Vendor Web Interface for

Registration & submitting

Quotations
This section describes how a vendor can register, review his received
Requests for Quotation, derive Quotations from them and submit
them to the contractor via ProjectVIEW. The entire process is
completed through ProjectVIEW’s web portal.
Table of Contents
Table of Contents .......................................................................................................................................... 2

Introduction .................................................................................................................................................. 3

Step 1: Log in screen ..................................................................................................................................... 4

Step 2: Main Screen ...................................................................................................................................... 5

Step 3: Review Requests for Quotation ........................................................................................................ 6

Utility Bar .................................................................................................................................................. 7

Column Headers........................................................................................................................................ 7

Column Filters ........................................................................................................................................... 7

Step 4: Edit Quotation................................................................................................................................... 8

Edit Basic Data........................................................................................................................................... 8

Fill in Quotation Details........................................................................................................................... 10

Check Evaluation Criteria ........................................................................................................................ 11

Access Contractor Documents ................................................................................................................ 12

Provide Additional Documentation ........................................................................................................ 13

New User Registration ................................................................................................................................ 14

Step 1 – Initial Registration ..................................................................................................................... 14

Step 2 – Additional details ...................................................................................................................... 15

Step 2a – Basic Data ................................................................................................................................ 16

Step 2b – Services/Categories................................................................................................................. 17

Step 2c – Past Projects ............................................................................................................................ 18

Step 2d – Connected Documents ........................................................................................................... 19

Step 3 – Data Submission........................................................................................................................ 20

ASGC eProcurement 2 powered by Danaos Projects

Introduction
Each time a Request for Quotation is sent to a vendor, that particular vendor will receive an email
advising that such a request has been received. The email will also contain a clickable link to
ProjectVIEW’s web portal.

The web portal can also be accessed using any browser using the following web address:

http://eprocurement.asgcgroup.com/

The web portal contains all the active Requests for Quotations sent to the vendor. The vendor can
review them and submit his own Quotation back to the company.

ASGC eProcurement 3 powered by Danaos Projects

Step 1: Log in screen
The first screen that will welcome a vendor to ProjectVIEW’s web portal is the Log in screen:

Figure 1 – Log in screen

To access his personalized area, the vendor has to:

1. Fill in his email (1)

2. Fill in his password (2)
3. Click the “LOG IN” button (4)

Note
 By clicking on the “Remember Me” check box (3), the vendor can toggle whether he would like
his information to be stored on this particular computer for future use.
 By clicking on “Forgot your password?” (5), the vendor can request to reset his old password. In
the next screen, his email will be requested in order for the system to begin the reset procedure
for this account.
 By clicking on “Register as a new user?” (6), a new vendor can provide his information to
become a registered vendor. See.New User Registration

ASGC eProcurement 4 powered by Danaos Projects

Step 2: Main Screen
Having successfully logged in, the vendor will be now presented with the web portal’s main screen:

Figure 2 – Main Screen

 By clicking on “ProjectVIEW” (1) at any time and from any screen, the vendor can return to this
screen.
 By clicking on “Requests for Quotation” (2), a list of Requests for Quotation will be loaded (see
Step 3: Review Requests for Quotation).
 By clicking on “Hello …” (3), a vendor can manage his account (e.g. to change his password etc).
 By clicking on “Log out” (4), the vendor is logged out and returned to the Log in screen (see Step
1: Log in screen)

ASGC eProcurement 5 powered by Danaos Projects

Step 3: Review Requests for Quotation
Having clicked on “Requests for Quotation” (RFQ) in the main screen, the vendor is presented with the
following screen with a list of Requests for Quotation:

Figure 3 –Received Quotation Screen

1. Close button. By clicking the “X” in the upper right corner, the vendor can return to the main
screen.
2. Edit Button. By clicking on the pencil AFTER HAVING SELECTED a quotation, the selected
quotation is displayed on screen. Please see Step 4: Edit Quotation
3. Utility Bar. Contains a number of helpful options for managing the list of RFQs.
4. List Column Headers
5. List Column Filters
6. List of RFQs. Select row and press the Edit Button to display the selected quotation.
7. Save Column Configuration. Saves the list and state of visible columns.

ASGC eProcurement 6 powered by Danaos Projects

 Utility Bar

The utility bar contains the following buttons:

Refreshes the list of RFQs

Exports a single or multiple rows from the list

Brings the “Column Chooser” widget which allows the vendor to select
which columns will be visible in the list

Searches the list for a specific value

Further to the aforementioned buttons, a vendor can drag and drop a header from the RFQ list to any
location on the Utility Bar in order to group or filter the list by that column. To remove the grouping or
filter, the user has to simply drag and drop the Header back to the RFQ list.

Column Headers

The Column Headers in this screen (as well as in any other screen in the web portal) are similar in
functionality to those found in any datasheet management software. Specifically:

 Clicking on a Header sorts the RFQ list by that column in ascending or descending order. Please
note that if a column is used for sorting, an arrow will be shown on its Header next to its text.
 Clicking on a Header’s filter symbol ( ) displays a new selection box which the vendor can use
to filter the RFQ list. Please note that if a filter is applied in this fashion, the aforementioned
symbol turns blue. To remove the filter, the vendor simply has to click on the symbol and
remove the filter conditions.
 A vendor can drag and drop a Column Header before or after another Column Header to move
that specific column.
 A vendor can also resize a column by placing the mouse pointer just between two consecutive
Column Headers. The mouse pointer will turn into a double arrow allowing the resize of the
column by dragging the mouse sideways.

Furthermore, as described in the previous section of this manual, a Header can be used to group or filter
the RFQ list (See. Utility Bar).

Column Filters
Just below each column Header, a magnifying glass can be found. A vendor can click next to it to the
filter icon and type some text in to filter the RFQ list. By clicking on the icon itself, a vendor can select a
number of filtering options (Contains, Starts with, Equals etc.). These options are used in conjunction
with the text a vendor enters next to the icon in order to filter the RFQ list.

ASGC eProcurement 7 powered by Danaos Projects

Step 4: Edit Quotation
After selecting a RFQ from the list and pressing the Edit button, that particular RFQ will be displayed.
Each RFQ screen comprises of the following tabs:

 Basic Data
 Quotation Detail
 Evaluation Criteria
 Contractor Documents
 Supplier Documents

Edit Basic Data

In this screen, the basic information for a RFQ are displayed including quotation dates etc.

Figure 4 –Basic Data Tab

ASGC eProcurement 8 powered by Danaos Projects

The following options are available to a vendor:

1. Close button. By clicking the “X” in the upper right corner, the vendor can return to the main
screen.
2. Save button. Saves any changes made by a vendor.
3. Submit Quotation button. Sends all the information entered by a vendor in all screens relevant
to this quotation.
4. Currency drop-down menu. Allows a vendor to change (not mandatory) the currency for this
quotation.
5. Payment Way drop-down menu. Allows a vendor to select a payment method.
6. Delivery Way drop-sown menu. Allows a vendor to select a delivery method for the items
quoted in this quotation.
7. Comments. Allows a vendor to add comments relevant to the entire quotation.

Note
 The “Submit Quotation” button should ONLY be pressed AFTER the vendor has finalized his
quotation and filled in all prices, quantities, documents etc.
 The comments entered in this screen refer to the ENTIRE quotation. Comments regarding
specific items within the quotation can be added later. Please see Step 5: Fill in Quotation
Details

ASGC eProcurement 9 powered by Danaos Projects

 Fill in Quotation Details

In this screen, a vendor can find all the BOQ items contained in this quotation. The list’s functionality is
the same as the one found in the main screen. Please refer to Step 3: Review Requests for Quotation,
Utility Bar, Column Headers and Column Filters for further information.

Figure 5 - Quotation Detail Tab

1. A vendor can also add additional items by clicking on the “+” button (1) on the top left corner of
the list. A new first row will appear in the list where a vendor can add all necessary fields.

2. The save button (2) has to be clicked in order to save ANY changes made to the list.

3. In case of an error, the undo button (3) can be clicked to revert ALL changes.

4. After an additional item has been saved, it can be deleted with this button (4).
5. To show further columns, the “Advanced Edit” (5) toggle can be enabled.

Note
 Most of the cells in the list can be edited and filled-in with values and prices. Please note that
some cells are locked as they contain the contractor’s original values.

ASGC eProcurement 10 powered by Danaos Projects

 Check Evaluation Criteria

In this screen, a vendor can find all the Evaluation Criteria set by the contractor for this quotation. The
list’s functionality is the same as the one found in the main screen. Please refer to Step 3: Review
Requests for Quotation, Utility Bar, Column Headers and Column Filters for further information.

Figure 6 - Evaluation Criteria Tab

1. In order for a vendor to edit (check/uncheck) an evaluation criteria, the vendor has to first select
the evaluation criteria in question, and to consequently click on the edit button (1) on the top
left corner of the list.

2. Having finished editing the evaluation criterion, the save button (2) has to be clicked in order to
save ANY changes made to the list.

3. In case of an error, the undo button (3) can be clicked to revert changes.

ASGC eProcurement 11 powered by Danaos Projects

 Access Contractor Documents

In this screen, a vendor can find links to all the documents attached by the contractor for review by the
vendor. The list’s functionality is the same as the one found in the main screen. Please refer to Step 3:
Review Requests for Quotation, Utility Bar, Column Headers and Column Filters for further information.

Figure 7 - Contractor Documents Tab

ASGC eProcurement 12 powered by Danaos Projects

 Provide Additional Documentation

In this screen, a vendor can attach one or more documents which he deemed necessary for review by
the contractor. The list’s functionality is the same as the one found in the main screen. Please refer to
Step 3: Review Requests for Quotation, Utility Bar, Column Headers and Column Filters for further
information.

Figure 8 - Supplier Documents Tab

1. In order for a vendor to add a document, the vendor has to first add a new row in the list by
clicking on the “+” button (1) on the top left corner of the list.

2. Having finished adding the document, the vendor has to click on the save button (2) to save ANY
changes made to the list.

3. In case of an error, the undo button (3) can be clicked to revert changes.

Note
 Any document added by a vendor have to be on a cloud location (e.g. Google Drive, Dropbox
etc.). The vendor can copy and paste the document’s location in the column “Document Path”
inside the list.

ASGC eProcurement 13 powered by Danaos Projects

New User Registration

Step 1 – Initial Registration

To register as a new vendor, please fill in all the necessary information and press the “Register Button”
(1).

Figure 9 - New Vendor Registration

Having completed the registration process, you will be transferred to your personal area within the web
portal. Please see. Step 2 – Additional details for further details. You will also receive an email
requesting you to verify your email address.

Note

Some of the fields are mandatory. These fields are denoted by an “*”. If you do not fill in the
information required in these fields you will not be able to register as a new vendor.

ASGC eProcurement 14 powered by Danaos Projects

 Step 2 – Additional details

Following your successful initial registration, you will become a “Candidate Vendor”. Your registration
can only be completed once you provide the additional information described in this section. Once this
information is submitted, your application will be reviewed from ASGC and you will be notified on the
status of your application.

Figure 10 - Vendor Data

To enter the additional data:

1. Click on the “Supplier Data” (1) button which will display your saved data.

2. Select your data by clicking on it (2).

3. Click on the “Edit” button (3).

A new screen will be displayed, composed of 4 new tabs:

1. Basic Data

2. Services or Categories

3. Past Projects

4. Connected Documents

ASGC eProcurement 15 powered by Danaos Projects

 Step 2a – Basic Data

This tab displays all the information already entered during registration.

Figure 11 - Vendor Basic Data

1. To save any changes, the vendor can click on the “Save” button (1) at any time.

2. To submit the changes and begin the process of evaluation of the application by ASGC, the
vendor can click on the “Submit Application” button (2).

Note

If any of the mandatory fields from this or any other tab are missing, a message will be displayed. The
submission of the application cannot proceed if these fields are not complete.

ASGC eProcurement 16 powered by Danaos Projects

 Step 2b – Services/Categories

This tab displays the services a subcontractor can provide or the categories of materials a supplier can
provide.

Figure 12 - Vendor Services/Categories

The vendor can:

1. Edit a service/category (1)

2. Delete a service/category (2)

3. Add a new service/category (3)

4. Save any changes (4)

5. Undo any changes (5)

Note

If a vendor is both a supplier and a subcontractor, 2 tabs will appear instead of 1; one for the services
and one for the categories

ASGC eProcurement 17 powered by Danaos Projects

 Step 2c – Past Projects

This tab allows the addition of any projects completed by the vendor in the past. These are provided as a
reference and are extremely important for the evaluation process

Figure 13 - Vendor past projects

Similarly to the Services/Categories tab, the vendor can:

1. Edit a project

2. Delete a project

3. Add a new project

4. Save any changes

5. Undo any changes

ASGC eProcurement 18 powered by Danaos Projects

 Step 2d – Connected Documents

This tab allows upload of the documents required for the successful completion of the registration
progress.

Figure 14 - Vendor documents

1. In order for a vendor to add a document, the vendor has to first add a new row in the list by
clicking on the “+” button (1) on the top left corner of the list.

2. Having finished adding the document, the vendor has to click on the save button (2) to save ANY
changes made to the list.

3. In case of an error, the undo button (3) can be clicked to revert changes.

4. VERY IMPORTANT! After uploading a document, the vendor must select a “Document Type”

5. The vendor can delete the uploaded document by clicking on the bin (5).

Note
 Any document added by a vendor have to be on a cloud location (e.g. Google Drive, Dropbox
etc.). The vendor can copy and paste the document’s location in the column “Document Path”
inside the list.
 At least 1 document of each document type has to be submitted.

ASGC eProcurement 19 powered by Danaos Projects

 Step 3 – Data Submission

Having filled all necessary information in and uploaded all necessary documents, the vendor must
submit his application.

Figure 15 - Vendor Basic Data

1. To save any changes, the vendor can click on the “Save” button (1) at any time.

2. To submit the changes and begin the process of evaluation of the application by ASGC, the
vendor can click on the “Submit Application” button (2).

ASGC eProcurement 20 powered by Danaos Projects

In case of any queries or support issues, please
contact us:

[email protected]