Using Raymond
Electronic Documents
Creating and Managing Electronic Notes
MISC-0052B Revised: 15 Jun 2010
MISC-0052 Issued: 07 Feb 2003
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Using Raymond Electronic Documents Creating and Managing Electronic Notes
Table of Contents
Table of Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Using the Note Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Adding a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using the Comments List . . . . . . . . . . . . . . . . . . . . . . . . . 5
Importing and Exporting Comments . . . . . . . . . . . . . . . . . 6
Importing Comments . . . . . . . . . . . . . . . . . . . . . . . . . 6
Exporting Comments . . . . . . . . . . . . . . . . . . . . . . . . . 7
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Creating and Managing Electronic Notes Using Raymond Electronic Documents
Table of Contents
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Using Raymond Electronic Manuals Creating and Managing Electronic Notes
Introduction
Introduction
This document explains how to create and
manage electronic notes in Raymond Electronic
Documents.
Adobe Reader ® provides the capability to attach
notes and commentaries to Portable Document
Format (PDF) documents (if the comments
feature was enabled when the document was
created). Adobe Reader can be downloaded at
no charge from www.adobe.com.
Adobe Acrobat ® provides the capability to
attach notes and commentaries to any PDF
documents. These notes and comments can be
imported or exported to other PDFs. For more
information, go to www.adobe.com.
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Creating and Managing Electronic Notes Using Raymond Electronic Manuals
Using the Note Tool
Using the Note Tool 3. Click and drag note to the desired location
on the page. See Figure 3.
Use the Note tool (Sticky Note) to add notes to
any page in the document. You can position
notes anywhere on the page. When a note is
added, a note icon and a pop-up window
appear.
NOTE: The information provided in this section
is based on Adobe Reader Version 9.0.0.
Adobe Acrobat provides similar
commenting capabilities, however, the
user interface will differ slightly.
Adding a Note 2
1. With the PDF document open, select the Figure 3: Note Location
Comment Tool. See Figure 1.
4. Click inside the window and type the text
for the note.
5. Click the box in the upper right corner of
the window to close the note. Closing the
note will not delete the text in the note.
Figure 1: Comment Tool
2. Click Add Sticky Note in the Comment
drop-down menu. See Figure 2.
Figure 2: Comment Drop Down Menu
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Using Raymond Electronic Manuals Creating and Managing Electronic Notes
Using the Comments List
Using the Comments List
The Comments list shows the comments (sticky
notes) in a document. Use the comments list to
sort or delete notes.
Comments List
Click to Show/Hide
Comments List
Figure 4: Comments List
To show/hide the comments list, click the
Comments button in the left side toolbar or
click on Show/Hide Comments List in the
Comment drop-down menu.
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Creating and Managing Electronic Notes Using Raymond Electronic Manuals
Importing and Exporting Comments
Importing and Exporting means. For more information, click Help on the
Control Panel.
Comments The reasons for importing or exporting PDF
document comments varies among users.
Comments can be exchanged between PDF
Some examples include:
documents using the comments import and
export features in Adobe Acrobat. Form Data • archiving comments from one user's
Format (FDF) documents contain only manual to supply to others. See Figure 6.
comments, and not the document to which they • furnishing feedback to the factory for
were added. See Figure 5. further informational development.
xxxxx.fdf
xxxx1.fdf USER 4
xxxx2.fdf
USER 3
FDF comment files
(read/write) PC w/Adobe Acrobat USER 5
Parts
Parts Catalog
Internal Hard Catalog
Parts
Drive import/export
USER 2 Catalog
Using their own Parts Catalog CD, USERs 2-5
import .fdf file received from USER 1.
Parts
xxxxx.pdf
Catalog
xxxx1.pdf
xxxx2.pdf
USER 1 exports comments to hard drive,
PDF files (read only) on CD ROM creating .fdf file. Comments are distributed
(example: Raymond Electronic Parts to USERs 2-5 via email.
Catalog, Service Bulletins and
Product Improvement Notices) USER 1 Parts
4
Figure 5: Creating FDF Files Catalog
You cannot open and view FDF documents on Figure 6: Exporting Comments to Other Users
their own; you must import them into your own
copy of the original document. When you import Importing Comments
comments from another document, they are
added to your document in the location 1. Open the document that will receive
corresponding to their original location, page, comments. In the Comments drop-down
and position. Importing comments does not menu, click Import Comments....
affect the comments already in your document. 2. Choose Acrobat (*.fdf or *.pdf) from the
This page matching of comments on import Files of type: drop-down list box.
provides for easy correlation between
3. Select the desired document. The comment
documents.
positioning matches that of the file they
When you export comments, you can export all were imported from. Comments on
the comments associated with a document, or mismatched pages are not placed. Any
you can filter the comments and export a existing comments in the receiving file are
selected group of comments. Exported unaltered.
comments are placed in their original positions
in a new empty FDF document. The new FDF
document is much smaller than the original
PDF document because it contains only
comments. The smaller file size makes it more
convenient to distribute by e-mail or other
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Importing and Exporting Comments
Exporting Comments
1. Open the document the comments will be
exported from. In the Comments
drop-down menu, click Export Comments
to Data File....
2. Select the desired location for the document
to be saved and enter a filename for the
export document.
3. Click Save. A *.fdf file is created. The
comments maintain the same location and
position they occupied in the original file.
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Creating and Managing Electronic Notes Using Raymond Electronic Manuals
Importing and Exporting Comments
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!MISC-0052!
MISC-0052
