Section I.
Invitation to Bid
FOR THE
Procurement of Tokens and Collaterals for the Bagong Pilipinas
Launch for the Presidential Communications Office FY 2023
Eight (8) Lots
(Procurement/Contract No. 2023-PCO-098A to 098H)
1. The Presidential Communications Office (PCO), through the General
Appropriations Act of 2023 intends to apply the following sum:
PROCUREMENT APPROVED BUDGET
LOT
/ CONTRACT DESCRIPTION FOR THE CONTRACT
NOS.
NOS. (ABC)
Nine Hundred Forty-Nine
Procurement of
2023-PCO-098A 1 Thousand Six Hundred
Aprons
Pesos (PHP949,600.00)
Nine Hundred Forty-Nine
Procurement of
2023-PCO-098B 2 Thousand Five Hundred
Ballers
Pesos (PHP949,500.00)
Nine Hundred Forty-
Procurement of
2023-PCO-098C 3 Eight Thousand Pesos
Caps
(PHP948,000.00)
Nine Hundred Fifty
Procurement of Car
2023-PCO-098D 4 Thousand Pesos
Stickers
(PHP950,000.00)
Nine Hundred Forty-
Procurement of
2023-PCO-098E 5 Eight Thousand Pesos
Hoodie Jackets
(PHP948,000.00)
Nine Hundred Forty-
Procurement of
2023-PCO-098F 6 Eight Thousand Pesos
Tote Bags
(PHP948,000.00)
Nine Hundred Forty-Nine
Procurement of T-
2023-PCO-098G 7 Thousand Five Hundred
shirts
Pesos (PHP949,500.00)
Procurement of Nine Hundred Forty-
2023-PCO-098H 8
Tumblers Seven Thousand Seven
6
Hundred Pesos
(PHP947,700.00)
Seven Million Five
Hundred Ninety
TOTAL Thousand Three
Hundred Pesos
(PHP7,590,300.00)
being the ABC to payments under the contract for each lot for the project:
Procurement of Tokens and Collaterals for the Bagong Pilipinas Launch
for the PCO FY 2023 Eight (8) Lots (Procurement/Contract No. 2023-PCO-
098A to 098H). Bids received in excess of the ABC for each lot shall be
automatically rejected at bid opening.
2. The PCO now invites bids for the above procurement project. Supply and
Delivery of the Goods shall be in accordance with Section VI. Schedule of
Requirements, and Section VII. Bidders should have completed, within three
[3] years from the date of submission and receipt of bids, a contract similar to
the Project. The description of an eligible bidder is contained in the Bidding
Documents, particularly, in Section II (Instructions to Bidders).
Interested suppliers have the option of submitting bids for one (1) or more lots.
3. Bidding will be conducted through open competitive bidding procedures using
a non-discretionary “pass/fail” criterion as specified in the 2016 revised
Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.
In compliance with GPPB Resolution 09-2020 entitled, “Approving Measures
for the Efficient Conduct of Procurement Activities during a State of Calamity
or Implementation of Community Quarantine or Similar Restrictions”, the PCO
Bids and Awards Committee confirms, adopts, and approves measures for
online or electronic bidding, as recommended by the GPPB-TSO, for the
efficient conduct of all procurement activities, regardless of the procurement
modality, during the pandemic.
In view of the foregoing, the procedure for this procurement project shall be in
accordance with the PCO Amended Bidding Guideline and the Bidder’s Kit,
collectively attached hereto as Annex “A.” GPPB forms and other bidding forms
are herein attached as Annex “B.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or
organizations with at least sixty percent (60%) interest or outstanding capital
stock belonging to citizens of the Philippines, and to citizens or organizations
of a country the laws or regulations of which grant similar rights or privileges to
Filipino citizens, pursuant to RA No. 5183.
4. Prospective Bidders may obtain further information from PCO BAC Secretariat
and through the e-mail address given below and inspect the Bidding
Documents posted at the PCO website.
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5. A complete set of Bidding Documents, in digital copy, may be acquired by
interested Bidders starting 01 November 2023 from the PCO website given
below and upon payment of the applicable fee for the Bidding Documents,
pursuant to the latest Guidelines issued by the GPPB, in the amount of:
LOT
DESCRIPTION APPLICABLE FEES
NOS.
1 Five Hundred Pesos
Procurement of Aprons
(PHP500.00)
2 Five Hundred Pesos
Procurement of Ballers
(PHP500.00)
3 Five Hundred Pesos
Procurement of Caps
(PHP500.00)
4 Five Hundred Pesos
Procurement of Car Stickers
(PHP500.00)
5 Five Hundred Pesos
Procurement of Hoodie Jackets
(PHP500.00)
6 Five Hundred Pesos
Procurement of Tote Bags
(PHP500.00)
7 Five Hundred Pesos
Procurement of T-shirts
(PHP500.00)
8 Five Hundred Pesos
Procurement of Tumblers
(PHP500.00)
The Procuring Entity shall allow the bidder to present its proof of payment for
the fees by sending a clear scanned copy of the Official Receipt on or before
the deadline of submission of bids to the PCO BAC Secretariat e-mail given
below.
6. The PCO will hold a Pre-Bid Conference on 08 November 2023 at 01:30PM
through video conference via Zoom, which link shall be provided a day before
the said conference. A pre-registration shall be required for all interested
suppliers in order to access the video conferences and to participate further in
the procurement activities as scheduled. Those interested bidders must provide
complete information in the Google Forms which may be accessed via this link:
https://forms.gle/gK8SYhuZKUiJ2SvL6.
Prospective bidders are encouraged to discuss any concerns or clarifications
about the eligibility requirements including the technical specifications in the
said conference.
7. Bids must be duly received and acknowledged by the BAC Secretariat through
online or electronic submission at [email protected] on or before 21
November 2023 at 8:00AM in the manner compliant with the submission of
eligibility documents for public bidding and in accordance with the above-
mentioned PCO Amended Online Bidding Guidelines and the Bidder’s Kit. Late
bids shall not be accepted.
8. All Bids must be accompanied by a bid security in any of the acceptable forms
and in the amount stated in ITB Clause 14.
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9. Bid opening shall be on 21 November 2023 at 02:00PM via Zoom video
conferencing. Bids will be opened in the presence of the bidders’
representatives who choose to attend the activity.
10. Prospective bidders are requested to organize and submit their Bids
electronically in accordance with the PCO-BAC Amended Online Guidelines
and suppliers are hereby reminded, as follows:
a) The submission of the Legal and Technical Documents (First Envelope)
and Financial Documents (Second Envelope) shall be in a password-
protected ZIP folder and PDF file;
b) There shall be four (4) different passwords required: one (1) unique
password for the ZIP folder of First Envelope; one (1) unique password
for the PDF file under the ZIP folder of First Envelope; one (1) unique
password for the ZIP folder of the Second Envelope; and one (1) unique
password for the PDF file under the ZIP folder of the Second Envelope;
c) The password-protected PDF file in the First Envelope shall contain the
scanned original copy of the consolidated Legal and Technical
documents. Said PDF file shall be assigned the file name, “PCO Bidding
No. 2023-PCO-098x; (Name of Bidder); Legal and Technical
Documents.” There should be one (1) unique password for this PDF file;
d) The password-protected PDF file in the Second Envelope shall contain
the scanned original copy of the consolidated Financial documents.
Said PDF file shall be assigned the file name “PCO Bidding No. 2023-
PCO-098x (Name of Bidder); Financial Documents.” There should be
one (1) unique password for this PDF file; and
e) In any case where the files to be submitted exceed the size limit of the
e-mail, the bidder may submit their bid via separate e-mails, provided,
that the subject line for each mail should indicate to which part of the
several it corresponds to (i.e., Part 1 of Legal and Technical Documents,
Part 2 of Legal and Technical Documents, etc.). One set of passwords
for the said components may be allowed in case of splitting, provided
that the passwords for the Eligibility Requirements are separate and
distinct from the Financial Requirements.
To facilitate the evaluation of documents, the bidder is encouraged to include
a table of contents per PDF file, corresponding page numbers, and title pages
before the actual document. For reference, the sample bidding documents may
be downloaded via these links: Technical Component Envelope (1st Envelope);
Financial Component Envelope (2nd Envelope).
In case the bidder fails to submit any or all of the documentary requirements in
a password-protected PDF files, the bid/quotation will automatically be
disqualified and shall be declared as “FAILED” and the supplier will no longer
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be allowed to participate further in the procurement activities scheduled for this
Project.
11. The PCO reserves the right to reject any and all bids, declare a failure of
bidding, or not award the contract at any time prior to contract award in
accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184,
without thereby incurring any liability to the affected bidder or bidders.
12. For further information, please refer to:
BIDS AND AWARDS COMMITTEE SECRETARIAT
Office of the Bids and Awards Committee Secretariat
7th Floor, Times Plaza
United Nations Ave., Ermita,
City of Manila
Phone No.: (02) 8735-6170
E-mail Address:
[email protected] Website: pco.gov.ph
13. You may visit the following websites:
For downloading of Bidding Documents:
https://pco.gov.ph/procurement/
https://www.philgeps.gov.ph/
For online bid submission:
[email protected]Issued on 31 October 2023
Original Signed
ASEC. EUGENE HENRY C. RODRIGUEZ
Chairperson
Bids and Awards Committee
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