Simple Health, Safety Environmental Plan

Health, Safety and Environmental (HSE)

Contract Plan

Contents
1.0 SCOPE ...................................................................................................................................................................... 2
2.0 HEALTH AND SAFETY REQUIREMENTS .................................................................................................................... 2
2.1 Health and Safety Policy ...................................................................................................................................... 2
2.2 Environmental Policy ........................................................................................................................................... 3
2.3 Hazard identification, assessment and management ......................................................................................... 3
2.4 PPE (Personal Protective Equipment) ..................................................................................................................... 4
2.5 Notification of Particular Hazardous Work ......................................................................................................... 4
2.6 Health & Safety Site Emergency Plans ................................................................................................................ 4
2.7 Incident and Accident Reporting, Recording and Investigation .......................................................................... 5
3.0 ENVIRONMENTAL REQUIREMENTS ......................................................................................................................... 6
3.1 Aspects and impacts ............................................................................................................................................ 6
3.2 Environmental Emergency Response Planning (EERP) ........................................................................................ 6
3.3 Reporting and Recording Environmental Incidents............................................................................................. 6
3.4 Environment Assessment .................................................................................................................................... 7
Appendix 1 Contract Specific Environmental Aspects and Impacts Chart ........................................................................ 8
Contract Specific Identified Environmental Aspects and Impact Chart ........................................................................ 8
Aspects .......................................................................................................................................................................... 8
Appendix 2 Hazard Register .............................................................................................................................................. 9
Appendix 3 Site Specific Safety Plan ............................................................................................................................... 10
Appendix 4 Trial Evacuation Report ................................................................................................................................ 13

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Simple Health, Safety Environmental Plan
1.0 SCOPE

1.1 This HSE plan has been prepared in accordance with the requirements of the HS Act and requirements
of ISO 14001 and shall be read in conjunction with the Operations Manual.

2.0 HEALTH AND SAFETY REQUIREMENTS

2.1 Health and Safety Policy

The organisation is committed to ensuring and continuously improving the standards of health and
safety for our staff, our customers and their staff and the public, in all fields of the Company’s
operations.
We strive to protect our own property and equipment, our Customers’ property and our work
environment from damage through the Company’s operations.
We expect a shared commitment to Health and Safety management with all employees playing a vital
and responsible role in Health and Safety.
To ensure a safe and healthy work environment, management will develop and maintain a Health and
Safety Management System to:
 Set health and safety objectives and performance criteria for all work areas
 Review health and safety objectives and performance annually
 Actively encourage the accurate and timely reporting and recording of all accidents, incidents and
unsafe conditions
 Investigate all reported accidents, incidents and unsafe conditions, to ensure all contributing
factors are identified and, where appropriate, plans are formulated to take corrective action
 Actively encourage the early reporting of any pain or discomfort
 Will participate in rehabilitation of employees to ensures an early and safe return to work
 Identify all existing and new hazards and take all practicable steps to eliminate or minimise the
exposure to any hazards.
 Ensure that all employees are made aware of the hazards in their work area and are adequately
trained to enable them to perform their duties in a safe manner
 Encourage employee consultation and participation in all matters relating to health and safety
 Promote a system of continuous improvement in health and safety practices
 Meet our obligations under the Health and Safety Act

Every employee of the company is expected to share in the commitment to this policy

 Every employee has a responsibility for the health and safety of themselves and those employees
working under their direction.
 Each employee is expected to play a vital and responsible role in maintaining a safe and healthy
workplace through:
 Observing all safe work procedures, rules and instructions
 The early reporting of any pain or discomfort
 Taking an active role in the company's treatment and rehabilitation plan, to ensure
 an 'early and safe return to work' ensuring that all accidents, incidents and unsafe conditions are
reported to the appropriate person
 Representatives of senior management and employees will be invited and appointed to the
company's health and safety committee and are responsible for the implementation, monitoring
and review of the health and safety policy and management system
 All staff are expected to be part of the health and safety committee.

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Simple Health, Safety Environmental Plan
2.2 Environmental Policy

The organisation recognize environmental management as one of its highest corporate priorities and
as a key determinant to sustainable development. The organisation will establish policies,
programmes and practices for conducting operations in an environmentally sound manner.

The organisation will in its commitment towards environmental management:

 Integrate its environmental policies and procedures fully into all business activities as a critical
element.
 Continually improve its environmental performance, taking into account technology
advances, current scientific understanding, customer and community needs and legal
obligations
 Educate, train and promote to employees to work in an environmental responsible manner
 To complete environmental assessments for aspects and impacts of all new activities that the
company may undertake
 Promote, develop and design services, facilities, equipment and work practices that have the
less environmental impact. Taking into account the efficient use of energy and materials, the
sustainable use of renewable resources, the safe and responsible disposal of waste thereby
minimising serious or irreversible environmental degradation.
 To develop, implement and maintain emergency preparedness plans where significant
hazards exist including consideration with relevant authorities and the local community
 To contribute to the transfer of environmental advances the company might make throughout
the industry and government agencies
 To foster openness and dialogue with both employees and the public. Encouraging them to
respond with their concerns or improvement ideas within the scope of the company’s
operations
 Maintain a set of environmental objectives and targets that are monitored through the
company’s management review process
 Comply with all environmental legislation, standards and contract requirements that are
applicable to the company’s operation.

2.3 Hazard identification, assessment and management

It is the responsibility of all personnel to check for hazards in their area daily and report any new or
changed hazard to the site supervisor(s) or foreman.

It is the responsibility of the site supervisor(s) or foreman to notify all staff of any new hazard
identified.

It is the responsibility of the site supervisor(s) or foreman to perform a hazard analysis on all new
equipment or modifications to existing equipment to determine any controls that need to be put in
place.

The organisation examines each work site to identify existing and potential hazards.

 Hazard identified.
 After hazards have been identified, they are entered into the hazard management module. The
Hazard maintenance module ensures that each hazard in reviewed and rated before being
associated to a hazard register.
 Ensure hazard registers are updated and circulated.
 Notify staff.

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Simple Health, Safety Environmental Plan
 Prior to each site monthly meeting the site hazard register will be reviewed and updated. (if a new
hazard is identified follow the assessment of hazards process).

If required technical advice, information, setting of special controls or training will be sought (if
appropriate).

2.4 PPE (Personal Protective Equipment)

 All areas where PPE should be worn will be displayed with signage.
 PPE is issued to new employees at the commencement of employment. If PPE is lost, damaged or
out of date the company will replace it.
 The Construction Manager shall ensure that protective equipment required for the safe execution
of a task shall be made available to employees.
 Proper storage and cleaning facilities shall be provided, and employees shall be directed and
instructed in the general use, care, fitting and maintenance of the PPE.
 Regular checks shall be made of the condition and use of PPE.

The following equipment shall be used by employees, as applicable to the site:

 Hard hats (and accessories including chin straps, earmuffs, etc)

 Overalls
 Safety glasses and safety goggles
 Steel toe-capped footwear
 Earmuffs
 Ear plugs (disposable)
 Wet weather gear
 Gloves (cotton, leather, plastic)
 Face masks (disposable)
 Barrier cream
 Appropriate PPE will be given to "visitors"

2.5 Notification of Particular Hazardous Work

Some work carried out by the company and its contractors may requires a Notification of Particular
Hazardous Work to be provided to the regulators.

The Construction Manager will arrange approvals for the organisation from the regulators at least 48
hours prior to carrying out the work.

Suppliers and contractors must arrange for any approvals for Notification of Particular Hazardous
Work to be carried out by them unless prior arrangements have been made with the organisation.

2.6 Health & Safety Site Emergency Plans

The purpose of the site emergency plan is to:

 Save life, eliminate or minimise injury.

 Minimise damage to equipment.
 Minimise damage to the environment [isolate].
 Reduce risk time.
 Action an effective communication system.

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Simple Health, Safety Environmental Plan
 Each site will display a completed site emergency plan. The site emergency plan will form part of
the company’s induction procedure.

Site warden are recorded on the site emergency plan. In their absence of a Warden, the longest serving
employee on site will act as Warden.

Evacuation wardens will be identified by at least one of the following methods their name and
responsibility will be part of the site emergency plan, or in the event of an evacuation they will be
wear a Red hard hat.

A list of all current First Aiders (holders of valid certificate) are recorded on Site emergency Plan.
(attached)

The first aid cabinet shall be positioned in all vehicles, office and will be appropriately stocked for the
type of work.

2.7 Incident and Accident Reporting, Recording and Investigation

Near miss/ Accident not involving Accident involving

Near hit/ Minor injury seroius harm seroius harm

Inform General Manager

(Don't interfere with
accident scene)

Details entered into MANGO accident and incident module.

The administrator (General Manager) will assign personnel to investigate

Record details of investigation in MANGO accident and incident module.

NB: the accident investigation form can be used to collect
information but results must be entered into MANGO

HS Meeting discuss. Contact DOLimmediately

Corrective and Preventive actions (WITHIN 1 HOUR)
identified and implemented

General Manager or
Investigation completed and signed off HS Management Rep
and filed. must complete Serious
Hazard Register to be updated? Harm Form
Must submit within 7 days

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Simple Health, Safety Environmental Plan
3.0 ENVIRONMENTAL REQUIREMENTS

3.1 Aspects and impacts

The Initial Review is essentially a combination of studies, including variations of an environmental site
assessment, regulatory compliance audit and environmental impact study. It should be noted that
many of the procedures and activities conducted by the organisation are controlled by external
factors.

This procedure is coordinated by the Contracts Manager.

 Ascertain the area(s) of the organization to be evaluated.

 Review environmental aspects via interviews, site reconnaissance, and document review for
the area or function defined. Considers waste streams generated (air, water, solid waste),
energy exchange (energy used and energy released), resource consumption, community and
interested stakeholder input, and human and ecosystem toxicity.
 List the identified aspects.
 Determines what are the actual and/or potential impacts.

The organisation employees use the company’s Daily site diary to record any newly identified
environmental aspects or risks.

3.2 Environmental Emergency Response Planning (EERP)

The Contract Manager will review information regarding potential environmental aspects or impacts
and maintain the company’s standard EERP.

It is then the responsibility of the Contract Manager and the Site Supervisor to maintain the plan.

EERP must address the following:

 Emergency response personnel and their roles and responsibilities
 The location of response equipment, personal protective equipment, and fire-fighting
equipment, as appropriate
 Maps and details depicting the locations of activities, products, or services associated with the
identified aspects of concern
 Evacuation routes and response procedures
 Potential emergency situation
 Notification procedures
 Procedures to mitigate the situation
 Potential impacts associated with the aspects and impacts register

The EERP’s are to be maintained on-site at appropriate locations and accessible and available to
appropriate on-site personnel.

Periodical reviews will be conducted by Pacific Consulting, particularly following an emergency

incident, will be completed. Results of these reviews will be documented to determine the
effectiveness of the plan and also allow for any adjustments to be made.

3.3 Reporting and Recording Environmental Incidents

All incidents will be reported directly to senior management by the Site Supervisor(s) and Foreman.

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Simple Health, Safety Environmental Plan
All incidents will be recorded on a Daily Site Diary.

3.4 Environment Assessment

New contract

Complete an Environmental Assessment Checklist

and recording any new aspect and their controls

Copy of Environmental Assessment Checklist and

contract document to the
Supervisor prior to commencement of contract.
(copy of EAC will be filed at H/O)

Site implementation of controls and environmental

requirements are discussed and recorded
on the Daily Site Diary

Review Environmental controls throughout the

contract at Daily and Monthly meetings

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Appendix 1 Contract Specific Environmental Aspects and Impacts Chart

Contract Specific Identified Environmental Aspects and Impact Chart

Aspects Impact Controls , action or remedial work Responsibility

Simple Health, Safety Environmental Plan
Appendix 2 Hazard Register

Current Hazard Registers (TBA) Date:____________________ Sign Off:____________________

Rating Hazard Harm Significant Control Proposed controls and actions Responsible PPE Required Links

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Appendix 3 Site Specific Safety Plan
EMERGENCY CONTACTS ACCIDENT/EMERGENCY PROCEDURES

Phone No Contact Name 1. Assess the situation

- Are there other hazards?
AMBULANCE XXX N/A - Nature/severity of accident

FIRE XXX N/A 2. Secure the site

- Stay calm – take charge
POLICE XXX N/A - Safety – yours, victims, others
- Hazards – removed, marked *
Site _______________ - Give first aid – if competent
______________ 3. Call for help
- From others on site or nearby
Co. Office XXXXXXXXX XXXXXX - Radio telephone/mobile phone
4. Give details
OSH Office XXXXXXXX N/A - Your name and company
- Exact location
Chief Executive XXXXXXXX - Injuries – type and severity (do not give
Construction Mgr XXXXXXXX names!)
- Help needed e.g. paramedic, ambulance,
First Aider helicopter etc.
- All details understood/acknowledged
5. Maintain contact
- Further information
Site Emergency Warden(s) - Update on position
- Until relieved
It is a requirement of the Act that the accident site is
not disturbed. This does not apply in the case of
Assembly Point (Unless otherwise stated is the Site ensuring the safety of the victim or others or
Noticeboard) providing access to the injured.
Ensure Safety of Others Protection of Property
 Shut down all machinery  Shut down all machinery
 Cordon off site  Control fires
 Secure unstable items/remove hazards  Erect barriers or other protection
resulting from the accident Provide weather protection if required
 Conduct a roll call
 Search for missing persons/arrange rescue

All clear Protection of Environment

 For minor incidents the Foreman/Field  Spill mats on hand
Supervisor will give the all clear to recommence  Temporary bunds constructed to limit extent of
work when the site is safe. spills
 For major incidents (serious harm) the General  Water carts available – dust.
Manager will give the all clear to resume work  Refer to the HSE Plan
only after all injured has been tended to and the
site has been restored to a safe condition. This
may be after OSH inspector has left the site.
IMPORTANT 1. Know correct radio channel and call signs
2. Know your work area and access route – describe it accurately
3. Notify the Managing Director immediately
4. Notify Occupational Safety and Health immediately (Serious Harm)
5. Notify victims family as soon as possible – before they hear from another source
Fire and smoke, Flood, Weather (storms, winds, lightning strike)

The Head Warden's, Emergency Warden's, or failing them the senior person on site's initial reaction and
response, is:

1. Assess the situation. Raise an alarm, and clear the site if necessary:

 In the building - activate the audible alarm switch.

 Outside the building and on work sites - by voice or by the continuous sounding of a vehicle horn. (unless
earthquake)
 Use radio telephone if available.

2. Alert emergency services if necessary and maintain clear access for these services.

 Phone Fire, Ambulance or Police on 111

 state the service required, then:
 the nature of the emergency
 the status of the emergency
 advise you are and location
 provide a call back number if possible.

3. Assist any injured victims

 Help assist injured victims to a safe location if safe to.

 wherever possible only trained First Aiders should deliver first aid

4. Evacuate any danger area as soon as possible

 Evacuate to the arrange assembly point

 remain here until all clear has been given.

5. Attempt to reduce any further chance of accident, injury or environmental damage.

 Only attempt to reduce any further change of accident, injury or environmental damage if you can
 only trained employee should attend to reduce further damage
 only if all clear has been given
 do not attempt to assist emergency service unless request to.

Landslide and Formation/ Structure collapse (addition requirements)

 Vacate the area immediately.
 If people are caught in the land slip, call out emergency services
 Attempt rescue if there is no danger to you – use ropes, poles or ladders to help victims to safety.
 On very soft ground use tarpaulins, geotextile, ladders, tree branches etc to spread your weight.
 Do not return to work until all clear is given.

Trench Collapse

 Start hand excavation to release or locate the victim. Use prodders carefully to assist.
 Clear the victim’s face, chest and diaphragm area first.
 Keep all dewatering plant in operation.

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  Avoid using mechanical equipment in the same trench or in close proximity to it, as there is a high risk of
further collapse.
 If a machine must be used for speed,
 check that there is no risk of further collapse or
 take steps to reduce this risk by positioning the machine clear of the collapse risk area or spreading the
track/wheel load with suitable timbers or support mats,
 excavate a new trench alongside the cave in, then hand shovel loose material across into the new trench.
 Do not shift the victim when uncovered, keep them warm and comfortable.
 Take precautions to prevent further collapse.

Earthquake (addition requirements)

 Stay calm.
 Move away from windows.
 Take shelter under doorway or solid furniture.
 Do not attempt to run outside.
 Follow all instructions given by civil defense officers or wardens.
 If instructed to vacate building - follow evacuation procedures.
 If outside - Stay clear of high walls or power lines.
 If driving - Pull over and stop.
 Stay in the vehicle for protection.
 Evacuate building/area immediately

IMPORTANT

Do not return to the building until the all clear is given.

Hazardous spillage (as per standard emergency procedure but inform the regulator)
Accidental contact with hazardous substances (as per standard emergency procedure but inform National
Poisons Centre telephone XXXXXXXXXX

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Appendix 4 Trial Evacuation Report

After conducting your trial evacuation, please complete the following report and discuss at your HS committee
meeting

Building/Site Name: ……………………………………………………………………………………

Building/Site Address: ……………………………………………………………………………………

……………………………………………………………………………………

Name of Person Supervising Trial: ……………………………. Phone No,: …………………….

Local Fire Station Advised: Yes No NZ Fire Service Comms Centre Phoned
(14 days notice) (5-10 minutes prior to commencement)

Date Trial Conducted: …………………………………..… Time of Trial: …………………………

1. Time taken to complete evacuation of building? MINS SECS

Yes No N/A
Did all Floor Wardens report promptly to the Building Warden stating their area and
2
the evacuation status?
3 Did Floor Wardens ensure that the use of the nearest safe exit?

4 Could alarm be heard in all areas? (ask Wardens)

Were all smoke and fire control doors closed? (These may not always close on trial
5
evacuation, if they are held by approved hold-open devices).
Were all Wardens and Staff members familiar with the Evacuation Procedures? (ie,
6
evacuated building appropriately).
7 Did all Wardens wear identification?

8 Was a call made to the Fire Service using 111?

9 Was the correct Assembly Point used?

10 Are all evacuation procedure notices in place?

11 Are all exit ways clear and all doors able to be opened without the use of a key?

12 Has all fire fighting equipment been serviced in the last 12 months?

13 Have all Wardens received evacuation training?

Next Trial Evacuation scheduled? ……………………… Date and Time

Comments: ………………………………………………………………………………………………………
……………………………………………………………………………………………………………………..
Signed: ……………………………………… Date: ………………………

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