Governors State University

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Fall 2016

GSU Event Portal

Nandamuri Tirumala B
Governors State University

Raviteja Vadlamudi
Governors State University

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Tirumala B, Nandamuri and Vadlamudi, Raviteja, "GSU Event Portal" (2016). All Capstone Projects. 270.
http://opus.govst.edu/capstones/270

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 ABSTRACT

Creating an event landing page or website is a very important step in your event

marketing tactic as it acts as a hub for all things associated to your event. Because this is the

best way to reach maximum number of people. With the help of social media nowadays there

is huge impact of web portals in the market. For an any event, there is need to create an

awareness among the people that particular event is going to happen. With this portal we can

reach people very easily make them know what is the event all about and who can participate

and a lot more information can be shared among them. This is not completely a new

application, there are lot more event portals, this is just an alternative to the existing

model/service.

This is a Web Based system, the basic idea behind designing this application is that

the user can plan and create the event according to his requirement, needs and budget. System

very efficiently store, access and maintain data from database and can be used for further

analysis. This project is a user interactive web application. The system will help the user to

create an event. Our Event Management System is especially design to reduce the

communication gap between event organizer and clients. Easy to manage historical data in

database. User can select the theme for their event virtually on his computer. Participants can

register for any happening event from anywhere. Event Organizer can keep records of

participants.

This project provides a platform to promote events by event organizers where

customers can find nearby events using customer’s current location. It allows any user to

create any event with the parameters are category, event type, date and price with landmarks.

This project primarily focusing on creating and promoting an event for the event organizers.

It helps users to find specific event based on category with the details of travel distance and

price. It provides refine search facility to users to search This application featuring services

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are location identifiers with the help of longitude and latitude points, it provides social bar for

each and every event to share with the friends and also supporting saving an event feature. for

an event using location, category, date and price and also displays relevant events to the

users.

Modules:

Admin

Admin have all the access, he can add, update, delete any information in the system.

He can add new event, event manager, Volunteer as well as update them. Admin also have

the user credentials to enter into the system. He can able to see all the participants who are

registered for an Event. Admin can read all the feedback given by visitors about events.

User

In this system users are event visitors and event creators. User have to register for

event creation or event visit. Can easily check event details times and can contact event

organizer easily. Participants can register online and able to get notification about event

timing, place or any updates. User can give the feedback about the Event. He can search the

events by location, date, event type, Free or paid.

Organizer

Organizer also has Credentials to login into his panel. He maintains the total no of

visitors who are registered for a particular Event. He is responsible for all needs of an Event.

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Table of Content

1. Project Description………………………………………………………...1
1.1 Competitive Information………………………………………………1
1.2 Relationship to Other Applications…………………………………....1
1.3 Definitions and Acronyms…………………………………………….1
1.4 Future Enhancements………………………………………………….2
2. Technical Description……………………………………………………...2
2.1 Application Information flows………………………………………....4
2.2 Interactions with other Projects………………………………………...4
2.3 Capabilities……………………………………………………………..4
2.4 Risk Assessment and Management…………………………………….5
3. Project Requirements…………………………………………………….....6
3.1 Software Requirements…………………………………………………6
3.2 Hardware Requirements………………………………………………...6
3.3 Security and Fraud Prevention ………………………………………...6
4. Project Design Description …………………………………………………7
4.1 Use Case Diagram………………………………………………………7
4.2 Flow Chart………………………………………………………………8
4.3 Activity Diagram……………………………………………………......8
4.4 Sequence Diagram for Organizer ………………………………………9
4.5 Sequence Diagram for User…………………………………………....10
5. Project Internal/ External Interface Impacts and Specification………….....11
5.1 E-R Diagram…………………………………………………………....11
5.2 Database Diagram………………………………………………………12
6. Open Issues…………………………………………………………………13
7. Acknowledge……………………………………………………………….14
8. References ………………………………………………………………….15

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 1. Project Description:

Everybody wants their special day to be perfect in every way. Whether it’s a
surprise celebration, wedding reception, a corporate meeting or a launch of a new product or
company, Special Event Planning and Decor can make it seamless, memorable and
exceptional.

1. Wedding planning
1. Reception
2. Party decor
3. Engagement
4. Birthday Parties

The project will help Clients to decorate and manage their event and the best cost required for
particular decoration, this project saves the time effort, paper work.

1.1 Competitive Information:

In present marketing filed Eventbrite, amiando and Event Elephant are the competitors for
Gsu Event Portal. For further we need to develop the portal as much equal to those portals.

1.2 Relationship to Other Applications:

The Project GSU Event Portal is similar to A Perfect Event, Clever Event Production,
Eventbrite, Event Professionals website. These websites are huge project and these are very
familiar to create event and manage events at any location. We took these website as a
reference to develop GSU Event portal.

1.3 Definitions and Acronyms:

Term Definition

HTML HyperText Markup Language

ASP. NET Active Server Pages

CLR Common Language Runtime

DBMS Data Base Management System

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 1.4 Future Enhancement:

We are looking forward to develop some extra features in Gsu Event Portal, which are
group online chatting who are members in Gsu Event Portal. We provide event location
pictures along with events, and short length video clipping on event place. If it is possible we
are looking further to develop mobile device app.

2. Technical Description:

This is a Web Based system, the basic idea behind designing this application is that
the user can plan and create the event according to his requirement, needs and budget. System
very efficiently store, access and maintain data from database and can be used for further
analysis. This project is a user interactive web application. The system will help the user to
create an event. Our Event Management System is especially design to reduce the
communication gap between event organizer and clients. Easy to manage historical data in
database. User can select the theme for their event virtually on his computer. Participants can
register for any happening event from anywhere. Event Organizer can keep records of
participants.

This project provides a platform to promote events by event organizers where customers
can find nearby events using customer’s current location. It allows any user to create any
event with the parameters are category, event type, date and price with landmarks. This
project primarily focusing on creating and promoting an event for the event organizers. It
helps users to find specific event based on category with the details of travel distance and
price. It provides refine search facility to users to search This application featuring services
are location identifiers with the help of longitude and latitude points, it provides social bar for
each and every event to share with the friends and also supporting saving an event feature. for
an event using location, category, date and price and also displays relevant events to the
users. For developing this website, we are developed the Gsu Event Portal with the help of
HTML, ASP. NET and Data Base.

ASP.NET:

It is an integrated development environment (IDE) from Microsoft. It is used to

develop computer programs for Microsoft Windows, as well as web sites, web

2
applications and web services. Visual Studio uses Microsoft software development
platforms such as Windows API, Windows Forms, Windows Presentation Foundation,
Store and Microsoft Silverlight. It can produce both native code and managed code.
Visual Studio includes a code editor supporting IntelliSense as well as code
refactoring. The integrated debugger works both as a source-level debugger and a
machine-level debugger. Other built-in tools include a forms designer for building
GUI applications, web designer, class designer, and database schema designer. It
accepts plug-ins that enhance the functionality at almost every level—including
adding support for source-control systems and adding new toolsets like editors and
visual designers for domain-specific languages or toolsets for other aspects of the
software. Visual Studio supports different programming languages and allows the
code editor and debugger to support to varying degrees nearly any programming
language, provided a language-specific service exists.
DATA BASE:
Microsoft SQL Server is a relational database management system developed by
Microsoft. As a database, it is a software product whose primary function is to store and
retrieve data as requested by other software applications, be it those on the same computer or
those running on another computer across a network including the Internet. There are at least
a dozen different editions of Microsoft SQL Server aimed at different audiences and for
workloads ranging from small single-machine applications to large Internet-facing
applications with many concurrent users.

3
 2.1 Application Information flows:
Use Case Diagram:

Name

Reset Password Check Authentication

Registration

Login

Organizer
Browse Events

Admin Create Event

Ticket Booking For Evet

Payments User

Access All

Description: the above figure of use case diagram shows the modules and users interacting
with the defined modules.

2.2 Interactions with other Projects: To develop for this we are based on the event
management portals.
2.3 Capabilities:
 Creating an Event.
 If any case, we can cancel the event with intimation to event registered
people.
 Changing the event location, date, price and number tickets.
 Scheduling concurrent events in timely manner.
 Conducting virtual events.

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  Confirming the event locations, time, date of the events.
 Online group discussions.
2.4 Risk Assessment and Management:
 Before risk management begins it is imperative that a foundation is established for
providing structured project information, thus, the following project elements were
completed and defined prior to developing this Risk Management Plan:
 Define work scope, schedule, resources, and cost elements.
 Develop project WBS/WBS dictionary.
 Develop master schedule and detailed schedules.
 Estimate project cost and finalize budget.
 Identify required and available resources.
 Establish performance measurement metrics.
 Define minimum and maximum baseline thresholds.
Schedule
Resources
Cost
 Baseline reporting requirements.
Format
Frequency of distribution
Distribution list
 Define Risk Management Roles and Responsibilities.
 Project Manager chairs the risk assessment meetings.

Project team participates in risk assessment meetings and members serve as meeting recorder
and timekeeper Key stakeholders participate in risk assessment meetings Project Sponsor
may participate in risk assessment meetings.

5
 3. Project Requirements:

For developing Gsu Event Portal we are used some mandatory software and hardware
specifications. If anybody want to use this project in their own device, they should follow the
minimum below requirements which are.

3.1 Software Requirements:

 Front End : Visual Studio .NET 2013 Professional.

 Back End : SQL Server 2012 Developer Edition.
 Operating Systems : Windows 8.1
 Frame Work : .NET 4.5

3.2 Hardware Requirements:

 Processor : Intel Core i3

 RAM : 4GB
 Hard Disk : 1TB

3.3 Security and Fraud Prevention:

Security is the prevention of unidentified access to the data base. All the organizers
whether a Member or an Administrator has to authenticate themselves by providing their
USER ID and their personal Secure Password before logging onto their website. The total
database maintained by Administrator. The administrator has all rights to modify the data in
the database. He has the rights to add or remove and create an Event, Session or event details
from the database.

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 4. Project Design Description:

The Gsu Event Portal project is an implementation of a general website. Event

websites like Eventbrite, Event Elephant, and A Perfect Event which helps the customers to
search the availability and prices of various events, along with the different prices available
with the location. This project also covers various features like online registration of the
users, modifying the details of the website by the management staff or administrator of the
website, by adding, deleting or modifying the customer details, events or location
information. In general, this website would be designed to perform like any other event
management websites available online.

4.1

Use Case Diagram:

Name

Reset Password Check Authentication

Registration

Login

Organizer
Browse Events

Admin Create Event

Ticket Booking For Evet

Payments User

Access All

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As shown in above diagram there is Admin, Organizer and User. Administrator have already
all access for Gsu Event Portal website. Who have an account in this website they are become
an organizer to create an events in Gsu Event web portal. User don’t need to register into
website. If they want to register for event they can easily access the website without any login
credentials, they just need to fill out their personal information when they decided to go
events. By putting their personal information, they will get event confirmation and tickets to
their mail who ever give the mail when event registration time.

4.2

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 Flow Chat:

Start Stop

Log Out
Registration

New User Confirmation

Data Payment
Have Account

Succesfull Register For Event

Login Select Event

Reset Pasword

ForgotPassword Fail

Authentication

Success

The above diagram shows the process of registration for organizers and users.

4.3

9
 Activity Diagram:

Log Out

Go To Registration
Payment
Registration

Register For Event

Success

Event Selection

Success
Login Checking For Credentials

Invalid Password

Forgot Password
Credentials

Reset

Above diagram indicates the activity diagram for Gsu Event Portal
4.4

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 Sequence Diagram For Organizer:

Organizer System DataBase

SignUp
Add User To DataBase

Response User Added

LogIn
Check
Verified
Response

Add Event
Create Event

Event Added

Select Event for booking Tckets Add Event Visit

Event Added
Add Visitor
Visitor Registration for Event
Response

Payments Submit Payments

Response for Booking Response

4.5

11
 Sequence Diagram For User:

user System DataBase

Browse Events Request For Event

Response
Response

Select Event for booking Tckets Add Event for Visit

Event Added
Visitor Registration for Event Add Visitor
Response

Payments Submit Payments

Response for Booking Response

Above all diagrams are the functionalities of Gsu Event Portal website. In all
diagrams shows the activity diagram, flow chart, sequence diagram for the organizers and
sequence for the users. The websites all other diagrams use case diagram may contain nodes
constraints. Use case diagram may also contain packages, which are used to group element of
your model into large chucks. Occasionally, you will want to place instances of use case in
your diagram, as well, especially when you want to visualize a specific executing system.

12
 5. Project Internal/External Interfaces Impacts and Specifications:

5.1

ER-Diagram:
StartDate
Location FirstName
StartTime
LastName
Title UserId
OrganizerName
EmailId
Description EventId

EventType Gender
Events Has User
EventTopic

MobileNo
TicketsType
Address
DateOfBirth
Amuont Image

TotalTickets Guests
Creates

Confirm Password SignUp_UserId

Password Organizer
Email_Id

LastName
FirstName

13
 Above diagram is Gsu Event Portal External Diagram
5.2 Data Base Diagram:

14
 6. Open Issues:

Gsu Even Portal having some open issues which are, we didn’t provide the google

navigation we just created google key maps. To develop for Gsu Event Portal we are based

on the Eventbrite, Event Elephant and etc., Those all websites are very efficient and perfect.

While coming to Gsu Event Portal we need to initiate PayPal payment gateway method,

accurate google maps and in future we are looking to provide small visualization video on

event location.

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 7. Acknowledgements:

I express my sincere thanks to my project guide of Prof. “Dr. Do Young Park PhD”.

Coordinator at Governors State University college for Computer Science Department has

been guiding force to me project Report on “Gsu Event Website”.

I am also thankful to my all professors to their support and encouragement in finding

out the data for this Project report, without their support and effort, making this project have

been impossible for me.

I would also thank the whole respondent who provide me the best knowledge and for

their help and cooperation throughout the project.

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8. References:

www.eventbrite.com

http://www.javatpoint.com/

http://www.javatpoint.com/sql-create-database

http://www.w3schools.com/

http://www.gotdotnet.com/

http://csharp.net-tutorials.com/

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