be populated for the ‘Road Type’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Classification of road on basis of number of lanes Four Lane
 Single Lane
 Two Lane
Road Type
 Intermediate Lane
 Four Lane
 Six Lane
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Start End Date of

NHNumber Section RoadType Latitude Longitude
Chainage Chainage Survey
NH00xx ABC-DEF 0.000 0.794 Two Lane 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Two Lane 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Two Lane 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Two Lane 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Two Lane 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Two Lane 06-05-17 9.95385 78.05255

1.4 Pavement Type

The following table lists the fields which need to be populated for the ‘Pavement Type’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)

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 Field Description Example
Classification of pavement based on type of surface: Asphalt
Pavement Type  Asphalt
 Cement concrete
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Start End Pavement Date of

NHNumber Section Direction Latitude Longitude
Chainage Chainage Type Survey
ABC-
NH00xx 0.000 0.804 Both Asphalt 06-05-17 9.98897 78.02671
DEF
ABC-
NH00xx 0.804 1.000 Both Asphalt 06-05-17 9.98444 78.02934
DEF
ABC-
NH00xx 1.000 1.172 Both Asphalt 06-05-17 9.98341 78.03004
DEF
ABC-
NH00xx 1.172 2.821 Both Asphalt 06-05-17 9.98107 78.03078
DEF
ABC-
NH00xx 2.821 4.350 Both Asphalt 06-05-17 9.96328 78.04160
DEF
ABC-
NH00xx 4.350 6.710 Both Asphalt 06-05-17 9.95385 78.05255
DEF
ABC-
NH00xx 6.710 12.925 Both Asphalt 06-05-17 9.93102 78.05648
DEF

1.5 Pavement Width

The following table lists the fields which need to be populated for the ‘Pavement Width’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Width of the pavement in metres, classified into one of >7m and <10.5m
the below categories
 >= 3.75m and < 5.5m
Pavement Width  >5.5m and < 7m
 >= 7m and < 10.5m
 >=10.5m and <=12.5m
 > 12.5m

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 Field Description Example

Width of the pavement in metres, rounded to two 7.0

Pavement Width Value
places after decimal
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Pavement
Section Start End Pavement Survey
NH Number Direction Width Latitude Longitude
Code Chainage Chainage Width Date
Value
NH00xx ABC-DEF 0.000 0.794 Both 7 – 10.5 m 7.00 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both 7 – 10.5 m 7.00 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Both 7 – 10.5 m 7.00 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both 7 – 10.5 m 7.00 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both 7 – 10.5 m 7.00 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both 7 – 10.5 m 7.00 06-05-17 9.95385 78.05255

1.6 Shoulder Type

The following table lists the fields which need to be populated for the ‘Shoulder Type’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Type of shoulder, classified into one of the below Gravel
categories:
 None
 Paved
 Gravel
Shoulder Type  Earth
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

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 Section End
NH Number Start Chainage Direction ShoulderType Survey Date Latitude Longitude
Code Chainage
NH00xx ABC-DEF 0.000 0.763 Increasing No Shoulder 09-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.763 0.834 Increasing Gravel 09-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.834 1.254 Increasing Gravel 09-01-16 9.98341 78.03004
NH00xx ABC-DEF 1.254 2.945 Increasing Gravel 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 2.945 4.327 Increasing Gravel 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 4.327 4.405 Increasing Gravel 05-01-16 9.95385 78.05255
NH00xx ABC-DEF 4.405 6.844 Increasing Gravel 05-01-16 9.93102 78.05648
NH00xx ABC-DEF 6.844 9.359 Increasing Gravel 05-01-16 9.91229 78.04961
NH00xx ABC-DEF 9.359 12.966 Increasing Gravel 05-01-16 9.89041 78.03458

1.7 Shoulder Width

The following table lists the fields for the ‘Shoulder Width’ attribute, which need to be
populated. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Width of the shoulder in metres, classified into one of < 1m
the below categories
 No shoulder
 < 1m
 >= 1m and <= 2m
Shoulder Width  > 2m
Width of the shoulder in metres, rounded to one place 0.5
Shoulder Width Value after decimal

Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Shoulder
Section Start End Shoulder Survey
NH Number Direction Width Latitude Longitude
Code Chainage Chainage Width Date
Value
No
NH0xxx ABC-DEF 0.000 0.785 Increasing 0.0 03-01-16 9.98897 78.02671
Shoulder
No
NH0xxx ABC-DEF 0.785 2.612 Increasing 0.0 03-01-16 9.98444 78.02934
Shoulder
NH0xxx ABC-DEF 2.612 3.170 Increasing 1-2m 2.0 03-01-16 9.98341 78.03004
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 NH0xxx ABC-DEF 3.170 5.194 Increasing 1-2m 2.0 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.194 6.793 Increasing 1-2m 2.0 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.793 11.404 Increasing 1-2m 2.0 03-01-16 9.95385 78.05255

1.8 Topography

The following table lists the fields which need to be populated for the ‘Topography’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Topography of the road, classified into one of the Flat
below categories
 Flat
 Rolling
Topography  Hilly
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End Survey

NH Number Topography Latitude Longitude
Code Chainage Chainage Date
NH0xxx ABC-DEF 0.000 0.808 Flat 05-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.808 1.254 Flat 05-01-16 9.98444 78.02934
NH0xxx ABC-DEF 1.254 2.828 Flat 05-01-16 9.98341 78.03004
NH0xxx ABC-DEF 2.828 4.363 Flat 05-01-16 9.98107 78.03078
NH0xxx ABC-DEF 4.363 6.724 Flat 05-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.724 12.933 Flat 05-01-16 9.95385 78.05255

1.9 Cross Section

The following table lists the fields which need to be populated for the ‘Cross Section’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

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 Field Description Example
Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Cross section type, classified into one of the below Fill
categories
 Cut
 Fill
 Cut and Fill
Cross Section  Level
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End

NH Number Direction Cross Section Survey Date Latitude Longitude
Code Chainage Chainage
NH0xxx ABC-DEF 0.000 0.822 Increasing Level 03-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.822 2.642 Increasing Level 03-01-16 9.98444 78.02934
NH0xxx ABC-DEF 2.642 3.199 Increasing Level 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.199 5.360 Increasing Level 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.360 5.715 Increasing Fill 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 5.715 6.941 Increasing Level 03-01-16 9.95385 78.05255
NH0xxx ABC-DEF 6.941 11.163 Increasing Level 03-01-16 9.93102 78.05648

1.10 Drain Type

The following table lists the fields which need to be populated for the ‘Drain Type’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Type of drain, classified into one of the below Open lined drain
categories
 Open unlined drain
 Open lined drain
 Covered line drain
Drain Type  No drain

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 Field Description Example
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NHNumber SectionCode StartChainage EndChainage Direction DrainType SurveyDate Latitude Longitude

Open Unlined
NH0xxx ABC-DEF 0.000 0.069 Increasing 09-01-16 9.98897 78.02671
Drain
NH0xxx ABC-DEF 0.069 0.782 Increasing Open Lined Drain 09-01-16 9.98444 78.02934
Open Unlined
NH0xxx ABC-DEF 0.288 0.000 Decreasing 09-01-16 9.98341 78.03004
Drain
Open Unlined
NH0xxx ABC-DEF 0.782 0.846 Increasing 09-01-16 9.98107 78.03078
Drain
Open Unlined
NH0xxx ABC-DEF 0.846 1.254 Increasing 09-01-16 9.96328 78.04160
Drain
Open Unlined
NH0xxx ABC-DEF 1.254 2.265 Increasing 05-01-16 9.95385 78.05255
Drain
Open Unlined
NH0xxx ABC-DEF 1.929 0.288 Decreasing 09-01-16 9.93102 78.05648
Drain
NH0xxx ABC-DEF 1.952 1.929 Decreasing No Drain 09-01-16 9.91229 78.04961
Open Unlined
NH0xxx ABC-DEF 2.265 3.005 Increasing 05-01-16 9.89041 78.03458
Drain
Open Unlined
NH0xxx ABC-DEF 2.680 1.952 Decreasing 09-01-16 9.88489 78.02995
Drain
Open Unlined
NH0xxx ABC-DEF 3.005 4.424 Increasing 05-01-16 9.87474 78.02828
Drain
Open Unlined
NH0xxx ABC-DEF 3.109 2.680 Decreasing 09-01-16 9.87363 78.02744
Drain
Covered Line
NH0xxx ABC-DEF 3.320 3.109 Decreasing 09-01-16 9.84857 78.01535
Drain
Open Unlined
NH0xxx ABC-DEF 3.917 3.320 Decreasing 09-01-16 9.83764 78.00392
Drain
Open Unlined
NH0xxx ABC-DEF 4.424 4.601 Increasing 05-01-16 9.83711 77.98576
Drain
Open Unlined
NH0xxx ABC-DEF 4.601 5.693 Increasing 05-01-16 9.83386 77.97729
Drain

1.11 Median Opening

The following table lists the fields which need to be populated for the ‘Median Opening’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)

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Page 154
 Field Description Example
Type of median, classified into one of the below Raised
categories
 Raised;
 Depressed;
 Barrier;
Median Type  None.
Width of the median in metres, rounded to one place 0.5
Median Width after decimal

Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End Median Median Survey

NHNumber Direction Latitude Longitude
Code Chainage Chainage Type Width Date
NH00xx ABC-DEF 0.000 0.794 Both Raised 0.5 05-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both Raised 0.5 05-01-16 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Both No Median 0.0 05-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both Raised 1.5 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both No Median 0.0 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both No Median 0.0 05-01-16 9.95385 78.05255

1.12 Right Of Way

The following table lists the fields which need to be populated for the ‘Right of Way’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Row Width Width of Right of Way (in metres) 24

Remarks
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

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Page 155
 Section Start End ROW Survey
NHNumber Direction Remarks Latitude Longitude
Code Chainage Chainage Width Date
NH0xxx ABC-DEF 0.000 1.000 Increasing 28 05-05-15 9.98897 78.02671
NH0xxx ABC-DEF 1.000 2.000 Increasing 24 05-05-15 9.98444 78.02934
NH0xxx ABC-DEF 2.000 3.000 Increasing 30 05-05-15 9.98341 78.03004
NH0xxx ABC-DEF 3.000 4.000 Increasing 26 05-05-15 9.98107 78.03078
NH0xxx ABC-DEF 4.000 11.000 Increasing 24 05-05-15 9.96328 78.04160

1.13 Pavement composition

The following table lists the fields which need to be populated for the ‘Pavement composition’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Type of pavement Asphalt
Pavement Type  Asphalt
 Cement concrete
Bituminous Surface Type of bituminous surface course BC
Course Type
Bituminous Surface Thickness of BSC layer in mm 40
Course Thickness MM
BSC Construction Year Year of construction of BSC layer in flexible pavements 2015
Bituminous Base Type of bituminous base course DBM
Course Type
Bituminous Base Thickness of BBC layer in mm 100
Course Thick—ness
BBC Construction Year Year of construction of BBC layer in flexible pavements 2015
Granular Base Type Type of granular base WMM
Granular Base Thick- Thickness of GB layer in mm 250
ness
GB Construction Year Year of construction of GB layer in flexible pavements 2015
Pavement Quality Type of pavement quality concrete PQC
Concrete Type
Pavement Quality Thickness of PQC layer in mm 300
Concrete Thickness
PQC Construction Year Year of construction of PQC layer in rigid pavements 2015
Dry Lean Concrete Thickness of DLC layer in mm 100
Thickness MM
Dry Lean Concrete Type of dry lean concrete DLC
Type
DLC Construction Year Year of construction of DLC layer in rigid pavements 2015

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Page 156
 Field Description Example
Granular Sub Base Type of granular sub base GSB
Type
Granular Sub Base Thickness of GSB layer in mm 200
Thickness
GSB Construction Year Year of construction of GSB layer 2014
Design CBR Design CBR of the subgrade, expressed in % 5%
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Bitumino
Bituminou Bituminou BSC Bitumino BBC Granular
Sec- Start End us Base Granul
NH Direc- Paveme s Surface s Surface Constru us Base Constru Base
tion Chai Chai Course ar Base
No. tion nt Type Course Course c-tion Course c-tion Thickne
Code nage nage Thicknes Type
Type Thickness Year Type Year ss
s
NH00x ABC- Both
0.0 5.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
x DEF side
NH00x ABC- Both
5.0 11.0 Asphalt BC 40.0 2015 DBM 80 2015 WMM 250
x DEF side
NH00x ABC- Both
11.0 20.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
x DEF side
NH00x ABC- Both
20.0 22.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
x DEF side
NH00x ABC- Both
22.0 30.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
x DEF side
NH00x ABC- Both
30.0 31.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
x DEF side
(table continued…)
Paveme
Dry
Paveme nt Granula
GB PQC Lean Dry DLC Granul GSB
nt Quality r Desig
Constr Constr Concret Lean Constr ar Constru Survey Latit Longit
Quality Concret SubBase n
uction uction e Concret uction SubBas ction Date ude ude
Concret e Thickne CBR
Year Year Thickn e Type Year e Type Year
e Type Thickne ss
ess
ss
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.99 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.96 78.04
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.95 78.05
15

1.14 Carriageway Furniture

The following table lists the fields which need to be populated for the ‘Carriageway Furniture’
attribute. The descriptions of the fields are given below.

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 Field Description Example
NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Wayside amenities classified into one of the below Road sign
categories:
 Crash barriers
Wayside Amenity Type
 Signs
 Street Lights
 Km stone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NHNumber SectionCode Chainage Direction EventType SurveyDate Latitude Longitude

Street Light
NH00xx ABC-DEF 0.012 Increasing 03-01-16 9.98897 78.02671
Start
Street Light
NH00xx ABC-DEF 0.287 Increasing 03-01-16 9.98444 78.02934
End
NH00xx ABC-DEF 2.491 Decreasing Road Sign 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.708 Decreasing Road Sign 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 3.496 Increasing Road Sign 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 5.160 Increasing Road Sign 03-01-16 9.95385 78.05255
NH00xx ABC-DEF 5.356 Decreasing Road Sign 03-01-16 9.93102 78.05648
NH00xx ABC-DEF 8.402 Decreasing Road Sign 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 10.966 Decreasing Road Sign 03-01-16 9.89041 78.03458

1.15 Wayside Amenities

The following table lists the fields which need to be populated for the ‘Wayside Amenities’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)

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Page 158
 Field Description Example
Wayside amenities classified into one of the below Restaurant/Motel
categories:
 Bus shelter;
 Culverts;
 Restaurant/Motel;
 Toilet/Public convenience;
 Rest Rooms for short stay;
Wayside Amenity
 Toll Plaza;
 First aid/Medical centre;
 Telephone booth;
 Petrol pump/minor repair shop (optional);
 Police Station;
 Temple /Mosque;
 Bridges.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Data Source
Remarks
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Survey Data

Chainage Direction Wayside Amenity Remarks Latitude Longitude
Number Code Date Source
ABC-
NH00xx 0.650 Increasing Restaurant/Motel 05-01-16 9.98897 78.02671
DEF
ABC-
NH00xx 1.998 Increasing Restaurant/Motel 05-01-16 9.98444 78.02934
DEF
ABC-
NH00xx 5.524 Increasing Petrol Pump 05-01-16 9.98341 78.03004
DEF
ABC-
NH00xx 11.413 Increasing Restaurant/Motel 05-01-16 9.98107 78.03078
DEF

1.16 Land Use

The following table lists the fields which need to be populated for the ‘Land Use’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)

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Page 159
 Field Description Example
Land use classified into one of the below categories: Commercial
 Residential;
 Commercial;
Land Use  Industrial;
 Agricultural;
 Water bodies;
 Mixed.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NHNumber SectionCode StartChainage EndChainage Direction LandUse SurveyDate Latitude Longitude

NH00xx ABC-DEF 0.000 0.797 Increasing Mixed 03-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.511 0 Decreasing Mixed 03-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.797 2.699 Increasing Mixed 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 0.835 0.511 Decreasing Mixed 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 0.987 0.835 Decreasing Mixed 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 1.641 0.987 Decreasing Agriculture 03-01-16 9.95385 78.05255
Barren
NH00xx ABC-DEF 2.081 1.641 Decreasing 03-01-16 9.93102 78.05648
Land
NH00xx ABC-DEF 2.378 2.081 Decreasing Agriculture 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 2.458 2.378 Decreasing Agriculture 03-01-16 9.89041 78.03458
NH00xx ABC-DEF 2.699 3.234 Increasing Agriculture 03-01-16 9.88489 78.02995

SECTION 2 - ROAD CONDITION DATA

Road condition data consists of parameters which directly affect maintenance requirements of
the road. These parameters are dynamic in nature, and therefore a survey to update this
dataset shall be conducted annually for FWD testing and every six months as per Annexure IV
for network survey vehicle testing. The first survey shall be conducted at the time of
completion testing and the remaining surveys shall be conducted as per the defined frequency.

As an example, if majority of highway length (>50%) passes through a state, where defined
survey months are May and November, if completion testing is conducted in April, then the
first network survey shall be conducted in the month of April. This shall be considered as the
network survey to be conducted in the month of May. The 2nd survey shall be conducted in the
month of November, the 3rd survey shall be conducted in the month of May and so on. As
regards FWD, the first test/survey shall be conducted at the time of completion in April. The
2nd test/survey shall be conducted in April of next year and so on.

The road condition data shall be used to update specific worksheets, which are listed below.

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Page 160
2.1 Visual condition

The following table lists the fields which need to be populated for the ‘Visual Condition’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st L1
Lane Number lane on the left from centreline of carriageway, L2 being
2nd lane on the left from centerline and so on
Percent of pavement area affected by ravelling, which 2
is converted to the following rating scale:
 1 - Very Poor (> 30%)
Ravelling  2 - Poor (11-30%)
 3 - Fair (6-10%)
 4 - Good (1-5%)
 5 - Very Good (0%)
No. of potholes, which is converted to the following 1
rating scale:
 1 - Very Poor (> 5)
Pot Holes  2 - Poor (3-5)
 3 - Fair (2)
 4 - Good (1)
 5 - Very Good (0)
Pavement area containing edge breaks, which is 3
converted to the following rating scale:
 1 - Very Poor (> 5m2)
Edge Break  2 - Poor (1-5m2)
 3 - Fair (0.5-1m2)
 4 - Good (0-0.5m2)
 5 - Very Good (0m2)
Percent of pavement area affected by cracking, which 3
is converted to the following rating scale:
Cracking  1 - Very Poor (> 30%)
 2 - Poor (21-30%)
 3 - Fair (11-20%)

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 Field Description Example
 4 - Good (5-10%)
 5 - Very Good (<5%)
Percent of pavement area affected by disintegration, 2
which is converted to the following rating scale:
 1 - Very Poor (> 50%)
Disintegration  2 - Poor (20-50%)
 3 - Fair (10-20%)
 4 - Good (1-10%)
 5 - Very Good (<1%)
Percent of pavement area affected by depression, 5
which is converted to the following rating scale:
 1 - Very Poor (> 5%)
Depression  2 - Poor (3-5%)
 3 - Fair (1-2%)
 4 - Good (0-1%)
 5 - Very Good (0)
Percent of pavement area affected by bleeding, which 3
is converted to the following rating scale:
 1 - Very Poor (> 50%)
Bleeding  2 - Poor (20-50%)
 3 - Fair (10-20%)
 4 - Good (1-10%)
 5 - Very Good (<1%)
Percent of pavement area affected by patching, which 4
is converted to the following rating scale:
 1 - Very Poor (> 30%)
Patching  2 - Poor (16-30%)
 3 - Fair (6-15%)
 4 - Good (2-5%)
 5 - Very Good (<2%)
Condition of the drain, which is converted to the 2
following rating scale:
Drain Condition  1 - Poor
 2 - Fair
 3 - Good
Condition of the shoulder, which is converted to the Fair
following rating scale:
Shoulder Condition  1 - Poor
 2 - Fair
 3 - Good
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 162
A sample output is shown below for reference:

Start End Lane

NHNumber Section Direction Ravelling PotHoles EdgeBreak Cracking
Chainage Chainage Number
NH00xx ABC-DEF 0.000 0.500 Increasing L1 4 4 4 4
NH00xx ABC-DEF 0.500 1.000 Increasing L1 4 4 4 5
NH00xx ABC-DEF 1.000 1.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 1.500 2.000 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.000 2.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.500 3.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.000 3.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.500 4.000 Increasing L1 5 4 3 5
NH00xx ABC-DEF 4.000 4.500 Increasing L1 4 4 4 5
NH00xx ABC-DEF 4.500 5.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.000 5.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.500 6.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.000 6.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.500 7.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 7.000 7.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 7.500 8.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.000 8.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.500 9.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.000 9.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.500 10.000 Increasing L1 5 5 3 5
(table continued…)
Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
4 4 4 4 2 2 06-05-17 9.98897 78.02671
4 4 4 4 2 2 06-05-17 9.98444 78.02934
5 5 5 4 2 2 06-05-17 9.98341 78.03004
5 5 5 5 2 2 06-05-17 9.98107 78.03078
5 5 5 5 2 2 06-05-17 9.96328 78.04160
5 5 5 5 2 2 06-05-17 9.95385 78.05255
5 5 5 5 2 3 06-05-17 9.93102 78.05648
4 4 4 4 2 3 06-05-17 9.91229 78.04961
4 4 4 4 2 2 06-05-17 9.89041 78.03458
5 5 5 5 2 2 06-05-17 9.88489 78.02995
5 5 5 5 2 2 06-05-17 9.87474 78.02828
5 5 5 5 2 2 06-05-17 9.87363 78.02744
5 5 5 5 2 2 06-05-17 9.84857 78.01535
5 5 5 5 2 2 06-05-17 9.83764 78.00392
5 5 5 5 2 2 06-05-17 9.83711 77.98576
5 5 5 5 1 2 06-05-17 9.83386 77.97729
5 5 5 5 2 2 06-05-17 9.81804 77.97875
5 5 5 5 2 2 06-05-17 9.77426 77.98129
5 4 4 4 2 2 06-05-17 9.73071 77.97999
5 5 5 3 2 2 06-05-17 9.68686 77.97017

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of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 163
2.2 Roughness

The following table lists the fields which need to be populated for the ‘Roughness’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
LwpIri International roughness index (IRI) of left wheel path 2.33
measured from laser profilometer
RwpIri International roughness index (IRI) of right wheel path 1.97
measured from laser profilometer
LaneIri Average of the International roughness index (IRI) of 2.15
left and right wheel paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Survey

Direction LwpIri RwpIri LaneIri Speed Latitude Longitude
Number Code Chainage Chainage Number Date
ABC- 06-05-
NH00xx 0.0 0.1 Increasing L1 3.31 5.16 4.24 20 9.98897 78.02671
DEF 17
ABC- 06-05-
NH00xx 0.1 0.2 Increasing L1 2.81 3.54 3.18 37 9.98444 78.02934
DEF 17
ABC- 06-05-
NH00xx 0.2 0.3 Increasing L1 2.31 1.92 2.12 42 9.98341 78.03004
DEF 17
ABC- 06-05-
NH00xx 0.3 0.4 Increasing L1 2.17 2.37 2.27 46 9.98107 78.03078
DEF 17
ABC- 06-05-
NH00xx 0.4 0.5 Increasing L1 2.11 1.72 1.92 42 9.96328 78.04160
DEF 17
ABC- 06-05-
NH00xx 0.5 0.6 Increasing L1 2.33 1.97 2.15 49 9.95385 78.05255
DEF 17
ABC- 06-05-
NH00xx 0.6 0.7 Increasing L1 2.37 2.00 2.19 42 9.93102 78.05648
DEF 17
ABC- 06-05-
NH00xx 0.7 0.8 Increasing L1 2.15 2.17 2.16 33 9.91229 78.04961
DEF 17
ABC- 06-05-
NH00xx 0.8 0.9 Increasing L1 2.45 2.05 2.25 32 9.89041 78.03458
DEF 17
ABC- 06-05-
NH00xx 0.9 1.0 Increasing L1 2.18 2.51 2.35 48 9.88489 78.02995
DEF 17

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Page 164
2.3 Rutting
The following table lists the fields which need to be populated for the ‘Rutting’ attribute. The
descriptions of the fields are given below.
Field Description Example
NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st L1
Lane Number lane on the left from centreline of carriageway, L2 being
2nd lane on the left from centerline and so on
Rutting Left Rut depth in mm, measured from left wheel path 20
Rutting Right Rut depth in mm, measured from left wheel path 18
Rutting Avg Average rut depth measured from left and right wheel 19
paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Rutting Rutting Rutting Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Avg Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 15 14 15 20 9.98897 78.02671
DEF 17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 20 18 19 37 9.98444 78.02934
DEF 17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 10 8 9 42 9.98341 78.03004
DEF 17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 5 6 6 46 9.98107 78.03078
DEF 17
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 10 10 10 42 9.96328 78.04160
DEF 17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 7 5 6 49 9.95385 78.05255
DEF 17
ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 20 18 19 42 9.93102 78.05648
DEF 17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 5 5 5 33 9.91229 78.04961
DEF 17
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 5 5 5 32 9.89041 78.03458
DEF 17

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Page 165
2.4 Texture Depth

The following table lists the fields which need to be populated for the ‘Texture Depth’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1 st L1
Lane Number lane on the left from centreline of carriageway, L2 being
2nd lane on the left from centerline and so on
Texture Left Texture depth of pavement in mm, measured from left 0.40
wheel path
Texture Right Texture depth of pavement in mm, measured from left 0.30
wheel path
Texture Average Average texture depth measured from left and right 0.35
wheel paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Texture Texture Texture Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Average Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 0.40 0.30 0.35 20 9.98897 78.02671
DEF 17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 0.60 0.50 0.55 37 9.98444 78.02934
DEF 17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 0.80 0.90 0.85 42 9.98341 78.03004
DEF 17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 0.40 0.40 0.4 46 9.98107 78.03078
DEF 17
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 0.30 0.30 0.3 42 9.96328 78.04160
DEF 17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 0.70 0.60 0.65 49 9.95385 78.05255
DEF 17
ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 0.40 0.50 0.45 42 9.93102 78.05648
DEF 17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 0.90 0.80 0.85 33 9.91229 78.04961
DEF 17

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Page 166
 NH Section Start End Lane Texture Texture Texture Survey
Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Average Date
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 0.40 0.30 0.35 32 9.89041 78.03458
DEF 17

2.5 Skid Resistance

The following table lists the fields which need to be populated for the ‘Skid Resistance’
attribute. The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1 st L1
Lane Number lane on the left from centreline of carriageway, L2 being
2nd lane on the left from centerline and so on
Skid Left Skid resistance of pavement measured as skid 25
number, measured from left wheel path
Skid Right Skid resistance of pavement measured as skid 24
number, measured from left wheel path
Skid Average Average skid resistance measured from left and right 24.5
wheel paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Skid Skid Skid Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Average Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 25.0 24.0 24.5 20 9.98897 78.02671
DEF 17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 23.0 23.0 23.0 37 9.98444 78.02934
DEF 17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 23.0 24.0 23.5 42 9.98341 78.03004
DEF 17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 22.0 22.0 22.0 46 9.98107 78.03078
DEF 17
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 20.0 21.0 20.5 42 9.96328 78.04160
DEF 17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 24.0 24.0 24.0 49 9.95385 78.05255
DEF 17

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Page 167
 ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 28.0 28.0 28.0 42 9.93102 78.05648
DEF 17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 21.0 21.0 21.0 33 9.91229 78.04961
DEF 17
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 25.0 24.0 24.5 32 9.89041 78.03458
DEF 17

2.6 Falling Weight Deflectometer (FWD)

The following table lists the fields which need to be populated for the ‘FWD’ attribute. The
descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Chainage Chainage of survey point (in km) 0.500
Direction of survey Increasing
Direction  Increasing (chainage)
 Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane on the L1
Lane Number left from centreline of carriageway, L2 being 2nd lane on the left
from centerline and so on
Air Temperature Air temperature recorded in °C 33
Surface Temperature Temperature of the pavement surface, recorded in °C 39.3
Peak Load Peak impulse load, measured in kN 45.7
Deflection0 Surface deflection at the test load center, measured in micron 246
Surface deflection at location 1 from the test load center,
Deflection1
measured in micron 110

Distance1 Distance of location 1 from the test load center 300

Surface deflection at location 2 from the test load center,
Deflection2
measured in micron 153

Distance2 Distance of location 2 from the test load center 600

Surface deflection at location 3 from the test load center,
Deflection3
measured in micron 110

Distance3 Distance of location 3 from the test load center 900

Surface deflection at location 4 from the test load center,
Deflection4
measured in micron 76
Distance4 Distance of location 4 from the test load center 1200
Surface deflection at location 5 from the test load center,
Deflection5
measured in micron 59
Distance5 Distance of location 5 from the test load center 1500
Surface deflection at location 6 from the test load center,
Deflection6
measured in micron 44
Distance6 Distance of location 6 from the test load center 1800
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Page 168
 Field Description Example
Surface deflection at location 7 from the test load center,
Deflection7
measured in micron 35
Distance7 Distance of location 7 from the test load center 2100
Surface deflection at location 8 from the test load center,
Deflection8
measured in micron 28
Distance8 Distance of location 8 from the test load center 2400
Elastic Modulus Elastic modulus of bituminous layer, back calculated in MPa
BituminousE1 3359
Elastic Modulus Elastic modulus of granular layer, backcalculated in MPa
GranularE2 396
Elastic Modulus Elastic modulus of subgrade, back calculated in MPa
SubGradeE3 90
Corrected Elastic Corrected elastic modulus of bituminous layer in MPa
Modulus BituminousE1 3424
Corrected Elastic Corrected elastic modulus of granular layer in MPa
Modulus GranularE2 300
CorrectedElasticModul Corrected elastic modulus of subgrade in MPa
usSubGradeE3 69
Bituminous Layer Thickness of bituminous layer in mm 105
Base Layer Thickness of base layer in mm 230
GSB Layer Thickness of GSB layer in mm 200
Subgrade CBR CBR of subgrade 0.08
BituminousLayerCoeffic Layer coefficient of the bituminous layer
ientA1 0.36
BaseLayerCoefficientA Layer coefficient of the base layer
2 0.17
GranularBaseLayerCoe Layer coefficient of the GSB layer
fficientA3 0.17
Structural Number Structural number of the pavement 3.86
Modified Structural Modified structural number including contribution from subgrade
Number 4.85
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Pea
NH Lane Air Surface
Sectio Chainag Directio k Deflection Deflection Locatio Deflection
Numbe Numbe Temperatur Temperatur
n Code e n Loa 0 1 n1 2
r r e e
d
ABC-
NH00xx 0.500 RHS R2 32.6 43.7 45.7 333 188 300 243
DEF
ABC-
NH00xx 1.000 LHS L1 29.9 32.6 45.4 317 163 300 217
DEF
ABC-
NH00xx 1.499 RHS R1 33.0 39.3 45.7 246 110 300 153
DEF
ABC-
NH00xx 2.000 LHS L2 28.7 32.4 46.0 293 130 300 187
DEF

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Page 169
 ABC-
NH00xx 2.500 RHS R2 33.7 45.8 45.3 429 232 300 316
DEF
ABC-
NH00xx 3.000 LHS L1 29.0 33.0 45.7 343 204 300 252
DEF
ABC-
NH00xx 3.500 RHS R1 33.5 45.4 44.5 373 194 300 268
DEF
ABC-
NH00xx 4.010 LHS L2 28.9 33.5 45.0 348 201 300 254
DEF
ABC-
NH00xx 4.500 RHS R2 33.3 40.3 46.0 393 241 300 301
DEF
(table continued…)

Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection
n2 3 n3 4 n4 5 n5 6 n6 7 n7 8

600 180 900 128 1200 102 1500 75 1800 58 2100 42

600 158 900 104 1200 70 1500 48 1800 38 2100 28
600 110 900 76 1200 59 1500 44 1800 35 2100 28
600 126 900 81 1200 62 1500 44 1800 32 2100 23
600 227 900 152 1200 116 1500 86 1800 71 2100 58
600 196 900 144 1200 117 1500 85 1800 65 2100 48
600 187 900 118 1200 83 1500 47 1800 31 2100 22
600 198 900 135 1200 105 1500 64 1800 42 2100 26
600 231 900 162 1200 123 1500 82 1800 62 2100 46
(table continued…)
Sub
Loca ElasticMod ElasticMod ElasticMod CorrectedElastic CorrectedElasti CorrectedElasti Bitumi Bas GS gra
tion ulusBitumi ulusGranul ulusSubGra ModulusBitumin cModulusGran cModulusSubGr nousL eLa BLa de
8 nousE1 arE2 deE3 ousE1 ularE2 adeE3 ayer yer yer CB
R
2400 6213 185 100 6447 135 78 105 230 200 0.08
2400 5356 195 100 5295 143 78 105 230 200 0.08
2400 3359 396 90 3424 300 69 105 230 200 0.08
2400 4830 226 100 4770 169 78 105 230 200 0.08
2400 4570 137 97 4781 93 75 105 230 200 0.08
2400 8454 135 100 8374 91 78 105 230 200 0.08
2400 4394 165 100 4590 117 78 105 230 200 0.08
2400 7817 139 96 7762 95 74 105 230 200 0.08
2400 7666 123 95 7847 81 73 105 230 200 0.08
(table continued…)

Granular Base Modified

Bituminous Layer Base Layer Structural Survey
Layer Coefficient Structural Latitude Longitude
Coefficient A1 CoefficientA2 Number Date
A3 Number
0.45 0.13 0.13 3.68 4.82 01-07-16 9.98897 78.02671
0.42 0.13 0.13 3.56 4.70 23-06-16 9.98444 78.02934
0.36 0.17 0.17 3.86 4.85 01-07-16 9.98341 78.03004
0.41 0.14 0.14 3.65 4.79 23-06-16 9.98107 78.03078
0.41 0.11 0.11 3.24 4.34 01-07-16 9.96328 78.04160
0.49 0.11 0.11 3.58 4.72 23-06-16 9.95385 78.05255
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Page 170
 0.40 0.12 0.12 3.34 4.48 01-07-16 9.93102 78.05648
0.48 0.12 0.12 3.67 4.75 23-06-16 9.91229 78.04961
0.48 0.11 0.11 3.53 4.59 01-07-16 9.89041 78.03458

2.7 Falling Weight Deflectometer (FWD) Rigid

The following table lists the fields which need to be populated for the ‘FWD Rigid’ attribute.
The descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Code indicating starting and ending locations of section
Section Code Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
 Increasing (chainage)
Direction  Decreasing (chainage)
Lane Number Number of the lane: L1, L2, R1, R2, etc. L2

Air Temperature Air temperature recorded in °C 30.1

Surface Temperature Temperature of the pavement surface, recorded in °C 39.4

Peak Load Peak impulse load, measured in kN 103.7

Deflection1 Surface deflection at the test load center, measured in micron 140
Surface deflection at 300 mm from the test load center, measured
Deflection2 in micron 121
Surface deflection at 600 mm from the test load center, measured
Deflection3 in micron 108
Surface deflection at 900 mm from the test load center, measured
Deflection4 in micron 101
Concrete Slab Thickness of concrete slab, measured in mm
Thicknessh 300
Area of deflection basin, calculated from measured deflections, in
Area of Deflection
Basin cm2 761
Radius of Relative Radius of relative stiffness, calculated in mm
Stiffness 823
NormalizedDeflectiond Normalized deflection at location 1, in mm 3.1
1
NormalizedDeflectiond Normalized deflection at location 2, in mm 2.9
2
NormalizedDeflectiond Normalized deflection at location 3, in mm 2.4
3
NormalizedDeflectiond Normalized deflection at location 4, in mm 1.9
4
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Page 171
 Field Description Example
Modulus of Subgrade Modulus of subgrade reaction, measured in MPa/m 131
Reaction k
Elastic Modulus of Elastic modulus of concrete, calculated in MPa 26118
Concrete Ec
Cube Strength of Cube strength of concrete, calculated inMPa 27
Concrete fck
Flexural strength of Flexural strength of concrete, calculated in MPa 3.7
concrete fmr
Date Of Testing Date of testing in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Pea Concrete
Sectio Chain Lan Air Surface
Directio k Deflectio Deflectio Deflectio Deflectio Slab
NH No n - e Temperatur Temperatur
n Loa n1 n2 n3 n 4 Thickness
Code -age No. e e
d h
NH00x ABC- 104.
0.0 LHS L2 29.0 34.9 167 143 130 119 300
x DEF 1
NH00x ABC- 104.
0.5 RHS R2 30.5 38.1 141 130 122 115 300
x DEF 4
NH00x ABC- 105.
1.0 LHS L1 30.0 35.6 147 111 100 91 300
x DEF 2
NH00x ABC- 102.
1.5 RHS R1 28.9 38.3 140 126 116 107 300
x DEF 4
NH00x ABC- 103.
2.0 LHS L2 30.1 39.4 140 121 108 101 300
x DEF 7
NH00x ABC- 104.
2.5 RHS R2 29.0 37.5 150 134 126 117 300
x DEF 6
NH00x ABC- 102.
3.0 LHS L1 30.6 38.9 124 109 104 92 300
x DEF 7
NH00x ABC- 105.
3.5 RHS R1 29.3 39.1 149 136 128 119 300
x DEF 9
NH00x ABC- 104.
4.5 RHS R2 30.3 41.0 138 127 121 114 300
x DEF 9
(table continued…)
Modulu Flexura
Radius Elastic Cube
Area of Normaliz Normaliz Normaliz Normaliz s of l Date
of Modulu Strengt
Deflecti ed ed ed ed Subgra strengt Of Latitu Longitu
Relative s of h of
on Deflectio Deflectio Deflectio Deflectio de h of Testin de de
S Concre Concre
Basin n d1 n d2 n d3 n d4 Reactio concre g
tiffness te Ec te fck
nk te fmr
25-06- 9.9889 78.0267
759 816 3 3 2 2 112 21590 19 3
16 7 1
28-06- 9.9844 78.0293
821 1214 3 3 3 2 62 58161 135 8
16 4 4
25-06- 9.9834 78.0300
684 580 3 3 2 1 246 12051 6 2
16 1 4
28-06- 9.9810 78.0307
796 1014 3 3 3 2 87 39783 63 6
16 7 8
25-06- 9.9632 78.0416
761 823 3 3 2 2 131 26118 27 4
16 8 0

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Page 172
 Modulu Flexura
Radius Elastic Cube
Area of Normaliz Normaliz Normaliz Normaliz s of l Date
of Modulu Strengt
Deflecti ed ed ed ed Subgra strengt Of Latitu Longitu
Relative s of h of
on Deflectio Deflectio Deflectio Deflectio de h of Testin de de
S Concre Concre
Basin n d1 n d2 n d3 n d4 Reactio concre g
tiffness te Ec te fck
nk te fmr
28-06- 9.9538 78.0525
800 1040 3 3 3 2 79 39908 64 6
16 5 5
25-06- 9.9310 78.0564
789 971 3 3 3 2 107 41290 68 6
16 2 8
28-06- 9.9122 78.0496
814 1150 3 3 3 2 66 50086 100 7
16 9 1
28-06- 9.8904 78.0345
826 1257 3 3 3 2 59 64082 164 9
16 1 8

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Page 173
Consultancy services for Authority engineer of Construction of balance work of two number
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Page 174
 SECTION 7: DRAFT FORM OF CONTRACT

Note: This draft Agreement is a generic document and shall be modified based on
particularof the Project.

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Page 175
 CONTRACT FOR CONSULTANT’S SERVICES

Between

(Name of Client)

And

(Name of Consultant)

Dated:

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Page 176
 CONTENTS

Page No.

I. FORM OF CONTRACT ……………………………………..

II GENERALCONDITIONSOFCONTRACT ……………….

1. General Provisions ……………………………………….

1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties

2. Commencement, Completion, Modification, and Termination of Contract

2.1 Effectiveness of Contract ………………………………….

2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure
2.7.1 Definition…………………………………………..
2.7.2 No Breach of Contract ……………………………..
2.7.3 Measures to be taken
2.7.4 Extension of Time
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension…………………………………………………
2.9 Termination ………………………………………..
2.9.1 By the Client ………………………………
2.9.2 By the Consultants ………………………..
2.9.3 Cessation of Rights and Obligations ………
2.9.4 Cessation of Services ………………………
2.9.5 Payment upon Termination ………………..
2.9.6 Disputes about Events of Termination …….

3. Obligations of the Consultants ……………………

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 3.1 General
3.1.1 Standard of Performance…………..
3.1.2 Law Governing Services …………..

3.2 Conflict of Interests ……………………….

3.2.1 Consultants not to Benefit from Commissions, Discounts, etc.
3.2.2 Procurement Rules of Funding Agencies
3.2.3 Consultants and Affiliates Not to Engage in certain Activities
3.2.4 Prohibition of Conflicting Activities …
3.3 Confidentiality ………………………………..
3.4 Liability of the Consultants …………………..
3.5 Insurance to be Taken out by the Consultants …
3.6 Accounting, Inspection and Auditing ………….
3.7 Consultant’s Actions requiring Client’s prior Approval
3.8 Reporting Obligations …………………………..
3.9 Documents prepared by the Consultants to Be the Property of the
Client ………………..
3.10 Equipment and Materials Furnished by the Client

4. Consultants’ Personnel and Sub-consultants ……………………..

4.1 General …………………………………………………
4.2 Description of Personnel …………………………
4.3 Approval of Personnel ……………………………
4.4 Working Hours, Overtime, Leave etc.
4.5 Removal and /or Replacement of Personnel ……………
4.6 Resident Team Leader and Coordinator ………………………….

5. Obligations of the Client ………………………………….

5.1 Assistance and Exemptions …………….
5.2 Access to Land ………………………….
5.3 Change in the Applicable Law ………….
5.4 Services, Facilities and Property of the Client
5.5 Payment …………………………………
5.6 Counterpart Personnel………………….

6. Payments to the Consultants ……………………………..

6.1 Cost Estimates, Ceiling Amount ……………….
6.2 Remuneration and Reimbursable Expenditures…
6.3 Currency of Payment …………………………..
6.4 Mode of Billing and Payment ………………….

7. Fairness and Good Faith

7.1. Good Faith
7.2. Operation of the Contract

8. Settlement of Disputes
8.1. Amicable Settlement
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 8.2. Dispute Settlement
8.3 Conciliation
8.4 Arbitration

9. Fake CV

III SPECIAL CONDITIONS OF CONTRACT ……………………

IV APPENDICES

Appendix A : Description of the Services ……………..

Appendix B : Reporting Requirements …………………
Appendix C : Key Personnel and Sub-consultants
Appendix D : Medical Certificate ……………………….
Appendix E : Hours of Work for Key Personnel ……….
Appendix F : Duties of the Client ………………………
Appendix G : Cost Estimates
Appendix H : Form of Performance Bank Guarantee
Appendix I : Form of Bank Guarantee for Advance Payments
Appendix J : Letter of invitation
Appendix K : Letter of Award
Appendix L : Minutes of pre-bid meeting ……………
Appendix-M : Memorandum of Understanding (in case of JV)

V ANNEXURES..…………………………………………

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 1. FORM OF CONTRACT

COMPLEX TIME BASED ASSIGNMENTS

This CONTRACT (hereinafter called the “Contract”) is made the______ day of the Month of
__________, 201__, between, on the one hand __________________________(hereinafter Called the
“Client) and, on the other hand __________________ hereinafter called the “Consultants”)

[Note*: If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:

“…(hereinafter called the “Client”)and, on the other hand, a joint venture consisting of the
following entities, each of which will be jointly severally liable to the Client for all the Consultants’
obligations under this Contract, namely,
______________________________________________________________________________ and
_________________________________________________________________(hereinafter called“ Consultants”)]

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the “Services”);

(b) the Consultants, having represented to the Client that they have the required
processional skills ,and personnel and technical resources ,have agreed to provide
the Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”)’
(b) The Special Conditions of Contract (hereinafter called “SC”);
(c) The following Appendices:

[Note: If any of these Appendices are not used, the words “Not Used” should be inserted
below next to the title of the Appendix on the sheet attached hereto carrying the title of that
Appendix ].

Appendix A : Description of the Services

Appendix B : Reporting Requirements
Appendix C : Key Personnel and Sub-consultants
Appendix D : Medical Certificate
Appendix E : Hours of Work for Key Personnel
Appendix F : Duties of the Client
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 Appendix G : Cost Estimates
Appendix H : Form of Performance Bank Guarantee
Appendix I : Form of Bank Guarantee for Advance Payments
Appendix J : Letter of invitation
Appendix K : Letter of Award
Appendix-L : Minutes of pre-Bid Meeting
Appendix-M : Memorandum of Understanding (in case of JV)
2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the
Provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

FOR AND ON BEHALF OF

[NAME OF THE CLIENT]

By
(Authorized Representative)

FOR AND ON BEHALF OF

[NAME OF THE CONSULTANTS]

By
(Authorized Representative)

[Note: If the Consultants consist of more than one entity, all of these entities should appear as
signatures, e.g. in the following manner ]

FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS

[Name of the Member]

By
(Authorized Representative)

[Name of the Member]

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 By
(Authorized Representative)

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 III. GENERAL CONDITIONS OF CONTRACT

1. General Provisions

Unless the context otherwise requires, the following terms whenever used in this
Contract have the following meanings:

1.1 Definitions
(a) “Applicable Law” means the laws and any other instruments having the
force of law in the Government’s country [or in such other country as may
be specified in the Special Conditions of Contract (SC)], as they may be
issued and in force from time to time.
(b) “Contract means the Contract signed by the Parties, to which these
General Conditions of Contract are attached, together with all the
documents listed in Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force
and effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of
the Government;
(e) ‘GC means these General Conditions of Contract;
(f) “Government” means the Government of Client’s Country;
(g) ‘Local currency’ means the Indian Rupees;
(h) “Consultant” wherever mentioned in this Contract Agreement means the
“Authority Engineer (AE)” and includes sub-consultants or Associates
engaged by the primary consultant.
(i) “Member”, in case the Consultants consist of a joint venture of more than
one entity, means any of these entities, and “Members” means all of these
entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and
Parties means both of them;
(k) “Personnel” means persons hired by the Consultants or by any Sub-
Consultants and or Associates as Employees and assigned to the
performance of the Services

Or any part thereof; “Foreign Personnel” means such persons who at the
time of being so hired had their domicile outside the Government’s
Country, “Local Personnel” means such persons who at the time of being
so hired had their domicile inside the Government’s Country; and ‘key
personnel’ means the personnel referred to in Clause GC 4.2 (a).

(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(m) "Services" means the work to be performed by the Consultants pursuant to
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 his contract, as described in Appendix A hereto. The scope of work will be
strictly as given in various Clauses in TOR. The approach and methodology
to be adopted by the Consultant for carrying out the assignment as
Authority Engineer may be modified depending on the site
requirements and work programme of the EPC Contract or after mutual
discussions with Employer, the EPC Contractor and the Authority Engineer.
The work plan as indicated by the Consultant may be modified accordingly
to the site requirements.
(n) "Sub-Consultant and or Associates "means any entity to which the
Consultants subcontract any part of the Services in accordance with the
provisions of Clause GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the
Client, the Consultants or a Sub-consultant.

1.2 Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master

and servant or of principal and agent as between the Client and the Consultants.
The Consultants, subject to this Contract, have complete charge of Personnel and
Sub-consultants, if any, performing the Services and shall be fully responsible for
the Services performed by them or on their behalf hereunder.

1.3 Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the
Parties shall be governed by the Applicable Law.

1.4 Language

This Contract has been executed in the language specified in the SC, which shall
be the binding and controlling language for all matters relating to the meaning or
interpretation of this Contract.

1.5 Headings

The headings shall not limit, alter or affect the meaning of this Contract.

1.6 Notices

1.6.1 Any notice, request or consent required or permitted to be given or made pursuant
to this Contract shall be routed through NHAI Data Lake only unless the law
requires to send such notice, request, send such notice, request, etc., through
physical/ any other specified mode only. Any such notice, request or consent shall
be deemed to have been delivered when given or made on the NHAI Data Lake to
an authorized representative of the party specified in the SC.

1.6.2 Notice will be deemed to be effective as specified in the SC.

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1.6.3 A Party may change its address for notice hereunder by giving the other Party
notice of such change pursuant to the provisions listed in the SC with respect to
Clause GC 1.6.2.

1.7 Location

The Services shall be performed at such locations as are specified in Appendix A

hereto and, where the location of a particular task is not so specified, at such
locations whether in Government's Country or elsewhere, as the Client may
approve.

1.8 Authority of Member in Charge

In case the Consultants consist of a joint venture of more than one entity, the
Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants' rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments
from the Client.

1.9 Authorized Representatives

Any action required or permitted to be taken, and any document required or

permitted to be executed, under this Contract by the Client or the Consultants
may be taken or executed by the officials specified in the SC.

1.10 Taxes and Duties

Unless otherwise specified in the SC, the Consultants, Sub-consultants and

Personnel shall pay such taxes, duties, fees and other impositions as may be levied
under the Applicable Law. Goods &Service tax as applicable shall be paid to the
Authority’s Engineer while making payment for services rendered. The consultants
shall then deposit the same with the tax authorities and provide a proof of having
done so within next 90 days in line with policy circulars issued by Employer.

2. Commencement, Completion, Modification and Termination of Contract

2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date (the" Effective Date")
of the Client's notice to the Consultants instructing the Consultants to begin
carrying out the Services. This notice shall confirm that the effectiveness
conditions, if any, listed in the SC have been met.

2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the date
of the Contract signed by the Parties as shall be specified in the SC, either Party
may, by not less than four (4) weeks' written notice to the other Party, declare
this Contract to be null and void, and in the event of such a declaration by either
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 Party, neither Party shall have any claim against the other Party with respect
hereto.

2.3 Commencement of Services

The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.

2.4 Expiration of Contract

Unless terminated earlier pursuant to Clause GC2.9 hereof, this Contract shall
expire when services have been completed and all payments have been made at
the end of such time period after the Effective Date as shall be specified in the
SC.

2.5 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the
Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any statement, representation,
promise or agreement not set forth herein.

2.6 Modification

Modification of the terms and conditions of this Contract, including any

modification of the scope of the Services, may only be made by written agreement
between the Parties as the case may be, has been obtained. Pursuant to Clause
GC 7.2 hereof, however, each Party shall give due consideration to any proposals
for modification made by the other Party.

2.7 Force Majeure

2.7.1. Definition

(a) For the purposes of this Contract, "Force Majeure" means an event which
is beyond the reasonable control of a Party, and which makes a
Party's performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and includes, but is not limited to, war, riots, civil
disorder, earthquake, fire, explosion, storm, flood or other adverse
weather conditions, strikes, lockouts or other industrial action ( except
where such strikes, lockouts or other industrial action are within the
power of the Party invoking Force Majeure to prevent), confiscation or
any other action by government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the
negligenceorintentionalactionofapartyorsuchParty'sSub-consultantsor
agents or employees, nor (ii) any event which a diligent Party
could reasonably have been expected to both(A) take in to account at
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 the time of the conclusion of this Contract and(B) avoid or overcome in
the carrying out of its obligations hereunder .

(c) Force Majeure shall not include insufficiency of funds or failure to make
any payment required hereunder.

2.7.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this Contract insofar as such
inability arises from an event of Force Majeure, provided that the Party affected
by such an event has taken all reasonable precautions, due care "and reasonable
alternative measures, all with the objective of carrying out the terms and
conditions of this Contract.

2.7.3 Measures to be taken

(a) A Party affected by an event of Force Majeure shall take all reasonable
measures to remove such Party's inability to fulfill its obligations hereunder
with a minimum of delay.

(b) A Party affected by an event of Force Majeure shall notify the other Party
of such event as soon as possible, and in any event not later than fourteen
(14) days following the occurrence of such event, providing evidence of the
nature and cause of such event, and shall similarly give notice of the
restoration of normal conditions as soon as possible.

(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.

2.7.4 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which such
Party was unable to perform such action as a result of Force Majeure.

Extension of Time for providing services of the Authority’s Engineer shall be

extended concurrently with the Extension of Time granted, if any, to the EPC
Contractor for the project, subject to satisfactory performance of the Authority’s
Engineer and limited to original period of consultancy services.

2.7.5 Payments

During the period of their inability to perform the Services as a result of an event
of Force Majeure, the Consultants shall be entitled to be reimbursed for additional
costs reasonably and necessarily incurred by them during such period for the
purposes of the Services and in reactivating the Services after the end of such
period.

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2.7.6 Consultation

Not later than thirty (30) days after the Consultants, as the result of an event of
Force Majeure, have become unable to perform a material portion of the Services,
the Parties shall consult with each other with a view to agreeing on appropriate
measures to be taken in the circumstances.

2.8. Suspension

The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of
their obligations under this Contract, including the carrying out of the Services,
provided that such notice of suspension (i) shall specify the nature of the failure,
and (ii) shall request the Consultants to remedy such failure within a period not
exceeding thirty (30) days after receipt by the Consultants of such notice of
suspension.

2.9 Termination

2.9.1 By the Client

The Client may, by not less than thirty (30) days' written notice of termination to
the Consultants (except in the event listed in paragraph (f) below, for which there
shall be a written notice of not less than sixty (60) days), such notice to be given
after the occurrence of any of the events specified in paragraphs (a) through (h)
of this Clause GC 2.9.1, terminate this Contract.

(a) if the Consultants fail to remedy a failure in the performance of their

obligations hereunder, as specified in a notice of suspension pursuant to
Clause GC 2.8 herein above, within thirty (30) days of receipt of such notice
of suspension or within such further period as the Client may have
subsequently approved in writing;

(b) If the Consultants become (or, if the Consultants consist of more than one
entity, if any of their Members becomes) in solvent or bankrupt or enter
into any agreements with their creditors for relief of debt or take
advantage of any law for the benefit of debtors or go into liquidation or
receivership whether compulsory or voluntary;

(c) If the Consultants fail to comply with any final decision reached as a result
of arbitration proceedings pursuant to Clause GC 8 hereof;

(d) If the Consultants submit to the Client a statement which has a material
effect on the rights, obligations or interests of the Client and which the
Consultants know to be false;

(e) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;
or
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 (f) if the Client, in its sole discretion and for any reason whatsoever, decides
to terminate this Contract.

(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the
purpose of this clause:

"corrupt practice" means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in the selection
process or in contract execution.

"fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the
detriment of the Borrower, and includes collusive practice among
consultants (prior to or after submission of proposals) designed to establish
prices at artificial non-competitive levels and to deprive the Borrower of
the benefits of free and open competition.

(h) if EPC Contractor represents to Employer that the Consultant is not

discharging his duties in a fair, efficient and diligent manner and if the
dispute remains unresolved, Employer may terminate this contract.

2.9.2 By the Consultants

The Consultants may, by not less than thirty (30) days' written notice to the Client,
such notice to be given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Clause GC2.9.2, terminate this Contract:

(a) if the Client fails to pay any money due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 8 hereof within
forty-five (45) days after receiving written notice from the Consultants that
such payment is overdue;

(b) if the Client is in material breach of its obligations pursuant to this Contract
and has not remedied the same within forty-five (45) days (or such longer
period as the Consultants may have subsequently approved in writing)
following the receipt by the Client of the Consultants' notice specifying
such breach;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;
or

(d) if the Client fails to comply with any final decision reached as a result of
arbitration pursuant to Clause GC 8 hereof.

2.9.3. Cessation of Rights and Obligations

Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof, or

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 upon expiration of this Contract pursuant to Clause GC2.4 hereof, all rights and
obligations of the Parties hereunder shall cease, except:

(i) such rights and obligations as may have accrued on the date of termination
or expiration;

(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;

(iii) the Consultants' obligation to permit inspection, copying and auditing of

their accounts and records set forth in Clause GC 3.6 (ii) hereof; and

(iv) any right which a Party may have under the Applicable Law

2.9.4 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant
to Clauses GC2.9.1 or GC2.9.2 hereof, the Consultants shall, immediately upon
dispatch or receipt of such notice, take all necessary steps to bring the Services
to a close in a prompt and orderly manner and shall make every reasonable effort
to keep expenditures for this purpose to a minimum. With respect to documents
prepared by the Consultants and equipment and materials furnished by the Client,
the Consultants shall proceed as provided, respectively, by Clauses GC 3.9 or GC
3.10 hereof.

2.9.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof,

the Client shall make the following payments to the Consultants (after offsetting
against these payments any amount that may be due from the Consultant to the
Client}:

(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily

performed prior to the effective date of termination;

(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination; and

(c) except in the case of termination pursuant to paragraphs (a) through(d) of

Clause GC2.9.1 hereof, reimbursement of any reasonable cost incident to
the prompt and orderly termination of the Contract including the cost of
there turn travel of the Consultants' personnel and their eligible
dependents.

2.9.6. Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e)
of Clause GC 2.9.1or in Clause GC2.9.2 hereof has occurred, such Party may,
within forty-five (45) days after receipt of notice of termination from the other
Party, refer the matter to arbitration pursuant to Clause GC8 hereof, and this

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 Contract shall not be terminated on account of such event except in accordance
with the terms of any resulting arbitral award.

3. Obligation of the Consultants

3.1 General

3.1.1. Standard of Performance

The Consultants shall perform the Services and carry out their obligations
hereunder with all due diligence, efficiency and economy, in accordance with
generally accepted professional techniques and practices, and shall observe sound
management practices, and employ appropriate advanced technology and safe and
effective equipment, machinery, materials and methods "The Consultants shall
always" act, in respect of any matter relating to this Contract or to the Services,
as faithful advisers to the Client, and shall at all times support and safeguard the
Client's legitimate interests in any dealings with Sub-consultants or Third Parties.

3.1.2 Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Sub- consultants and or
Associates, as well as the Personnel of the Consultants and any Sub-consultants
and or Associates, comply with the Applicable Law. The Client shall advise the
Consultants in writing of relevant local customs and the Consultants shall, after
such notifications, respect such customs.

3.2 Conflict of Interests

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The Remuneration of the Consultants pursuant to Clause GC6 hereof shall

constitute the Consultants' sole remuneration in connection with this Contract or
the Services and, subject to ClauseGC3.2.2 hereof, the Consultants shall not
accept for their own benefit any trade commission, discount or similar payment in
connection with activities pursuant to this Contract or to the Services or in the
discharge of their obligations hereunder, and the Consultants shall use their best
efforts to ensure that any Sub-consultants and or Associates, as well as the
Personnel and agents of either of them, similarly shall not receive any such
additional remuneration.

3.2.2 If the Consultants, as part of the Services, have the responsibility of advising the
Client on the procurement of goods, works or services, the Consultants shall
comply with any applicable procurement guidelines of the Client (Employer)and
or Associates Bank or of the Association, as the case maybe, and other funding
agencies and shall at all times exercise such responsibility in the best interest of
the Client. Any discounts or commissions obtained by the Consultants in the
exercise of such procurement responsibility shall be for the account of the Client.

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3.2.3 Consultants and Affiliates Not to engage in Certain Activities

The Consultants agree that, during the term of this Contract and after its
termination, the Consultants and any entity affiliated with the Consultants, as well
as any Sub- Consultant and or Associates and any entity affiliated with such Sub
Consultant and or Associates, shall be disqualified from providing goods works or
services (other than the Services and any continuation thereof) for any project
resulting from or closely related to the Services. .

3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their
Sub- consultants and or Associates and their Personnel not to engage, either
directly or indirectly, in any of the following activities:

(a) during the term of this Contract, any business or professional activities in
the Government's country which would conflict with the activities
assigned to them under this Contract; and

(b) after the termination of this Contract, such other activities as may
be specified in the SC.

3.3 Confidentiality

The Consultants, their Sub-consultants and the Personnel of either of them shall
not, either during the term or within two (2) years after the expiration of this
Contract, disclose any proprietary or confidential information relating to the
Project, the Services, this Contract or the Client's business or operations without
the prior written consent of the Client.

3.4 Liability of the Consultants

Subject to additional provisions, if any, set forth in the SC, the Consultants’
liability under this Contract shall be as provided by the Applicable Law.

3.5 Insurance to be Taken Out by the Consultants

The Consultants (i) shall take out and maintain, and shall cause any Sub-
consultants to take out and maintain, at their (or the Sub-consultants', as the case
may be) own cost but on terms and conditions approved by the Client, insurance
against the risks, and for the coverages, as shall be specified in the SC, and (ii) at
the Client's request, shall provide evidence to the Client showing that such
insurance has been taken out and maintained and that the current premiums
therefore have been paid.

3.6 Accounting, Inspection and Auditing

The Consultants(i)shall keep accurate and systematic accounts and records in

respect of the Services, hereunder, in accordance with internationally accepted
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 accounting principles and in such form and detail as will clearly identify all
relevant time charges and cost, and the bases thereof (including such bases as
may be specifically referred to in the SC) ; (ii) shall permit the Client or its
designated representative periodically, and upto one year from the expiration or
termination of this Contract, to inspect the same and make copies thereof as well
as to have them audited by auditors appointed by the Client; and (iii) shall permit
the client to inspect the Consultant's accounts and records relating to the
performance of the Consultant and to have them audited by auditors appointed
by the client.

3.7 Consultants' Actions Requiring Client's Prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking
any of the following actions:

(a) appointing such members of the Personnel as are listed in Appendix ‘C’
("Consultants' Sub-consultants' Key Personnel") merely by title but not by
name;

(b) entering into a subcontract for the performance of any part of the Services,
it being understood (i) that the selection of the Sub-Consultant and the
terms and conditions of the subcontract shall have been approved in
writing by the Client prior to the execution of the subcontract, and (ii) that
the Consultants shall remain fully liable for the performance of the Services
by the Sub-Consultant and its Personnel pursuant to this Contract; and

(c) any other action that may be specified in the SC

3.8 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in
Appendix B here to, in the form, in the numbers and within the time periods set
forth in the said Appendix.

3.9 Documents Prepared by the Consultants to Be the Property of the Client

All plans, drawings, specifications, designs, reports, other documents and

software prepared by the Consultants for the Client under this Contract shall
become and remain the property of the Client, and the Consultants shall, not later
than upon termination or expiration of this Contract, deliver all such documents
to the Client, together with a detailed inventory thereof. The Consultants may
retain a copy of such documents and software. Restrictions about the future use
of these documents and software, if any, shall be specified in the SC.

3.10 Equipment and Materials Furnished by the Client

Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the
property Of the Client and shall be marked accordingly. Upon termination or
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 expiration of this Contract, the Consultants shall make available to the Client an
inventory of such equipment and materials and shall dispose of- such equipment
and materials in accordance with the Client's instructions. While in possession of
such equipment and materials, the Consultants, unless otherwise instructed by the
Client in writing, shall insure them at the expense of the Client in an amount equal
to their full replacement value.

4. Consultants' Personnel and Sub-consultants and or Associates

4.1 General

The Consultants shall employ and provide such qualified and experienced
Personnel and Sub-consultants as are required to carry out the Services.

4.2 Description of Personnel

(a) The titles, agreed job descriptions, minimum qualification and estimated
periods of engagement in the carrying out of the Services of each of the
Consultants' Key Personnel are described in Appendix C. If any of the Key
Personnel has already been approved by the clients his/her name is listed
as well.

(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of Key
Personnel set forth in Appendix C may be made by the Consultants by
written notice to the Client, provided (i) that such adjustments shall not
alter the originally estimated period of engagement of any individual by
more than 10% or one week, whichever is larger, and (ii) that the aggregate
of such adjustments shall not cause payments under this Contract to
exceed the ceilings set forth in Clause GC 6.1(b) of this Contract. Any other
such adjustments shall only be made with the Client's written approval.

(c) If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set
forth in Appendix C may be increased by agreement in writing between the
Client and the Consultants, provided that any such increase shall not,
except as otherwise agreed, cause payments under this Contract to exceed
the ceilings set for thin Clause GC 6.1 (b) of this Contract.

4.3 Approval of Personnel

The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well
as By name in Appendix C are hereby approved by the Client. In respect of other
Key Personnel which the Consultants propose, to use in the carrying out of the
Services, the Consultants shall submit to the client for review and approval a copy
of their biographical data and (in the case of Key personnel to be used within the
country of the Government) a copy of a satisfactory medical certificate in the form
attached here to as Appendix D. If the Client does not object in writing(stating

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 the reasons for the objection) within thirty (30) calendar days from the date of
receipt of such biographical data and (if applicable) such certificate, such Key
Personnel shall be deemed to have been approved by the Client.

4.4 Working Hours, Overtime, Leave, etc.

(a) Working hours and holidays for Key Personnel are set forth in Appendix E
hereto. To account for travel time, foreign Personnel carrying out Services
inside the Government's country shall be deemed to have commenced (or
finished) work in respect of the Services such number of days before their
arrival in (or after their departure from) the Government's country as is
specified in Appendix E hereto.

(b) The Personnel of all types engaged by Consultant to provide Services on

this Contract shall not been titled to be paid for overtime nor to take paid
sick leave or vacation leave except as specified in Appendix E hereto,
and except as specified. In such Appendix, the Consultants' remuneration
shall be deemed to cover these items. All leave to be allowed to the
Personnel is included in the staff-months of service set for in Appendix C.
Any taking of leave by Personnel shall be subject to the prior approval by
the Client and the Consultants shall ensure that absence for leave
purposes will not delay the progress and adequate supervision of the
Services.

(c) All key personnel and sub professional staff of the Authority Engineer shall
use Aadhaar based biometric attendance/ geo – tagged selfie – based
attendance system for making their daily attendance. Aadhaar based
Biometric Attendance/ Geo – tagged selfie – based attendance system shall
be marked at least once a day and any time during the day. 01 Aadhaar
based biometric attendance/ geo – tagged selfie – based attendance
system shall be installed by the Authority Engineer at its own cost at the
site office in order to facilitate the attendance marking. More systems can
be installed near the project highway upto a maximum of 1 system per 50
km in order to encourage frequent visits of project highway by key
personnel and sub professional staff. A copy of monthly Aadhaar based
Biometric Attendance/ Geo – tagged selfie – based attendance shall be
attached with Monthly Status Report. Proper justification shall shall be
provided for cases of absence of key personnel/ sub professional staff
which do not have prior approval from Project Director of concerned
stretch. Authority Engineer have to provide a certificate that all key
personnel as envisaged in the Contract Agreement has been actually
deployed in the project.

(d) Authority Engineer will intimate concerned Project Director/ Project

Incharge immediately after establishing its site office regarding
installation of Aadhaar based biometric attendance/ geo – tagged selfie –
based attendance system and complete address of its site office.

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4.5 Removal and/or Replacement of Personnel

Removal and/or replacement of Key Personnel shall be regulated as under:

4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is not
ordered by Client within 120 days of signing of contract the key personnel can
excuse themselves on valid grounds, e.g., selection on some other assignment,
health problem developed after signing of contract, etc. In such a case no penalty
shall be levied on the Firm or on the person concerned. The firm shall however
be asked to give a replacement by an equal or better scoring person, whenever
mobilization is ordered.

4.5.2 In case notice to commence services is given within 120 days of signing of
contract the, the Authority expects all the Key Personnel specified in the
Proposal to be available during implementation of the Agreement. The Authority
will not consider any substitution of Key Personnel except under compelling
circumstances beyond the control of the Consultant and the concerned Key
Personnel. Such substitution shall be limited to not more than three Key
Personnel subject to equally or better qualified and experienced personnel being
provided to the satisfaction of the Authority. Replacement of the Team Leader
will not normally be considered and may lead to disqualification of the Applicant
or termination of the Agreement. Replacement of one Key Personnel shall be
permitted subject to reduction of remuneration equal to 5 % (five per cent) of
the total remuneration specified for the Key Personnel who is proposed to be
replaced. In case of second replacement the reduction in remuneration shall be
equal to 10% (ten per cent) and for third and subsequent replacement, such
reduction shall be equal to 15% (fifteen per cent) If the consultant finds that any
of the personnel had made false representation regarding his qualification and
experience, he may request the Employer for replacement of the personnel.
There shall be no reduction in remuneration for such replacement. The
replacement shall however be of equal or better score. The personnel so replaced
shall be debarred from future projects for 2 years.
4.5.3 In case, person permanently employed with the firm is to be replaced, technical
score of both the CVs shall be compared excluding the marks given for employment
with firm. Replacement would be allowed when the technical score (excluding the
marks given for employment with firm) of the new key person is equal or better
than the existing key person’s technical score excluding marks assigned for
permanent employment with the firm. However, the remuneration of such
replacement shall be reduced on proportionate basis in case the overall score of
the replacement person is less than the overall score of original person.

4.5.4 Replacement after original contract period is over:

There shall be no limit on the replacements and no reduction in remunerations

shall be made. The replacement shall however be of equal or better score.

4.5.5 If the Employer (i) finds that any of the Personnel has committed serious
misconduct or has been charged with having committed a criminal action or (ii)
has reasonable ground to be dissatisfied with the performance of any of the
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 Personnel, then the consultant shall, at the Employer’s written request specifying
the grounds therefore, forthwith provide a replacement with qualifications and
experience acceptable to him. For such replacement there will be no reduction in
remuneration.

4.5.6 If any member of the approved team of a consultant engaged by National

Highways Authority of India leaves that consultant before completion of the job,
he shall be barred for a period of 6 months to 24 months from being engaged as a
team member of any other consultant working (or to be appointed) for any other
National Highways Authority of India / MoRTH projects.
4.5.7 Consultants shall submit the replacement proposal directly to the competent level
responsible for such approvals. The approval for replacement of key personnel shall be
accorded within one month of submission of such proposal. In case of further delay, unless
refused after due evaluation of CV by the Authority within a month, it will be considered
deemed approval of such replacements proposed.

4.6 Resident Team Leader and Coordinator

The person designated as the Team Leader of the Consultant’s Personnel shall be
responsible for the coordinated, timely and efficient functioning of the Personnel.
In addition, the Consultant shall designate a suitable person from its Head Office
as Project Coordinator who shall be responsible for day to day performance of the
Services.

5. Obligations of the Client

5.1 Assistance and Exemptions

Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits and
such other documents as shall be necessary to enable the Consultants, Sub-
consultants or Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents to be
provided promptly with all necessary entry and exit visas, residence permits,
exchange permits and any other documents required for their stay in
Government's country;
(c) Facilitate prompt clearance through customs of any property required for the
Services and of the personal effects of the Personnel and their -eligible
dependents;
(d) Issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation of the Services;

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 (e) assist the Consultants and the Personnel and any Sub-consultants and or
Associates employed by the Consultants for the Services from any
requirement to register or obtain any permit to practice their profession or to
establish themselves either individually or as a corporate entity according to
the Applicable Law;
(f) grant to the Consultants, any Sub-consultants and or Associates and the
Personnel of either of them the privilege, pursuant to the Applicable Law, of
bringing into Government's country reasonable amounts of foreign currency
for the purposes of the Services or for the personal use of the Personnel and
their dependents and of withdrawing any such amounts as may be earned
therein by the Personnel in the execution of the Services: and
(g) Provide to the Consultants, Sub-consultants and or Associates and Personnel
any such other assistance as may be specified in the SC.

5.2 Access to Land

The Client warrants that the Consultants shall have, free of charge, unimpeded
access to all land in the Government's country in respect of which access is
required for the performance of the Services. The Client will be responsible for
any damage to such land or any property thereon resulting from such access and
will indemnify the Consultants and each of the Personnel in respect of liability for
any such damage, unless such damage is caused by the default or negligence of
the Consultants or any Sub-Consultant or the Personnel of either of them.

5.3 Change in the Applicable Law

If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost or reimbursable
expenses incurred by the Consultants in performing the Services, then the
remuneration and reimbursable expenses otherwise payable to the Consultants
under this Contract shall be increased or decreased accordingly by agreement
between the Parties hereto, and corresponding adjustments shall be made to the
ceiling amounts specified in Clause GC 6.1(b).

5.4 Services, Facilities and Property of the Client

The Client shall make available to the Consultants and the Personnel, for the
purposes of the services and free of any charge, the services, facilities and
property described in Appendix F at the times and in the manner specified in said
Appendix F, provided that if such services, facilities and property shall not be
made available to the Consultants as and when so specified, the Parties shall agree
on (i) any time extension that it may be appropriate to grant to the Consultants
for the performance of the Services, (ii) the manner in which the Consultants shall
procure any such services, facilities and property from other sources, and (iii) the
additional payments, if any, to be made to the Consultants as a result thereof
pursuant to Clause GC 6.l(c) hereinafter.

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5.5 Payment

In consideration of the Services performed by the Consultants under this Contract,

the Client shall make to the Consultants such payments and in such manner as is
provided by Clause GC 6 of this Contract.

5.6 Counterpart Personnel

(a) If so provided in Appendix F hereto, the Client shall make available to the
Consultants, as and when provided in such Appendix F, and free of charge, such
counterpart personnel to be selected by the Client, with the Consultants' advice,
as shall be specified in such Appendix F. Counterpart personnel shall work
under the exclusive direction of the Consultants. If any member of the
counterpart personnel fails to perform adequately any work assigned to him by
the Consultants which is consistent with the position occupied by such-
member, the Consultants may request the replacement of such member, and
the Client shall not unreasonably refuse to act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants as
and when specified in Appendix F, the Client and the Consultants shall agree on
(i) how the affected part of the Services shall be carried out, and (ii) the
additional payments, if any, to be made by the Client to the Consultants as a
result thereof pursuant to Clause GC 6.1(c) hereof.

6. Payments to the Consultants

6.1 Cost Estimates; Ceiling Amount

(a) An estimate of the cost of the Services payable is set forth in Appendix G.
(b) Except as may be otherwise agreed under ClauseGC2.6 and subject to Clause GC
6.1(c), payments under this Contract shall not exceed the ceilings specified in
the SC. The Consultants shall notify the Client as soon as cumulative charges
incurred for the Services have reached 80% of these ceilings.
(c) Notwithstanding ClauseGC6.l (b) hereof, if pursuant to clauses GC5.3, 5.4 or 5.6
hereof, the Parties shall agree that additional payments shall be made to the
Consultants in order to cover any necessary additional expenditures not
envisaged in the cost estimates referred to in Clause GC 6.1(a) above, the ceiling
or ceilings, as the case maybe, set forth in Clause GC 6.1(b) above shall be
increased by the amount or amounts, as the case may be, of any such additional
payments.

6.2 Remuneration and Reimbursable Expenditures

(a) Subject to the ceilings specified in Clause GC6.1(b)hereof, the Client shall
pay to the Consultants (i) remuneration asset for thin Clause
GC6.2(b),and(ii) reimbursable expenditures asset forth in Clause
GC6.2(c).If specified in the SC, said remuneration shall be subject to price
adjustment as specified in the SC.

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 (b) Remuneration for the Personnel shall be determined on the basis of time
actually spent by such Personnel in the performance of the Services after
the date determined in accordance with Clause GC2.3 and Clause SC2.3 (or
such other date as the Parties shall agree in writing) (including time for
necessary travel via the most direct route) at the rates referred to, and
subject to such additional provisions as are set forth, in the SC.
(c) Reimbursable expenditures actually and reasonably incurred by the
Consultants in the performance of the Services, as specified in SC.
(d) Notwithstanding anything to the contrary stated in the GCC and SCC, it
shall be mandatory to deploy the key personnel and sub-professional as per
the Man-Months Input specified in the Terms of Reference.

Inadequate deployment of key personnel and sub-professional shall lead to

deduction in the monthly payment as per following table. The key personnel and
sub-professional shall be considered to be inadequately deployed if he/she is not
present for at least 90% of the time stipulated in the month, as per the man-
months input in the terms of reference and the Deployment Schedule proposed by
the firm.

Sr. Personnel % reduction in

No. monthly payment
Normal Highway Project
1 Team Leader cum Senior Highway Engineer 20%
2 Resident Engineer cum Highway Engineer 25%
3 Bridge/Structural Engineer 20%
4 Other Key Personnel 20%
5 Sub- Professional Staff 15%
Standalone Bridge Project
1 Team Leader cum Senior Bridge Engineer 20%
2 Resident cum Pavement Specialist 25%
3 Bridge/Structural Engineer 20%
4 Other Key Personnel 20%
5 Sub- Professional Staff 15%
Standalone Tunnel Project
1 Team Leader cum Senior Tunnel Expert 20%
2 Resident Engineer cum Excavation Specialist
3 Tunnel Design Engineer 20%
4 Other Key Personnel 20%
5 Sub- Professional Staff 15%

For avoidance of doubt, in case the Team Leader has not been made
available for 90% of the stipulated time in the month, excluding permissible
casual leave then only 80% of the monthly payment of all the key personnel
during the month shall be released. Similarly for RE/Bridge Engineer/other
key personnel, the mentioned reduction shall be done in the payment of
remuneration of all key personnel during the month. In the case of “Other
Key Personnel (Sr. No. 4)” the average availability across the group shall
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 be considered for calculation. Similarly, in case of “Sub – Professional Staff
(Sr. No. 5)”, the average availability across the Sub-Professional shall be
considered and reduction in payment of all Sub-Professional shall be done
at the rate mentioned above.

Consultant have to provide a certificate that all key personnel as envisaged

in the Contract Agreement has been actually deployed in the project. They
have to submit the proof of Aadhaar based biometric attendance/ geo –
tagged selfie – based attendance system at the time of submission of bills
to the National Highways Authority of India.

6.3 Currency of Payment

All payments shall be made in Indian Rupees and shall be subjected to applicable
Indian laws withholding taxes if any.

6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:

(a) The Client shall cause to be paid to the Consultants an interest bearing
advance payment as specified in the SC, and as otherwise set forth below.
The advance payment will be due after provision by the Consultants to the
Client of a bank guarantee by a bank acceptable to the Client in an amount
(or amounts) and in a currency (or currencies) specified in the SC, such
bank guarantee (I) to remain effective until the advance payment has been
fully set off as provided in the SC, and(ii)to be in the form set for thin
Appendix I hereto or in such other form as the Client shall have approved
in writing.
(b) As soon as practicable and not later than fifteen (15days)after the end of
each calendar month during the period of the Services, the Consultants
shall submit to the Client, in duplicate, itemized statements, accompanied
by copies of receipted invoices, vouchers and other appropriate supporting
materials, of the amounts payable pursuant to Clauses GC6.3 and 6.4 for
such month. Each monthly statement shall distinguish that portion of the
total eligible costs which pertains to remuneration from that portion which
pertains to reimbursable expenditures.
(c) 75% of bill raised by the Consultant shall be paid within 72 Hrs and
remaining bill may be paid after due scrutiny. The Client shall cause the
payment of the Consultants periodically as given in schedule of payment
above within thirty (30) days after the receipt by the Client of bills with
supporting documents. Only such portion of a monthly statement that is
not satisfactorily supported may be withheld from payment. Should any
discrepancy be found to exist between actual payment and costs
authorized to be incurred by the Consultants, the Client may add or
subtract the difference from any subsequent payments. Interest at the rate
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 specified in the SC shall become payable as from the above due date on
any amount due by, but not paid on such due date.
(d) The final payment under this Clause shall be made only after the final
report and a final statement, identified as such, shall have been submitted
by the Consultants and approved as satisfactory by the Client. The Services
shall be deemed completed and finally accepted by the Client and the final
report and final statement shall be deemed approved by the Client as
satisfactory ninety (90) calendar days after receipt of the final report and
final statement by the Client unless the Client, within such ninety (90)-day
period, gives written notice to the Consultants specifying in detail
deficiencies in the Services, the final report or final statement. The
Consultants shall there upon promptly make any necessary corrections,
and upon completion of such corrections, the foregoing process shall be
repeated. Any amount which the Client has paid or caused to be paid in
accordance with this Clause in excess of the amounts actually payable in
accordance with the provisions of this Contract shall be reimbursed by the
Consultants to the Client within thirty, (30) days after receipt by the
Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after
receipt by the Client of a final report and a final statement approved by
the Client in accordance with the above.
(e) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
(f) Authority Engineer will make payment of salary to all key personnel in their
respective bank accounts through electronic mode only. No cash
transaction w.r.t. salary will be made. Proof of salary transfer through
electronic mode shall be submitted by the Authority Engineer with each
Bill.

7. Fairness and Good Faith

7.1 Good Faith

The Parties undertake to act in good faith with respect to each other's rights under
this Contract and to adopt all reasonable measures to ensure the realization of
the objectives of this Contract.

7.2 Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties hereby
agree that it is their intention that this Contract shall operate fairly as between
them, and without detriment to the interest of either of them, and that, if during
the term of this Contract either Party believes that this Contract is operating
unfairly, the Parties will use their best efforts to agree on such action as may be
necessary to remove the cause or causes of such unfairness, but no failure to agree

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 on any action pursuant to this Clause shall give rise to a dispute subject to
arbitration in accordance with Clause GC 8 hereof.

8. Settlement of Disputes

8.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out
of or in connection with this Contractor the interpretation thereof.

8.2 Dispute Resolution

8.2.1 Any dispute, difference or controversy of whatever nature howsoever arising under
or out of or in relation to this Agreement (including its interpretation) between
the Parties, and so notified in writing by either Party to the other Party (the
“Dispute”) shall, in the first instance, be attempted to be resolved amicably in
accordance with the conciliation procedure set forth in Clause 8.3.

8.2.2 The Parties agree to use their best efforts for resolving all Disputes arising under
or in respect of this Agreement promptly, equitably and in good faith, and further
agree to provide each other with reasonable access during normal business hours
to all non –privileged records, information and data pertaining to any dispute.

8.3 Conciliation

In the event of any Dispute between the Parties, either Party may call upon
[Chairman of National Highways Authority of India] and the Chairman of the Board
of Directors of the Consultant or a substitute thereof for amicable settlement, and
upon such reference, the said persons shall meet no later than 10(ten) days from
the date of reference to discuss and attempt to amicably resolve the Dispute. If
such meeting does not take place within the 10(ten) day period or the Dispute is
not amicably settled within 15(fifteen) days of the meeting or the Dispute is not
resolved as evidenced by the signing of written terms of settlement within 30
(thirty) days of the notice in writing referred to in Clause 8.2.1 or such longer
period as may be mutually agreed by the Parties, either Party may refer the
Dispute to arbitration in accordance with the Provisions of Clause 8.4.

8.4 Arbitration

8.4.1. Any Dispute which is not resolved amicably by conciliation, as provided in Clause
8.3, shall be finally decided by reference to arbitration by an Arbitral Tribunal
appointed in accordance with Clause 8.4.2. Such arbitration shall be held in
accordance with the Rules of Arbitration of the International Centre for
Alternative Dispute Resolution, New Delhi (the “Rules”), or such other rules as
may be mutually agreed by the Parties, and shall be subject to the provisions of
the Arbitration and Conciliation Act, 1996 as amended. The venue of such

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 arbitration shall be New Delhi and the language of arbitration proceedings shall
be English.

8.4.2 Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator
to be appointed as per the procedure below
(a) Parties may agree to appoint a sole arbitrator or, failing agreement on the
identity of such sole arbitrator within thirty(30) days after receipt by the other
Party of the proposal of a name for such an appointment by the Party who
initiated the proceedings, either Party may apply to the President, Indian
Roads Congress, New Delhi for a list of not fewer than five nominees and, on
receipt of such list, the Parties shall alternately strike names therefrom, and the
last remaining nominee on the list shall be sole arbitrator for the matter in
dispute. If the last remaining nominee has not been determined in this manner
within sixty (60) days of the date of the list, the president, Indian Roads
Congress, New Delhi, shall appoint, upon the request of either Party and from
such list or otherwise, a sole arbitrator for the matter in dispute.

8.4.3 Substitute Arbitrator

If for any reason an arbitrator is unable to perform his function, a substitute shall
be appointed in the same manner as the original arbitrator.

8.4.4 Qualifications of Arbitrator

The sole arbitrator selected pursuant to Clause 8.2.1 hereof shall be expert with
extensive experience in relation to the matter in dispute.

8.4.5 The Arbitrators shall make a reasoned award (the “Award”). Any Award made in
any arbitration held pursuant to this Clause 8 shall be final and biding on the
Parties as from the date it is made, and the Consultant and the Authority agree
and undertake to carry out such Award without delay.

8.4.6 The Consultant and the Authority agree that an Award may be enforced against
the Consultant and/or the Authority, as the case may be, and their respective
assets wherever situated.

8.4.7. This Agreement and the rights and obligations of the Parties shall remain in full
force and effect, pending the Award in any arbitration proceedings hereunder

8.4.8 Miscellaneous

In any arbitration proceeding hereunder:

(a) Proceedings shall, unless otherwise agreed by the parties be held in Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be
enforceable in any court of competent jurisdiction, and the Parties hereby

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 waive any objections to or claims of immunity in respect of such
enforcement; and
(d) The schedule of Expenses and Fee payable to the Arbitrator shall be as
under

Sr. Particulars of Fees and Maximum amount payable per case

No. Expenses
1 Fee (i) Rs. 25,000/- per day;
(ii) 25% extra on fee at (i) above in case of fast-track
procedure as per Section -29 (B) of A&C Act;
Or
10% extra on fee at (i) above if award is published
within 6 months from date of entering the reference
by AT;
Alternatively, the Arbitrator may opt for a lump –sum fee
of Rs. 5.00 Lakh per case including counter –claims.
2 Reading charges- one Time Rs 25,000/- per case including counter claims.
3 One –time charges for Rs. 25,000/- per case
Secretarial Assistance and
Incidental Charges
(telephone, fax, postage etc.)
4 One time charges for Rs. 40,000/-
publishing/declaration of the
Award
5 Other expenses (As per actual against bills subject to celling given below
(i) Travelling expenses Economy class (by air), First class AC (by train) and AC
Car (by road)
(ii) Lodging and Boarding Rs. 15,000/-per day (in metro cities); or
Rs. 8000 per day (in other cities); or
Rs. 5,000/- per day, if any Arbitrator makes their own
arrangements.
6. Local travel Rs. 2,000 /- per day
7 Extra charges for days other Rs. 5000 /- per ½ day for outstation Arbitrator
than meeting days (maximum
for 2 X ½ days)
Note 1. Lodging boarding and travelling expenses shall be allowed only for the arbitrator
who is are residing 100 kms. away from the venue of meeting,
2. Delhi, Mumbai, Chennai, Kolkata, Bengaluru and Hyderabad shall be considered as
Metro cities.

In exceptional cases, such as cases involving major legal implications/wider

ramifications/higher financial stakes etc. a special fee structure could be fixed in
consultation with the Contractor/Supervision Consultants and with the specific
approval of the Authority before appointment of the Arbitrator

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9. Fake CV

If any information is found incorrect/fake/inflated in the CV, at any stage, debarment of

the key personnel from future National Highways Authority of India projects upto 2 years
may be taken by National Highways Authority of India. Further, in case, the information
contained in the CV for the duration in which the key personnel:

(A) was employed by the firm, proposing his candidature is found incorrect/fake/inflated
at any stage, action including termination of the Consultancy Agreement and
debarment of the firm upto 02 years from future National Highways Authority of India
projects shall be taken by National Highways Authority of India.

(B) was employed by the firm, proposing his candidature is found incorrect/fake/inflated
at any stage, the consultancy firms shall have to refund the salary and perks drawn in
respect of the person apart from other consequences.

(C) was not employed by the firm, proposing his candidature is found
incorrect/fake/inflated at any stage, the consultancy firms will have to refund the
twice of salary and perks drawn in respect of the person.

10. In order to ensure construction of roads as per standard and specifications laid down
in contract/concession agreement and to avoid project delays, it has been decided to
debar/penalize/declare as Non-Performer the Authority's Engineer (AE)/Independent
Engineer (IE)/Construction Supervision Consultant (CSC)/ Project Management Consultant
(PMC) for their lapses/deficiencies in services in National Highways and centrally sponsored
road projects. It is clarified that such actions of the Authority would be without prejudice to
the remedies available to Authority under the contract agreement/governing laws.

A. The following penal actions shall be taken against the Authority's

Engineer/Independent Engineer/ Construction Supervision Consultant/Project management
Consultant in case of lapses on their part/deficiencies in services provided-

Sl. Type of Deficiency Action to be taken against Consultant

No. (IE/AE/CSC/PMC) engaged during
construction & maintenance
Key Personnel Firm
1(a) Failure to detect design/quality deficiency in Non-key For first three i. For first three
Components* instances, key instances, to be
(b) Failure to issue follow-up notices to personnel may be kept on watch list.
contractor/concessionaire for delays in closure of kept on “watch list”. ii. Thereafter, a
NCRs, delays in furnishing detail of time & cost Thereafter, the monetary penalty
claims/COS/revised work programmes/work concerned Key of 1% of the
methodologies, etc. Personnel & Team consultancy fee

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(c) Delays or submission of improper MPRS, leader to be (the aggregate of
improper review of methodologies, temporary works, removed from the such penalties in a
QA plan/manual, O&M plan/Manual etc. project and debarred contract would not
up to 6 months exceed the
performance
Guarantee
amount) and/or
declaring the
consultant as Non-
Performer up to 6
months or till
rectification of
deficiencies# and
taking adequate
measures not to
repeat such
instances in
future, whichever
is earlier.
2(a) Failure to detect design/quality deficiency in Key The concerned key Declaring the
Component** not having substantial cost (below 1% personnel & Team Consultant as
of civil work (cost) and /or time implication (below 5% leader to be removed Non-Performer up
or project completion period) from the project and to 1 year or till
(b) Failure to detect deficiency in quantity executed vis- debarred up to 1 year rectification of
à-vis design not having substantial financial deficiencies# and
implication (below 1% of civil work cost) taking adequate
(c) Failure to conduct/witness tests as prescribed in the measures not to
consultancy contract agreement repeat such
(d) Delay in processing EOT/COS proposals, inaccurate instances in
assessment of COS proposals, not issuing NCRs, future, whichever
delays/improper review of designs/drawings/work is earlier.
programme or failure to submit
Completion/Provisional Completion Certification as
prescribed in contract
3(a) Failure to detect deficiency in quantity executed vis- The concerned key In addition to
à-vis design having substantial financial implication personnel & team rectification of
(1% of civil work cost or more) leader to be removed deficiencies and
(b) Failure to detect design/quality deficiency in Key from the project and taking adequate
Component having substantial cost (1% of civil work debarred up to 2 measures not to
cost or more) and/or time implication (5% of project years. repeat such
completion period or more) instances in
(c) Failure to detect deficiency/not reviewing design future, the
(including temporary works) and construction consultant to be
(including methodology) of structural components of debarred up to 2
flyover/bridges/underpasses/overpasses/ROB/RUB years.
etc.
(d) Failure to propose action (like cure period notice, levy
of damages, etc.) on contractor/concessionaire as
per contract agreement for their default/poor progress

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 having material adverse effect on the project
implementation in terms of cost (1% of civil work cost
or more) and/ time (5% of project completion period
of more).
(e) Improper/wrong interpretation of provision in contract
agreement; or wrong certification of payment/COS
value/cost & time claims; or poor performance of
services leading to cost (1% of civil work cost) and/or
time (5% of project completion period) claims against
MoRTH or its executing agencies awarded by
DRB/CCIE/Arbitration/Court.
Note ** Key Components are specified as under:
i) Foundation, sub-structure and super-structure of flyovers, road over bridges,
road under bridges, vehicular under passes, vehicular over passes, major
bridges, minor bridges, etc.
ii) Tunnels
iii) Expansion joints and bearings
iv) RE walls/ retaining walls
v) The crust layers of flexible pavement
vi) The crust layers of rigid pavement
vii) Embankment and slope protection
viii) Issues affecting road safety
ix) Any other work
endangering/impacting/stability/reliability/durability/performance of
pavement/structures

*The items not covered in above list shall be in the category of Non-key
Components.
# Excluding the delay solely attributable to the contractor beyond stipulated time.

B. Before deciding a AE/IE/CSC/PMC as Non-Performer or debarring/penalizing it, the

concerned authority shall issue a notice to the AE/IE/CSC/PMC by giving 15 days’ time to
furnish its written reply and allow personal hearing if so desired by the AE/IE/CSC/PMC
before the competent authority or any person designated for the purpose. Such a notice shall
not be issued without the approval of an officer not below the rank of Chief
Engineer/CGM/ED. In case of projects where public safety is endangered by the
behavior/conduct/action of the consultant the authority may temporarily suspend the
consultant from participating in ongoing/ future bidding upto 1 month period during which
the regular process of debarment shall be concluded.

C. The firm/individuals on which penal/deterrent action is taken may represent to the

“Reviewing authority” against the action/penalty imposed. The “Reviewing Authority” shall
be the Secretary, RT&H in respect NH works being implemented through State PWDs.

NHAI and NHIDCL will designate competent authority for deciding penal action and the
Reviewing Authority.

D. Upon declaration of non-performer, the AE/IE/CSC/PMC will not be able to

participate in any bid for National Highways projects with MoRTH or any other executing
agencies till such time the debarment persists or the AE/IE/CSC/PMC is removed from the
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list of non-performers. The AE/IE/CSC/PMC shall include its JV partners, promoters etc.
whose credentials were considered while qualifying them for the project. Non-
performer/debarment status of a bidder on the bid due date will be the criteria for eligibility
of a bidder to participate in the said bid.

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III. SPECIAL CONDITIONS OF CONTRACT

GC Clause
A. Amendments of, and Supplements to, Clauses in the General
Conditions of Contract

1.1(a) The words’’ in the Government’s country” are amended to read ‘in INDIA”

1.4 The language is: English

1.6.1 The addresses are:

Client: Address of Employer

Attention:

Telex :

Facsimile :

Consultant: Address of Consultant

Attention:

Cable address :

Telex :

Facsimile :

[Note’ : Fill in the Blanks]

1.6.2 Notice will be deemed to be effective as follows:

(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes, 24 hours following confirmed transmission;
(c) in the case of telegrams, 24 hours following confirmed transmission; and
(d) in the case of facsimiles, 24 hours following confirmed transmission.

1.8 The Member in Charge is: Member (P) Sh.________________

(Note: If the Consultants consist of a joint venture of more than one entity, the name of
the entity whose address is specified in SC1.6.1shouldbeinsertedhere. If the Consultants
consist of one entity, this Clause 1.8 should be deleted from the SC)

1.9 The Authorised Representative are:

For the Client:

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 For the Consultants:

1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes, duties, fees,
levies and other impositions levied under the existing, amended or enacted laws during
life of this contract and the client shall perform such duties in regard to the deduction
of such tax as may be lawfully imposed.

2.1 The effectiveness conditions are the following:

i) Approval of the Contract by the client

2.2 The time period shall be four months or such other time period as the parties may
agree in writing.

2.3 The time period shall be one month or such other time period as the Parties may
agree in writing.

2.4 The time period shall be 84 months (21 month for construction period (with O&M of
Jaipur ring road) and 63months for Maintenance period)

3.4 Limitation of the Consultants' Liability towards the Client

(a) Except in case of gross negligence or wilful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the
Consultants in carrying out the Services, the Consultants, with respect to
damage caused by the Consultants to the Client's property, shall not be liable
to the Client:

(i) for any indirect or consequential loss or damage; and

(ii) Consultant will maintain at its expenses; Professional Liability Insurance including
coverage for errors and omissions caused by Consultant’s negligence in the
performance of its duties under this agreement,(A)For the amount not exceeding total
payments for Professional Fees and Reimbursable Expenditures made or expected to
be made to the Consultants hereunder OR (B) the proceeds, the Consultants may be
entitled to receive from any insurance maintained by the Consultants to cover such a
liability, whichever of (A) or (B) is higher.

(iii) The policy should be issued only from an Insurance Company operating in India.

(iv) The policy must clearly indicate the limit of indemnity in terms of“ Any One
Accident”(AOA) and “Aggregate limit on the policy period”(AOP) and in no case should
be for an amount less than stated in the contract.

(v) If the Consultant enters into an agreement with Employer in a joint venture or ‘in
association’, the policy must be procured and provided to Employer by the joint
venture/in association entity and not by the individual partners of the joint
venture/association.

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(vi) The contract may include a provision thereby the Consultant does not cancel the policy
midterm without the consent of the Employer. The insurance company may provide an
undertaking in this regard.

(b) This limitation of liability shall not affect the Consultants' liability, if any, for
damage to Third Parties caused by the Consultants or any person or firm acting
on behalf of the Consultants in carrying out the Services.

(c) Professional Liability Insurance may be accepted for initially one year which
shall be extended annually for five years. PLI shall be uniformly taken for a
period of five years.

3.5 The risks and the coverage shall be as follows

(a) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act,1988 in respect of motor vehicles operated in India by the Consultants or
their Personnel or any Sub-consultants or their Personnel for the period of
consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million for
the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy, with
a minimum coverage equal to estimated remuneration and reimbursable.
(d) Employer's liability and workers' compensation insurance in respect of the
Personnel of the Consultants and of any Sub-consultant, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may be
appropriate; and
(e) Insurance against loss of or damage to(i) equipment purchased in whole or in
part with funds provided under this Contract, (ii) the Consultants' property
used in the performance of the Services, and(iii)any documents prepared by the
Consultants in the performance of the Services.

3.7(c) The other actions are

"(i) taking any action under a civil works contract designating the Consultants as
"Authority’s Engineer", for which action, pursuant to such civil works contract,
the written approval of the Client as "Employer" is required".

3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.

4.6 "The person designated as Team Leader cum Senior Bridge Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."

6.1(b) The amount payable Indian Rupee is :

6.2(a) "Payments for remuneration and reimbursable items made in accordance with
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 Clause GC 6:2(a) :

(i) Consultants shall be paid billing rates for services rendered by the
personnel of all categories namely (i) key Personnel; (ii) sub-Professional
personnel and (iii) Support staff on man-month basis . Billing rates of
remaining items of the financial proposal, namely (i) transportation , (ii)
Duty travel to site (iii) Office Rent, (iv) office supplies communication etc.
(v) reports & document printing and (vi) survey equipment etc. shall be
worked out month wise as per actual expenditure Beginning 13th months
from the last date of submission of bid, billing rates shall be increased to
cover all items of contract i.e. remuneration, vehicle hire, office rent,
consumables, furniture etc. @ 5% every 12 months. However, for
evaluation and award of the Bid proposals, the quoted initial rate (as
applicable for first 12 months from last date of submission of bid) shall be
multiplied by the total time input for each position on this contract, i.e.
without considering the increase in the billing rates. All payments shall be
made in Indian Rupees and shall be subjected to applicable Indian laws
withholding taxes if any.

(ii) Remuneration paid pursuant to the rates set forth in Appendix G shall be
adjusted every twelve (12) months (and, the first time, with effect for the
billing rates earned in the 13thcalendar month after the last date of
submission of bid) by 5% every 12month for personnel.

Notwithstanding any other provisions in the agreement in this regard, this provision
will prevail and override any other provision to the contrary in this agreement.

6.2(b) (i) (1) Payment of Authority Engineer shall be released on approval of the monthly
reports. Report shall be approved by the Authority only if it includes all the
sections prescribed in the format and submitted as per specified timelines.

(2) Payment shall be released as per rates quoted in Appendix C3- Breakup of
Local currency costs.

However, proof of remuneration paid to professional staffs in previous

month shall be submitted alongwith current month’s bill. The
remuneration to professional staff shall be paid by the Authority’s Engineer
after adjusting overhead charges as mentioned in Appendix C-1 “Financial
proposal submission form”

(3) For equipment based road inspection to be conducted in O&M phase, payment
shall be released as per actual use of equipment on road and rates quoted in
Appendix C3- Breakup of Local currency costs.

(4) If any of the report is found to be misleading or containing incorrect

information as determined by the Authority, 10% of payment linked to that
report shall be deducted as penalty

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 (5) It is understood(i)that the remuneration rates shall cover(A) such salaries and
allowances as the Consultants shall have agreed to pay to the Personnel as
well as factors for social charges and overhead, and (B)the cost of back
stopping by home office staff not included in the Personnel listed in Appendix
C, and(C)the Consultants' fee;(ii)that bonuses or other means of profit-sharing
shall not be allowed as an element of overhead, and(iii)that any rates specified
for persons not yet appointed shall be provisional and shall be subject to
revision, with the written approval of the Client, once the applicable salaries
and allowances are known.

(6) Remuneration for periods of less than one month shall be calculated on an
hourly basis for actual time spent in the Consultants' home office and directly
attributable to the Services(one hour being equivalent to 1/240th of a month)
and on a calendar-day basis for time spent away from home office(one day
being equivalent to 1/30th of a month).

6.2(b)(ii) The rates for foreign and local Personnel are set forth in Appendix G

6.4(a) Thefollowingprovisionsshallapplytotheinterestbearingadvancepayment and the

advance payment guarantee:

1) An advance payment of 10% of the contract price in proportion to the quoted

Indian currency (INR) in the bid shall be made within 60 days after receipt and
verification of advance payment bank guarantee. The advance payment along
with interest will be set off by the Client in equal instalments against the
statements for the first 12 months of the Service until the advance payment has
been fully set off. The advance payment shall be in Indian Rupee.

2) The bank guarantee shall be in the amount and in the currency of the the
advance payment.

3) Interest rateshallbe10% per annum (on outstanding amount).

6.4 (c) The interest rate is10% per annum.

6.4(e) The accounts are:

[Note: Insert account number, type of account and name and address of the Bank]

8.2 Disputes shall be settled by arbitration in accordance with the following provisions:

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 IV. APPENDICES

Appendix A: Description of the Services

[Give detailed descriptions of the Services to be provided; dates for completion of various tasks,
place of performance for different tasks; specific tasks to be approved by Client, etc.]

Details as per TOR

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 Appendix B: Reporting Requirements

[List format, frequency, contents of reports and number of copies; persons to receive them; dates
of submission etc. If no reports are to be submitted, state here "Not applicable".}

Please refer TOR

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 Appendix C: Key Personnel and Sub-consultants

[List under: C-l Titles [and names, if already available}, detailed job descriptions and
minimum qualifications. Experience of Personnel to be assigned to
work in India, and staff- months for each.

C-2 Same information as C-l for Key local Personnel.

C-3 Same as C-l for Key foreign Personnel to be assigned to work outside
India.

C-4 List of approved Sub-consultants [if already available]; same

information with respect to their Personnel as in C-l through C-4)

Please refer TOR

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 Appendix D: Medical Certificate

[Show here an acceptable form of medical certificate for foreign Personnel to be stationed in
India. If there is no need for a medical certificate, state here: "Not applicable. "]

The form of Medical Certificate as required under the rules of Govt. of India

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 Appendix E: Hours of Work for Key Personnel

The Consultants Key personnel and all other Professional / Sub Professional / Support
Staff/Sub-Consultancy personnel shall work 6 days (Mondays through Saturday) every week
and observe the Gazetted Holidays of Government of India as Holidays. The Consultant shall
work as per the work program of the EPC Contractor. In this context in case the work plan of
the Consultant needs suitable modifications, the same shall be carried out and submitted to the
client for consideration. The Consultants hours of work normally shall match with that of
Contractor’s activities on the site. No extra remuneration shall be claimed or paid for extra
hours of work required in the interest of Project completion.

In addition, casual leave for 12 days shall be permitted in a year to each key personnel/sub-
professional with prior intimation to the authority. Out of this, a maximum of 3 CLs can be
availed either separately or together in a quarter and the period of the CLs would be counted
as key personnel/sub professional being on duty.

In respect of foreign personnel, one day per trip as travel time from and to the country of the
Government shall be allowed.

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 Appendix F: Duties of the Client

[List here under:

F-1 Services, facilities and property to be made available to the Consultants by the
Client.

F-2 Counterpart personnel to be made available to the Consultants by the Client.]

Please refer TOR

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 Appendix G: Cost Estimates

List hereunder cost estimate in INR:

1. Monthly rates for local Personnel (Key Personnel and other Personnel)

2. Reimbursable/Rental/Fixed expenditures as follows:

a. Cost of local transportation.

b. Cost of other local services, rentals, utilities, etc.

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 Appendix H: FORM OF PERFORMANCE SECURITY

(PERFORMANCE BANK GUARANTEE)

(Clause-13 of TOR)

To

Address of Employer:

1
WHEREAS________________________[Name and address of Consultants] (hereinafter called “the
consultants”) has undertaken, in pursuance of Contract No.___________________dated
__________________ to provides the services on terms and conditions set forth in this
Contract________________________[Name of contract and brief description of works) (hereinafter
called the “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the Consultants shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified there in as
security for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Consultants such a BankGuarantee;

NOW THEREOF we hereby affirm that we are the Guarantor andresponsible to you, on behalf
2
of the Consultants up to a total of [amount of Guarantee] ________________[in words], such sum
being payable in the types and proportions of currencies in which the Contract Price is payable,
and we undertake to pay you, upon your first written demand and without cavil or argument,
any sum or sums within the limits of [amount of Guarantee] as aforesaid without your needing
to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Consultants before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the services to be performed there under or of any of the Contract documents
which may be made between you and the Consultants shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such change, addition or
modification.

The liability of the Bank under this Guarantee shall not be affected by any change in the
constitution of the consultants or of the Bank.

Notwithstanding anything contained herein before, our liability under this guarantee is
restricted to Rs.______________________________________(Rs.__________________________) and the
guarantee shall remain valid till___________________________________. Unless a claim or a demand in
writing is made up on us on or before ____________________________________all our liability under this
guarantee shall cease.

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This guarantee shall be valid for a period of 86 months i.e. upto 2 months beyond the expiry of
contract of 84 months.

…………[Name of Consultants] on whose behalf this guarantee has been given Bank hereby confirms
that it is on the SFMS (Structural Finance Messaging System) platform and shall invariably send an advice
of this Bank Guarantee to the designated bank of NHAI after obtaining details thereof from NHAI.

Details of designated bank of NHAI for the purpose of SFMS (Structural Finance Messaging System) is
as under:

Name of Beneficiary : National Highways Authority of India

Name of Bank: Canara Bank
Address of Bank Branch: Dwarka Sector 10 Branch
Account No. 8598201005819
IFSC Code: CNRB0008598

Signature and Seal of the Guarantor _________________In presence of

Name and Designation

1.

(Name, Signature& Occupation)

Name of the Bank

Address 2.

(Name &Occupation)

Date

1
Give names of all partners if the Consultants is a Joint Venture.

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 Appendix I: Form of Bank Guarantee for Advance Payments

(Reference Clause 6.4(a) of Contract)

(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)

Ref: Bank Guarantee: _________

Date:

Dear Sir,

In consideration of M/s.________________________(herein after referred as the "Client", which

expression shall, unless repugnant to the context or meaning there of include it successors,
administrators and assigns) having awarded to M/s._______________________(herein after referred to
as the "Consultant" which expression shall unless repugnant to the context or meaning thereof,
include its successors, administrators, executors and assigns), a contract by issue of client's
Contract Agreement No. _____dated _____and the same having been unequivocally accepted by the
Consultant, resulting in a Contract valued at________.

For Contract (hereinafter called the "Contract") (scope of work) and the Client having agreed to
make an advance payment to the Consultant for performance of the above Contract amounting
to (in words and figures) as an advance against Bank Guarantee to be furnished by the Consultant.

We _______________________________________(Name of the Bank) having its Head Office

at_________________________________(herein after referred to as the Bank), which expressions hall,
unless repugnant to the context or meaning thereof, include it successors, administrators executors
and assigns) do hereby guarantee and undertake to pay the client immediately on demand any or,
all monies payable by the Consultant to the extent of _______________as aforesaid at any time
upto_______________________________@___________________________without any demur, reservation,
contest, recourse or protest and/or without any reference to the consultant. Any such demand
made by the client on the Bank shall be conclusive and binding notwithstanding any difference
between the Client and the Consultant or any dispute pending before any Court, Tribunal,
Arbitrator or any other authority. We agree that the Guarantee herein contained shall be
irrevocable and shall continue to be enforceable till the Client discharges this guarantee.

The Client shall have the fullest liberty without affecting in any way the liability of the Bank under
this Guarantee, from time to time to vary the advance or to extend the time for performance of the
contract by the Consultant. The Client shall have the fullest liberty without affecting this guarantee,
to postpone from time to time the exercise of any powers vested in them or of any right which they
might have against the Client and to exercise the same at any time in any manner, and either to
enforce or to forebear to enforce any covenants, contained or implied, in the Contract between the
Client and the Consultant other course or remedy or security available to the Client. The bank shall
not be relieved of its obligations under these presents by any exercise by the Client of its liberty with
reference to the matters aforesaid or any of them or by reason of any other act or forbearance or
other acts of omission or commission on the part of the Client or any other Indulgence shown by
the Client or by any other matter or thing whatsoever which under law would but for this provision
have the effect of relieving the Bank.
Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 224
The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee against
the Bank as a principal debtor, in the first instance without proceeding against the Consultant and
notwithstanding any security or other guarantee that the Client may have in relation to the
Consultant's liabilities.

Notwithstanding anything contained herein above our liability under this guarantee is limited to
______________________________________________and it shall remain in force upto and including
_____________________________________And shall be extended from time to time for such period (not
exceeding one year), as may be desired by M/s. ________________________ on whose behalf this
guarantee has been given.

Dated this ___________________________day of____________________200________at_______________

WITNESS

(signature)
__________________________________
(Signature)

(Name)
(Name)

(Official Address) Designation(with Bank stamp)

Attorney as per Power of

Attorney No.

Dated
Strike out, whichever is not applicable.
Note1: The stamp papers of appropriate value shall be purchased in the name of bank
Who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed foreign
commercial Bank acceptable to client for Foreign Consultant with counter guarantee from
Nationalized Bank. Bank guarantee furnished by Foreign Consultant shall be confirmed by any
Nationalized Bank in India.

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 225
 Appendix J

Letter of invitation

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 226
 Appendix K

Letter of Award

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 227
 Appendix L

Minutes of pre-bid meeting

Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 228
Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 229
Consultancy services for Authority engineer of Construction of balance work of two number
of interchange at Jaipur ring road including supervision for Operation and maintenance of
six laning of Jaipur ring road (km 0+300 to km 46+700) on EPC mode
Page 230