CHAPTER-1

TALLY ERP.9 & TALLY PRIME

(INTRO)
 TALLY ERP.9 & TALLY PRIME

T - Tally
A - Asset
L - Liability
L - Last
Y - Year
E - Enterprice
R - Resources
P - Planning0

INTRODUTION:
IndustryERP software
Founded 1986
Founder Bharat goenka
Place Bangalore
Tally is application software. Tally is versatile and massive software package. It is used
by various types of trade and industry. Tally software business was set up in 1986 by late S .S .goenka ,
who was the founder of the company peutronics private limited, bangalore.Accounts for his son bharat
goenka in creating software that would handle the financial accounts for his business . Bharat goenka
spends a lot of months to develop path breaking technology . Tally is user friendly software used to
solve all the complicated accounting structure.
Tally offers extremely high reliability data. Tally uses a flexi-field , flexi-lenght , self-
Indexed weighted file structure for an extremely compact and fast database. Tally is robust and will
Not be affected even if there is a power failureda or if the machine is shut down while the system is
Functioning and hence there will be no data loss. Tally uses signaling quality data intergrity checks
At regular levels to ensure complete reliability of data. Tally maintains all books of note accounts st
-arting from records of voucher, ledgers ect. Tally handles different types of vouchers like payment
Receipt,adjustment entries like journals,debit notes, credit notes, purchase,sales,receipt notes,deli
-very notes ect. Tally follows the double entry system of accounting and hence will eliminate any po
-ssible errors.
 HISTORY OF TALLY
The initial release of tally was tally 4.5 version. This is DOS(MS-DOS) based software rele
-ased in the beginning of 1986’s . It had basic financial accounting \ book keeping tool . Personal
Computer had gaining popularity in indian those days. Peutronics (the company that develops ta
-lly) used this opportunity and put their tally version 4.5 on the market auditors and accountants
Who used to maintain large volumes of hard-bound notebooks were amazed at the ability of tally
To calculation balance sheets and profit loss acount within secounds . All you need to do is just
Create ledger and enter vouchers. Tally will do the rest. It will create all the staement, trial balan
-ce and balance sheet for you.
The subsequent tally releases are tally 5.4,tally 6.3,tally 7.2,tally 8.1 and tally 9.0,tally ERP
(ENTERPRISE RESOURCES PLANNING). These release include support for inventory used to em
-ployee salary calculation and multi lingual support in many indian language hindi , tamil , telugu
Kannada ,malayalam ,marathi and more.

VERSIONS OF TALLY:
o Tally 4.5
o Tally 5.4
o Tally 6.3
o Tally 7.2
o Tally 8.1
o Tally 9.0

ADVANTAGES IN TALLY:
 No programming concept
 Accounts maintain with stock
 Automatic reports generation
 Customized printing options
 Maintain godowns
 Maintain cost centers
 Price level
 Re-order level
 Maintain expiry date for stock
 Export & import options
 Payroll
 Job costing
 Sales tax
 Retailers bill printing
 Income tax
 Value added tax
 Excies duty tax
 Tax deducted at source
 Tax collected at source
 Service tax
 Multi currencies
 Multi user operating
 Ect

FEATURES OF TALLY:
o The follwing are sone of the features of tally.
o A user-friendly package.
o At any moment you get the reslts of the business.
o A codeless package.
o It has the complete range of book-keeping facilities.
o It has scenario management feature to analyze your business performance under
Varying assumptions.
o Tally provides an interactive online help.
o As open database connectivity (OSBC) facility is available it can be connected to
Other programs and exchange data dynamically.
o All the reports can be published on web and may be directly e-mailed.
o It is VAT,SERVICE TAX,TDS,TCS compliant.
o It is multilingual accounts can be maintained in hindi,marathi,tamil,telugu,kannada
Punjabi,gujarati,bengali,and malayalam.
o It has complete payroll management system and much more....
o Creation,modification,and deletion of ledgers and groups are very simple.
o Password facility is available for security purpose.
o Backup and restore facility is available.
o Accounting without codes.
o Finacial period is not fixed.
o Import and export of data is possible.
o It is available for both single user and multiple users.
o Maintains unlimited accounts of the company.
o Maintains unlimited cost\profits centers.
o Maintains both single location and multiplication stock.
o Multiple units of measurements for items are allowed.
TALLY ERP9 FUNDAMENTALS:
Tally ERP9 is easy to buy, quick to install, simple to learn and is designed to meet
The needs of small, medium, and large businesses.It provides an integrated business solution in
-volving sales, finance,purchase,inventory,manufacturing,excise and payroll besides tremendous
Reporting , data synchronization, and remote capabilities and so on.
APPLICATION AREAS OF TALLY. ERP9:
Tally ERP9 is widely used by different kinds of business companies and other org
-anizations for maintain the accounts of.......
 Company
 Individual
 Charitable trust
 Trader
 Manufacturer
 Enterprise
 Partnership
 Shop
 Transport
 Service industries
 Nursing industries
 Petrol bank
 Departmental stores
 Whole-seller
 Insurance agents
 Restaurants
 School
 Institutions
 Advocate
 Builders
 Chartered accounts
 Chit funds
 Doctors

TALLY LICENSES TWO TYPES:

 Single under licenses. The single user license allows totally on only one computers with
 An option of activation it on LINE or OFFLINE(Rs. 10800)
 Multi user licensing. This is suitable for computer connected on LAN (Rs. 36000) approx
 -imately indian rupees.
SECURITY LEVELS TWO TYPES
1. Takky vaukt pass workd. Types a pass word if wish to maintained company data in encrypt form
( Conversional Code ). This is an enhanced security features which sests up authority levels that
decide the right of the user for data manipulation.
By default two types of secutity levels are defines.
1. Owner. Has full access and right to all part of tally. Name has to be furniahed.
2. Data Entry. Has the restricted rights can be modified.

COMPANTY FEATURES, CLASSFIED IN THREE CATEGORIES:

1. Accounting features
2. Inventory features
3. Statutory &taxation

REPORTS DETAILS:
1. Trial balance showing the closing balance
2. Balance sheet showing assets & liability
3. Profit &loss A\C showing position of business
4. Stock summary shpwing the various item of stock
5. Ration analysis showing the business positio on percentage required
Period
i. Display To view the position of all records
ii. Bank reconciliation To verity the correction of the bank and cash balances
Statement
ACCOUNT MAINTAING IN THE REGULAR COURSE OF BUSINESS:
a. Jouranl
b. Day books
c. Cash booked
d. Purchase register
e. Sales register
f. Stock book
g. Legers
h. Production register
 RELATED TO TAXES:
ABBREVATIONS EXPANSIONS
1. FBT Fringe benefit tax
2. HUF Hindu undivided family
3. TDS Tax deducted at source
4. TCS Tax collected at source
5. ST Service tax
6. VAT Value added tax
7. TAN Tax assessment number
8. TIN Tax identification number
9. PAN Permanent account number
10. GST Goods and service tax
GATEWAY OF TALLY:
 It is the prime entrance to enter in to perform the work in tally on required field.
 ESC:to go to previous screen\ to come or in the middle of the work depends on
the situation.
SPECIAL FUNCTION KEYS:
In the function key from F1 to F2 in which in key they are underlined such as F1 F2 F3
Etc .is to given command simultaneously pressing Alt + function key, or by pressing ctrl + Alt
+ function key examples.
 Alt +F1 to close company
 Alt +F2 to change the system period
 Alt +F3 to select the company inform menu
 Alt +F4 to select purchase order voucher
 Alt +F5 to select sales purchase order voucher
 Ctrl +Alt+F12 to get advanced configuration

SPECIAL KEY COMBINATION:

Using commanding keys ctrl and alt simultaneously single or both along with english
Alphabets A to Z or numbering number 1 to 9.

EXAMPLES:
 Alt +2 to duplicate a voucher
 Alt +A to add a voucher
 Alt +1 to create unit voucher
 Alt +D to delete a voucher
  Alt +1 to create unit of measurement
 Ctrl +Alt +B to check the company statutory details
 Ctrl + Alt +1 to import statutory master etc

USE OF DOUBLE UNDERLINED ALPHABEETS:

 In this aspect double lined alphabets have to press ctrl and the underline alphabets
simultaneously to carry out the option.
EXAMPLES:
 Group ctrl +G to create group
 Ledgers ctrl +L to create ledgers
 VCH ctrl +V to create voucher
 F8 ctrl +8 to create credit note
 F9 ctrl +9 to create debit note

GROUPS AND LEDGERS:

Groups are collection of ledger of the same nature. You can grouo the ledger account
Under the required groups at the time of creating the chart of accounts or you can alter them
At any time.
The group behavior is classified into capital or revenue and more specifically into asset
Liabilities, income and expenditure.
PER-DEFINED GROUP- IN TALLY ERP9:
By default, tally ERP9 provides a list of groups called per-defined groups. The user can
Create any number of primary group\sub group.
Ther are 28 per-defined group in tally ERP9, out of which 15 are primary groups and 13
are sub groups.

15 primary groups 13 sub groups

Branch\division Bank accounts
Capital accounts Bank od A\C
Current assets Cash-in-hand
Current liabilities Deposits (asset)
Direct expenses Duties & taxes
Fixed asset provisions
Indirect expenses Reserves & surplus
Indirect incomes Secured loans
Direct incomes Loan & advances(asset)
Out of the 15 primary groups appear in the balance sheet which are capital in nature and
6 primary groups appear under profit & loss account which are revenue in nature.
13 sub groups are classified under the 15 primary group and they appear in the balance
Sheet.

Pre –defined sub groups Under

Bank account Current assets
Bank OD A\C Loans(liability)
Cash-in-hand Current assets
Deposits (asset) Current assets
Duties & taxes Current liabilities
Loans & advances(asset) Current assets
provisions Current liabilities
Reserves & surplus Capital account
Secured loans Loans (liability)
Stock-in-hand Current assets
Sundry creditors Current liabilities
Sundry debtors Current assets
Unsecured loans Loans (liabilities)

CREATING A GROUP:
In tally ERP9 there are two option for creating groups:
1. Single group- we can creat only one group by using single group creation screen
2. Multiple group –we can create multiple group by using multiple group creation screen.
LEDGER:
A ledger is the actual account head to which you identify a transaction and must be used
In all accounting vouchers. Without a ledger we cannot record any transaction.
Ex: purchase,payment,sales,receipts,etc.all these accounts heads are ledger accounts.
All ledgers have to be classified into group. Classification of ledgers to the appropriate
Groups is very important. These groups and ledgers are classified to profit & loss or balance sheet.
CREATION A LEDGER:
By default, tally ERP9 contains two ledger accounts namely, cash (under cash-in-hand) and
Profit and loss accounts (direct primary account).you need to create all other accounts heads.these
Are no restricitions in ledger creation except that you cannot create another profit & loss A\C. Any
Number of cash account may be created in any other name for ex:petty cash.
 Single ledger
 Multiple ledger
Gateway of tally  account info  ledger single ledger  create

Name Under
Purchase Purchases account
Sale Sales account
Salary Indirect expenses
Rent Indirect expenses
Wage Direct expenses
Capital Capital account
Commission Indirect income
Interest Indirect income
Any supplier Sundry creditors
Any customer Sundry debtord
Investments Stock-in-hand
Loan(liability) Sundry creditors
Misc.expenses(asset) Sundry debtors
Purchase account Unsecured loans
Sales account
Supspense A\C
VOUCHERS:
A voucher is the basic recording document. They are used for recording day to day transact
-ion with which several book of accounts are formed.
In accounting terms,a voucher is a document containing the details of a financial trensaction
For example,a purchase invoice,a sale receipt,a petty cash docket,a voucner is used to enter the det
-ails into the ledger to update the financial position of the company.
Examples include cash payment vouchers and bank payment vouchers where the relevant pr
-edefined voucher is payment voucher.you may have two or more sets of sales voucher for different
Kinds of sales transaction e.g.credit sales, cash sales,etc.
ACCOUNTING VOUCHERS:
Tally ERP9 is per- programmed with a variety of accounting vouchers, each designed to pref
-orm a different job. The standard accounting vouchers are:

Contra voucher (F4)

Payment voucher (F5)
Receipt voucher (F6)
Journal voucher (F7)
Sales voucher / invoice (F8)
Credit note voucher (ctrl +F8)
Purchase voucher (F9)
Debit note voucher (ctrl+F9)
Reversing journal(F10)
Memo voucher(ctr+F10)
CONTRA VOUCHER:
Contra voucher is for entering fund transfer transaction where net inflow and outflow are
Equle. i.e ,net effect is zero. Here you can enter transaction between cash and bank accounts.
Gateway of tallyaccounting voucherF4:contra
PAYMENT VOUCHER:
All transaction related to payment are recoreded in payment voucher. Such payment can
Be towards purchase,expenses, loans and advances given by you or repayment of loans\advanc
-es taken by you earlier etc.
Gateway of tally accounting voucher F5:payment
RECEIPT VOUCHER:
Such receipt may be towards any income or from debtors or loans\advances taken or ref
-und of loans \advances given earlier etc. The voucher is similar to payment voucher except that
You debit cash or bank A\C and credit the ledger from which you receive.
Gateway of tally accounting voucher F6:receipt
JOURNAL VOUCHER:
Journal voucher is an adjustment voucher. Used for non-cash transaction like adjustment
Between ledger account , provision for liabilities, income receivables, depreciation & all other pro
-visions are common examples of journal voucher. Pass a journal voucher when you want to adju
-st amount between two or more ledger account, without affecting cash or bank accounts.
Gateway of tally accounting voucher F7:journal
SALES VOUCHER \ INVOICE:
All sale transaction (good or services) are entered in sales voucher. In case of cash sales, receive
payment immediately by cash or bby cheque or credit card and since you do not require
Tracking outstanding (as payment has already been received, so there is no need to create a sepa
-ate ledger for the buyer who has paid immediately).
Gateway of tally  accounting voucher F8 :sales
CREDIT NOTE VOUCHER:
By default credit note voucher would not be available. If you activate the option use
Debit \credit notes for the company under features,you can select this voucher upon clicking either
F7:journal or F8:sales buttons. A credit notes is generally issued when a buyer returns some goods
That you sold him (sales returns) or if you grant him credit due to rate difference (rebate or due to
Some reson now you like to square off a debit balance.
Gateway of tally m accounting voucher  ctrl+F8:credit note voucher
PURCHASE VOUCHER:
Any purchase transaction are entered in purchase voucher. In case of cash purchase
You make payment immediately by cash or by cheque and you do not require tracking outstanding .
Instead of making one purchase voucher crediting the party and another payment voucher debiting
The party, you can create a composite purchase voucher.
Gateway of tally  accounting voucher  F9: purchase
DEBIT NOTE VOUCHER:
By default debit note voucher would not be available . If you activate the option use
Debit\credit notes for the company under features, you can select this voucher upon clicking either
F7:purchase renturn or have short –billed a customer or your suppliers have granting credit to you
On account of rate diffence ,discount ect.
Gateway of tally  A ccounting voucher ctrl +F9: debit note voucher
MEMO VOUCHER:
Memo voucher is a non - accounting voucher and the entries made using it will not
Affect you account.Tally ERP9 dose not post these entries to ledgers but stores them in a separate
Memo register. You can alter and convert a memo voucher into a regular voucher when you decide
To bring the entry into you book.
INVENTORY VOUCHER:
Tally ERP9 inventory voucher perform the same function in the inventory system
As accounting voucher do. They are the means by which you enter transaction relating to the inv
-entory . The vouchers record transactions relating to the issue and receipt of stock , the transfer
Of the stock between godown,and physical stock adjustment.the following inventory voucher are
Available in tally ERP9.
Purchase order - Alt + F4
Sales order - Alt + F5
Rejections out - Alt + F6
Rejection in - Ctrl+ F6
Stock journal - Alt + F7
Delivery note - Alt + F8
Recepit note - Alt + F9
Physical stock - Alt+F10

PURCHASE ORDER:
A purchase order entry has to be made in the book of the company to assist them
In checking whether the goods have been recevied or not. The purchase order number can be us
-ed as a reference. For example, the company wisher to place an order with the supplier for some
Goods.
SALES ORDER:
A sales order entry has to be made to record this. The sales order number can be
Used as a reference . For example , a customer places an order with the company for purchasing
some goods.
REJECTION OUT:
A rejection out entry is passed to record the rejected goods. The rejection in entry
Is a pure inventory voucher. For example a customer has rejected goods that was sold earlies.
STOCK JOURNAL:
To record the consumption of goods there is no need for entries on both sides of
The voucher. Such entries can be entered in a stock journal voucher. For example: the company
Transfer items of stock from the warehouse to the shop.
 Delivery note:
Goods that are being delivered to a customer are recorded in a delivery note
Voucher.
Receipt note:
Goods that are received from the supplier are recorded in a receipt note
Voucher.
Physical stock voucher:
Tally EPR9 considers the stock available based on the entry made in a physical
Stock voucher . For example , on conducting a stock-check , the company finds a disarepancy
Between the actual stock and the recorded stock figure.
VERSIONS OF TALLY:

S.NO VERSION YEAR FEATURES AND UPDATE

1 Tally 3.0 1990 Supports only MS-DOS

2 Tally 3.12 1991 Updated but similar to 3.0 in features and

operation

3 Tally 4 1992 Similar to both 3.0 and 3.12

4 Tally 4.5 1994 Quick completion of operations

5 Tally 5.4 1996 Graphi interface

6 Tally 6.3 2001 Supports windows OS

7 Tally 7.2 2005 Fastest ,includes VAT values

8 Tally 8.1 2006 Multi –lingual version,has payroll feature

9 Tally 9 2006 Includes excise,TDS,FBT

10 Tally ERP9 2009 Business managemant solution, includes GST

Calculations multi-user login

11 Tally prime 2020 Better multi-tasking, use of global copy paste keys
FEATURES OF TALLY PRIME:
With a wide range of features, tally prime can be your perfect business companion. Here is
The list of tallyprime features:
1. Simplified interface
2. Insightful bsiness reports
3. Invoicing & accounting
4. GST\taxation
5. Inventory management
6. Cash flow management
7. Multitasking capabilities
8. Go to feature
9. Access business data online
10. Secured data
TYPES OF SECURITY LEVELS:
By default tally ERP9 has two levels of security namely owner and data entry.
Owner–the owner has full access rights will enable him to work with all the features of tally
ERP9, except for tally audit and company alteration which are reserved for the administrator.Based
On pre-defined security levels the administratro can create other security levels and assign or restr
--ict access based on the requriement.
Data entry –data entry has restricted access but the administrator can assign or restrict the
access based on the requirement.
 CHAPTER - 2
MULTI CURRENCY
(INTRO)
DEFINITION:
Many organizations have transaction in more than one currency. Such transation have to
Be recorded either in the base ( home ) currency or in the foreign currency . If the transaction are
Recorded in home currency,the rate at which the foreign currency is exchang should be recoeded
As well. At times you need to record the transaction account in foreign currency.

FEATURE OF MULTI CURRENCY IN TALLY:

The system converts foreign amounts to domestic amount based on the company that the
Transaction is associated with.you control the exchang rates for your various currencies. A multi-
Currency system is accounting software that can handle different currencies. The software makes
It easy to carry out transaction in foreign currency and displays the exchange rates transparently
So that youn can see how much the transaction is in the local currency.

MULTI CURRENCY CREATION IN TALLYERP9 & TALLY PRIME:

Record sales invoice with multi-currency. Press Alt+G (go to) > create voucher > press F8
(sales). Alternatively, gatway of tally > voucher >F8 (sales). Select the party A\C name . Select the
Name of item, and enter the quantity. Provide the foreign currency details. Press Ctrl + A to save,
As in other transaction.
There may be more than one currencies in tally prime for which you want to define forex
Rates.You can do so using chart of accounts.press Alt+G(go to)> type or select chart of account
And press enter > type or select currencies and press enter.
 CHAPTER - 3
MULTI-CURRENCY
(AIM)
AIM:
To shoe the varience among following currency using tally prime.

PARTICULAR DEBIT CREDIT

PURCHASE S\D 50000 -----
SALES S\C ----- 100000
CAPITAL ----- 200000
COMMISSION 10000 -----
ABI 50000 -----
JABA ----- 100000
RENT 5000 -----
SALARY 25000 -----
DISCOUNT RECEVIED ----- 2000
 CHAPTER - 4
(PROCEDURE)
MULTI-CURRENCY:

“CREATE COMPANY”

ENTER
CURRENCY CREATION:

CREATE

CURRENCY

CREATE NEW

CURRENCY CREATION

1.SYMBOL: $(SHIFT+4)
FORMAL NAME: DOLLAR

ENTER
2. SYMBOL : (ALT+156)
FORMAL NAME : POUND
 ENTER

3.SYMBOL : (ALT+157)
FORMAL NAME :YEN

ENTER

4.SYMBOL : (ALT+159)
FORMAL NAME : FRANC
 ENTER

5.SYMBOL : (ALT+155)
FORMAL NAME :CENT

ENTER

LEDGER CREATION

CREATE

LEDGER

1. NAME :CAPITAL
UNDER :CAPITAL A\C
 ENTER

2. NAME :PURCHASE
UNDER :PURCHASE A\C
 ENTER

3. NAME :SALES
UNDER :SALES A\C

ENTER

4. NAME : ABI
UNDER :SUNDARY CREDITOR
 ENTER

5. NAME : JABA
UNDER :SUNDARY DEBTOR

ENTER

6. NAME : SALARY
UNDER :INDIRECT EXPENCES
 ENTER

7. NAME: COMMISION
UNDER :INDIRECT EXPENCES

ENTER

8. NAME: RENT
UNDER :INDIRECT EXPENCES
 ENTER

9. NAME:DISCOUNT RECEIVED
UNDER :INDIRECT INCOME

ENTER

ACCPET
RATE OF EXCHANG:
CREATE

RATE OF EXCHANGE

ENTER

ACCPET

GATEWAY TALLY
 VOUCHER

F6(RECEIPT)

CASH
TO CAPITAL

ENTER

F9(PURCHASE)
ABI
TO PURCHASE
 ENTER

F8(SLAES)
JABA
TO SALES

ENTER

F5(PAYMENT)
CASH A/C DR
TO PURCHASE A/C
TO SALARY A/C
TO COMMISSION A/C
TO RENT A/C

ENTER

F6( SALES RECEIPT)

CASH A/C DR
TO JABA A/C
TO DISCOUNT RECEIVIED A/C
 ENTER

DISPLAY:

TRIAL BALANCE

ALT+C

ENTER
 ALT+C

SAME EQUATION