CONSTITUTION
1. NAME: NDALUKABRASWELFARE
PHYSICAL ADDRESS: P.O. BOX PRIVATE BAG NDALU
It's a non-political group formed on September, 2021
COMPOSIDON OF MEMBERS
i. All Kabras men and women
ii. All wives married to Kabras men
111. All men married to Kabras women
1.0. OBJECTIVES
1.1 MAIN OBJECTIVES
The objective for the group is to uplift the lives of members from surviving
to living by promoting social- economic empowerment, business,
entrepreneurship and investment in other viable projects identified.
1.2 SPEOHC OBJECTNES
To have unity of purpose whereby members should be each other's keeper.
(i) Provide intervention in life situ ations such as sickn ess, death
etc.
(ii) To facilitate education empowerment to n eedy members and
their families.
(iii) Members to give monthly shares of KShs.300 per house hold and
Ks h.50 per member for the hosting house; Proceeds to be shared
equally depending with each member's shares.
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To create and bring Kabras Group together with common social and
moral interest.
To guide advice and council members on upright, social and
moral obligations.
20 MEMBERSHIP
(a) Its on voluntary basis
(b) Maximum number of membership is 70.
(c) Registration fee for each member is Ksh. 100
(d) A member who withdraws from the group shall submit his/her resignation
to the Secretary and shall only be eligible for readmission if the following
conditions are satisfied:
(i) Re-apply to the Secretary for consideration.
(ii) An interval of a minimum of twelve months will have elapsed since
resignation.
(iii) All his/her dues, if any have been paid.
(iv) Resignation from the group shall only be allowed after proving
beyond doubt that you need to leave the group.
(v) On resignation the dues will be worked upon within three months
and the refund will be less 15% which will go towards expenses.
(vi) In case of loss of a member the Next of Kin as per the member's records will
benefit.
(vii) Members to fill next of kin forms.
3.0 RIGHTS OF MEMBERS
• Every member has a right to participate in decision making.
• Right to participate in electing officials.
• Right to vote in any official meeting
• Right to share in ant investiment
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• Right to question the treasurer on matters .
3.1 DUTIFS OF :MEMBERS
• To attend all meetings
• To pay all contributions.
• To abide by the constitution
• To maintain high level of discipline.
• To respect and hold all legal elected officials.
• To accept without question minutes enormously passed by
majoritymember.
3.2 LOSS OF l\fEMBERSIIlP
• Voluntary resignation
• Any member maybe expelled from the welfare by 2/3 majority on
members on ground that;
• Members fail to pay necessary contributions.
• Members fail to attend 7 consecutive meetings without
reasonableexplanation.
• Members contact has adversely affected repetition or dignity of the welfare
• Misappropriation of funds
• Incase a member dies
• All members automatically loss the right of membership at dissolution
point of the welafare.
4.0 EXECUTIVE COMMIITEE
The Committee shall comprise of:
(i) Chairman and Vice Chairman
(ii) Secretary and Assistant Secretary
(iii) Treasurer
• 'fl:e Executive shall be elected after every two years.
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5.0 DISSMISSAL OF OFFICIALS
• Incompetence
• misuse of office
• cross miss conduct
• negligence of duties
• mishandling funds and enterprise properties
5.1 FUNCTIONS OFTIIB EXECUTIVE COMMITI'EE
The Committee shall be the governing authority and subject to any
directions from a General Meeting. Its procedure and duties shall be
particularly as prescribed under:
1) Observed in all its functions.
2) Generally, manage the affairs of the group.
3) Ensure true and accurate accounts records, receipts, payment vouchers are
kept for the group's monies, capital, revenue, liabilities, net income and
expenditure.
4) Determine from time to time the rate at which to lend the members
5) Recommend to the AGM the dividend rate to be paid on shares and
the interest fund, if any, to be paid by the borrowers.
6) Perform such other duties as the members may wish from time to time
direct.
7) May appoint other committees, such as Management Committee, Budget
Committee, Mobilization Committee, or any other as it may deem fit.
5.2 DUTIES AND RESPONSIBILITIES
CHAIRMAN
• Shall preside over the meetings of the members and the Executive Committee.
• Shall serve for two sessions for years and is eligible to seek re-election.
• In his absence, the Vice Chairman shall preside over the meetings.
SECRETARY/ASS.SECRETARY
• Preparation of the entire recording of minutes of the Executive
Committee, General meetings and the Annual General meetings.
• Ensure the group correspondence is promptly attended to and to reach other
members in time.
• Responsible for the preparation and sending of notices for the coming meeting.
• He will be assisted by his Assistant who will have to take over his responsibilities
in his/her absence.
TREASURER
• To maintain full and complete records of all assets, liabilities, income and
expenditure of the group.
• To ensure the safe keeping of the Associations money, securities and books of
accounts.
• To ensure that all payments and expenditures are duly authorized.
• Prepare and submit to the Executive Committee a Financial statement showing
the conditions of such amount.
4.0 SOURCES OF FUNDS
• The group shall receive funds from members 1 registration and monthly
contribution.
• The group shall receive funds from any willing sponsors, well-wishers,
individuals and shall be controlled from time to time as need arises.
• F unds shall be received, banked and withdrawn in the Name of the
group in any Bank approved by the Executive Committee.
4.1 FUNDS TRANSACTION
• Any payment from the bank must be authorized by the Executive
Committee with the blessing of members.
• The office shall keep a petty cash flow which shall be controlled by the
Treasurer for logistical purposes and shall get approval from the Executive
Committee.
• Any member found and proved to be misusing the group's funds within
or without, shall be subjected to disciplinary action as will be decided by
the Committee.
6.0 PURPOSES FOR WHICH FUNDS MAY BE USED
• Investments of the group.
-Funds belonging to the group shall not be used for any other purpose
apart from those stated above.
7.0 GENERAL MEETING
The first General meeting of members shall be held not later than one
month after filling of the annual returns and shall: -
a) Elect officials to serve after every three (3) years.
b) Consider and approve estimates of income and expenditure for the
ensuing financial year and par thereof.
c} Appoint the group's bankers.
d) Receive reports and decide upon other matters as may be necessary
for the conduct of the group's business.
7.1 MONTHLY MEETINGS
Members shall meet once every month of the 1st Saturday on a rotational manner
in member's homes as from 2.00 p.m.
The quorum for each meeting shall be two-thirds of the members
All meetings shall begin with a word of prayer and followed by the day's agenda
as spelt out in the previous meeting.
7.2 ANNUAL GENERAL MEETING (AGM)
The meeting shall be responsible for:
a) Confirmation of the action and updating of the previous meeting.
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b) Considerationof the statements of Accounts, Auditor's Reports,
Inspection of the records held by the Treasurer.
c) Decisions on disposal of the net surplus resulting from operations of
the Association.
d) Election of the officials.
All matters discussed in the General Meeting shall be recorded in the minute
books which must bear the signatures of the Chairman and the Secretary.
8.0 BOOKS, RECORDS AND REGISTERS
The group shall keep up to· date and in a proper manner such �ccounts and
such books and registers as the rules from time to time directs, and
in particular shall keep the following books of Accounts.
a) A register of members showing in respect of eac h member: -
(i) The Name, age, date of application for membership, address
and Occupation.
(ii) The date of admission to membership.
(iii) The name of his nominee (Next of Kin) if any.
a. A minute book giving details of proceedings at the General
Meeting.
b. A cash book giving details of proceedings at the General meeting.
c. A personal ledger for each member showing his/her transactions
with the group.
d. A general ledger containing such a c counts as are necessary
to reflect proper business of the group.
e. An Asset or Property register.
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f. A register showing loans given out to various projects and
members, and their repayment period.
g. Such other books, registers and records as the Executive may
decide.
9.0 AUTHORITY TO SIGN DOCUMENTS
All documents, contracts and cheques shall be signed on behalf of
the group by three of the officials as listed below;
(i) Ch a i r m a n
(i i) Vi c e Ch a i r m a n
( i i i} S e cre t a r y
(i v) T r e a s u r e r
However, the signature of the Treasurer is mandatory.
10.0 BENEFICIARIES
• During death and weddings;
• If a member dies, members should contribute Ksh.200.
• Death of a child, parent and spouse members should
contribute Ksh.200
10.0 AMENDMENT
These laws may be amended in accordance with the wishes of
threequarters of members.
Signed:
Secretary... .. . ... .... . .. . ................ Sign... ........ . ...... Date: ................
Ch.airman ................................... Sign....................... Date:...............
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