PRACTICAL MANUAL

FOR

BASIC COMPUTER APPLICATION

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 INTRODUCTION

Microsoft Excel and Microsoft Power Point are versatile tools in the Microsoft Office family.
Microsoft Excel is a spreadsheet program used to record and analyze numerical and statistical
data. On the other hand, Microsoft power point is a software that helps the user in formulating
and arranging their data and information in form of slides, which enhances the clarity and
communication of the subject, along with adding a visual aspect the data which makes it more
appealing and presentable. Thus it can be used by teachers in schools for making learning fun
and uncomplicated. By the end of the experiments students will have a basic understanding on
how to make presentations in Power Point and perform calculations using Microsoft Excel.

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 MICROSOFT EXCEL

Understanding Workbooks and Worksheets

Create or open a workbook. When people refer to "Excel files," they are referring to
workbooks, which are files that contain one or more sheets of data on individual tabs. Each tab is
called a worksheet or spreadsheet, both of which are used interchangeably. When you open
Excel, you'll be prompted to open or create a workbook.

To start from scratch, click Blank workbook. Otherwise, you can open an existing workbook or
create a new one from one of Excel's helpful templates, such as those designed for budgeting

Explore the worksheet: when you create a new blank workbook, you will have a single worksheet
called sheet 1(it will be shown at the bottom of the workbook) that contains grid for your data.
Work sheets are made of individual cells that are organized into columns and rows.
Columns are vertical and labeled with letters, which appear above each column.
Rows are horizontal and are labeled by numbers, which you'll see running along the left side of
the worksheet.

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Every cell has an address which contains its column letter and row number. For example, the top-
left cell in your worksheet's address is A1 because it's in column A, row 1.
 A workbook can have multiple worksheets, all containing different sets of data. Each
worksheet in your workbook has a name—you can rename a worksheet by right-clicking
its tab and selecting Rename.
 To add another worksheet, just click the +next to the worksheet tab(s)

Save your workbook. Once you save your workbook once, Excel will automatically save any
changes you make by default. This prevents you from accidentally losing data.

 Click the File menu and select Save As.

Entering and formatting data:

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Click a cell to select it. When you click a cell, it will highlight to indicate that it's selected.
When you type something into a cell, the input text is called a value. Entering data into Excel is
as simple as typing values into each cell.
When entering data, the first row of your worksheet (e.g., A1, B1, C1) is typically used as headers
for each column. This is helpful when creating graphs or tables which require labels.
For example, if you're adding a list of dates in column A, you might click cell A1 and type Date
into the cell as the column header.

Type a word or number into the cell.As you're typing, you'll see the letters and/or numbers appear
in the cell, as well as in the formula bar at the top of the worksheet.
When you start practicing more advanced Excel features like creating formulas, this bar will come
in handy.
You can also copy and paste text from other applications into your worksheet, tables from PDFs
and the web.

Press ↵ Enter or ⏎ Return . This enters the data into the cell and
moves to the next cell in the column.

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Automatically fill columns based on existing data: Let's say you want to make a list of
consecutive dates or numbers. Or what if you want to fill a column with many of the same values
that follow a pattern? As long as Excel can recognize some sort of pattern in your data, such as a
particular order, you can use Autofill to automatically populate data into the rest of your column.
Here's a trick to see it in action.
In a blank column, type 1 into the first cell, 2 into the second cell, and then 3into the third cell.
Hover your mouse cursor over the bottom-right corner of the last cell in your series—it will turn
to a crosshair.
Click and drag the crosshair down the column, then release the mouse button once you've gone
down as far as you like. By default, this will fill the remaining cells with the value of the selected
cell—at this point, you'll probably have something like 1, 2, 3, 3, 3, 3, 3, 3.
Click the small icon at the bottom-right corner of the filled data to open AutoFill options, and
select Fill Series to automatically detect the series or pattern. Now you'll have a list of consecutive
numbers. Try this cool feature out with different patterns!
Once you get the hang of AutoFill, you'll have to try flash fill, which you can use to join two
columns of data into a single merged column.

Adjust the column sizes so you can see all of the values: Sometimes typing long values into a
cell hides the value and displays hash symbols ### instead of what you've typed. If you want to be
able to see everything, you can snap the cell contents to the width of the widest cell. For example,
let's say we have some long values in column B:

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To expand the contents of column B, hover the cursor over the dividing line between the B and C
at the top of the worksheet—once your cursor is right on the line, it will turn to two arrows pointing
in either direction.[2]
Click and drag the separator until the column is wide enough to accommodate your data, or just
double-click the separator to instantly snap the column to the size of the widest value.

Wrap text in a cell.: If your longer values are now awkwardly long, you can enable text wrapping
in one or more cells. Just click a cell (or drag the mouse to select multiple cells), click the Home
tab, and then click Wrap Text on the toolbar.

Edit a cell value: If you need to make a change to a cell, you can double-click the cell to activate
the cursor, and then make any changes you need. When you're finished, just press Enter or
Returnagain.
To delete the contents of a cell, click the cell once and press delete on your keyboard.

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Apply styles to your data: Whether you want to highlight certain values with color so they stand
out or just want to make your data look pretty, changing the colors of cells and their containing
values is easy—especially if you're used to Microsoft Word:
Select a cell, column, row, or multiple cells at once.
On the Home tab, click Cell Styles if you'd like to quickly apply quick color styles.
If you'd rather use more custom options, right-click the selected cell(s) and select Format Cells.
Then, use the colors on the Fill tab to customize the cell's background, or the colors on the Font
tab for value colors.

Apply number formatting to cells containing numbers: If you have data that contains numbers
such as prices, measurements, dates, or times, you can apply number formatting to the data so it
will display consistently.[3] By default, the number format is General, which means numbers
display exactly as you type them.
Select the cell you want to format. If you're working with an entire column or row, you can just
click the column letter or row number to select the whole thing.
On the Home tab, click the drop-down menu at the top-center—it'll say Generalby default, unless
you selected cells that Excel recognizes as a different type of number like Currency or Time.

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Choose one of the formatting options in the list, such as Short Date or Percentage, or click More
Number Formats at the bottom to expand all options (we recommend this!).
If you selected More Number Formats, the Format Cells dialog will expand to the Number tab,
where you'll see several categories for number types.
Select a category, such as Currency if working with money, or Date if working with dates. Then,
choose your preferences, such as a currency symbol and/or decimal places.
Click OK to apply your formatting.

Creating, Sorting, and Filtering Tables:

Select all of the data you've entered so far .Adding your data to a table is the easiest way to work
with and analyze data. Start by highlighting the values you've entered so far, including your
column headers. Tables also make it easy to sort and filter your data based on values.
Tables traditionally apply different or alternating colors to every other row for easy viewing. Many
table options also add borders between cells and/or columns and rows.

Click Format as Table.You'll see this at the top-center part of the Home tab.

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Select a table style.Choose any of Excel's default table styles to get started. You'll see a small
window titled "Create Table" once selected.

Once you get the hang of tables, you can return here to customize your table further by selecting
New Table Style.

Make sure "My table has headers" is selected and click OK.This tells Excel to turn your column
headers into drop-down menus that you can easily sort and filter. Once you click OK, you'll see
that your data now has a color scheme and drop-down menus.

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Click the drop-down menu at the top of a column.Now you'll see options for sorting that column,
as well as several options for filtering all of your data based on its values.

Choose which data to display based on values in this column.The simplest way to do this is to
uncheck the values you don't want to display—if you uncheck a particular date, for example, you'll
prevent rows that contain the selected date in from appearing in your data. You can also use Text
Filters or Number Filters, depending on the type of data in the column:

If you chose a numerical column, select Number Filters, then choose an option like Greater
Than… or Does Not Equal to be extra specific about which values to hide.

For text columns, you can choose Text Filters, where you can specify things like Begins with or
Contains.

You can also filter by cell color.

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Click OK.Your data is now filtered based on your selections. You'll also see a small funnel icon
in the drop-down menu, which indicates that the data is filtering out certain values.

To unfilter your data, click the funnel icon, click Clear filter from (column name), and then click
OK.

You can also filter columns that aren't in tables. Just select a column and click Filter on the Data
tab to add a drop-down to that column.

Sort your data in ascending or descending order: Click the drop-down arrow at the top of a
column to view sorting options—these allow you to sort all of your data in order based on the
current column.

If you're working with numbers, click Smallest to Largest to sort in ascending order, or Largest
to Smallest for descending order.[6]

If you're working with text values, Sort A to Z will sort in ascending order, while Sort Z to A
will sort in reverse.

When it comes to sorting dates and times, Sort Oldest to Newest will sort with the earliest date
at the top and the oldest date at the bottom, and Newest to Oldestdisplays the dates in descending
order.

When you sort a column, all other columns in the table adjust based on the sort.

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 Doing Quick Analysis:

Select the data in your worksheet: Excel's Quick Analysis feature is the easiest way to perform
basic calculations (including totals, averages, and counts) and create meaningful tables or graphs
without the need for advanced Excel knowledge.[7] Use your mouse to select your data
(including your column headers) to get started.

Click the Quick Analysis icon. This is the small icon that pops up at the bottom-right corner of
your selection. It looks like a window with some colored lines

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Select an analysis type. You'll see several tabs running along the top of the window, each of which
gives you different option for visualizing your data:
For math calculations, click the Totals tab, where you can select Sum, Average, Count,
%Total, or Running Total. You'll be able to choose whether to display the results at the bottom of
each column or to the right.
To create a chart, click the Charts tab, then select a chart to visualize your data. Before you settle
on a chart, just hover the cursor over each option to see a preview.
To add quick chart data to individual cells, click the Sparklines tab and choose a format. Again,
you can hover the cursor over each option to see a preview.
To instantly apply conditional formatting(which is usually a little more complex in Excel) based
on your data, use the Formatting tab. Here you can choose an option like Color or Data Bars,
which apply colors to your data based on trends.

Performing Basic Calculations

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Quickly add data with AutoSum.AutoSum is a built-in Excel function that makes it easy to find
the total of one or more columns in a few clicks. Functions or formulas that perform calculations
and other tasks based on the values of cells. When you use a function to get something done, you're
creating a formula, which is like a math equation. If you have a column or row of numbers you
want to add:

Click the cell below the numbers you want to add (if a column) or to the right (if a row).[8]
On the Home tab, click AutoSum toward the upper-right corner of the app. A formula beginning
with =SUM(cell+cell) will appear in the field, and a dotted line will surround the numbers you're
adding.
Press Enter or Return. You should now see the total of the numbers in the selected field. This is
here because you created your first formula—which you didn't have to write by hand!
If you change any numbers in your data after using AutoSum, the AutoSum value will update
automatically.

Write a simple math formula.AutoSum is just the beginning—Excel is famous for its ability to do
all sorts of simple and complex math calculations on data. Fortunately, you don't have to be a
math whiz to create simple formulas to create everyday math formulas, like adding, subtracting,
and multiplying. Here's some basic formulas to get you started:

Add: — Type =SUM(cell+cell)(e.g., =SUM(A3+B3)) to add two cells' values together, or type
=SUM(cell,cell,cell) (e.g., =SUM(A2,B2,C2)) to add a series of cell values together.

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If you want to add all of the numbers in a whole column (or in a section of a column), type
=SUM(cell:cell) (e.g., =SUM(A1:A12)) into the cell you want to use to display the result.
Subtract: Type =SUM(cell-cell)(e.g., =SUM(A3-B3)) to subtract one cell value from another
cell's value.
Divide: Type =SUM(cell/cell)(e.g., =SUM(A6/C5)) to divide one cell's value by another cell's
value.
Multiply: Type =SUM(cell*cell)(e.g., =SUM(A2*A7)) to multiply two cell values together.

Creating Advanced Formulas

Select a cell for an advanced formula.What if you need to do something more complicated than
just adding numbers? Even if you don't know how to write formulas by hand, you can still create
useful formulas that work with your data in various ways. Start by clicking the cell in which you
want to display your formula.

Click the Formulas tab. It's a tab at the top of the Excel window.

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Explore the Function Library.Several function categories appear in the toolbar, such as Financial,
Text, and Math & Trig. Click the options to check out the types of functions available, though
they might not make a whole lot of sense just yet.

Click Insert Function.This option is in the far-left side of the Formulas toolbar. This opens the
Insert Function window, which gives you a more detailed breakdown of each function.

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Click a function to learn about it.You can type what you want to do (such as round), or choose a
category to filter the list of functions. Then, click any function to read a description of how it works
and view its syntax.

For example, to select the formula for finding the tangent of an angle, you would scroll down and
click the TAN option.

Select a function and click OK.This creates a formula based on the selected function.

Fill out the function's formula: When prompted, type in the number or select a cell for which you
want to use the formula.

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For example, if you select the TANfunction, you'll type in the number for which you want to find
the tangent, or select the cell that contains that number.
Depending on your selected function, you may need to click through a couple of on-screen
prompts.

Press ↵ Enter or ⏎ Return to run the formula.Doing so applies your function and displays it in
your selected cell.

Building Charts & Graphs

Set up the chart's data.If you're creating a line graph or a bar graph, for example, you'll want to use
one column of cells for the horizontal axis and one column of cells for the vertical axis. The best
way to do this is to place your data in a table.
Typically speaking, the left column is used for the horizontal axis and the column immediately to
the right of it represents the vertical axis.

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Select the data in your table. Click and drag your mouse from the top-left cell of the data down to
the bottom-right cell of the data.

Click the Insert tab. It's a tab at the top of the Excel window.

Click Recommended Charts.You'll find this option in the "Charts" section of the Insert toolbar.
A window with different chart templates will appear.

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Select a chart template. Click the chart template you want to use based on the type of data you're
working with. If you don't see a chart type you like, click the All Charts tab to explore by
category, such as Pie, Bar, and X Y Scatter.
Click ok. Its is at the bottom of the window. This creates your chart.

Click OK.It's at the bottom of the window. This creates your chart.

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 MICROSOFT POWER POINT
Creating an new power point

Open PowerPoint. Click or double-click the PowerPoint app icon, which resembles an orange box
with a white "P" on it. This will open the PowerPoint templates page.

If you don't have a Microsoft Office 365 subscription, you can use the website instead of the
desktop app. Go to https://powerpoint.office.com/ to use the website version.
You can also use the mobile app to make presentations, though it's easier to do this on a computer,
which has a larger screen, a mouse, and a keyboard.

Select a template. Click the template that you want to use. Its window will open.
If you don't want to use a template, just click the Blank option in the upper-left side of the page
and skip to the next part.
Select a theme if possible. Many templates have different color schemes or themes indicated by
colored boxes in the lower-right side of the window; clicking one of these boxes will change the
color scheme and/or theme for your template.

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Skip this step if your selected template has no themes available.
Click Create. It's in the bottom-right corner of the window. Doing so selects your template and
creates your PowerPoint presentation

CREATING THE TITLE SLIDE

Understand how your title slide should appear. Contrary to the rest of your PowerPoint
presentation, your title slide should be completely devoid of content other than the title and subtitle.
This is considered a professional must when creating a PowerPoint.

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Add a title. Click the large text box in the middle of the first slide, then type in your title.
You can change the font and size of text used from the Home tab that's in the orange ribbon at
the top of the window.

Add the subtitle: Click the smaller text box below the title box, then type in the subtitle you
want to use.
You can also just leave this box blank if you like.

REARRANGE THE TITLE TEXT BOXES. Place your mouse cursor over one of the edges of
a title box, then click and drag the box around the slide to reposition it.

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You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

ADDING A NEW SLIDE

Click the Insert tab. It's at the top of the PowerPoint window. A new toolbar will open near the
top of the window.

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Click New Slide ▼. It's on the far-left side of the toolbar. Doing so prompts a drop-down menu
to appear.

Drop-down arrow to the right of the New Slide icon in the toolbar.

Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

SELECT A TYPE OF SLIDE. In the drop-down menu, click one of the following to add it to
your presentation:

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Title Slide
Title and Content
Section Header
Two Content
Comparison
Title Only
Blank
Content with Caption
Picture with Caption

Add any other slides that you think you'll need. You can certainly add slides as you go, but adding
a few slides up-front will give you an idea of the layout of the presentation as you progress through
it.

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Reposition your slides as needed. Once you have more than one slide in your PowerPoint
presentation, you can move the slides around by clicking and dragging a slide's preview box up or
down on the left-hand column of the PowerPoint window.
Naturally the slide should be the first slide in your presentation, meaning that it should be the top
side in the left – hand column.

ADDING CONTENT TO SLIDES

Select a slide. In the left-hand column of slide previews, click the slide that you want to edit. This
will open the slide in the main presentation window.

Look for a text box. If you selected a slide that has a text box, you can add text to the slide.
Skip this step and the next two steps if your selected slide uses a template that doesn't have text
boxes in it.

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ADD TEXT TO THE SLIDE. Click the text box, then type as needed.

Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding
bullet points) based on the context of the content itself.
You can add notes that the Presentation will not include (but you'll still be able to see them on
your screen) by clicking Notes at the bottom of the slide.

Format the slide's text. If necessary, select the text that you want to change, then click the Home
tab and review your text formatting options in the "Font" section of the toolbar.

You can change the font of the selected text by clicking the current font's name and then clicking
your preferred font.

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If you want to change the size of the text, click the numbered drop-down box and then click a
larger or smaller number based on whether you want to enlarge or shrink the text.

You can also change the color, bolding, italicization, underlining, and so on from here
ADD PHOTOS TO THE SLIDE: If you want to add a photo to your slide, click the Insert tab,
then click Pictures in the toolbar and select a picture

Rearrange the slide's content. Just like your title slide, you can move items around the slide by
clicking and dragging them.
Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their
corners.

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Repeat this for each slide in your presentation. Once you've created each of your presentation's
slides, you can proceed to the next part.
Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount
of text per slide to around 33 words or less.

ADDING TRANSITIONS

Select a slide. In the left-hand column of the PowerPoint window, click the slide to which you
want to apply a transition.

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Click the Transitions tab. It's at the top of the PowerPoint window. This will open the
Transitions toolbar near the top of the window.

Review the available transitions. Transitions make your slide pop up in an exciting, eye-drawing
manner during your actual presentation; you can see the list of available transitions at the top of
the window.

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Preview a transition. Click a transition at the top of the window to watch it run on your slide

Select a transition to use. Once you decide on a transition, click it to ensure that it is selected. The
current slide will use the selected transition

Add a transition to slide content. You can apply transitions to specific pieces of slide content
(e.g., a photo or a bullet point) by selecting the content, clicking the Animations tab at the top of
the window, and selecting the transition that you want to use there.

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Slide content will animate in the order in which you assign transitions. For example, if you animate
a photo on the slide and then animate the title, the photo will appear before the title.

Make your slideshow progress automatically by setting the speed of every transition to align with
your speech as well as setting each slide to Advance.

TESTING AND SAVING YOUR PRESENTATION

Review your PowerPoint. Once you've finished adding the bulk of your PowerPoint presentation's
content, skim through it slide-by-slide to ensure that you haven't left anything out.

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Click the Slide Show tab. This tab is at the top of the wsindow. Doing so opens the Slide Show
toolbar

Click From Beginning. It's in the far-left corner of the toolbar. Your PowerPoint presentation will
open in slide show view

Page through the slide show. You can use the left and right arrow keys to move back and forward
through the presentation. If you need to exit the presentation, press ESC.

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Make any necessary changes before proceeding. When you're done scrolling through the
presentation, add any details that you forgot, and delete any content that you want to remove, and
so on.

Save your PowerPoint. This will save your presentation as a file which can be opened on any
Windows or Mac computer that has PowerPoint installed:
Windows - Click File, click Save, double-click This PC, select a save location, enter a name
for your presentation, and click Save.

Mac - Click File, click Save As..., enter the presentation's name in the "Save As" field, select a
save location by clicking the "Where" box and clicking a folder, and click Save

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 MICROSOFT EXCEL SHORTCUT KEYS
Shortcut keys Actions
Ctrl+ A Select all.
Ctrl+ B Bold.
Ctrl+ C Copy.
Ctrl +D Fill down.
Ctrl+ E Flash fill.
Ctrl+ F Find.
Ctrl+ G Go to.
Ctrl+ H Replace.
Ctrl+ I Italic.
Ctrl+ K Insert hyperlink.
Ctrl+ N New workbook.
Ctrl+ O Open.
Ctrl+ P Print.
Ctrl+ R Fill right.
Ctrl+ S Save.
Ctrl+ U Underline.
Ctrl+ V Paste.
Ctrl+ W Close.
Ctrl+ X Cut.
Ctrl+ Y Repeat.
Ctrl +Z Undo.
F1 Help.
F2 Edit.
F3 Paste name.
F4 Repeat last action while typing a formula,
switch between absolute/relative refs.
F5 Go to.
F6 Next pane.

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F7 Spell check.
F8 Extend mode.
F9 Recalculate all workbooks.
F10 Activate menu bar.
F11 New chart.
F12 Save as.
Ctrl+: Insert current time.
Ctrl+; Insert current date.
Ctrl+” Copy value from cell above.
Shift Hold down shift for additional functions in
Excel’s menu.
Shift +F1 What’s this?
Shift +F2 Edit cell comment.
Shift+F3 Paste function into formula.
Shift +F4 Find next.
Shift +F5 Find.
Shift +F6 Previous pane.
Shift +F8 Add to selection.
Shift+F9 Calculate active worksheet.
Ctrl +Alt+F9 Calculate all worksheets in all open work
books, regardless of whether they have
changed since the last calculation.
Ctrl +Alt+ Shift + F9 Rechecks dependent formulas and then
calculates all cells in all open workbooks,
including cells not marked as needing to be
calculated.
Shift +F10 Display short cut menu.
Shift + F11 New worksheet.
Shift + F12 Save.
Ctrl + F3 Define name.

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Ctrl + F4 Close.
Ctrl +F5 Xl, restore window size.
Ctrl +F6 Next workbook window.
Shift +Ctrl+ F6 Previous workbook window.
Ctrl +F7 Move window.
Ctrl +F8 Resize window.
Ctrl +F9 Minimize workbook.
Ctrl +F10 Maximize or restore window.
Ctrl+F11 Insert 4.0 macro sheet.
Alt+ F12 File open.
Alt + F1 Insert chart.
Alt + F2 Save as.
Alt +F4 Exit.
Alt +F8 Macro dialog box.
Alt +F11 Visual basic editor.
Ctrl +Shift +F3 Create name by using names of row and
column labels.
Ctrl+ Shift + F6 Previous window.
Ctrl+ Shift + F12 Print.
Alt + = Auto sum.
Ctrl +Shift + A Insert argument names into formula.
Alt+ Down arrow Display auto complete list.
Alt +’ Format style dialog box.
Ctrl + Shift +~ General format.
Ctrl +Shift+! Comma format.
Ctrl +Shift +@ Time format.
Ctrl +Shift +# Date format.
Ctrl +Shift +$ Currency format.
Ctrl +Shift+% Percent format.
Ctrl +Shift +^ Exponential format.

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Ctrl +Shift +& Place outline border around selected cells.
Ctrl +Shift +_ Remove outline border.
Ctrl +Shift + * Select the current region around the active cell.
In a pivot table report, select the entire pivot
table report.
Ctrl +Alt +V Displays the paste special dialog button.
Ctrl +Alt +L Reapply the filter and sort on the current range
so that changes you have made are included.
Ctrl +Shift + Space bar Selects the entire worksheets. If the
worksheets contains data, Ctrl +Shift + Space
bar selects the current region. Ctrl +Shift +
Space bar a second time selects the entire work
sheet. When an object is selected, Ctrl +Shift +
Space bar selects all objects on a worksheet.
Shift + Backspace With multiple cells selected, select only the
active cell.
Alt +; Selects the visible cells in the current selection.
Ctrl +Shift + } Select cells that contain formulas that directly
or indirectly reference the active cell.
Ctrl + ] Select cells that contain formulas that directly
or indirectly reference the active cell.
Ctrl +Shift + { Select all cells directly or indirectly referenced
by formulas in the selection.
Shift + Space bar Select the entire row.
Ctrl + Space bar Selects the entire column.
Shift + Ctrl + P Pont sixe drop down list.
Shift +Ctrl+ F+F Font tab of format cell dialog box.
Shift +Ctrl +F Font drop down lists.
Tab Next tool.
Shift +Tab Previous tool.

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 MICROSOFT POWER POINT SHORTCUT KEYS
Shortcut keys Actions
E In the slide show view, erase all pen tool and
highlights tool marks.
Esc In the slide show view, exit the slide show and
go back to the previously active view.
<slide number>+ Enter While in a slide show view, jump to entered
slide number. For example, if the slide show is
on the slide 8 and you want to jump to slide 10,
press the number 0 key, then the enter key.
Ctrl + A In the normal view, select all contents of the
slide. In the slide sorter view, select all slides.
In the slide show view, change the pen tool to
the normal cursor.
Ctrl +B Bold highlighted text
Ctrl + C Copy selected text
Ctrl +D Insert a duplicate of the selected slide. Select
the desired slide in the thumbnail pane on the
left side of the power point program window,
then press the Ctrl +D short cut keys.
Ctrl +E Align the line or selected text to the center of
the slide.
Ctrl +F Open the find window
Ctrl + H In the slide show view, hide the cursor or any
activated tools, like the pen or highlighter tool.
Ctrl +I In the normal view, italicize highlighted text.
In the slide show view, change the normal
cursor to the highlighter tool. Click and hold
the mouse button to use the highlighter on the
screen.

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Ctrl +J Align, or distribute , the text evenly across the
slide.
Ctrl +K Insert a hyperlink.
Ctrl +L Align the line or selected text to the left side of
the slide
Ctrl +M Insert new, blank slide after the elected slide.
Ctrl +N Open a new, blank slide deck in another power
point program window.
Ctrl +O Open the dialog box or page for selecting a file
to open.``
Ctrl +P In the normal view, open the print page to view
the print preview and print the slide deck.
Ctrl +Shift +F12 In the slide show view, change the normal
cursor to the pen tool. Click and hold the
mouse button to use the pen tool and draw on
the screen.
Ctrl +R Align the line or selected text to the right side
of the slide.
Ctrl +S Save the open slide deck.
Ctrl +Shift +F Open the font window, to adjust font size,
style, and type.
Ctrl +U Underline the selected cells.
Ctrl +V Paste
Ctrl + W Close the currently open slide deck.
Ctrl +X Cut selected text.
Ctrl +Y Redo the last action performed.
Ctrl +Z Undo the last action performed.
Ctrl +] Increase font size of selected text.
Ctrl += Change selected text to subscript.
Ctrl +[ Decrease font size of selected text.

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Ctrl + Del Deletes word to the right of cursor.
Ctrl +Backspace Deletes word to the left of cursor.
Ctrl +End Moves the cursor to the end of the slide.
Ctrl +Home Moves the cursor to the beginning of the slide.
Ctrl + Spacebar Resets highlighted text to the default font size
and type.
Ctrl +F1 Show or hide the ribbon.
Ctrl +F2 Open the print page to view the print preview
and print the slide deck.
Ctrl + left mouse button In the slide show view, activate the laser
pointer cursor.
Ctrl +Shift +F Open the font window, to adjust font size,
style, and type.
Ctrl + Shift += Change selected text to superscript.
F1 In all view except reading view and slide show,
open the help menu. In the slide show view,
display a list of shortcuts for use in a slide
show.
F4 Repeat the last action performed.
F5 View the slide show for the entire slide deck.
F7 Spell check and grammar check selected text
or slide.
F12 Save as.
Shift +F3 Change the selected text to be upper case or
lower case, or have a capital letter at the
beginning of each word. If no text is selected,
only the first word after the cursor is changed.
Shift +F5 View the slide show starting from the selected
slide.
Shift +F7 Runs a thesaurus check on the selected word.

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Shift +F9 Show or hid4 the grid on the slide.
Shift +F12 Save the open slide deck.
Alt +Shift +D Open the date and time window to insert the
current date, time or both.
Alt +Shift +T Open the date and time window to insert the
current date, timed, or both.

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