ETECH-WEEK 6
Hyperlinks
Embedding Files and Data
There are plenty of tools you can use to present data. Whether it is scientific data, statistical, or a
book report, a presentation tool has you covered.
Creating an Effective Presentation
Designing your presentation is the fun part of creating a report for it gives you a chance to be
creative. Placing animations, transitions, and art could be on your mind right now. But whether or not
these features would help is generally up to you. Sometimes, these things could actually distract your
audience rather than help you. Here are some quick tips in creating an effective presentation.
1. Minimize. Keep slide counts to a minimum to maintain a clear message and to keep the
audience attentive. Remember that the presentation is just a visual aid. Most information should still
come from the reporter.
2. Clarity. Avoid being fancy by using a font style that is easy to read. Make sure that it is also big
enough to be read by the audience. Once you start making your presentation, consider how big the
screen is during your report.
Tip: A font size of 72 is about an inch (depends on the screen size). A one-inch letter is readable 10
feet away; a two-inch letter is readable 20 feet away.
3. Simplicity. Use bullets or short sentences. Summarize the information on the screen to have
your audience focus on what the speaker is saying than on reading the slide. Limit the content to six
lines and seven words per line. This is known as the 6x7 rule.
4. Visuals. Use graphics to help in your presentation but not too many to distract the audience. In
addition, instead of using a table of data, use charts and graphs.
5. Consistency. Make your design uniform. Avoid having different font styles and backgrounds.
6. Contrast. Use light font on dark background or vice versa. This is done so that it is easier to
read. In most instances, it is easier to read on screen if the background is dark. This is due to the
brightness of the screen.
Link to Options:
a. Existing File or Web Page - creates a hyperlink to website or a local file saved in your hard
drive. Just browse your file in the dialog box or type the web address.
b. Place in This Document - creates a hyperlink that allows you to jump to a specific slide in your
presentation.
c. Create a New Document - creates a hyperlink that once clicked, creates a new document on
your specified location
d. E-mail Address - creates a hyperlink that opens Microsoft Outlook that automatically adds your
specified recipient on a new email
Using Hyperlinks in Microsoft PowerPoint
Hyperlinks have two basic parts: the address of the webpage, email address, or other location they
are linking to, and the display text (which can also be a picture or a shape). For example, the address
could be https://www.youtube.com, and YouTube could be the display text. In some cases, the
display text might be the same as the address. When you're creating a hyperlink in PowerPoint, you'll
be able to choose both the address and the display text or image.
To insert a hyperlink:
1. Select the image or text you want to make a hyperlink.
2. Right-click the selected text or image, then click Hyperlink. Alternatively, you can go to the
Insert tab and click the Hyperlink command
3. The Insert Hyperlink dialog box will open.
4. If you selected text, the words will appear in the Text to display field at the top. You can change
this text if you want.
5. Type the address you want to link to in the Address field.
6. Click OK. The text or image you selected will now be a hyperlink to the web address.
To insert a hyperlink to an email address:
1. Right-click the selected text or image, then click Hyperlink.
2. The Insert Hyperlink dialog box will open.
3. On the left side of the dialog box, click Email Address.
4. Type the email address you want to connect to in the Email Address box, then click OK.
PowerPoint often recognizes email and web addresses as you type and will format them as
hyperlinks automatically after you press the Enter key or spacebar.
To open and test a hyperlink:
1. After you create a hyperlink, you should test it. Right-click the hyperlink, then click Open Hyperlink.
2. Your web browser should open and then navigate to the linked page. If it doesn't work, check the
hyperlink address for any misspellings.
To open a hyperlink while viewing your slide show, click the hyperlink.
