04 Time
04 Time
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www.pmhouse.org January 2013
PMP - Time
PMP-in January 2013
Processes required to
accomplish timely
completion of the
project
D2-2
www.pmhouse.org
PMP - Time January 2013
Process Group
Initiating Planning Executing Monitoring & Controlling Closing
Monitor & Control Project
Develop project Develop project Direct & Manage Project Work Close Project or
Integration charter management plan Work Perform Integrated Change Phase
Control
Plan Scope Management
Validate Scope
Collect Requirements
Scope
Define Scope Control Scope
Create WBS
Plan Schedule Manag.
Define Activities
Sequence Activities
Time Control Schedule
Estimate Activity Resource
Estimate Activity Duration
Develop Schedule
Knowledge Area
Stakeholder
rol
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PMP - Time January 2013
Example 1 (Pipeline Construction)
20 programs to be corrected
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PMP - Time January 2013
Higher
Most Likely
(Used in original CPM Calculations)
Beta Distribution
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PMP - Time January 2013
a + 4b + c
Estimated Time = TE = where,
6
◦ a = Optimistic
◦ b= Most Likely
◦ c = Pessimistic
c-a
Time variance (V)= σ2 , where σ= and where,
6
◦ a = Optimistic
◦ c = Pessimistic
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PMP - Time January 2013
Normal Distribution
-1σ +1 σ
-2 σ +2 σ
68.26%
95.46%
99.73%
LCL UCL
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PMP - Time January 2013
PERT Calculations
Project
-1 σ +1 σ
Start Date
-2 σ +2 σ
-3 σ Te, Project +3 σ
Duration
50%
84.13%
97.73%
99.86%
• Normal Distribution:
50% chance - using expected time durations (Te, )
84% chance - (Te, ) + 1 s , etc
www.pmhouse.org D2-9
PMP - Time January 2013
Nodes represent activities and arrows show dependencies
A B
START E FINISH
C D
www.pmhouse.org D2-10
PMP - Time January 2013
Activity A must finish before Activity B can start , the initiation of the
work of the successor depends upon the completion of the work of the
predecessor.
A B
Setup Install
new PC software
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PMP - Time January 2013
Activity A must start before Activity B can start , the initiation of the work of
the successor depends upon the initiation of the work of the predecessor.
A B
Hang
Paint
wallpaper
room A
in room B
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PMP - Time January 2013
Activity A must finish before Activity B can finish. (The completion of the work of
the successor depends upon the completion of the work of the predecessor)
A B
Guests are coming and there is a lot of food to prepare. The start
times are flexible, but the turkey and potatoes must finish around
the same time
Turkey Potato
cooking cooking
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PMP - Time January 2013
Start-to-Finish – Activity A must start before Activity B can finish. (The
completion of the successor is dependent upon the initiation of the predecessor)
A B
Garden fertilizer must be applied while the plants are still wet.
Fertilize Water
garden garden
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PMP - Time January 2013
A network diagrams is a schematic display of project’s activities and
dependencies
2 Days 12 Days 5 Days
A B C
Finish
Start
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PMP - Time January 2013
Activities Activity Resources Original Predecessor
Code Description Needed Duration Logic
Start 0 -------------
A 2 Start
B 12 A
C 5 B&D
D 6 Start
E 7 D
F 3 E
Finish 0 C&F
www.pmhouse.org D2-16
PMP - Time January 2013
For your project use the
Previous format to:
A. Identify Project
activities maximum
15 activities and
minimum 12
activities
B. Estimate activity
resources
C. Estimate activity
duration
D. Define activities
dependences
30 Min
www.pmhouse.org D2-17
PMP - Time January 2013
In a project network
diagram, the series of
activities that determine the
earliest completion of the
project.
Will change as activities
are completed ahead of or
behind schedule. Although
normally calculated for
entire project, may also be
determined for a milestone
or subproject .
Often defined as those
activities with float less than
or equal to a specified
value, often zero
D2-18
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PMP - Time January 2013
Network analysis tech. used to predict project duration by analyzing the sequence of
activities(path) that has the least amount of scheduling flexibility (least amount of float).
Early dates are calculated by a forward pass using specified start date.
Late dates are calculated by a backward pass starting from a completion date
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PMP - Time January 2013
A network diagrams is a schematic display of project’s activities and
dependencies
2 Days 12 Days 5 Days
A B C
Finish
Start
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PMP - Time January 2013
Early Start Early Finish
Box Box
0 2
A
0 Start Early Start Date =
0 2 Days Early Start Box + 1 Day
D
6 Days
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PMP - Time January 2013
Early Start = Highest of predecessor’s
Early Finish Times
0 2 2 14 14 19
A B C
2 Days 12 Days 5 Days 19 19
0 0
Start Finish
0 6 6 13 13 16
D E F
6 Days 7 Days 3 Days
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PMP - Time January 2013
5 Days
14 19
Late Start Date = C 19 19
Late Start Box + 1 Day 19
14 Finish
19 19
3 Days
Late Finish Date =
13 16
Late Finish Box
F
Late Start 16 19 Late Finish
Box Box
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PMP - Time January 2013
Late Finish =
Lowest of successor’s Late Start Times
0 2 2 14 14 19
A B C
0 2 2 14 14 19
0 0 19 19
Start Finish
6 Days 7 Days 3 Days 19 19
0 0
0 6 6 13 13 16
D E F
3 9 9 16 16 19
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PMP - Time January 2013
The amount of time a task can be delayed without delaying the end date of the
project.
The difference between either the Late and Early Start or the Late and Early
Finish.
2 Days 12 Days 5 Days
0 2 2 14 14 19
A B C
0 2 2 14 14 19
0 0 19 19
(0) (0) (0) Finish
Start
6 Days 7 Days 3 Days 19 19
0 0
0 6 6 13 13 16 (0)
Float = (0)
D E F
3 9 9 16 16 19
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PMP - Time January 2013
Total float (Slack) – Amount of time an activity can be delayed and
the project finish date not be effected
Free Float – Amount of time an activity can be delayed and the
early start of the follow-on activity not be effected
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PMP - Time January 2013
Network calculations
0 8 8 20 20 25
A B C
0 8 8 20 20 25
0 0 25 25
(0) (0) (0) Finish
Start
6 Days 7 Days 3 Days 25 25
0 0
0 6 8 15 15 18 (0)
Float = (0)
D E F
9 15 15 22 22 25
www.pmhouse.org D2-27
PMP - Time January 2013
Critical Path = The longest path through the network
= The path through the network with all tasks at 0 Float
= Start-A-B-C-Finish
0 2 2 14 14 19
A B C
0 2 2 14 14 19
0 0 19 19
(0) (0) (0) Finish
Start
6 Days 7 Days 3 Days 19 19
0 0
0 6 6 13 13 16 (0)
D E F
Float = (0)
3 9 9 16 16 19
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PMP - Time January 2013
10 1 4
C D E
6 7 9 8 4 6 3
A B F G H J K
11
Figure H
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PMP - Time January 2013
10 1 4
C D E
6 7 9 8 4 6 3
A B F G H J K
11
Figure H
Using figure H, a new task R with a duration of five is added to this
project. Task R has a predecessor of task A and a successor of task B.
How long will the project now take?
A. 49
B. 48
C. 38
D. 52
www.pmhouse.org D2-31
PMP - Time January 2013
10 1 4
C D E
6 7 9 8 4 6 3
A B F G H J K
11
Figure H
Based on the network diagram in figure H, the resource working on task
G is replaced with another resource with 50% of the productivity of
the previous resource. How long will this project take?
A. 44
B. 51
C. 52
D. 48
www.pmhouse.org D2-32
PMP - Time January 2013
You have a project with the following tasks: Task 1 can start immediately
and has an estimated duration of four. Task 2 can start after Task 1
is completed and has an estimated duration of eight. Task 3 can
start after Task 2 is completed and has an estimated duration of
five. Task 4 can start after Task 1 is completed and has an
estimated duration of eight. Task 5 has an estimated duration of
three and must take place concurrently with Task 3. It can start
after Tasks 4 and 2. What is the duration of the critical path of this
project?
A. 15.
B. 18.
C. 17.
D. 12.
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PMP - Time January 2013
Based on the chart, what is the float of activity F ?
A. 2 Preceding Estimate
3 Activity
B. activity weeks
C. 5 Start 0
D. 0
C Start 3
D C 6
A C 8
E D 4
B A,E 5
F E 3
End B,F 0
www.pmhouse.org D2-34
PMP - Time January 2013
For your project use :
A. Forward pass
technique to
calculate early start
and early finish
dates
B. Backward pass
technique to
calculate late start
and late finish dates
C. Calculate Total &
free float
D. Define Critical Path
15 Min
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PMP - Time January 2013
Time
Management
Processes
1 • Plan Schedule Management Set of processes that
• Define Activities manage the timely
2 completion of the
• Sequence Activities
3 project.
• Estimate Activity Resources
4
5 • Estimate Activity Durations Not really discrete
components with well-
6 • Develop Schedule defined interfaces, but rather,
they interact and overlap in
7 • Control Schedule
ways not detailed in the
PMBOK.
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PMP - Time January 2013
Process Group
Initiating Planning Executing Monitoring & Controlling Closing
Monitor & Control Project
Develop project Develop project Direct & Manage Project Work Close Project or
Integration charter management plan Work Perform Integrated Change Phase
Control
Plan Scope Management
Validate Scope
Collect Requirements
Scope
Define Scope Control Scope
Create WBS
Plan Schedule Manag.
Define Activities
Sequence Activities
Time Control Schedule
Estimate Activity Resource
Estimate Activity Duration
Develop Schedule
Knowledge Area
Stakeholder
rol
D2-38
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PMP - Time January 2013
6.1. Plan Schedule Management
INPUTS OUTPUTS
• Project Management •Schedule
Plan Management Plan
• Project Charter
• Enterprise
Environmental Factors
(EEF)
• Organizational Process
Assets (OPA) T&T
• Expert Judgment
• Analytical Technique
• Meeting
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PMP - Time January 2013
Analytical Techniques Meetings
www.pmhouse.org
PMP - Time January 2013
Project
schedule model
Organizational maintenance Control thresholds
procedures links
Schedule
Project schedule model Rules of performance
development. Management measurement
Plan
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PMP - Time January 2013
It can establish the following:
•Project schedule model development : to be used in the
development of the project schedule model are specified.
• Level of accuracy :The acceptable range used in
determining realistic activity duration estimates is specified and
may include an amount for contingencies.
•Units of measure: such as staff hours, days, or weeks for
time measures, or meters, liters, tons, kilometers, for quantity
measures) is defined for each of the resources.
•Organizational procedures links. The WBS provides the
framework for the schedule management plan,
•Project schedule model maintenance: it used to update the
status and record progress of the project
•Control thresholds. Variance thresholds for monitoring
schedule performance may be specified to indicate an agreed-
upon amount of variation
•Rules of performance measurement . Earned value
management (EVM) rules or other physical measurement rules
of performance measurement are set.
•.
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PMP - Time January 2013
It can establish the following also:
• Rules of performance measurement . Earned value
management (EVM) rules or other physical measurement
rules of performance measurement are set. For example,
the schedule management plan may specify:
Rules for establishing percent complete,
Control accounts at which management of progress and
schedule will be measured,
Earned value measurement techniques (baselines, fixed-
formula, percent complete, etc.) to be employed (for more
specific information,
Schedule performance measurements such as SV and
SPI used to assess the magnitude of variation to the
original schedule baseline.
• Reporting formats . The formats & frequency for the various
schedule reports are defined.
• Process descriptions . Descriptions of each of the schedule
management processes are documented.
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PMP - Time January 2013
6.2. Define Activities
Identifying the specific schedule activities that need to be performed to
produce project deliverables.
This is done by decomposing WBS’ work packages into smaller components
called activities.
.
D2-45
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PMP - Time January 2013
6.2. Define Activities
INPUTS OUTPUTS
• Schedule Management •Activity List
Plan
•Activity Attributes
• Scope baseline
• Enterprise •Milestone List
Environmental Factors
(EEF)
• Organizational Process T&T
Assets (OPA)
•Decomposition
•Expert Judgment
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PMP - Time January 2013
• It’s a form of progressive
elaboration.
• Work in the near term is
planned in detail, while
future work is planned at
higher level of the WBS.
• Early project stages:
decompose work
packages into milestone
level.
• Later on: decompose
them into activities.
• Nearby waves are the
ones that break. Far
waves are still intact and
unclear.
D2-48
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• Activity ID,WBS ID
&activity names.
• Activity description.
• Predecessor &
successor activities.
• Type of dependency.
• Resource requirements.
• Imposed dates
• Constraints.
• Assumptions.
• Geographical area
D2-49
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PMP - Time January 2013
What term is defined as the practice of planning activities
based on how soon the tasks are scheduled to start, such
that activities that are close to their start date are planned
at a more detailed level than those farther in the future?
This term also implies that as activities near their start date
more detailed plans will be required.
A. Progressive elaboration
B. Rolling wave planning
C. Planning component elaboration
D. Milestone detail planning
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PMP - Time January 2013
6. 3. Sequence Activities
Identifying and documenting dependencies among project activities.
The process can be done manually, with software or both..
.
D2-51
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PMP - Time January 2013
6.3. Sequence Activities
INPUTS
• Schedule OUTPUTS
Management Plan
• Project schedule
• Activity List
network diagrams
• Activity Attributes
• Milestone List • Project document
• Project Scope updates
Statement
• Enterprise
Environmental Factors T&T
(EEF) • Precedence
• Organizational diagramming method
Process Assets (OPA) (PDM)
• Dependency
determination
D2-52
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www.pmhouse.org
PMP - Time January 2013
Arrow diagramming method (ADM) or (AOA) – Uses arrows to
represent activities and connecting nodes to show
dependencies
What IF we did not use
a dummy task and drew
Start the network like this instead?
A =10d What is now wrong with the plan?
B=5d
C=20d
D=4d E=2d
Finish
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PMP - Time January 2013
Dependency determination :
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PMP - Time January 2013
Internal dependencies. Internal dependencies involve a precedence
relationship between project activities and are generally inside the project
team’s control.
For example, if the team cannot test a machine until they assemble it, this is an
internal mandatory dependency. The project management team determines
which dependencies are internal during the process of sequencing the
activities.
Applying Leads and Lags
www.pmhouse.org D2-56
PMP - Time January 2013
A. Project A, the company’s participation in a pump industry trade
show, depends on the successful completion of project B, which is
building the prototype pump that is going to be displayed.
B. To install the plumbing and electrical work at the same time on a
single-family dwelling.
C. For the shrink-wrapping on the finished box of software to depend
on enclosing the manual and software first.
D. To schedule the final testing activity of a new computer model to
start seventy-two hours after the start of the mandatory seventy-two
hour ‘‘burn-in’’ period.
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PMP - Time January 2013
6. 4. Estimate Activity Resources
Estimating the type and quantities of resources (persons, equipment, or
materiel) required to perform each schedule activity.
.
D2-58
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PMP - Time January 2013
6.4. Estimate Activity
Resources
INPUTS OUTPUTS
• Schedule Management
• Activity resource
Plan
requirements
• Activity list
• Activity attributes • Resource breakdown
structure(RBS)
• Resource calendars
• Risk register • Project document
• Activity cost estimate updates
• Enterprise T&T
environmental • Expert judgment
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PMP - Time January 2013
A. Job descriptions.
B. Salary schedules .
C. Identification and description of the types and quantities
of resources required.
D. Analogous estimating.
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6.5. Estimate Activity Durations
The process of duration estimating takes information about project scope and
resources and develops durations so that a schedule can be developed
Required resource types, estimated resource quantities, and resource
calendars with resource availabilities.
D2-63
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PMP - Time January 2013
6.5. Estimate Activity Durations
INPUTS
OUTPUTS
• Schedule Management
Plan • Activity duration
• Activity list estimates
• Activity attributes • Project document
• Activity resource updates
requirements
• Resource calendars
• Project scope
statement
T&T
• Risk register
•Expert judgment
• Resource breakdown
•Analogous estimating
structure(RBS)
•Parametric estimating
• Enterprise
•Three-point estimates
environmental factors
•Group Decision-Making
• Organizational process
Techniques
assets (OPA)
•Reserve analysis
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D2-65
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Triangular Distribution Beta Distribution
from the (from the traditional PERT
technique).
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PMP - Time January 2013
The duration of the schedule activity is affected by
all of the following EXCEPT:
D2-
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6.6. Develop Schedule
An iterative process, determining the start and finish dates of
project activities
D2-68
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PMP - Time January 2013
6.6. Develop Schedule
INPUTS
• Schedule M. Plan OUTPUTS
• Activity list
• Activity attributes • Schedule baseline
• Project schedule network • Project schedule
diagrams • Schedule data
• Activity resource • Project Calendars
requirements • Project Management
• Resource calendars Plan Updates
• Activity duration estimates • Project document
• Project scope statement updates
• Risk Register T&T
• Project Staff Assignments • Schedule network
• Resource Breakdown analysis
Structure • Critical path method
• Enterprise environmental • Critical chain method
factors (EEF) • Resource Optimization
• Organizational process Techniques
assets (OPA) • Modeling Techniques
• Leads and lags
• Schedule compression
• Scheduling tool
D2-69
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PMP - Time January 2013
Activity
Task A
Task B
Task C
Task D
June July Aug Sep Oct Nov
Time
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PMP - Time January 2013 D2-72
Crashing Fast tracking
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If activity P , Q, and T are on The critical path which activity
should be crashed first considering the cost is important
A. P
Activity Normal time Crash Time Normal Cost Crash Cost
B. S
C. T P 7 5 7000 9000
D. Q Q 4 3 7000 7500
R 5 2 8000 14000
S 4 2 4000 4800
T 8 7 4000 5500
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PMP - Time January 2013
Schedule network analysis technique that
modifies the project schedule to account for
limited resources.
Adds duration buffers that are non-work
schedule activities to maintain focus on the
planned activity durations. Once the buffer
schedule activities are determined, the
planned activities are scheduled to their
latest possible planned start and finish
dates.
In lieu of managing the total float of network
paths, the critical chain method focuses on
managing the buffer activity durations and
the resources applied to planned schedule
activities.
D2-75
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PMP - Time January 2013
Modeling Techniques / What-if analysis
“What if the situation
represented by scenario
‘X’ happens?”
A schedule network
analysis is performed using
the schedule to compute
the different scenarios,
such as delaying a major
component delivery,
extending specific
engineering durations, or
introducing external factors,
such as a strike or a
change in the permitting
process. The most common
technique is Monte Carlo
Analysis
D2-76
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PMP - Time January 2013
Resource-leveling Resource leveling
is necessary when resources have
been
over-allocated, such as when a
resource has been assigned to two or
more activities during the same
time period, when shared or critical
required resources are only available at
certain times or are only available in
limited quantities
www.pmhouse.org D2-77
PMP - Time January 2013
6.7. Control Schedule
Determining the current status of the project schedule
Influencing the factors that create schedule changes
Determining that the project schedule has changed
Managing the actual changes as they occur
D2-78
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PMP - Time January 2013
6.7. Control Schedule
INPUTS OUTPUTS
• Project management • Work Performance
plan Information
• Project schedule • Schedule Forecasts
• Work performance • Change requests
Data • Project management
• Project Calendars plan updates
• Schedule Data • Project document
• Organizational updates
T&T
process assets (OPA) •Organizational
•Performance reviews
•Project management process assets
software updates
•Resource Optimization
Techniques
•Modeling Techniques
•leads and lags
•Schedule compression
•Scheduling tool
D2-79
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D2-80
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Measure + Compare
+Analyze schedule
performance:
Actual start/finish dates
Percent complete
Remaining duration for work
in progress.
Use SV and SPI – or critical
chain buffers to determine if a
corrective action is needed.
D2-81
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PMP - Time January 2013
Project Schedule control is concerned with all the
following EXCEPT:
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Process Group
Initiating Planning Executing Monitoring & Controlling Closing
Monitor & Control Project
Develop project Develop project Direct & Manage Project Work Close Project or
Integration charter management plan Work Perform Integrated Change Phase
Control
Plan Scope Management
Validate Scope
Collect Requirements
Scope
Define Scope Control Scope
Create WBS
Plan Schedule Manag.
Define Activities
Sequence Activities
Time Control Schedule
Estimate Activity Resource
Estimate Activity Duration
Develop Schedule
Knowledge Area
Stakeholder
rol
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PMP - Time January 2013
1 10 3
A- Activity B
A D G
B - Activity D
2 1 9
C - Activity I
D - Activity C Start B F I End
6 2 1
C E H
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A. The amount of time an activity can be delayed
without delaying the project finish date.
B. The amount of time an activity can be delayed
without delaying the early start date of its successor.
C. Waiting time.
D. The product of a forward and backward pass.
D2-
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A. WBS
B. Network diagram
C. Bar chart
D. Project charter
D2-
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A. The critical path helps prove how long the project will take.
B. There can be only one critical path.
C. The network diagram will change every time the end
date changes.
D. A project can never have negative float.
D2-
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A. Shorter than the duration of the longest activity
B. Shorter than the activity it represents
C. There is no duration
D.Same length as the activity it represents
D2-
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A. Performing a Monte Carlo analysis.
B. Determining the waiting time between activities.
C. Determining lag.
D.Determining the amount of time the activity can be
delayed before it delays the critical path.
D2-
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A. Project planning
B. Reporting to team members
C. Reporting to management
D.Risk analysis
D2-
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A. Is on the critical path.
B. Has a lag.
C. Is progressing well.
D.Is not on the critical path.
D2-
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A. Crashing.
B. Floating.
C. Levelling.
D. Fast tracking.
D2-
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