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SOP For Recruitment

The document provides the standard operating procedure for recruitment and selection at Gurushree Minerals Pvt. Ltd. It outlines the process as follows: 1) A manpower requisition form must be submitted and approved before recruitment begins. 2) HR sources candidates internally or externally through references, databases or job portals. 3) If needed, advertisements or consultancies may be used. 4) Candidates are shortlisted and interviewed. 5) Reference and background checks are conducted on final candidates before offering the position.

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Guru Shree Minerals Pvt. Ltd.
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183 views4 pages

SOP For Recruitment

The document provides the standard operating procedure for recruitment and selection at Gurushree Minerals Pvt. Ltd. It outlines the process as follows: 1) A manpower requisition form must be submitted and approved before recruitment begins. 2) HR sources candidates internally or externally through references, databases or job portals. 3) If needed, advertisements or consultancies may be used. 4) Candidates are shortlisted and interviewed. 5) Reference and background checks are conducted on final candidates before offering the position.

Uploaded by

Guru Shree Minerals Pvt. Ltd.
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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GURUSHREE MINERALS PVT. LTD.

STANDARD OPERATING
PROCEDURE

INTEGRATED MANAGEMENT SYSTEM Document No. GSM/HR/001

Issue No/Date 001/14.02.2024 Rev No./Date 01/ ddmmyyyy

Title: SOP for Human Resource_Recruitment & Selection

OH&S Precautions

Long and loose hair must be avoided.


Safety Helmet must be worn at
all times in work place. Usage of Ear muff or Ear Plug whenever
required

Safety Shoes must be worn at


all times in work areas. Keep safe distance from water logged
benches

Do not use Mobile while Ensure all flammable materials are


walking or where ever restriction safely stored.
signage displayed.

Scope of Recruitment & Selection


It is a process of screening, sourcing, shortlisting, and. selecting the right candidates
for the vacant positions.

Purpose:

Purpose of Recruitment & Selection is to hire the right person for the vacant
positions

Business Rules Governing Process :

 No recruitment without Manpower Requisition Form by HOD.


 No advertisement/consultancy to fill up the vacancy unless and until its
hot recruitment.
 Don’t allot work to new employee without proper induction.
 No any external relation with consultancy firm.
Prepared By Checked By Approved By
(HR&ADMIN) (GVP) (Managing Director)
GURUSHREE MINERALS PVT. LTD. STANDARD OPERATING
PROCEDURE

INTEGRATED MANAGEMENT SYSTEM Document No. GSM/HR/001

Issue No/Date 001/14.02.2024 Rev No./Date 01/ ddmmyyyy

Title: SOP for Human Resource_Recruitment & Selection

Procedure explaining the details of the process :

1. In order to recruit a candidate in a systematic & desired manner the


HOD/concerned superior needs to provide MRF (Manpower Requisition
Form) approved by MD/GVP to HR department. (Note: No vacancy can
be processed without approved MRF)
2. After receiving the MRF, HR will start Recruitment process.
3. HR with the help of Core Management will find whether to promote any
employee within the company. If NO then find out from employee
reference, bio data bank or Job Portals.
4. If HR is not able to find candidate from above sources, then after taking
approval of Management, he can give advertisement in newspaper or
can take help from Consultancy firm. (Note: This process can also be
used in case of HOT vacancies)
5. After getting the no of CV’s HR has to short list the few candidates and
finalizes the candidate by following methods:
 Personal Round
 Technical/Panel Round (By department head/GVP & HR; an
interview feedback form should be filled by interviewer and
submitted it to HR )
 Personal interaction with MD (only in case of AGM & Above level)

Prepared By Checked By Approved By


(HR&ADMIN) (GVP) (Managing Director)
GURUSHREE MINERALS PVT. LTD. STANDARD OPERATING
PROCEDURE

INTEGRATED MANAGEMENT SYSTEM Document No. GSM/HR/001

Issue No/Date 001/14.02.2024 Rev No./Date 01/ ddmmyyyy

Title: SOP for Human Resource_Recruitment & Selection

6. Before finalizing the candidate, HR has to check last few months’ salary
slips, bank statement as well as Reference check (at least 2 reference).
7. Once all formalities are done then provide the offer letter to candidate.
8. Before candidate joins kindly make arrangement of his sitting and
amenities which are required like Desktop/Laptop, chair etc.
9. On the day of joining of new candidate, arrange induction and introduce
him/her with company employees.
10.Provide Appointment letter and keep photocopy of same in his personal
file.
11.Ask the candidate to fill the Joining Form & Collect the Qualification
docs, photographs, appointment letter & experience letter from past
employer, ID proof, Address proof and file it in personal file.
12.Once employee finish his probation period, get filled the Probation
Evaluation Form by his immediate Supervisor as well as HOD. If HOD
satisfied with his performance then provide Confirmation letter to
employee and prepare his/her PMS.

Prepared By Checked By Approved By


(HR&ADMIN) (GVP) (Managing Director)
GURUSHREE MINERALS PVT. LTD. STANDARD OPERATING
PROCEDURE

INTEGRATED MANAGEMENT SYSTEM Document No. GSM/HR/001

Issue No/Date 001/14.02.2024 Rev No./Date 01/ ddmmyyyy

Title: SOP for Human Resource_Recruitment & Selection

Flow Chart of Process:

Roles and Responsibility of people involved in each step :

Sr.No Work Description Responsible Accountable Consulted Informed


HOD of Dept. /
Concerned
1 Manpower Requisition Form Superior
HOD of HR
2 Job Description & Specification Dept. Manager
Sr.HR HR
3 Advertisement HR Executive Executive Manager
Sr.HR HR
4 Recruitment HR Executive Executive Manager
Sr.HR HR
5 Selection HR Executive Executive Manager
Sr.HR HR
6 Induction HR Executive Executive Manager

Prepared By Checked By Approved By


(HR&ADMIN) (GVP) (Managing Director)

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