2022-2023

The University of Texas at Tyler

University Academy

Food Safety Plan

Tyler, Longview, and Palestine

Texas

1
 Table of Contents

DESCRIPTION OF THE CHILD NUTRITION PROGRAM FOODSERVICE

OPERATION .............................................................................................. 3
Overview of the School District in 2022-2023.......................................................... 4
Description of the School Foodservice Operation ................................................. 4
Menu ........................................................................................................................ 4
Meals ................................................................................................................................................ 4
Food Production ....................................................................................................... 4
Purchasing ............................................................................................................... 4
STANDARD OPERATING PROCEDURES................................................ 5
Table of Contents ...................................................................................................... 6
FOOD PREPARATION ACTION PLAN ................................................... 58
Process Approach for Grouping Menu Items ....................................................... 60
Menus for 2022-2023................................................................................................ 67
MONITORING, RECORDKEEPING, AND CORRECTIVE ACTION ......... 68
FOOD SAFETY TRAINING PROGRAM ................................................... 88
FOOD SAFETY PLAN REVIEW AND VERIFICATION ............................ 96

2
DESCRIPTION OF THE CHILD
NUTRITION PROGRAM
FOODSERVICE OPERATION

3
 Overview of the School District in 2022-2023
• The University of Texas at Tyler University Academy has three locations including the Tyler,
Longview, and Palestine campuses.
• According to the 2021 October snapshot data, the district is comprised of 853 students,
which varies by campus: Tyler (355), Longview (259), and Palestine (239).
• The district serves students in grades K through 12th in Tyler and Palestine for the
2022-2023 school year.
The district serves students in grades 1st through 12th in Longview for the 2022-2023 school
year.
Description of the School Foodservice Operation
Menu
Meals
• According to the 2021 October snapshot data the district had 38.4% (285) Free and
Reduced, more specifically the Tyler Campus had 33.41% (134) Free and
Reduced, the Longview Campus had 20.85% (54) Free and Reduced, and the
Palestine Campus had 41% (98) Free and Reduced.

• The district provides students food items that are ready-to-eat.

o The district operates on a one-week meal cycle, ex: every Monday the same
items are served.
o A concession stand is also available to students with snacks and drinks.
o The same food items are served across grade levels.

Leftover policy
 The district discards any leftovers daily.

Food Production
• All food served is pre-packaged and ready to eat; therefore, only refrigerators are
utilized for convenience cooling.
Employees
• One or two identified employees at each campus will serve the
ready to eat food to students.

Purchasing
• Pre-packaged, ready to eat items are purchased in bulk through Sams or Amazon.

4
STANDARD OPERATING
PROCEDURES

5
 Table of Contents

HACCP-Based Standard Operating Procedures

 Cleaning and Sanitizing Food Contact Surfaces ………...………………….

 Controlling Time and Temperature During Preparation ……………………
 Cooking Potentially Hazardous Foods ……………………………………...
 Cooling Potentially Hazardous Foods ………………………………………
 Date Marking and Ready-to-Eat, Potentially Hazardous Food ……………..
 Handling a Food Recall ……………………………………………………..
 Holding Hot and Cold Potentially Hazardous Foods ……………………….
 Personal Hygiene ……………………………………………………………
 Preventing Contamination at Food Bars ……………………………………
 Preventing Cross-Contamination During Storage and Preparation …………
 Receiving Deliveries ………………………………………………………..
 Reheating Potentially Hazardous Foods ……………………………………
 Serving Food ………………………………………………………………..
 Storing and Using Poisonous or Toxic Chemicals ………………………….
 Taste Method………………………………………………………………….
 Transporting Food to Remote Sites (Satellite Kitchens) ……………………
 Using and Calibrating Thermometers ………………………………………
 Using Suitable Utensils When Handling Ready-to-Eat Foods ……………..
 Using Time Alone as a Public Health Control to Limit Bacteria Growth in
Potentially Hazardous Foods………………………………………………….
 Washing Fruits and Vegetables ……………………………………………..
 Washing Hands ……………………………………………………………...

6
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cleaning and Sanitizing Food Contact Surfaces

PURPOSE: To prevent foodborne illness by ensuring that all food contact surfaces are
properly cleaned and sanitized.

SCOPE: This procedure applies to foodservice employees involved in cleaning and

sanitizing food contact surfaces.

KEY WORDS: Food Contact Surface, Cleaning, Sanitizing

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Follow manufacturer’s instructions regarding the use and maintenance of equipment
and use of chemicals for cleaning and sanitizing food contact surfaces. Refer to
Storing and Using Poisonous or Toxic Chemicals SOP.
4. If State or local requirements are based on the 2009 FDA Food Code, wash, rinse,
and sanitize food contact surfaces of sinks, tables, equipment, utensils,
thermometers, carts, and equipment:
 Before each use
 Between uses when preparing different types of raw animal foods, such as eggs,
fish, meat, and poultry
 Between uses when preparing ready-to-eat foods and raw animal foods, such as
eggs, fish, meat, and poultry
 Any time contamination occurs or is suspected
5. Wash, rinse, and sanitize food contact surfaces of sinks, tables, equipment, utensils,
thermometers, carts, and equipment using the following procedure:
 Wash surface with detergent solution.
 Rinse surface with clean water.
 Sanitize surface using a sanitizing solution mixed at a concentration specified on
the manufacturer’s label.
 Place wet items in a manner to allow air drying.

7
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cleaning and Sanitizing Food Contact Surfaces, continued

INSTRUCTIONS, continued:
6. If a 3-compartment sink is used, setup and use the sink in the following manner:
 In the first compartment, wash with a clean detergent solution at or above 110 oF
or at the temperature specified by the detergent manufacturer.
 In the second compartment, rinse with clean water.
 In the third compartment, sanitize with a sanitizing solution mixed at a
concentration specified on the manufacturer’s label or by immersing in hot water
at or above 171 oF for 30 seconds. Test the chemical sanitizer concentration by
using an appropriate test kit.
7. If a dishmachine is used:
 Check with the dishmachine manufacturer to verify that the information on the
data plate is correct.
 Refer to the information on the data plate for determining wash, rinse, and
sanitization (final) rinse temperatures; sanitizing solution concentrations; and
water pressures, if applicable.
 Follow manufacturer’s instructions for use.
 Ensure that food contact surfaces reach a surface temperature of 160 oF or
above if using hot water to sanitize.

MONITORING:
Foodservice employees will:
1. During all hours of operation, visually and physically inspect food contact surfaces of
equipment and utensils to ensure that the surfaces are clean.
2. In a 3-compartment sink, on a daily basis:
 Visually monitor that the water in each compartment is clean.
 Take the water temperature in the first compartment of the sink by using a
calibrated thermometer.
 If using chemicals to sanitize, test the sanitizer concentration by using the
appropriate test kit for the chemical.
 If using hot water to sanitize, use a calibrated thermometer to measure the water
temperature. Refer to Using and Calibrating Thermometers SOPs.

8
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cleaning and Sanitizing Food Contact Surfaces, continued

MONITORING, continued:
3. In a dishmachine, on a daily basis:
 Visually monitor that the water and the interior parts of the machine are clean
and free of debris.
 Continually monitor the temperature and pressure gauges, if applicable, to
ensure that the machine is operating according to the data plate.
 For hot water sanitizing dishmachine, ensure that food contact surfaces are
reaching the appropriate temperature by placing a piece of heat sensitive tape on
a smallware item or a maximum registering thermometer on a rack and running
the item or rack through the dishmachine.
 For chemical sanitizing dishmachine, check the sanitizer concentration on a
recently washed food-contact surface using an appropriate test kit.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Wash, rinse, and sanitize dirty food contact surfaces. Sanitize food contact surfaces
if it is discovered that the surfaces were not properly sanitized. Discard food that
comes in contact with food contact surfaces that have not been sanitized properly.
3. In a 3-compartment sink:
 Drain and refill compartments periodically and as needed to keep the water
clean.
 Adjust the water temperature by adding hot water until the desired temperature is
reached.
 Add more sanitizer or water, as appropriate, until the proper concentration is
achieved.
4. In a dishmachine:
 Drain and refill the machine periodically and as needed to keep the water clean.
 Contact the appropriate individual(s) to have the machine repaired if the machine
is not reaching the proper wash temperature indicated on the data plate.
 For a hot water sanitizing dishmachine, retest by running the machine again. If
the appropriate surface temperature is still not achieved on the second run,
contact the appropriate individual(s) to have the machine repaired. Wash, rinse,
and sanitize in the 3-compartment sink until the machine is repaired or use
disposable single service/single-use items if a 3-compartment sink is not
available.
 For a chemical sanitizing dishmachine, check the level of sanitizer remaining in
bulk container. Fill, if needed. “Prime” the machine according to the
manufacturer’s instructions to ensure that the sanitizer is being pumped through

9
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cleaning and Sanitizing Food Contact Surfaces, continued

CORRECTIVE ACTION, continued:

the machine. Retest. If the proper sanitizer concentration level is not achieved, stop
using the machine and contact the appropriate individual(s) to have it repaired. Use
a 3-compartment sink to wash, rinse, and sanitize until the machine is repaired.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record monitoring activities and any corrective action taken
on the Food Contact Surfaces Cleaning and Sanitizing Log. The foodservice manager
will verify that foodservice employees have taken the required temperatures and tested
the sanitizer concentration by visually monitoring foodservice employees during the shift
and reviewing, initialing, and dating the Food Contact Surfaces Cleaning and Sanitizing
Log. The log will be kept on file for at least 1 year. The foodservice manager will
complete the Food Safety Checklist daily. The Food Safety Checklist is to be kept on
file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

10
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Controlling Time and Temperature During Preparation

PURPOSE: To prevent foodborne illness by limiting the amount of time that potentially
hazardous foods are held in the temperature danger zone during preparation.

SCOPE: This procedure applies to foodservice employees who prepare food.

KEY WORDS: Cross-Contamination, Time and Temperature Control, Food

Preparation, Temperature Danger Zone

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. Wash hands prior to preparing foods. Refer to the Washing Hands SOP.
4. Use clean and sanitized equipment and utensils while preparing food.
5. Separate raw foods from ready-to-eat foods by keeping them in separate containers
until ready to use and by using separate dispensing utensils. Refer to the
Preventing Cross-Contamination During Storage and Preparation SOP.
6. Pre-chill ingredients for cold foods, such as sandwiches, salads, and cut melons, to
41 ºF or below before combining with other ingredients.
7. Prepare foods as close to serving times as the menu will allow.
8. Prepare food in small batches.
9. Limit the time for preparation of any batches of food so that ingredients are not at
room temperature for more than 30 minutes before cooking, serving, or being
returned to the refrigerator.
10. If potentially hazardous foods are not cooked or served immediately after
preparation, quickly chill. Refer to the Cooling Potentially Hazardous Foods SOP.

MONITORING:
1. Use a clean, sanitized, and calibrated probe thermometer, preferably a
thermocouple.
2. Take at least two internal temperatures from each pan of food at various stages of
preparation.
3. Monitor the amount of time that food is in the temperature danger zone. It should
not exceed 4 hours.

11
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Controlling Time and Temperature During Preparation, continued

CORRECTIVE ACTIONS:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Begin the cooking process immediately after preparation is complete for any foods
that will be served hot.
3. Rapidly cool ready-to-eat foods or foods that will be cooked at a later time.
4. Immediately return ingredients to the refrigerator if the anticipated preparation
completion time is expected to exceed 30 minutes.
5. Discard food held in the temperature danger zone for more than 4 hours.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record the date, product name, start and end times of
production, the two temperature measurements taken, any corrective actions taken, and
the amount of food prepared on the Production Log. The foodservice manager will
verify that foodservice employees are taking the required temperatures and following
the proper preparation procedure by visually monitoring foodservice employees during
the shift and reviewing, initialing, and dating the Production Log daily. Maintain the
Production Log as directed by your State agency. The foodservice manager will
complete the Food Safety Checklist daily. The Food Safety Checklist is to be kept on
file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

12
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cooking Potentially Hazardous Foods

PURPOSE: To prevent foodborne illness by ensuring that all foods are cooked to the
appropriate internal temperature.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Cross-Contamination, Temperatures, Cooking

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. If a recipe contains a combination of meat products, cook the product to the highest
required temperature.
4. If State or local health department requirements are based on the 2009 FDA Food
Code, cook products to the following temperatures:
a. 145ºF for 15 seconds
 Seafood, beef, and pork
 Eggs cooked to order that are placed onto a plate and immediately
served
b. 155ºF for 15 seconds
 Ground products containing beef, pork, or fish
 Fish nuggets or sticks
 Eggs held on a steam table
 Cubed or Salisbury steaks
c. 165ºF for 15 seconds
 Poultry
 Stuffed fish, pork, or beef
 Pasta stuffed with eggs, fish, pork, or beef (such as lasagna or
manicotti)
d. 140ºF for 15 seconds
 Fresh, frozen, or canned fruits and vegetables that are going to be held
on a steam table or in a hot box

13
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cooking Potentially Hazardous Foods, continued

MONITORING:
1. Use a clean, sanitized, and calibrated probe thermometer, preferably a
thermocouple.
2. Avoid inserting the thermometer into pockets of fat or near bones when taking
internal cooking temperatures.
3. Take at least two internal temperatures from each batch of food by inserting the
thermometer into the thickest part of the product which usually is in the center.
4. Take at least two internal temperatures of each large food item, such as a turkey, to
ensure that all parts of the product reach the required cooking temperature.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Continue cooking food until the internal temperature reaches the required
temperature.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record product name, time, the two temperatures/times,
and any corrective action taken on the Cooking and Reheating Temperature Log.
Foodservice manager will verify that foodservice employees has taken the required
cooking temperatures by visually monitoring foodservice employees and preparation
procedures during the shift and reviewing, initialing, and dating the temperature log at
the close of each day. The Cooking and Reheating Temperature Log is to be kept on
file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

14
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cooling Potentially Hazardous Foods

PURPOSE: To prevent foodborne illness by ensuring that all potentially hazardous
foods are cooled properly.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Cross-Contamination, Temperatures, Cooling, Holding

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. Modify menus, production schedules, and staff work hours to allow for
implementation of proper cooling procedures.
4. Prepare and cool food in small batches.
5. Chill food rapidly using an appropriate cooling method:
 Place food in shallow containers no more than 4 inches deep and uncovered on
the top shelf in the back of the walk-in or reach-in cooler.
 Use a quick-chill unit such as a blast chiller.
 Stir the food in a container placed in an ice water bath.
 Add ice as an ingredient.
 Separate food into smaller or thinner portions.
 Pre-chill ingredients and containers used for making bulk items such as salads.
6. If State or local requirements are based on the 2009 FDA Food Code, chill cooked,
hot food from:
 135°F to 70ºF within 2 hours. Take corrective action immediately if food is not
chilled from 135ºF to 70ºF within 2 hours.
 70 ºF to 41 ºF or below in remaining time. The total cooling process from 135ºF
to 41ºF may not exceed 6 hours. Take corrective action immediately if food is
not chilled from 135ºF to 41ºF within the 6 hour cooling process.
7. Chill prepared, ready-to-eat foods such as tuna salad and cut melons from 70 ºF to
41 ºF or below within 4 hours. Take corrective action immediately if ready-to-eat
food is not chilled from 70 ºF to 41 ºF within 4 hours.

15
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Cooling Potentially Hazardous Foods, continued

MONITORING:
1. Use a clean, sanitized, and calibrated probe thermometer to measure the internal
temperature of the food during the cooling process.
2. Monitor temperatures of products every hour throughout the cooling process by
inserting a probe thermometer into the center of the food and at various locations in
the product.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Reheat cooked, hot food to 165 ºF for 15 seconds and start the cooling process
again using a different cooling method when the food is:
 Above 70 ºF and 2 hours or less into the cooling process; and
 Above 41 ºF and 6 hours or less into the cooling process.
3. Discard cooked, hot food immediately when the food is:
 Above 70 ºF and more than 2 hours into the cooling process; or
 Above 41 ºF and more than 6 hours into the cooling process.
3. Use a different cooling method for prepared ready-to-eat foods when the food is
above 41 ºF and less than 4 hours into the cooling process.
4. Discard prepared ready-to-eat foods when the food is above 41 ºF and more than 4
hours into the cooling process.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record temperatures and corrective actions taken on the
Cooling Temperature Log. Foodservice employees will record if there are no foods
cooled on any working day by indicating “No Foods Cooled” on the Cooling
Temperature Log. The foodservice manager will verify that foodservice employees are
cooling food properly by visually monitoring foodservice employees during the shift and
reviewing, initialing, and dating the temperature log each working day. The Cooling
Temperature Logs are to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

16
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Date Marking Ready-to-Eat, Potentially Hazardous Food

PURPOSE: To ensure appropriate rotation of ready-to-eat food to prevent or reduce
foodborne illness from Listeria monocytogenes.

SCOPE: This procedure applies to foodservice employees who prepare, store, or serve
food.

KEY WORDS: Ready-to-Eat Food, Potentially Hazardous Food, Date Marking, Cross-
Contamination

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. The best
practice for a date marking system would be to include a label with the product
name, the day or date, and time it is prepared or opened. Examples of how to
indicate when the food is prepared or opened include:
 Labeling food with a calendar date, such as “cut cantaloupe, 5/26/05, 8:00 a.m.,”
 Identifying the day of the week, such as “cut cantaloupe, Monday, 8:00 a.m.,” or
 Using color-coded marks or tags, such as cut cantaloupe, blue dot, 8:00 a.m.
means “cut on Monday at 8:00 a.m.”
2. Follow State or local health department requirements.
3. Label ready-to-eat, potentially hazardous foods that are prepared on-site and held
for more than 24 hours.
4. Label any processed, ready-to-eat, potentially hazardous foods when opened, if they
are to be held for more than 24 hours.
5. Refrigerate all ready-to-eat, potentially hazardous foods at 41 ºF or below.
6. Serve or discard refrigerated, ready-to-eat, potentially hazardous foods within 7
days.
7. Indicate with a separate label the date prepared, the date frozen, and the date
thawed of any refrigerated, ready-to-eat, potentially hazardous foods.
8. Calculate the 7-day time period by counting only the days that the food is under
refrigeration. For example:
 On Monday, 8/1/05, lasagna is cooked, properly cooled, and refrigerated with a
label that reads, “Lasagna, Cooked, 8/1/05.”
 On Tuesday, 8/2/05, the lasagna is frozen with a second label that reads,
“Frozen, 8/2/05.” Two labels now appear on the lasagna. Since the lasagna was
held under refrigeration from Monday, 8/1/05 – Tuesday, 8/2/05, only 1 day is
counted towards the 7-day time period.

17
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Date Marking Ready-to-Eat, Potentially Hazardous Food, continued

INSTRUCTIONS, continued:
 On Tuesday 8/16/05 the lasagna is pulled out of the freezer. A third label is
placed on the lasagna that reads, “Thawed, 8/16/05.” All three labels now
appear on the lasagna. The lasagna must be served or discarded within 6 days.

MONITORING:
A designated employee will check refrigerators daily to verify that foods are date
marked and that foods exceeding the 7-day time period are not being used or stored.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Foods that are not date marked or that exceed the 7-day time period will be
discarded.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will complete the Food Safety Checklist daily. The Food
Safety Checklist is to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

18
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Handling a Food Recall

PURPOSE: To prevent foodborne illness in the event of a product recall.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Food Recalls

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Review the food recall notice and specific instructions that have been identified in
the notice.
4. Communicate the food recall notice to feeding sites.
5. Hold the recalled product using the following steps:
 Physically segregate the product, including any open containers, leftover product,
and food items in current production that items contain the recalled product.
 If an item is suspected to contain the recalled product, but label information is not
available, follow the district’s procedure for disposal.
6. Mark recalled product “Do Not Use” and “Do Not Discard.” Inform the entire staff not
to use the product.
7. Do not destroy any USDA commodity food without official written notification from
the State Distributing Agency, USDA Food Safety Inspection Services (FSIS), or
State or local health department.
8. Inform the school district’s public relations coordinator of the recalled product.
9. Identify and record whether any of the product was received in the district, locate the
food recall product by feeding site, and verify that the food items bear the product
identification code(s) and production date(s) listed in the recall notice.
10. Obtain accurate inventory counts of the recalled products from every feeding site,
including the amount in inventory and amount used.
11. Account for all recalled product by verifying inventory counts against records of food
received at the feeding site.

MONITORING:
Foodservice employees and foodservice manager will visually observe that school sites
have segregated and secured all recalled products.

19
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Handling a Food Recall, continued

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Determine if the recalled product is to be returned and to whom, or destroyed and by
whom.
3. Notify feeding site staff of procedures, dates, and other specific directions to be
followed for the collection or destruction of the recalled product.
4. Consolidate the recall product as quickly as possible, but no later than 30 days after
the recall notification.
5. Conform to the recall notice using the following steps:
 Report quantity and site where product is located to manufacturer, distributor, or
State agency for collection. The quantity and location of the affected USDA
commodity food must be submitted to the State Distributing Agency within 10
calendars days of the recall.
 Obtain the necessary documents from the State Distributing Agency for USDA
commodity foods. Submit necessary documentation for reimbursement of food
costs.
 Complete and maintain all required documentation related to the recall including:
 Recall notice
 Records of how food product was returned or destroyed
 Reimbursable costs
 Public notice and media communications
 Correspondence to and from the public health department and State
agency

VERIFICATION AND RECORD KEEPING

Foodservice employees will record the name of the contaminated food, date, time, and
the reason why the food was discarded on the Damaged or Discarded Product Log.
The foodservice manager will verify that appropriate corrective actions are being taken
by reviewing, initialing, and dating the Damaged or Discarded Product Log each day.
Maintain the Damaged or Discarded Product Logs for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: National Food Service Management Institute. (2002). Responding to a Food Recall.
University, MS: Author.

20
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

21
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Holding Hot and Cold Potentially Hazardous Foods

PURPOSE: To prevent foodborne illness by ensuring that all potentially hazardous
foods are held under the proper temperature.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Cross-Contamination, Temperatures, Holding, Hot Holding, Cold

Holding, Storage

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. If State or local health department requirements are based on the 2009 FDA Food
Code:
 Hold hot foods at 135ºF or above
 Hold cold foods at 41ºF or below
4. Preheat steam tables and hot boxes.

MONITORING:
1. Use a clean, sanitized, and calibrated probe thermometer to measure the
temperature of the food.
2. Take temperatures of foods by inserting the thermometer near the surface of the
product, at the thickest part, and at other various locations.
3. Take temperatures of holding units by placing a calibrated thermometer in the
coolest part of a hot holding unit or warmest part of a cold holding unit.
4. For hot foods held for service:
 Verify that the air/water temperature of any unit is at 135 ºF or above before use.
 Reheat foods in accordance with the Reheating for Hot Holding SOP.
 All hot potentially hazardous foods should be 135 ºF or above before placing the
food out for display or service.
 Take the internal temperature of food before placing it on a steam table or in a
hot holding unit and at least every 2 hours thereafter.

22
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Holding Hot and Cold Potentially Hazardous Foods, continued

MONITORING, continued:
5. For cold foods held for service:
 Verify that the air/water temperature of any unit is at 41 ºF or below before use.
 Chill foods, if applicable, in accordance with the Cooling Potentially Hazardous
Foods SOP.
 All cold potentially hazardous foods should be 41 ºF or below before placing the
food out for display or service.
 Take the internal temperature of the food before placing it onto any salad bar,
display cooler, or cold serving line and at least every 2 hours thereafter.
6. For cold foods in storage:
 Take the internal temperature of the food before placing it into any walk-in cooler
or reach-in cold holding unit.
 Chill food in accordance with the Cooling Potentially Hazardous Foods SOP if the
food is not 41 ºF or below.
 Verify that the air temperature of any cold holding unit is at 41 ºF or below before
use and at least every 4 hours thereafter during all hours of operation.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. For hot foods:
 Reheat the food to 165 ºF for 15 seconds if the temperature is found to be below
135 ºF and the last temperature measurement was 135 ºF or higher and taken
within the last 2 hours. Repair or reset holding equipment before returning the
food to the unit, if applicable.
 Discard the food if it cannot be determined how long the food temperature was
below 135 ºF.
3. For cold foods:
 Rapidly chill the food using an appropriate cooling method if the temperature is
found to be above 41 ºF and the last temperature measurement was 41 ºF or
below and taken within the last 2 hours:
 Place food in shallow containers (no more than 4 inches deep) and
uncovered on the top shelf in the back of the walk-in or reach-in cooler.
 Use a quick-chill unit like a blast chiller.
 Stir the food in a container placed in an ice water bath.
 Add ice as an ingredient.
 Separate food into smaller or thinner portions.

23
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Holding Hot and Cold Potentially Hazardous Foods, continued

CORRECTIVE ACTION, continued:
4. Repair or reset holding equipment before returning the food to the unit, if applicable.
5. Discard the food if it cannot be determined how long the food temperature was
above 41 ºF.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record temperatures of food items and document corrective
actions taken on the Hot and Cold Holding Temperature Log. A designated foodservice
employee will record air temperatures of coolers and cold holding units on the
Refrigeration Logs. The foodservice manager will verify that foodservice employees
have taken the required holding temperatures by visually monitoring foodservice
employees during the shift and reviewing the temperature logs at the close of each day.
The temperature logs are to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

24
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Personal Hygiene
PURPOSE: To prevent contamination of food by foodservice employees.

SCOPE: This procedure applies to foodservice employees who handle, prepare, or

serve food.

KEY WORDS: Personal Hygiene, Cross-Contamination, Contamination

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Follow the Employee Health Policy. (Employee health policy is not included in this
resource.)
4. Report to work in good health, clean, and dressed in clean attire.
5. Change apron when it becomes soiled.
6. Wash hands properly, frequently, and at the appropriate times.
7. Keep fingernails trimmed, filed, and maintained so that the edges are cleanable and
not rough.
8. Avoid wearing artificial fingernails and fingernail polish.
9. Wear single-use gloves if artificial fingernails or fingernail polish are worn.
10. Do not wear any jewelry except for a plain ring such as a wedding band.
11. Treat and bandage wounds and sores immediately. When hands are bandaged,
single-use gloves must be worn.
12. Cover a lesion containing pus with a bandage. If the lesion is on a hand or wrist,
cover with an impermeable cover such as a finger cot or stall and a single-use glove.
13. Eat, drink, use tobacco, or chew gum only in designated break areas where food or
food contact surfaces may not become contaminated.
14. Taste food the correct way:
 Place a small amount of food into a separate container.
 Step away from exposed food and food contact surfaces.
 Use a teaspoon to taste the food. Remove the used teaspoon and container to
the dish room. Never reuse a spoon that has already been used for tasting.
 Wash hands immediately.
15. Wear suitable and effective hair restraints while in the kitchen.

25
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Personal Hygiene, continued

MONITORING:
 A designated foodservice employee will inspect employees when they report to
work to be sure that each employee is following this SOP.
 The designated foodservice employee will monitor that all foodservice employees
are adhering to the personal hygiene policy during all hours of operation.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Discard affected food.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will verify that foodservice employees are following this SOP
by visually observing the employees during all hours of operation. The foodservice
manager will complete the Food Safety Checklist daily. Foodservice employees will
record any discarded food on the Damaged or Discarded Product Log. The Food
Safety Checklist and Damaged or Discarded Product Logs are to be kept on file for a
minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

26
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Preventing Contamination at Food Bars

PURPOSE: To prevent foodborne illness by ensuring that all items held on food bars
are protected from contamination.

SCOPE: This procedure applies to anyone who is responsible for maintaining and
monitoring the self-service food bars.

KEY WORDS: Contamination, Self-Service, Salad Bars, Food Bars

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Follow Employee Health Policy, Personal Hygiene, and Washing Hands SOPs.
(Employee health policy is not included in this resource.)
4. Follow manufacturer’s instructions for pre-heating and pre-chilling food bar
equipment before use.
5. Place all exposed food under sneeze guards.
6. Provide an appropriate clean and sanitized utensil for each container on the food
bar.
7. Replace existing containers of food with new containers when replenishing the food
bar.
8. Assist customers who are unable to properly use utensils.
9. Ensure that customers use a clean dish when returning to the food bar.
10. Store eating utensils with the handles up or in a manner to prevent customers from
touching the food contact surfaces.
11. Avoid using spray chemicals to clean food bars when in use.

MONITORING:
1. Monitor and record temperatures of food in accordance with the Holding Hot and
Cold Potentially Hazardous Foods SOP.
2. Continually monitor food containers to ensure that utensils are stored on a clean and
sanitized surface or in the containers with the handles out of the food.
3. Continually monitor customers’ use of the food bar to ensure that customers are not:
 Touching food with their bare hands
 Coughing, spitting, or sneezing on the food
 Placing foreign objects in the food
 Using the same plate for subsequent trips

27
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Preventing Contamination at Food Bars, continued

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Remove and discard contaminated food.
3. Demonstrate to customers how to properly use utensils.
4. Discard the food if it cannot be determined how long the food temperature was
above 41 ºF or below 140ºF.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will verify that foodservice employees are assigned to
maintain food bars during all hours of operation. Foodservice employees will record
temperatures of food items and document corrective actions taken on the Hot and Cold
Holding Temperature Log. The foodservice manager will complete the Food Safety
Checklist daily. This form is to be kept on file for a minimum of 1 year. Foodservice
employees will document any discarded food on the Damaged or Discarded Product
Log. The foodservice manager will verify that appropriate corrective actions are being
taken by reviewing, initialing, and dating the Damaged or Discarded Product Log each
day. The Hot and Cold Holding Temperature Log and the Damaged or Discarded
Product Log are to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

28
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Preventing Cross-Contamination During Storage and Preparation

PURPOSE: To reduce foodborne illness by preventing unintentional contamination of
food.

SCOPE: This procedure applies to anyone who is responsible for receiving, storing,
preparing, and serving food.

KEY WORDS: Cross-Contamination, Preparation, Contamination, Storage, Receiving

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Wash hands properly. Refer to the Washing Hands SOP.
4. Avoid touching ready-to-eat food with bare hands. Refer to Using Suitable Utensils
When Handling Ready-To-Eat Foods SOP.
5. Separate raw animal foods, such as eggs, fish, meat, and poultry, from ready-to-eat
foods, such as lettuce, cut melons, and lunch meats during receiving, storage, and
preparation.
6. Separate different types of raw animal foods, such as eggs, fish, meat, and poultry,
from each other, except when combined in recipes.
7. Store raw animal foods in refrigerators or walk-in coolers by placing the raw animal
foods on shelves in order of cooking temperatures with the raw animal food requiring
the highest cooking temperature, such as chicken, on the lowest shelf.
8. Separate unwashed fruits and vegetables from washed fruits and vegetables and
other ready-to-eat foods.
9. Use only dry, cleaned, and sanitized equipment and utensils. Refer to Cleaning and
Sanitizing Food Contact Surfaces SOP for proper cleaning and sanitizing procedure.
10. Touch only those surfaces of equipment and utensils that will not come in direct
contact with food.
11. Place food in covered containers or packages, except during cooling, and store in
the walk-in refrigerator or cooler.
12. Designate an upper shelf of a refrigerator or walk-in cooler as the “cooling” shelf.
Uncover containers of food during the initial quick cool-down phase to facilitate
cooling.

29
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Preventing Cross-Contamination During Storage and Preparation,

continued
INSTRUCTIONS, continued:
13. Clean the exterior surfaces of food containers, such as cans and jars, of visible soil
before opening.
14. Store damaged goods in a separate location. Refer to Segregating Damaged
Goods SOP.

MONITORING:
A designated foodservice employee will continually monitor food storage and
preparation to ensure that food is not cross-contaminated.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Separate foods found improperly stored.
3. Discard ready-to-eat foods that are contaminated by raw eggs, raw fish, raw meat,
or raw poultry.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will visually observe that employees are following these
procedures and taking all necessary corrective actions during all hours of operation.
The foodservice manager will periodically check the storage of foods during hours of
operation and complete the Food Safety Checklist daily. The Food Safety Checklist will
be kept on file for a minimum of 1 year. Foodservice employees will document any
discarded food on the Damaged and Discarded Product Log. The foodservice manager
will verify that appropriate corrective actions are being taken by reviewing, initialing, and
dating the Damaged and Discarded Product Log each day. The Damaged and
Discarded Product Log is to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

30
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Receiving Deliveries
PURPOSE: To ensure that all food is received fresh and safe when it enters the
foodservice operation and to transfer food to proper storage as quickly as possible.

SCOPE: This procedure applies to foodservice employees who handle, prepare, or

serve food.

KEY WORDS: Cross-Contamination, Temperatures, Receiving, Holding, Frozen

Goods, Delivery

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Schedule deliveries to arrive at designated times during operational hours.
4. Post the delivery schedule, including the names of vendors, days and times of
deliveries, and drivers’ names.
5. Establish a rejection policy to ensure accurate, timely, consistent, and effective
refusal and return of rejected goods.
6. Organize freezer and refrigeration space, loading docks, and store rooms before
deliveries.
7. Gather product specification lists and purchase orders, temperature logs, calibrated
thermometers, pens, flashlights, and clean loading carts before deliveries. Refer to
the Using and Calibrating Thermometers SOP.
8. Keep receiving area clean and well lighted.
9. Do not touch ready-to-eat foods with bare hands.
10. Determine whether foods will be marked with the date arrival or the “use by” date
and mark accordingly upon receipt.
11. Compare delivery invoice against products ordered and products delivered.
12. Transfer foods to their appropriate locations as quickly as possible.

31
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Receiving Deliveries, continued

MONITORING:
1. Inspect the delivery truck when it arrives to ensure that it is clean, free of putrid
odors, and organized to prevent cross-contamination. Be sure refrigerated foods are
delivered on a refrigerated truck.
2. Check the interior temperature of refrigerated trucks.
3. Confirm vendor name, day and time of delivery, as well as driver’s identification
before accepting delivery. If driver’s name is different from what is indicated on the
delivery schedule, contact the vendor immediately.
4. Check frozen foods to ensure that they are all frozen solid and show no signs of
thawing and refreezing, such as the presence of large ice crystals or liquids on the
bottom of cartons.
5. Check the temperature of refrigerated foods.
a. For fresh meat, fish, and poultry products, insert a clean and sanitized
thermometer into the center of the product to ensure a temperature of 41 ºF
or below. The temperature of milk should be 45 ºF or below.
b. For packaged products, insert a food thermometer between two packages
being careful not to puncture the wrapper. If the temperature exceeds 41 ºF,
it may be necessary to take the internal temperature before accepting the
product.
c. For eggs, the interior temperature of the truck should be 45 ºF or below.
6. Check dates of milk, eggs, and other perishable goods to ensure safety and quality.
7. Check the integrity of food packaging.
8. Check the cleanliness of crates and other shipping containers before accepting
products. Reject foods that are shipped in dirty crates.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Reject the following:
 Frozen foods with signs of previous thawing
 Cans that have signs of deterioration, such as swollen sides or ends, flawed
seals or seams, dents, or rust
 Punctured packages
 Foods with out-dated expiration dates
 Foods that are out of safe temperature zone or deemed unacceptable by the
established rejection policy

32
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Receiving Deliveries, continued

VERIFICATION AND RECORD KEEPING:

Record the temperature and the corrective action on the delivery invoice or on the
Receiving Log. The foodservice manager will verify that foodservice employees are
receiving products using the proper procedure by visually monitoring receiving practices
during the shift and reviewing the Receiving Log at the close of each day. Receiving
Logs are kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

33
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Reheating Potentially Hazardous Foods

PURPOSE: To prevent foodborne illness by ensuring that all foods are reheated to the
appropriate internal temperature.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Cross-Contamination, Temperatures, Reheating, Holding, Hot Holding

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. If State or local requirements are based on the 2009 FDA Food Code, heat
processed, ready-to-eat foods from a package or can, such as canned green beans
or prepackaged breakfast burritos, to an internal temperature of at least 135 ºF for
15 seconds for hot holding.
4. Reheat the following products to 165 ºF for 15 seconds:
 Any food that is cooked, cooled, and reheated for hot holding
 Leftovers reheated for hot holding
 Products made from leftovers, such as soup
 Precooked, processed foods that have been previously cooled
5. Reheat food for hot holding in the following manner if using a microwave oven:
 Heat processed, ready-to-eat foods from a package or can to at least 135 ºF for
15 seconds
 Heat leftovers to 165 ºF for 15 seconds
 Rotate (or stir) and cover foods while heating
 Allow to sit for 2 minutes after heating
6. Reheat all foods rapidly. The total time the temperature of the food is between 41 ºF
and 165 ºF may not exceed 2 hours.
7. Serve reheated food immediately or transfer to an appropriate hot holding unit.

MONITORING:
1. Use a clean, sanitized, and calibrated probe thermometer.
2. Take at least two internal temperatures from each pan of food.

34
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Reheating Potentially Hazardous Foods, continued

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Continue reheating and heating food if the internal temperature does not reach the
required temperature.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record product name, time, the two temperatures/times,
and any corrective action taken on the Cooking and Reheating Temperature Log.
Foodservice manager will verify that foodservice employees have taken the required
reheating temperatures by visually monitoring foodservice employees during the shift
and reviewing, initialing, and dating the Cooking and Reheating Temperature Log at the
close of each day. The temperature logs are kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY:_______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

35
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Serving Food
PURPOSE: To prevent foodborne illness by ensuring that all foods are served in a
sanitary manner.

SCOPE: This procedure applies to foodservice employees who serve food.

KEY WORDS: Cross-Contamination, Service

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. Follow the employee health policy. (Employee health policy is not included in this
resource.)
4. Wash hands before putting on gloves, each time the gloves are changed, when
changing tasks, and before serving food with utensils. Refer to the Washing Hands
SOP.
5. Avoid touching ready-to-eat foods with bare hands. Refer to the Using Suitable
Utensils when Handling Ready-To-Eat Foods SOP.
6. Handle plates by the edge or bottom; cups by the handle or bottom; and utensils by
the handles.
7. Store utensils with the handles up or by other means to prevent contamination.
8. Hold potentially hazardous food at the proper temperature. Refer to the Holding Hot
and Cold Potentially Hazardous Foods SOP.
9. Serve food with clean and sanitized utensils.
10. Store in-use utensils properly. Refer to the Storing In-Use Utensils SOP.
11. Date mark and cool potentially hazardous foods or discard leftovers. Refer to the
Date Marking Ready-to-Eat, Potentially Hazardous Foods, and Cooling Potentially
Hazardous Foods SOPs.

MONITORING:
A designated foodservice employee will visually observe that food is being served in a
manner that prevents contamination during all hours of service.

36
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Serving Food, continued

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Replace improperly handled plates, cups, or utensils.
3. Discard ready-to-eat food that has been touched with bare hands.
4. Follow the corrective actions identified in the Washing Hands; Using Suitable
Utensils When Handling Ready-To-Eat Foods; Date Marking Ready-to-Eat,
Potentially Hazardous Foods; Cooling Potentially Hazardous Foods; and Holding
Hot and Cold Potentially Hazardous Foods SOPs.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will periodically check the storage and use of utensils during
service. In addition, the foodservice manager will complete the Food Safety Checklist
daily. The Food Safety Checklist is to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

37
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Storing and Using Poisonous or Toxic Chemicals

PURPOSE: To prevent foodborne illness by chemical contamination.

SCOPE: This procedure applies to foodservice employees who use chemicals in the
kitchen.

KEY WORDS: Chemicals, Cross-Contamination, Contamination, Material Safety Data

Sheet

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Designate a location for storing the Material Safety Data Sheets (MSDS).
4. Follow manufacturer’s directions for specific mixing, storing, and first aid instructions
on the chemical containers in the MSDS.
5. Label and date all poisonous or toxic chemicals with the common name of the
substance.
6. Store all chemicals in a designated secured area away from food and food contact
surfaces using spacing or partitioning.
7. Limit access to chemicals by use of locks, seals, or key cards.
8. Maintain an inventory of chemicals.
9. Store only chemicals that are necessary to the operation and maintenance of the
kitchen.
10. Mix, test, and use sanitizing solutions as recommended by the manufacturer and the
State or local health department.
11. Use the appropriate chemical test kit to measure the concentration of sanitizer each
time a new batch of sanitizer is mixed.
12. Do not use chemical containers for storing food or water.
13. Use only hand sanitizers that comply with the 2009 FDA Food Code. Confirm with
the manufacturer that the hand sanitizers used meet the requirements of the 2009
FDA Food Code.
14. Label and store first aid supplies in a container that is located away from food or
food contact surfaces.
15. Label and store medicines for employee use in a designated area and away from
food contact surfaces. Do not store medicines in food storage areas.
16. Store refrigerated medicines in a covered, leak proof container where they are not
accessible to children and cannot contaminate food.

38
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

39
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Storing and Using Poisonous or Toxic Chemicals, continued

MONITORING:
Foodservice employees and foodservice manager will visually observe that chemicals
are being stored, labeled, and used properly during all hours of operation.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Discard any food contaminated by chemicals.
3. Label and properly store any unlabeled or misplaced chemicals.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will complete the Food Safety Checklist daily to indicate that
monitoring is completed. Foodservice employees will record the name of the
contaminated food, date, time, and the reason why the food was discarded on the
Damaged and Discarded Product Log. The foodservice manager will verify that
appropriate corrective actions are being taken by reviewing, initialing, and dating the
Damaged and Discarded Product Log each day. The Food Safety Checklist and
Damaged and Discarded Product Logs are kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

40
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Taste Method
Policy: All foodservice employees will use the correct and sanitary tasting method to
prevent contamination and ensure food safety.

Procedures: All employees in school foodservice must:

Use a Two Spoon Tasting Method:

1. Remove a sample of a product from the container with one spoon.
2. Transfer the product sample onto a second spoon, away from the original
food container or preparation area.
3. Sample the product by tasting.
4. Never re-use a used spoon. Note: Always use two spoons to ensure sanitary
practices are being followed and the product is not contaminated.

The unit supervisor will:

1. Observe the food tasting practices of employees.

2. Follow up as necessary.

41
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Transporting Food to Remote Sites (Satellite Kitchens)

PURPOSE: To prevent foodborne illness by ensuring that food temperatures are
maintained during transportation and contamination is prevented.

SCOPE: This procedure applies to foodservice employees who transport food from a
central kitchen to remote sites (satellite kitchens).

KEY WORDS: Hot Holding, Cold Holding, Reheating, Cooling, Transporting Food

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. If State or local health department requirements are based on the 2009 FDA Food
Code:
 Keep frozen foods frozen during transportation.
 Maintain the temperature of refrigerated, potentially hazardous foods at 41 ºF or
below and cooked foods that are transported hot at 135 ºF or above.
4. Use only food carriers for transporting food approved by the National Sanitation
Foundation International or that have otherwise been approved by the state or local
health department.
5. Prepare the food carrier before use:
 Ensure that all surfaces of the food carrier are clean.
 Wash, rinse, and sanitize the interior surfaces.
 Ensure that the food carrier is designed to maintain cold food temperatures at
41 ºF and hot food temperatures at 135 ºF or above.
 Place a calibrated stem thermometer in the warmest part of the carrier if used for
transporting cold food, or the coolest part of the carrier if used for transporting hot
food. Refer to the Using and Calibrating Thermometers SOP.
 Pre-heat or pre-chill the food carrier according to the manufacturer’s
recommendations.
6. Store food in containers suitable for transportation. Containers should be:
 Rigid and sectioned so that foods do not mix
 Tightly closed to retain the proper food temperature
 Nonporous to avoid leakage
 Easy-to-clean or disposable
 Approved to hold food
42
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

43
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Transporting Food to Remote Sites (Satellite Kitchens), continued

INSTRUCTIONS, continued:
7. Place food containers in food carriers and transport the food in clean trucks, if
applicable, to remote sites as quickly as possible.
8. Follow Receiving Deliveries SOP when food arrives at remote site.

MONITORING:
1. Check the air temperature of the food carrier to ensure that the temperature
suggested by the manufacturer is reached prior to placing food into it.
2. Check the internal temperatures of food using a calibrated thermometer before
placing it into the food carrier. Refer to the Holding Hot and Cold Potentially
Hazardous Foods SOP for the proper procedures to follow when taking holding
temperatures.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Continue heating or chilling food carrier if the proper air temperature is not reached.
3. Reheat food to 165 ºF for 15 seconds if the internal temperature of hot food is less
than 135 ºF. Refer to the Reheating Potentially Hazardous Foods SOP.
4. Cool food to 41 ºF or below using a proper cooling procedure if the internal
temperature of cold food is greater than 41 ºF. Refer to the Cooling Potentially
Hazardous Foods SOP for the proper procedures to follow when cooling food.
5. Discard foods held in the danger zone for greater than 4 hours.

VERIFICATION AND RECORD KEEPING:

Before transporting food to remote sites, foodservice employees will record food carrier
temperature, food product name, time, internal temperatures, and any corrective action
taken on the Hot and Cold Holding Temperature Log. Upon receipt of food at remote
sites, foodservice employees will record receiving temperatures and corrective action
taken on the Receiving Log. The foodservice manager at central kitchens will verify that
foodservice employees are following this SOP by visually observing employees and
reviewing and initialing the Hot and Cold Holding Temperature Log daily. The
foodservice manager at the remote site(s) will verify that foodservice employees are
receiving foods at the proper temperature and following the proper receiving procedures
by visually observing receiving practices during the shift and reviewing and initialing the
Receiving Log daily. All logs are kept on file for a minimum of 1 year. The foodservice

44
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Transporting Food to Remote Sites (Satellite Kitchens), continued

VERIFICATION AND RECORD KEEPING, continued:
manager will complete the Food Safety Checklist daily. The Food Safety Checklist is to
be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

45
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using and Calibrating Thermometers

PURPOSE: To prevent foodborne illness by ensuring that the appropriate type of
thermometer is used to measure internal product temperatures and that thermometers
used are correctly calibrated for accuracy.

SCOPE: This procedure applies to foodservice employees who prepare, cook, and cool
food.

KEY WORDS: Thermometers, Calibration

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Follow the food thermometer manufacturer’s instructions for use. Use a food
thermometer that measures temperatures from 0 ºF (-18 ºC) to 220 ºF (104 ºC) and
is appropriate for the temperature being taken. For example:
 Temperatures of thin products, such as hamburgers, chicken breasts, pizza,
filets, nuggets, hot dogs, and sausage patties, must be taken using a thermistor
or thermocouple with a thin probe.
 Bimetallic, dial-faced stem thermometers are accurate only when measuring
temperatures of thick foods. They may not be used to measure temperatures of
thin foods. A dimple mark located on the stem of the thermometer indicates the
maximum food thickness that can be accurately measured.
 Use only oven-safe, bimetallic thermometers when measuring temperatures of
food while cooking in an oven.
4. Have food thermometers easily-accessible to foodservice employees during all
hours of operation.
5. Clean and sanitize food thermometers before each use. Refer to the Cleaning and
Sanitizing Food Contact Surfaces SOP for the proper procedure to follow.
6. Store food thermometers in an area that is clean and where they are not subject to
contamination.

46
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using and Calibrating Thermometers, continued

MONITORING:
1. Foodservice employees will use either the ice-point method or boiling-point method
to verify the accuracy of food thermometers. This is known as calibration of the
thermometer.
2. To use ice-point method:
 Insert the thermometer probe into a cup of crushed ice.
 Add enough cold water to remove any air pockets that might remain.
 Allow the temperature reading to stabilize before reading temperature.
 Temperature measurement should be 32 ºF (+ 2 ºF) [or 0 ºC (+ 1 ºC)]. If not,
adjust according to manufacturer’s instructions.
3. To use boiling-point method:
 Immerse at least the first two inches of the probe into boiling water.
 Allow the temperature reading to stabilize before reading temperature.
 Reading should be 212 ºF (+ 2 ºF) [or 100 ºC (+ 1 ºC)]. This reading may vary at
higher altitudes. If adjustment is required, follow manufacturer’s instructions.
4. Foodservice employees will check the accuracy of the food thermometers:
 At regular intervals (at least once per week)
 If dropped
 If used to measure extreme temperatures, such as in an oven
 Whenever accuracy is in question

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. For an inaccurate, bimetallic, dial-faced thermometer, adjust the temperature by
turning the dial while securing the calibration nut (located just under or below the
dial) with pliers or a wrench.
3. For an inaccurate, digital thermometer with a reset button, adjust the thermometer
according to manufacturer’s instructions.
4. If an inaccurate thermometer cannot be adjusted on-site, discontinue using it, and
follow manufacturer’s instructions for having the thermometer calibrated.
5. Retrain employees who are using or calibrating food thermometers improperly.

47
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using and Calibrating Thermometers, continued

VERIFICATION AND RECORD KEEPING:

Foodservice employees will record the calibration temperature and any corrective action
taken, if applicable, on the Thermometer Calibration Log each time a thermometer is
calibrated. The foodservice manager will verify that foodservice employees are using
and calibrating thermometers properly by making visual observations of the employees
during the calibration process and all operating hours. The foodservice manager will
review and initial the Calibration Log daily. The Calibration Log will be kept on file a
minimum of 1 year. The foodservice manager will complete the Food Safety Checklist
daily. The Food Safety Checklist is to be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

48
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using Suitable Utensils When Handling Ready-to-Eat Foods

PURPOSE: To prevent foodborne illness due to hand-to-food cross-contamination.

SCOPE: This procedure applies to foodservice employees who prepare, handle, or

serve food.

KEY WORDS: Ready-to-Eat Food, Cross-Contamination

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Use proper handwashing procedures to wash hands and exposed arms prior to
preparing or handling food or at anytime when the hands may have become
contaminated.
4. Do not use bare hands to handle ready-to-eat foods at any time unless washing
fruits and vegetables.
5. Use suitable utensils when working with ready-to-eat food. Suitable utensils may
include:
 Single-use gloves
 Deli tissue
 Foil wrap
 Tongs, spoodles, spoons, and spatulas
6. Wash hands and change gloves:
 Before beginning food preparation
 Before beginning a new task
 After touching equipment such as refrigerator doors or utensils that have not
been cleaned and sanitized
 After contacting chemicals
 When interruptions in food preparation occur, such as when answering the
telephone or checking in a delivery
 When handling money
 Anytime a glove is torn, damaged, or soiled
 Anytime contamination of a glove might have occurred

49
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using Suitable Utensils When Handling Ready-to-Eat Foods,

continued
MONITORING:
A designated foodservice employee will visually observe that gloves or suitable utensils
are used and changed at the appropriate times during all hours of operation.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Discard ready-to-eat food touched with bare hands.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will verify that foodservice workers are using suitable utensils
by visually monitoring foodservice employees during all hours of operation. The
foodservice manager will complete the Food Safety Checklist daily. The designated
foodservice employee responsible for monitoring will record any discarded food on the
Damaged and Discarded Product Log. The Food Safety Checklist and Damaged and
Discarded Food Log are kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

50
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using Time Alone as a Public Health Control to

Limit Bacteria Growth in Potentially Hazardous Foods
PURPOSE: To prevent foodborne illness by ensuring that potentially hazardous foods
are not held in the temperature danger zone for more than 4 hours before being cooked
or served.

SCOPE: This procedure applies to foodservice employees that handle, prepare, cook,
and serve food.

KEY WORDS: Temperatures, Holding, Time As a Public Health Control

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP. Refer to the
Using and Calibrating Thermometers SOP.
2. Follow State or local health department requirements.
3. If State or local health department requirements are based on the 2009 FDA Food
Code, establish written procedures that clearly identify the:
 Specific foods for which time rather than temperature will be used to limit bacteria
growth.
 Corrective procedures that are followed to ensure that foods are cooled properly.
Refer to the Cooling Potentially Hazardous Foods SOP.
 Marking procedures used to indicate the time that is 4 hours past the point when
the food is removed from temperature control, such as an oven or refrigerator.
 Procedures that are followed when food is in the danger zone for greater than 4
hours.
4. Cook raw potentially hazardous food within 4 hours past the point when the food is
removed from temperature control.
5. Serve or discard cooked or ready-to-eat food within 4 hours past the time when the
food is removed from temperature control.
6. Avoid mixing different batches of food together in the same container. If different
batches of food are mixed together in the same container, use the time associated
with the first batch of food as the time by which to cook, serve, or discard all the food
in the container.

51
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Using Time Alone as a Public Health Control to Limit Bacteria

Growth in Potentially Hazardous Foods, continued
MONITORING:
1. Foodservice employees will continually monitor that foods are properly marked or
identified with the time that is 4 hours past the point when the food is removed from
temperature control.
2. Foodservice employees will continually monitor that foods are cooked, served, or
discarded by the indicated time.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Discard unmarked or unidentified food or food that is noted to exceed the 4-hour
limit.

VERIFICATION AND RECORD KEEPING:

Foodservice employees will mark or otherwise identify food as specified in the
Instructions Section of this SOP. The foodservice manager will verify that foodservice
employees are following this procedure by visually monitoring foodservice employees
and food handling during the shift. The foodservice manager will complete the Food
Safety Checklist daily. The Food Safety Checklist is to be kept on file for a minimum of
1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

52
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Washing Fruits and Vegetables

PURPOSE: To prevent or reduce risk of foodborne illness or injury by contaminated
fruits and vegetables.

SCOPE: This procedure applies to foodservice employees who prepare or serve food.

KEY WORDS: Fruits, Vegetables, Cross-Contamination, Washing

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Wash hands using the proper procedure.
4. Wash, rinse, sanitize, and air-dry all food-contact surfaces, equipment, and utensils
that will be in contact with produce, such as cutting boards, knives, and sinks.
5. Follow manufacturer’s instructions for proper use of chemicals.
6. Wash all raw fruits and vegetables thoroughly before combining with other
ingredients, including:
 Unpeeled fresh fruit and vegetables that are served whole or cut into pieces.
 Fruits and vegetables that are peeled and cut to use in cooking or served ready-
to-eat.
7. Wash fresh produce vigorously under cold running water or by using chemicals that
comply with the 2009 FDA Food Code. Packaged fruits and vegetables labeled as
being previously washed and ready-to-eat are not required to be washed.
8. Scrub the surface of firm fruits or vegetables such as apples or potatoes using a
clean and sanitized brush designated for this purpose.
9. Remove any damaged or bruised areas.
10. Label, date, and refrigerate fresh-cut items.
11. Serve cut melons within 7 days if held at 41 ºF or below. Refer to the Date Marking
Ready-to-Eat, Potentially Hazardous Food SOP.
12. Do not serve raw seed sprouts to highly susceptible populations such as preschool-
age children.

53
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Washing Fruits and Vegetables, continued

MONITORING:
1. The foodservice manager will visually monitor that fruits and vegetables are being
properly washed, labeled, and dated during all hours of operation.
2. Foodservice employees will check daily the quality of fruits and vegetables in cold
storage.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Remove unwashed fruits and vegetables service and washed immediately before
being served.
3. Label and date fresh cut fruits and vegetables.
4. Discard cut melons held after 7 days.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will complete the Food Safety Checklist daily to indicate that
monitoring is being conducted as specified in this SOP. The Food Safety Checklist is to
be kept on file for a minimum of 1 year.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

54
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Washing Hands
PURPOSE: To prevent foodborne illness by contaminated hands.

SCOPE: This procedure applies to anyone who handle, prepare, and serve food.

KEY WORDS: Handwashing, Cross-Contamination

INSTRUCTIONS:
1. Train foodservice employees on using the procedures in this SOP.
2. Follow State or local health department requirements.
3. Post handwashing signs or posters in a language understood by all foodservice staff
near all handwashing sinks, in food preparation areas, and restrooms.
4. Use designated handwashing sinks for handwashing only. Do not use food
preparation, utility, and dishwashing sinks for handwashing.
5. Provide warm running water, soap, and a means to dry hands. Provide a waste
container at each handwashing sink or near the door in restrooms.
6. Keep handwashing sinks accessible anytime employees are present.
7. Wash hands:
 Before starting work
 During food preparation
 When moving from one food preparation area to another
 Before putting on or changing gloves
 After using the toilet
 After sneezing, coughing, or using a handkerchief or tissue
 After touching hair, face, or body
 After smoking, eating, drinking, or chewing gum or tobacco
 After handling raw meats, poultry, or fish
 After any clean up activity such as sweeping, mopping, or wiping counters
 After touching dirty dishes, equipment, or utensils
 After handling trash
 After handling money
 After any time the hands may become contaminated

55
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Washing Hands, continued

INSTRUCTIONS, continued:
8. Follow proper handwashing procedures as indicated below:
 Wet hands and forearms with warm, running water at least 100 ºF and apply
soap.
 Scrub lathered hands and forearms, under fingernails, and between fingers for at
least 10-15 seconds. Rinse thoroughly under warm running water for 5-10
seconds.
 Dry hands and forearms thoroughly with single-use paper towels.
 Dry hands for at least 30 seconds if using a warm air hand dryer.
 Turn off water using paper towels.
 Use paper towel to open door when exiting the restroom.
9. Follow FDA recommendations when using hand sanitizers. These
recommendations are as follows:
 Use hand sanitizers only after hands have been properly washed and dried.
 Use only hand sanitizers that comply with the 2009 FDA Food Code. Confirm
with the manufacturers that the hand sanitizers used meet these requirements.
 Use hand sanitizers in the manner specified by the manufacturer.

MONITORING:
1. A designated employee will visually observe the handwashing practices of the
foodservice staff during all hours of operation.
2. The designated employee will visually observe that handwashing sinks are properly
supplied during all hours of operation.

CORRECTIVE ACTION:
1. Retrain any foodservice employee found not following the procedures in this SOP.
2. Ask employees that are observed not washing their hands at the appropriate times
or using the proper procedure to wash their hands immediately.
3. Retrain employee to ensure proper handwashing procedure.

VERIFICATION AND RECORD KEEPING:

The foodservice manager will complete the Food Safety Checklist daily to indicate that
monitoring is being conducted as specified. The Food Safety Checklist is to be kept on
file for a minimum of 1 year.

56
 School District: The University of Texas at Tyler- University
Academy
Department: Foodservice
Date Adopted: 7/14/2022

Standard Operating Procedure

Washing Hands, continued

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

57
FOOD PREPARATION ACTION PLAN

58
 Food Preparation Action Plan
Categorizing menu items and identifying control measures and critical control
points (CCPs):

The Traditional Food Based menu cycle is posted in each preparation site kitchen. Each
menu item available for service is listed in this food safety program on the processing
table below. When new menu items are added, the list is updated. Each item is
evaluated to determine which of the three processes is applicable and to identify the
appropriate control measures and critical control points (CCPs) using the Process
Approach charts that are included in our food safety plan. Once the determination is
made for each menu item, the foodservice manager will make the rest of the
foodservice staff aware of the menu items and applicable process and control measures
by posting the attached process charts in the kitchen. In addition, the menu cycle,
menus, recipes, product directions, and charts are kept electronically in the Child
Nutrition central office.

Staff:
 All foodservice personnel will be given an overview of the process approach to
HACCP after being hired and before handling food.
 Any substitute foodservice staff will be given instruction on the Process Approach
and a list of necessary procedures relevant to the tasks they will be performing and
the corresponding records to be kept.
 Periodic refresher training for employees will be provided on a quarterly basis.
 An easily accessible copy of an explanation for the Process Approach taken from
the USDA HACCP guidance document will be available in the manager’s office.

59
 Process Approach for Grouping Menu Items
The following menu groupings are based on the FDA Process Approach groups of No
Cook, Same Day Service, and Complex. Critical Control Points (CCPs) and Critical
Limits (CLs) are indicated on each worksheet. CLs are based on the Brazoria County
Health Department and the state of Texas Food Establishment Regulations.

60
 No-Cook Process Worksheet
Directions: Review the standardized recipe for each of your menu items. Write the
name of the menu item, the recipe number, and any specific instructions in the
appropriate columns. Follow your HACCP-based standard operating procedures for
facility-wide, receiving, storing, preparing, holding, and serving.

Menu Item Recipe Specific Instructions

Number

CONTROL MEASURES

CCPs:
 Cold holding-Critical limit is 41°F or below

SOPs:
 Cleaning and Sanitizing Food Contact Surfaces
 Date Mark Ready-to-Eat Food
 Holding Hot and Cold Potentially Hazardous Foods
 Personal hygiene
 Preventing Contamination at Food Bars
 Preventing Cross Contamination During Storage and Preparation
 Receiving
 Serving Food
 Time and Temperature Control During Storage and Preparation
 Using Suitable Utensils When Handling Ready to Eat Foods
 Washing Fresh Fruits and Vegetables
 Washing Hands

61
Regulatory Reference
 Texas Food Establishment Rules. Food. Chapter §229.164. Subchapter K. Texas
Department of State Health Services. Retrieved February 6, 2006 from
http://www.tdh.state.tx.us/bfds/retail/tfer.html
 Houston Food Ordinance. (2002). Food preparation - Cooking potentially
hazardous foods. Section. 20-21.4. Retrieved February 6, 2006 from
http://www.houstontx.gov/health/Food/FOOD-ORD.pdf

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

62
 Same Day Service Process Worksheet
Directions: Review the standardized recipe for each of your menu items. Write the
name of the menu item, the recipe number, and any specific instructions in the
appropriate columns. Follow your HACCP-based standard operating procedures for
facility-wide, receiving, storing, preparing, holding, and serving.

Menu Item Recipe Specific Instructions

Number

63
CONTROL MEASURES

CCPs:
 COOKING - destroy bacteria and other pathogens (Critical limits are outlined above)
 HOLDING - To inhibit bacterial growth and toxin formation, hot foods shall be held at
greater than 135°F

SOPs:

 Cleaning and Sanitizing Food Contact Surfaces

 Controlling Time and Temperature During Preparation
 Cooking Potentially Hazardous Foods
 Date Mark Ready-to-Eat Food
 Holding Hot and Cold Potentially Hazardous Foods
 Personal hygiene
 Preventing Contamination at Food Bars
 Preventing Cross Contamination During Storage and Preparation
 Receiving
 Serving Food
 Time and Temperature Control During Storage and Preparation
 Using Suitable Utensils When Handling Ready to Eat Foods
 Washing Fresh Fruits and Vegetables
 Washing Hands

Regulatory Reference
 Texas Food Establishment Rules. Food. Chapter §229.164. Subchapter K. Texas
Department of State Health Services. Retrieved February 6, 2006 from
http://www.tdh.state.tx.us/bfds/retail/tfer.html
 Houston Food Ordinance. (2002). Food preparation - Cooking potentially
hazardous foods. Section. 20-21.4. Retrieved February 6, 2006 from
http://www.houstontx.gov/health/Food/FOOD-ORD.pdf

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

64
 Complex Process Worksheet
Directions: Review the standardized recipe for each of your menu items. Write the
name of the menu item, the recipe number, and any specific instructions in the
appropriate columns. Follow your HACCP-based standard operating procedures for
facility-wide, receiving, storing, preparing, holding, and serving.

Menu Item Recipe Cooking Cooling Reheating

Number Temperature Temperatures Temperature
Type in menu items here Cool from 140°F Reheat to
to 70°F within 2 165°F with 2
hours hours

65
CONTROL MEASURES

CCPs
 COOKING - destroy bacteria and other pathogens (Critical limits are outlined above)
 COOLING - to prevent the outgrowth of spore-forming or toxin-forming bacteria.
 REHEATING - for hot holding or serving, if applicable (CCP’s and critical limits are
outlined above)
 HOLDING - to inhibit bacterial growth and toxin formation.
o Hot foods shall be held at greater than 135°F
o Cold foods shall be held at less than 41°F

SOPs
 Cleaning and Sanitizing Food Contact Surfaces
 Controlling Time and Temperature During Preparation
 Cooking Potentially Hazardous Foods
 Cooling Potentially Hazardous Foods
 Date Mark Ready-to-Eat Food
 Holding Hot and Cold Potentially Hazardous Foods
 Personal hygiene
 Preventing Contamination at Food Bars
 Preventing Cross Contamination During Storage and Preparation
 Receiving
 Reheating Potentially Hazardous Foods
 Serving Food
 Time and Temperature Control During Storage and Preparation
 Using Suitable Utensils When Handling Ready to Eat Foods
 Washing Fresh Fruits and Vegetables
 Washing Hands

Regulatory Reference
 Texas Food Establishment Rules. Food. Chapter §229.164. Subchapter K. Texas
Department of State Health Services. Retrieved February 6, 2006 from
http://www.tdh.state.tx.us/bfds/retail/tfer.html
 Houston Food Ordinance. (2002). Food preparation - Cooking potentially
hazardous foods. Section. 20-21.4. Retrieved February 6, 2006 from
http://www.houstontx.gov/health/Food/FOOD-ORD.pdf

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

66
 Menus for 2022-2023

One Week Meal Plan for UT Tyler University Academy

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Cinnamon Breakfast bar Poptart Donut Little Bites
Roll Muffins

Fruit Cup Fruit Cup Fruit Cup Fruit Cup Fruit Cup

Juice Juice Juice Juice Juice

Water Water Water Water Water

*The district may make changes to the menu as needed throughout the year.

67
MONITORING, RECORDKEEPING,
AND CORRECTIVE ACTION

68
 Summary Table for Monitoring and Reviewing HACCP-Based SOP Record
Directions: Each site manager will complete this form for their site. Maintain this record for a minimum of 1 year.

Standard Operating Record Monitored by Verified by Whom

Procedure Whom
Cleaning and Sanitizing Food Food Safety Checklist
Contact Surfaces
Food Contact Surfaces Cleaning and
Sanitizing Log

Controlling Time and Temperature Food Safety Checklist

during Food Preparation

Cooking Cooking and Reheating Temperature

Log

Cooling Cooling Temperature Log

Date Marking Food Safety Checklist

Employee Health Policy To be determined by school officials and

State or local health department.

Handling a Food Recall Food Safety Checklist

Damaged or Discarded Product Log

69
 Summary Table for Monitoring and Reviewing HACCP-Based SOP Record, continued
Directions: Identify the foodservice employee who will be responsible for monitoring and verifying records. Maintain
this record for a minimum of 1 year.

Standard Operating Record Monitored by Whom Verified by Whom

Procedure
Holding Foods Hot and Cold Holding
Temperature Log

Refrigeration Log

Personal Hygiene Food Safety Checklist

Damaged or Discarded
Product Log

Preventing Contamination at Food Safety Checklist

Food Bars
Damaged or Discarded
Product Log

Hot and Cold Holding

Temperature Log

Preventing Cross- Food Safety Checklist

Contamination during
Storage and Preparation Damaged or Discarded
Product Log

70
 Summary Table for Monitoring and Reviewing HACCP-Based SOP Record, continued
Directions: Identify the foodservice employee who will be responsible for monitoring and verifying records. Maintain
this record for a minimum of 1 year.

Standard Operating Record Monitored by Whom Verified by Whom

Procedure
Receiving Deliveries Receiving Log

Reheating Potentially Cooking and Reheating

Hazardous Foods Temperature Log

Serving Food Food Safety Checklist

Storing and Using Food Safety Checklist

Toxic Chemicals
Damaged or Discarded
Product Log

Transporting Foods to Food Safety Checklist

Remote Sites
Hot and Cold Holding
Temperature Log

Receiving Log

Using and Calibrating a Food Safety Checklist

Food Thermometer
Thermometer Calibration
Log

71
 Summary Table for Monitoring and Reviewing HACCP-Based SOP Record, continued
Directions: Identify the foodservice employee who will be responsible for monitoring and verifying records. Maintain
this record for a minimum of 1 year.

Standard Operating Record Monitored by Whom Verified by Whom

Procedure
Using Suitable Utensils Food Safety Checklist
When Handling Ready-to-
eat Foods
Using Time Alone as a Food Safety Checklist
Public Health Control

Washing Fruits and Food Safety Checklist

Vegetables
Washing Hands Food Safety Checklist

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service Management Institute. (2005). HACCP-based
standard operating procedures (SOPs). University, MS: Author.

72
 Summary Table of Record Keeping for HACCP-Based SOP
Cleaning Cooking- Cooling Damaged Food Hot and Cold Production Receiving Thermometer To Be
and Reheating Temperature or Safety Holding Log Log Calibration Log Determined
Sanitizing Temperature Log Discarded Checklist Temperature
Log Log Product Log
Log
Cleaning and
Sanitizing Food X X
Contact
Surfaces

Controlling Time
and
Temperature X X
During Food
Preparation
Cooking X

Cooling X

Date Marking X
Employee X
Health Policy
Handling a X X
Food Recall
Holding Foods X
Personal X X
Hygiene
Preventing X X X
Contamination
at Food Bars
Preventing X X
Cross-
Contamination
During Storage
and Preparation
Receiving X
Deliveries
Reheating X
Potentially
Hazardous
Foods
Serving Food X
Storing and
Using Toxic X X
Chemicals

73
 Taste Method X
Transporting
Food to Remote X X X
Sites
Using and
Calibrating a X X
Food
Thermometer
Using Suitable
Utensils When
Handling X X
Ready-to-Eat
Foods
Using Time
Alone as a
Public Health
Control to Limit
Bacteria Growth
in Potentially
Hazardous
Foods X
Washing Fruits
and Vegetables X
Washing Hands X

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service Management Institute. (2005). HACCP-based
standard operating procedures (SOPs). University, MS: Author.

74
 Cooking and Reheating Temperature Log
Instructions: Record product name, time, the two temperatures/times, and any corrective action taken on this form. The
foodservice manager will verify that foodservice employees have taken the required cooking temperatures by visually
monitoring foodservice employees and preparation procedures during the shift and reviewing, initialing, and dating this log
daily. Maintain this log for a minimum of 1 year.

Date and Food Item Internal Internal Corrective Action Initials Verified By/
Time Temperature/ Temperature/ Taken Date
Time Time

75
 Cooling Temperature Log

Instructions: Record temperatures every hour during the cooling cycle. Record corrective actions, if applicable. If no
foods are cooled on any working day, indicate “No Foods Cooled” in the Food Item column. The foodservice manager will
verify that the foodservice staff is cooling food properly by visually monitoring foodservice employees during the shift and
reviewing, initialing, and dating this log daily. Maintain this log for a minimum of 1 year.

Date Food Item Time/ Time/ Time/ Time/ Time/ Time/ Corrective Actions Taken Initials Verified
By/ Date
Temp Temp Temp Temp Temp Temp

76
 Damaged or Discarded Product Log

Instructions: Foodservice employees will record product name, quantity, action taken, reason, initials, and date each
time a food or food product is damaged and/or will be discarded. The foodservice manager will verify that foodservice
employees are discarding damaged food properly by visually monitoring foodservice employees during the shift and
reviewing, initialing, and dating this log daily. Maintain this log for a minimum of 1 year.

Date Time Vendor Product Name Temperature Corrective Action Initials/Date Manager
or School Taken Initials/Date

77
 Food Contact Surfaces Cleaning and Sanitizing Log
Instructions: Record time, temperatures/sanitizer concentration, as appropriate and any corrective action taken on
this form. The foodservice manager will verify that food workers have taken the required information by visually
monitoring foodservice employees and preparation procedures during the shift and by reviewing, initialing, and dating
this log daily. Maintain this log for a minimum of 1 year.

Date Wash Rinse Final Rinse Heat Sensitive Sanitizer Corrective Action Employee Verified
and Temperature Temperature (Sanitization) Tape Concentration Initials By/
Time Temperature (place here) (in ppm) Date

78
 Receiving Log

Instructions: Use this Log for deliveries or receiving foods from a centralized kitchen. Record any temperatures and
corrective action taken on the Receiving Log. The foodservice manager will verify that foodservice employees are
receiving products using the proper procedure by visually monitoring foodservice employees and receiving practices
during the shift and reviewing the log daily. Maintain this log for a minimum of 1 year.

Date Time Vendor Product Name Temperature Corrective Action Initials/Date Manager
or School Taken Initials/Date

79
 Hot and Cold Holding Log

Instructions: A designated foodservice employee will record the location or description of holding unit, date, time, air
temperature, corrective action, and initials on this log. The foodservice manager will verify that foodservice employees
have taken the required temperatures by visually monitoring food employees during the shift and reviewing, initialing,
and dating this log daily. Maintain this log for a minimum of 1 year.

Location/ Date Time Temperature Corrective Food Manager

Unit Description Action Worker Initials/
Initials Date

80
 Thermometer Calibration Log

Instructions: Foodservice employees will record the calibration temperature and corrective action taken, if applicable,
on the Thermometer Calibration Log each a time thermometer is calibrated. The foodservice manager will verify that
foodservice employees are using and calibrating thermometers properly by making visual observations of employee
activities during all hours of operation. The foodservice manager will review and initial the log daily. Maintain this log
for a minimum of 1 year.

Date Thermometer Temperature Corrective Action Initials Manager

Being Calibrated Reading Initials/Date

81
 Summary of Corrective Actions for HACCP-Based SOPs

SOP Corrective Action

Cleaning and 1. Retrain any foodservice employee found not following the
Sanitizing Food procedures in this SOP.
Contact Surfaces 2. Wash, rinse, and sanitize dirty food contact surfaces. Sanitize
food contact surfaces if it is discovered that the surfaces were
not properly sanitized. Discard food that comes in contact with
food contact surfaces that have not been sanitized properly.
3. In a 3-compartment sink:
 Drain and refill compartments periodically and as needed to
keep the water clean.
 Adjust the water temperature by adding hot water until the
desired temperature is reached.
 Add more sanitizer or water, as appropriate, until the proper
sanitizer concentration is achieved.
4. In a dishmachine:
 Drain and refill the machine periodically and as needed to
keep the water clean.
 Contact the appropriate individual(s) to have the machine
repaired if the machine is not reaching the proper wash
temperature indicated on the data plate.
 For a hot water sanitizing dishmachine, retest by running the
machine again. If the appropriate surface temperature is still
not achieved on the second run, contact the appropriate
individual(s) to have the machine repaired. Wash, rinse, and
sanitize in the 3-compartment sink until the machine is
repaired or use disposable single service/single-use items if
a 3-compartment sink is not available.
 For a chemical sanitizing dishmachine, check the level of
sanitizer remaining in bulk container. Fill, if needed. “Prime”
the machine according to the manufacturer’s instructions to
ensure that the sanitizer is being pumped through the
machine. Retest. If the proper sanitizer concentration level
is not achieved, stop using the machine and contact the
appropriate individual(s) to have it repaired. Use a 3-
compartment sink to wash, rinse, and sanitize until the
machine is repaired.

Controlling Time and 1. Retrain any foodservice employee found not following the
Temperature During procedures in this SOP.
Preparation 2. Begin the cooking process immediately after preparation is
complete for any foods that will be served hot.
3. Rapidly cool ready-to-eat foods or foods that will be cooked at a
later time.
4. Immediately return ingredients to the refrigerator if the
anticipated preparation completion time is expected to exceed
30 minutes.

82
 5. Discard food held in the temperature danger zone for more than
4 hours.
Cooking 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Continue cooking food until the internal temperature reaches the
required temperature.
Cooling 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Reheat cooked, hot food to 165 ºF for 15 seconds and start the
cooling process again using a different cooling method when the
food is:
 Above 70 ºF and 2 hours or less into the cooling process;
and
 Above 41 ºF and 6 hours or less into the cooling process.
3. Discard cooked, hot food immediately when the food is:
 Above 70 ºF and more than 2 hours into the cooling process;
or
 Above 41 ºF and more than 6 hours into the cooling process.
3. Use a different cooling method for prepared ready-to-eat foods
when the food is above 41 ºF and less than 4 hours into the
cooling process.
4. Discard prepared ready-to-eat foods when the food is above 41
ºF and more than 4 hours into the cooling process.
Date Marking 1. Retrain any foodservice employee found not following the
Ready-to-Eat Potentially procedures in this SOP.
Hazardous Food 2. Foods that are not date marked or that exceed the 7-day time
period will be discarded.
Employee Health Policy To be determined.
Handling A Food Recall 1. Retrain any foodservice employee found not following the procedures
in this SOP.
2. Determine if the recalled product is to be returned and to whom, or
destroyed and by whom.
3. Notify feeding site staff of procedures, dates, and other specific
directions to be followed for the collection or destruction of the recalled
product.
4. Consolidate the recall product as quickly as possible, but no later than
30 days after the recall notification.
5. Conform to the recall notice using the following steps:
Handling A Food Recall,  Report quantity and site where product is located to manufacturer,
continued distributor, or State agency for collection. The quantity and location
of the affected USDA commodity food must be submitted to the
State Distributing Agency within 10 calendars days of the recall.
 Obtain the necessary documents from the State Distributing
Agency for USDA commodity foods. Submit necessary
documentation for reimbursement of food costs.
 Complete and maintain all required documentation related to the
recall including:
 Recall notice
 Records of how food product was returned or destroyed
 Reimbursable costs
 Public notice and media communications

83
Holding Hot and Cold 1. Retrain any foodservice employee found not following the
Potentially Hazardous procedures in this SOP.
Foods 2. For hot foods:
 Reheat the food to 165 ºF for 15 seconds if the temperature
is found to be below 140ºF and the last temperature
measurement was 140ºF or higher and taken within the last 2
hours. Repair or reset holding equipment before returning
the food to the unit, if applicable.
 Discard the food if it cannot be determined how long the food
temperature was below 140ºF.
3. For cold foods:
 Rapidly chill the food using an appropriate cooling method if
the temperature is found to be above 41 ºF and the last
temperature measurement was 41 ºF or below and taken
within the last 2 hours:
 Place food in shallow containers (no more than 4
inches deep) and uncovered on the top shelf in the
back of the walk-in or reach-in cooler.
 Use a quick-chill unit like a blast chiller.
 Stir the food in a container placed in an ice water bath.
 Add ice as an ingredient.
 Separate food into smaller or thinner portions.
4. Repair or reset holding equipment before returning the food to
the
unit, if applicable
5. Discard the food if it cannot be determined how long the food
temperature was above 41 ºF.
Personal Hygiene 1. Retrain any foodservice employee found not following this
procedure.
2. Discard affected food.
Preventing 1. Retrain any foodservice employee found not following the
Contamination at procedures in this SOP.
Food Bars 2. Remove and discard contaminated food.
3. Demonstrate to customers how to properly use utensils.
4. Discard the food if it cannot be determined how long the food
temperature was above 41 ºF or below 140ºF.
Preventing Cross- 1. Retrain any foodservice employee found not following the
Contamination during procedures in this SOP.
Storage and Preparation 2. Separate foods found improperly stored.
3. Discard ready-to-eat foods that are contaminated by raw eggs,
raw fish, raw meat, or raw poultry.
Receiving Deliveries 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Reject the following:
 Frozen foods with signs of previous thawing
 Cans that have signs of deterioration, such as swollen sides
or ends, flawed seals or seams, dents, or rust
 Punctured packages
 Foods with out-dated expiration dates

84
  Foods that are out of safe temperature zone or deemed
unacceptable by the established rejection policy
Reheating Potentially 1. Retrain any foodservice employee found not following the
Hazardous Foods procedures in this SOP.
2. Continue reheating and heating food if the internal temperature
does not reach the required temperature.

Serving Food 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Replace improperly handled plates, cups, or utensils.
3. Discard ready-to-eat food that has been touched with bare
hands.
4. Follow the corrective actions identified in the Washing Hands;
Using Suitable Utensils When Handling Ready-To-Eat Foods;
Date Marking Ready-to-Eat, Potentially Hazardous Foods;
Cooling Potentially Hazardous Foods; and Holding Hot and Cold
Potentially Hazardous Foods SOPs.
Storing and Using 1. Retrain any foodservice employee found not following the
Poisonous or procedures in this SOP.
Toxic Chemicals 2. Discard any food contaminated by chemicals.
3. Label and/or properly store any unlabeled or misplaced
chemicals
Taste Method 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Discard any contaminated food.
Transporting Foods to 4. Retrain any foodservice employee found not following the
Remote Sites procedures in this SOP.
(Satellite Kitchens) 5. Continue heating or chilling food carrier if the proper air
temperature is not reached.
6. Reheat food to 165 ºF for 15 seconds if the internal temperature
of hot food is less than 135 ºF. Refer to the Reheating
Potentially Hazardous Foods SOP.
7. Cool food to 41 ºF or below using a proper cooling procedure if
the internal temperature of cold food is greater than 41 ºF. Refer
to the Cooling Potentially Hazardous Foods SOP for the proper
procedures to follow when cooling food.
8. Discard foods held in the danger zone for greater than 4 hours.
Using and Calibrating 1. Retrain any foodservice employee found not following the
a Thermometer procedures in this SOP.
2. For an inaccurate, bimetallic, dial-faced thermometer, adjust the
temperature by turning the dial while securing the calibration nut
(located just under or below the dial) with pliers or a wrench.
3. For an inaccurate, digital thermometer with a reset button, adjust
the thermometer according to manufacturer’s instructions.
4. If an inaccurate thermometer cannot be adjusted on-site,
discontinue using it, and follow manufacturer’s instructions for
having the thermometer calibrated.
5. Retrain employees who are using or calibrating food
thermometers improperly.

85
Using Suitable 1. Retrain any foodservice employee found not following the
Utensils When procedures in this SOP.
Handling 2. Discard ready-to-eat food touched with bare hands.
Ready-to-Eat Foods

86
 Using Time Alone as 1. Retrain any foodservice employee found not following the
a Public Healthy procedures in this SOP.
Control 2. Discard unmarked or unidentified food or food that is noted to
exceed the 4-hour limit.
Washing Fruits and 1. Retrain any foodservice employee found not following the
Vegetables procedures in this SOP.
2. Remove unwashed fruits and vegetables service and washed
immediately before being served.
3. Label and date fresh cut fruits and vegetables.
4. Discard cut melons held after 7 days.
Washing Hands 1. Retrain any foodservice employee found not following the
procedures in this SOP.
2. Ask employees that are observed not washing their hands
at the appropriate times or using the proper procedure to
wash their hands immediately.
3. Retrain employee to ensure proper handwashing
procedure.

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

87
FOOD SAFETY TRAINING PROGRAM

88
 Standard Operating Procedure

New Employee Orientation

Policy: All new foodservice employees will receive training on basic food safety
procedures during the first day of employment.

Procedures: All employees in foodservice must:

1. Meet with foodservice manager or unit supervisor to receive training on basic

food safety procedures.
2. Review each point in the Food Safety Orientation Checklist with supervisor.
Each procedure will be discussed thoroughly with implications for food safety
described.
3. Ask questions of supervisor if policy or procedure is not clear.
4. Read, sign, and date the statement at the end of the checklist, indicating
understanding and agreement with stated procedures. Supervisor also must
sign and date form.
5. Receive a signed copy of the document.

The foodservice manager or unit supervisor will:

1. Schedule 20-30 minutes for the orientation session.

2. Inform new employees of the purpose and time of the session.
3. Explain the purpose of the checklist to employees.
4. Discuss each policy and procedure on the checklist. Refer to the department
Standard Operating Procedures Manual as necessary. Check off each
procedure as it is discussed. If employees have questions, please note and
follow up, if appropriate.
5. After reviewing all procedures, supervisor should request employees to read,
sign, and date the statement at the end of the form, indicating understanding and
agreement. The supervisor also should sign and date the form.
6. Provide a copy of this form to each employee. Inform employees that a copy
will be placed in their personnel file. If a copy is required for the Human
Resources department, provide it and inform employees.
7. Remind employees of the location of a copy of the department Standard
Operating Procedures Manual. This manual can be used as a reference, if
questions or concerns occur later.
8. Thank employees for participating. Emphasize again the priority of food
safety and the involvement of every staff member.

89
DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

Adapted from: Iowa State University. (2003). HACCP Materials for School Foodservice Operations.
Ames, IA: Author.

90
 NEW FOODSERVICE EMPLOYEE ORIENTATION
FOOD SAFETY CHECKLIST

Name________________________ Position_____________________

PROCEDURES  COMMENTS

Personal Hygiene
Designated uniform – clean daily
Hair restraint – cover all hair
Jewelry – limited to watch, plain ring, & simple earrings
Fingernails – short, unpolished, clean with no false nails
Employees with illness - review district policy and Food
Code
Open sores, cuts, abrasions, or burns must be completely
covered when handling food
Smoking policy – review district policy and Food Code
Sneezing/coughing - appropriate action
Eating, drinking, & gum chewing in designated areas only
Break and Meal Policy:
Where breaks/meals occur
When breaks/meals occur
Locker room – storage of personal items

Handwashing & Glove Use

Handwashing procedures:
When to wash hands
Where to wash hands
How to wash hands
Use of disposable gloves – when to change

Cleaning and Sanitizing

Laundry and linen use
How to prepare and when to use cleaning solutions
How to prepare and when to use sanitizing solutions
Use of test strips to determine product strength
MSDS accessibility

Other Information
Provided copy of Food Safety brochure to employee

I understand these policies and procedures and I agree to follow these policies and
procedures because of their importance to safety for children. I understand that
following these policies and procedures is a condition of employment in this department
and school district.

Employee Name Date Manager Signature Date

91
 Annual HACCP Training Calendar
The University of Texas at Tyler University Academy Child Nutrition Year
__________
Workshop Title Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July

Adapted from: Iowa State University. (2003). HACCP Materials for School Foodservice Operations. Ames, IA: Author.

92
93
 The University of Texas at Tyler University Academy
Child Nutrition In-Service Training Session Roster

School:
Date:
Training Session
Topic:
Trainer:

Sign-in:
1.) _______________________________________________________
2.) _______________________________________________________
3.) _______________________________________________________
4.) _______________________________________________________
5.) _______________________________________________________
6.) _______________________________________________________
7.) _______________________________________________________
8.) _______________________________________________________
9.) _______________________________________________________
10.) _______________________________________________________
11.) _______________________________________________________
12.) _______________________________________________________
13.) _______________________________________________________
14.) _______________________________________________________
15.) _______________________________________________________
16.) _______________________________________________________
17.) _______________________________________________________
18.) _______________________________________________________
19.) _______________________________________________________
20.) _______________________________________________________

Adapted from: Iowa State University. (2003). HACCP Materials for School Foodservice Operations.
Ames, IA: Author.

94
 The University of Texas at Tyler University Academy
Child Nutrition Employee Food Safety Training
Date: _____________________________
Record
Location: __________________________

Directions: Use this form to record food safety training provided to employees.
Maintain this record for a minimum of 1 year.

Employee Name Length of Training and Materials

Training Provided

Adapted from: U.S. Department of Agriculture, Food and Nutrition Service, & National Food Service
Management Institute. (2005). HACCP-based standard operating procedures (SOPs). University, MS:
Author.

95
FOOD SAFETY PLAN REVIEW AND
VERIFICATION

96
 Standard Operating Procedure

Review of Food Safety Management Plan

Policy: The school district food safety management plan will be reviewed at least
annually and as needed to keep current with changes in the food production system to
ensure safe food is served in the district.

Scope: The district food safety management plan review will include menu items,
standard operating procedures, food handling practices, training, and related items that
are used in all district food preparation areas. Food safety management plans adapted
from the district plan for individual schools also are included.

Procedures: The district school foodservice director and food safety team will:

1. Keep current with changes in food safety regulations and the science related to retail
food preparation.
2. Meet at least annually to review the district’s food safety management plan based on
hazard analysis critical control point (HACCP) principles.
3. Determine verification activities to insure the food safety management plan(s) are
being properly implemented.
4. Make recommendations to the individual food production units about changes in
food preparation procedures, training, and other relevant activities to properly
implement the plan.
5. Determine food safety management plan performance benchmarks for individual
food production units.
6. Review food safety documentation, including the weekly food safety verification
inspections and checklists, related to the food safety management plan for
adequacy.
7. Assign periodic reviews of individual food production facilities.
8. Develop appropriate and job-specific food safety training for all employees to
implement the food safety management plan.
9. Amend the plan when:
a. New menu items are added to the menu
b. Menu items are removed from the menu
c. Food products changes
d. Storage/preparation procedure changes
e. A food is linked to an illness
f. There are significant changes in customers, suppliers, equipment, and
facilities
g. New food safety information becomes available such as new regulatory
guidelines.
h. Significant changes in personnel
10. Document changes in the plan in meeting minutes.
11. Determine when outside expertise should be contracted to review, amend, and
implement all or portions of the food safety management plan.

97
12. Provide food production sites copies of the changes to the food safety management
plan that are relevant to their operation so individual school plans can be updated.

DATE IMPLEMENTED: __________________ BY: _______________________

DATE REVIEWED: _____________________ BY: _______________________

DATE REVISED: _______________________ BY: _______________________

98
 FOOD SAFETY CHECKLIST – WEEKLY

Completion Date_______________________________________

Manager_____________________________________________

Directions: Use this checklist on-going. Determine areas in your operations requiring corrective action. Record
corrective action taken and keep completed records in a notebook for future reference.

PERSONAL HYGIENE Yes No Corrective Action

 Employees wear clean and proper uniform including shoes. □ □ ________________
 Effective hair restraints are properly worn. □ □ ________________
 Fingernails are short, unpolished, and clean (no artificial nails). □ □ ________________
 Jewelry is limited to a plain ring, such as wedding band and a watch
and no bracelets. □ □ ________________
 Hands are washed properly, frequently, and at appropriate times. □ □ ________________
 Burns, wounds, sores or scabs, or splints and water-proof bandages
on hands are bandaged and completely covered with a foodservice
glove while handling food. □ □ ________________
 Eating, drinking, chewing gum, smoking, or using tobacco are
allowed only in designated areas away from preparation, service,
storage, and ware washing areas. □ □ ________________
 Employees use disposable tissues when coughing or sneezing and
then immediately wash hands. □ □ ________________
 Employees appear in good health. □ □ _________________
 Hand sinks are unobstructed, operational, and clean. □ □ _________________
 Hand sinks are stocked with soap, disposable towels, and
warm water. □ □ ________________
 A handwashing reminder sign is posted. □ □ ________________
 Employee restrooms are operational and clean. □ □ ________________

FOOD PREPARATION Yes No Corrective Action

 All food stored or prepared in facility is from approved sources. □ □ ________________
 Food equipment utensils, and food contact surfaces are properly
washed, rinsed, and sanitized before every use. □ □ ________________
 Frozen food is thawed under refrigeration, cooked to proper
temperature from frozen state, or in cold running water. □ □ ________________
 Thawed food is not refrozen. □ □ ________________
 Preparation is planned so ingredients are kept out of the temperature
danger zone to the extent possible. □ □ ________________
 Food is tasted using the proper procedure. □ □ ________________
 Procedures are in place to prevent cross-contamination. □ □ ________________
 Food is handled with suitable utensils, such as single use gloves or
tongs. □ □ ________________

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 Food is prepared in small batches to limit the time it is in the
temperature danger zone. □ □ ________________
 Clean reusable towels are used only for sanitizing equipment and
surfaces and not for drying hands, utensils, or floor. □ □ ________________
 Food is cooked to the required safe internal temperature for the
appropriate time. The temperature is tested with a calibrated food
thermometer. □ □ ________________
 The internal temperature of food being cooked is monitored and
documented. □ □ ________________

HOT HOLDING Yes No Corrective Action

 Hot holding unit is clean. □ □ ________________
 Food is heated to the required safe internal temperature before
placing in hot holding. Hot holding units are not used to reheat
potentially hazardous foods. □ □ ________________
 Hot holding unit is pre-heated before hot food is placed in unit. □ □ ________________
 Temperature of hot food being held is at or above 135 ºF. □ □ ________________
 Food is protected from contamination. □ □ ________________

COLD HOLDING Yes No Corrective Action

 Refrigerators are kept clean and organized. □ □ ________________
 Temperature of cold food being held is at or below 41 ºF. □ □ ________________
 Food is protected from contamination. □ □ ________________

REFRIGERATOR, FREEZER, AND MILK COOLER Yes No Corrective Action

 Thermometers are available and accurate. □ □ ________________
 Temperature is appropriate for pieces of equipment. □ □ ________________
 Food is stored 6 inches off floor or in walk-in cooling equipment. □ □ ________________
 Refrigerator and freezer units are clean and neat. □ □ ________________
 Proper chilling procedures are used. □ □ ________________
 All food is properly wrapped, labeled, and dated. □ □ ________________
 The FIFO (First In, First Out) method of inventory management is
used. □ □ ________________
 Ambient air temperature of all refrigerators and freezers is monitored
and documented at the beginning and end of each shift. □ □ ________________

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FOOD STORAGE AND DRY STORAGE Yes No Corrective Action
 Temperatures of dry storage area is between 50 ºF and 70 ºF or
State public health department requirement. □ □ ________________
 All food and paper supplies are stored 6 to 8 inches off the floor. □ □ ________________
 All food is labeled with name and received date. □ □ ________________
 Open bags of food are stored in containers with tight fitting lids and
labeled with common name. □ □ ________________
 The FIFO (First In, First Out) method of inventory management is
used. □ □ ________________
 There are no bulging or leaking canned goods. □ □ ________________
 Food is protected from contamination. □ □ ________________
 All food surfaces are clean. □ □ ________________
 Chemicals are clearly labeled and stored away from food and food-
related supplies. □ □ ________________
 There is a regular cleaning schedule for all food surfaces. □ □ ________________
 Food is stored in original container or a food grade container. □ □ ________________

CLEANING AND SANITIZING Yes No Corrective Action

 Three-compartment sink is properly set up for ware washing. □ □ ________________
 Dishmachine is working properly (such as gauges and chemicals are at
recommended levels). □ □ ________________
 Water is clean and free of grease and food particles. □ □ ________________
 Water temperatures are correct for wash and rinse. □ □ ________________
 If heat sanitizing, the utensils are allowed to remain immersed in
171 ºF water for 30 seconds. □ □ ________________
 If using a chemical sanitizer, it is mixed correctly and a sanitizer strip
is used to test chemical concentration. □ □ ________________
 Smallware and utensils are allowed to air dry. □ □ ________________
 Wiping cloths are stored in sanitizing solution while in use. □ □ ________________

UTENSILS AND EQUIPMENT Yes No Corrective Action

 All small equipment and utensils, including cutting boards and
knives, are cleaned and sanitized between uses. □ □ ________________
 Small equipment and utensils are washed, sanitized, and
air-dried. □ □ ________________
 Work surfaces and utensils are clean. □ □ ________________
 Work surfaces are cleaned and sanitized between uses. □ □ ________________
 Thermometers are cleaned and sanitized after each use. □ □ ________________

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 Thermometers are calibrated on a routine basis. □ □ ________________
 Can opener is clean. □ □ ________________
 Drawers and racks are clean. □ □ ________________
 Clean utensils are handled in a manner to prevent contamination of
areas that will be in direct contact with food or a person’s mouth. □ □ ________________

LARGE EQUIPMENT Yes No Corrective Action

 Food slicer is clean. □ □ ________________
 Food slicer is broken down, cleaned, and sanitized before and
after every use. □ □ ________________
 Boxes, containers, and recyclables are removed from site. □ □ ________________
 Loading dock and area around dumpsters are clean and
odor-free. □ □ ________________
 Exhaust hood and filters are clean. □ □ ________________

GARBAGE STORAGE AND DISPOSAL Yes No Corrective Action

 Kitchen garbage cans are clean and kept covered. □ □ ________________
 Garbage cans are emptied as necessary. □ □ ________________
 Boxes and containers are removed from site. □ □ ________________
 Loading dock and area around dumpster are clean. □ □ ________________
 Dumpsters are clean. □ □ ________________

PEST CONTROL Yes No Corrective Action

 Outside doors have screens, are well-sealed, and are equipped with
a self-closing device. □ □ ________________
 No evidence of pests is present. □ □ ________________
 There is a regular schedule of pest control by a licensed pest control
operator. □ □ ________________

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