WORD EXAM HAND-OUTS
The Standard toolbar
This entire toolbar could become a floating window by double-clicking on
the control bar at the far left end of this toolbar. That gives the following
window, which can be placed anywhere on the screen:
This toolbar can be restored to its original position by clicking in the gray
bar at the top and dragging it back to the top of the screen. Push the top of
the window up to the bottom of the menu bar.
Function of commonly used buttons
Creates a new blank
document based on the Opens or finds a file
default template
Saves the active file with its Prints the active file - for
current file name, location more print options go to the
and file format File menu and select Print
Print preview - Shows how
Spelling, grammar and
the document will look
writing style checker
when you print it.
Cut - Removes the selection
Copy - Copies the selected
from the document and
item(s) to the clipboard
places it on the clipboard
Format painter - Copies the
Paste - Places the content of
format from a selected object
the clipboard at the
or text and applies to other
insertion point
objects or text
Redo - Reverses the action
Undo - Reverses the last
of the Undo button, use the
command, use pull-down
pull-down menu to redo
menu to undo several steps
several steps
Insert a table into the
Displays the Tables and
document, or make a table of
Borders toolbar
selected text
Columns - Changes the
Insert an Excel spreadsheet
number of columns in a
into the Word document
document
Zoom - Enlarge or reduce
Displays or hides the
the display of the active
Drawing toolbar
document
The Formatting toolbar
This entire toolbar could become a floating window by double-clicking on
the control bar at the far left end of this toolbar. That gives the following
window, which can be placed anywhere on the screen:
This toolbar can be restored to its original position by clicking in the gray
bar at the top and dragging it back to the top of the screen. Push the top of
the window up to the bottom of the menu bar.
Function of commonly used buttons
Select the style to apply Changes the font of the
to paragraphs selected text
Changes the size of Makes selected text and
selected text and numbers numbers bold
Makes selected text and Underlines selected text
numbers italic and numbers
Aligns to the left with a
Centers the selected text
ragged right margin
Aligns the selected text to
Aligns to the right with a
both the left and right
ragged left margin
margins
Makes a numbered list or Add, or remove, bullets in
reverts back to normal a selected paragraph
Indents the selected
Decreases the indent to
paragraph to the next tab
the previous tab stop
stop
Adds or removes a border
Marks text so that it is
around selected text or
highlighted and stands out
objects
Formats the selected text
with the color you click
The Drawing toolbar
This entire toolbar could become a floating window by double-clicking on
the control bar at the far left end of this toolbar. That gives the following
window, which can be placed anywhere on the screen:
This toolbar can be restored to its original position by clicking in the gray
bar at the top and dragging it back to the top of the screen. Push the top of
the window up to the bottom of the menu bar.
Function of commonly used buttons
A pull down menu
Changes the pointer to
with several a selection arrow
drawing options
A pull down menu
Rotates the selected
with several libraries
object to any degree
of shapes
Draws a line where
you click and drag. Inserts a line with an
Hold the Shift key arrowhead where you
down to make the line click and drag
straight
Draws a rectangle Draws an oval where
where you click and you click and drag.
drag. Hold down Shift Hold down Shift to
to draw a square draw a circle
Draws a text box Create text effects with
where you click and
drag
Word Art
Add, modify, or
Add, modify, or
remove fill color from
remove line color
a selected object
Formats the selected
Changes the thickness
text with the color you
of lines
click
Selects dash style for Select arrow style;
dashed lines placement and shape
of arrowhead
A pull down menu Add 3-d effects to
offers shadow choices rectangles or ovals
Commonly used keyboard combinations
To use one of these combinations Hold the Ctrl or Alt key down and strike the
letter key
Cut-
Removes
the
selection
Open a new word document from the
Ctrl+N Ctrl+X
quickly. active
document
and places
it on the
clipboard.
Copies the
Opens a previously saved selection to
Ctrl+O Ctrl+C
document. the
clipboard
Paste -
Inserts the
contents of
the
clipboard at
Closes the active window, but does
Ctrl+W Ctrl+V the
not Exit Word.
insertion
point
(cursor) or
whatever is
selected.
Selects all
Saves the active document with its text and
Ctrl+S current file name, location and Ctrl+A graphics in
format. the active
window.
Find -
Searches for
Prints the active file, also gives the
specified
Ctrl+P opportunity to change print Ctrl+F
text in the
options
active
document
Bold -
Formats
selected
Alt+F4 Exit - Closes Microsoft Word. Ctrl+B text; make
text bold, or
remove bold
formatting
Ctrl+Z Undo the last action. This selection Ctrl+I Italic -
can be repeated several times. Formats
selected
text; make
text italic or
remove
italic
Underline -
Formats
selected
Redo - After an action has been
text; make
Ctrl+Y undone, it can be reinstated in the Ctrl+U
text
document.
underlined
or remove
underline
Less commonly used keyboard combinations
Apply
Increase selected text two
superscript
points
formatting
Apply
Decrease selected text two
subscript
points
formatting
Increase selected text one Copy
point formats
Decrease selected text one Paste
point formats
Single
Change case of the letters
space lines
Underline words but not Set 1.5 line
spaces spacing
Double
Double underline text
space lines
Delete one
Center a paragraph word to the
left
Delete one
Justify a paragraph word to the
right
Right align
Left align a paragraph a
paragraph
Indent a paragraph from Insert a
the left line break
Reduce a
Create a hanging indent hanging
indent
If text is already selected and you want to extend
the selection area
Extend
selection
Extend selection one
one
character to the left
character
to the right
Extend selection to the end Extend
of a word selection
to the
beginning
of a word
If you want to move the cursor
One
One character to the right character
to the left
One word
One word to the right
to the left
To the
beginning
To the end of a document
of a
document
