®

Microsoft

Excel 2002 Customizable Print On-Demand Courseware

Quick Reference Card 1502 Nicollet Avenue
Tel. (888) 903-2432
Minneapolis, MN 55417
www.customguide.com

The Excel 2002 Screen Keyboard Shortcuts

Title Bar Formatting Toolbar
General


Standard Toolbar Formula Bar
Open a Workbook <Ctrl> + <O>
Menu Bar Save a Workbook <Ctrl> + <S>


Print a Workbook <Ctrl> + <P>

Name Box
Close a Workbook <Ctrl> + <W>


Vertical Undo <Ctrl> + <Z>


Select All Split Bar
Button Redo or Repeat <Ctrl> + <Y>
Active Cell Columns Task pane Help <F1>


(currently in
cell A1) Pointer Switch Between <Alt> + <Tab>
Applications


Rows Vertical
Scroll Bar
Navigation—Go To:
Move between <Tab>


Office
Tab Scroll Assistant
unlocked cells
Buttons
Up One Screen <Page Up>
Horizontal
Down One Screen <Page Down>
Status Bar
Worksheet Tabs Horizontal Scroll Bar  Split Bar
To Column A in the
Current Row
<Ctrl> + <Home>

To the Last Cell <Ctrl> + <End>

The Fundamentals

with Data

The Standard Toolbar Open the Go To <F5>

Print Insert Sort Chart Dialog Box
New Save Search Preview Cut Paste Undo Hyperlink Ascending Wizard Zoom


Left to end or ←>

<Ctrl> + <←
beginning of next
block
Open E-mail Print Spell Copy Format Redo AutoSum Sort Drawing Help


Check Painter Descending Right to end or →>

<Ctrl> + <→
• To Create a New Workbook: Click the • To Select a Cell Range (Using the beginning of next
New button on the Standard toolbar or Keyboard): Make sure the active cell is the first block
select File → New from the menu. cell of the cell range, then press and hold down the Up to end or ↑>
<Ctrl> + <↑
<Shift> key while using the arrow keys to move beginning of next
• To Open a Workbook: Click the Open the mouse pointer to the last cell of the range. block
button on the Standard toolbar, or select File →
Open from the menu, or press <Ctrl> + <O>. • To Select an Entire Worksheet: Click the Down to end or ↓>
<Ctrl> + <↓
Select All button where column and row beginning of next


• To Save a Workbook: Click the Save headings meet. block

button on the Standard toolbar, or select File →
Save from the menu, or press <Ctrl> + <S>. • To Preview a Worksheet: Click the
Print Preview button on the Standard toolbar Editing


• To Save a Workbook with a Different or select File → Print Preview from the menu. Cut <Ctrl> + <X>
Name: Select File → Save As from the menu
and enter a different name for the workbook. • To Print a Worksheet: Click the Print Copy <Ctrl> + <C>
button on the Standard toolbar, or select File →


• Cell are references by cells address made from its Paste <Ctrl> + <V>
Print from the menu, or press <Ctrl> + <P>.
column letter and row number, such as cell A1, A2, Clear Cell Contents <Delete>
• To See What a Toolbar Button Does:



B1, B2, etc. You can immediately find an address of

Point to the button for a few seconds. A brief Edit Active Cell <F2>
a cell by looking at the Name Box.
description of the button will appear. Absolute Reference <F4>
• To Select a Cell: Select the cell you want to
edit by clicking it with the mouse pointer or by using • To View or Hide a Toolbar: Select View →
the keyboard arrow keys. Toolbars from the menu and select the toolbar
• To Select a Cell Range (Using the
you want to view or hide. Formatting
Mouse): Click the first cell or the range and drag • To Get Help: Press <F1> to open the Office Bold <Ctrl> + <B>
the mouse pointer to the last cell of the range Assistant, type your question in normal English, and
Italics <Ctrl> + <I>
click Search.
Underline <Ctrl> + <U>
© 2001 CustomGuide. All rights reserved. Tel. (888) 903-2432 • www.customguide.com
Editing Formatting
• To Edit a Cell’s Contents: Select the cell, click the Formula bar The FormattingUnderline
Toolbar Merge & Decrease
and edit the cell contents and press <Enter> when you’re finished. Center Decimal Borders
Decrease Font
Percent Indent Color
• To Clear a Cell’s Contents: Select the cell or cell range and press the Font List Bold Center

<Delete> key.
• To Cut or Copy Data: Select the cell(s) and click the Cut button Font Size Italics Left Right Currency Increase Fill Color
Align Align Style Decimal
or the Copy button on the Standard toolbar. Comma Increase


Style Indent
• To Paste Data: Select the destination cell(s) and click the cell or cell
range and click the Paste button on the Standard toolbar. • To Format Text: Change the style of text by clicking the Bold
button, Italics button, or Underline button on the


• To Copy Using AutoFill: Position the pointer over the fill handle at the Formatting toolbar.
bottom-right corner of the selected cell(s), then drag to the destination cell(s).
Change the font type by selecting a font from the Font list on


• To Move or Copy Cells Using Drag-and-Drop: Select the cell(s) the Formatting toolbar.


you want to move or copy and position the pointer over any border of the Change the font size by selecting the pt. size from the Font Size list.
selected cell(s), then drag to the destination cells. Hold down the <Ctrl> key
while you drag to copy the cells. • To Format Values: Select the cell(s) you want to format and click the


appropriate number formatting button(s) on the Formatting toolbar. They are:
• To Use the Paste Special Command: Cut or copy the cell(s), select Currency, Percent, Comma, Increase Decimal, and
the destination cell(s) select Edit → Paste Special from the menu, select


Decrease Decimal.
an option from the Paste Special dialog box, and click OK.
• To Change Cell Alignment: Select the cell(s) and click the appropriate
• To Insert a Column or Row: Right-click the selected row or column
heading(s) to the right of the column or row you want to insert and select alignment button ( Left, Center, Right, or Merge and Center) on


Insert from the shortcut menu. the Formatting toolbar.

• To Delete a Row or Column: Select the row or column heading(s) and • To Adjust Column Width: Drag the right border of the column header.
either right-click the selected row or column heading(s) and select Delete Right-click the border to AutoFit the column according to its contents.
from the shortcut menu or select Edit → Delete from the menu. 
• To Adjust Row Height: Drag the bottom border of the row header.
Right-click the border to AutoFit the row according to its contents.
Formulas and Functions • Adding Borders: Select the cell(s), click the Border Style list

on the Formatting toolbar and select the border you want.
• To Total a Cell Range: Click the cell where you want to insert the total,
click the AutoSum button on the Standard toolbar, verify that the • Applying Shading: Select the cell(s), click the Fill Color list on
cell range selected is correct (if it isn’t select the cell range you want to total) the Formatting toolbar and select the shading you want.


and press <Enter>. • To Use the Format Painter to Copy Formatting: Select the
• To Enter a Formula: Select the cell where you want to insert the cell(s) with the formatting options you want to copy, click the Format
formula, press = (the equals sign), enter the formula, using values, cell Painter button on the Standard toolbar, and select the cell(s) range where


references, operators, and functions. Press <Enter> when you’re finished. you want to apply the copied formatting.

• To Reference a Cell in a Formula: Type the cell reference, for

example B5, or simply click the cell you want to reference. Workbook Management
• To Use the Formula Palette to Enter or Edit a Formula: Select • To Add a New Worksheet: Select Insert → Worksheet from the
the cell where you want to enter or edit a formula and click the Paste menu or right-click on a sheet tab, select Insert from the shortcut menu and
Function button on the Formula bar. select Worksheet from the Insert dialog box.
• Formulas with Several Operators and Cell Ranges: If you


• To Delete a Worksheet: Select Edit → Delete Sheet from the

combine several operators in a single formula, Microsoft Excel performs the menu or right-click on the tab and select Delete from the shortcut menu.
operations in this order: ( ), :, %, ^, * and /, + and -, = <> <= >=.
You can change this order by enclosing the part of the formula you want to • To Rename a Worksheet: Double-click the sheet tab and enter a new


calculate first in parentheses. name for the worksheet.

• To Create a Cell Range Name: Select a cell range and then give it a • To Split a Window: Drag either the vertical or horizontal split bar
name in the Name box in the Formula bar. (located on the vertical and horizontal scroll bars) or move the cell pointer to


the cell below the row and to the right of the column you want to split and
• To Create an Absolute Cell Reference: Absolute cell references select Window → Split from the menu.
are preceded by $ signs. Press <F4> while selecting a cell range to make it



an absolute reference. • To Freeze Panes: Split the window into panes, then select Window →
Freeze Panes from the menu.

Charts • To Select a Print Area: Select the cell range you want to print and
select File → Print Area → Set Print Area from the menu.
• To Create a Chart: Select the cell range that contains the data you want
• To Adjust Where the Page Breaks: Select View → Page Break
to chart and click the Chart Wizard button on the Standard toolbar. Preview from the menu and drag the Page Break Indicator line to
Select the chart type and click Next. Verify the cell range and click Next. where you want the page break to occur. Select View → Normal from the
Adjust the chart options and click Next. Specify where you want to place the menu when you’re finished.
chart (as an embedded object or on a new sheet) and click Finish.

© 2001 CustomGuide. All rights reserved. Tel. (888) 903-2432 • www.customguide.com