Google Apps for Collaboration

GOOGLE DRIVE

 Makes team collaboration and consultations regarding a project easier

and faster. With google drive, you can create documents, edit, and share
them with your team members.
 This tool is perfect for collaborative projects, because all team members
can work in the same documents at the same time, from their devices.
 Depending on the permissions given by the person who’s created the
document, people who have the link to the document can view it, directly
edit it, or add suggestions.
 Google Drive is a file storage and synchronization service developed by
Google. Launched on April 24, 2012, Google Drive allows users to store
files in the cloud, synchronize files across devices, and share files
 Easy and secure access to all of your content
 Store, share, and collaborate on files and folders from any mobile device,
tablet, or computer.
 You get 15GB free for all the images, videos and texts you want to store
and share, but you can also upgrade to a larger plan.
 Drive provides encrypted and secure access to your files. Files shared
with you are proactively scanned and removed when malware, spam,
ransomware, or phishing is detected.
 Drive is cloud-native, which eliminates the need for local files and
minimizes risk to your devices.
What are free Google Apps?
Features in the free edition

•Messaging: Gmail, Calendar, Contacts.

•Storage and collaboration: Drive, Docs,
Meet.
•Other Google services: Blogger,
YouTube, and more.
How to use Google Drive
Step 1: Go to drive.google.com. On your computer, go to drive.google.com. ...
Step 2: Upload or create files. You can upload files from your computer or
create files in Google Drive. ...
Step 3: Share and organize files. You can share files or folders, so other people
can view, edit, or comment on them.
Google Drive doesn't just store your files; it also allows you to create, share,
and manage documents with its own productivity apps. If you've ever used a
suite like Microsoft Office, some things about Google Drive's apps might seem
familiar. For instance, the types of files you can work with are similar to files
that can be created with various Microsoft Office programs. The types of files
you can create and share on Google Drive:

 Cloud-native collaboration apps to supercharge teamwork

 Drive integrates seamlessly with Docs, Sheets, and slides, cloud-native
apps that enable your team to collaborate effectively in real time. Create
and share content with your team on Day 1, with no need to migrate
from existing tools.
Google docs
What can you do with Docs?
 Write reports, create joint project proposals, keep track of meeting notes,
and more.
 With Google Docs, you can create and edit text documents right in your
web browser—no special software is required. Even better, multiple
people can work at the same time, you can see people’s changes as they
make them, and every change is saved automatically.
How to use Google Docs
Step 1: Create a document. To create a new document: On your computer,
open the Docs home screen at docs.google.com. ...
Step 2: Edit and format. To edit a document: ...
Step 3: Share & work with others. You can share files and folders with people
and choose whether they can view, edit, or comment on them.
Google Sheets

 Collaborative, smart, secure spreadsheets for fast-moving organizations

 Sheets was designed with the needs of agile organizations in mind. AI
features mean you can tap into the right insights to make meaningful
business decisions. A cloud-based architecture enables you to
collaborate with anyone, anytime, anywhere. Compatibility with external
systems, including Microsoft Office, removes the friction of working with
multiple data sources. And built on top of Google’s infrastructure, Sheets
gives you the freedom to create, while helping to keep your information
secure.

Google Slides
How to use Google Slides
Step 1: Download the Google Slides app. Open the Play Store. ...
Step 2: Create, view, or edit a presentation. Insert and arrange text, shapes &
lines. ...
Step 3: Share & work with others. You can share files and folders with people
and choose whether they can view, edit, or comment on them.
Google Forms

 Google Forms is a free survey tool that’s part of G Suite—Google’s

complete office suite
 Google Forms lets you collect information from people via personalized
quizzes or surveys. You can then connect the info to a spreadsheet on
Sheets to automatically record the answers. The spreadsheet then
 populates with the responses from the quiz or survey in real-time. This
makes Google Forms one of the easiest ways to save data directly into a
spreadsheet.
 With Forms, you can collect RSVPs, start surveys, or create quizzes for
students with a simple online form. You can share your form via email, a
direct link, or on social media and ask everyone to participate.
 Before you can use Google Forms, you have to sign up for a Google (an
@gmail) account. If you already have one, feel free to move on to the next
section. If not, we’ll go over the simplest way to create a Google account
and get you set up with Forms.
Google Forms
How to Create a Blank Form
Head over to the google form homepage and place the cursor on the
multicolored plus sign (+) in the bottom-right corner.
The plus sign turns into a purple pencil icon; click it to create a new form.
You can type forms. New into the address bar from any browser and hit Enter
to create and open a new blank form automatically.
•Google Forms lets you customize the theme and help
it stand out by adding an image, color, and font style.
•Click the artist’s palette at the top of the screen.
From here, you can choose a header image from one
of the many stock photos provided (or upload one of
your own), the primary color of the form, the
background color, and font style.

 When you create a Google Form, you can choose the types of questions
you want people to answer. Whether you want static answers from a
multiple-choice form or essay-length responses, you can create your
ideal form in a snap!
 Click the drop-down menu next to the question field.
 Then, select the type of question you want from the list.
Your choices are:
Short Answer: Responses only require a few words. You
can set rules people have to follow in their answer with
data input validation. Great for email addresses or URLs.
Paragraph: Responses require long-form answers of one or
more paragraphs. Data input validation is available for this
type of response, as well.
Multiple Choice: People choose between a set of options
(one per question). You can include “Other” and an option
so people can input a short answer. Depending on a
person’s answer, you can also send them to a different
section of the form.
Checkboxes: Responders choose one or more of a set of
options, including the “Other” option for a short answer. Depending on a
person’s answer, you can send them to a different section of the form.
Drop-down: People choose their answer from a set of options in a drop-down
menu (one per question). Based on the answer, you can, again, send people to
another section of the form.
File Upload: This allows the person to upload a file in response to a question.
Uploaded files use Google Drive space for the survey owner. You can specify the
size and type of files people can upload.
Linear Scale: People can rate your question on a scale that starts at 0 or 1,
and ends on a whole number from 2 to 10.
Multiple Choice Grid: This creates a grid from which people can select one
answer per row. Optionally, you can limit answers to one choice per column
and shuffle the row order.
Checkbox Grid: This option creates a grid from which people can select one or
more answer per row. Optionally, you can limit answers to one choice per
column and shuffle the row order.
Date: Responder must choose the date as an answer to the question. The
default is day, month, and year. Optionally, you can include the time in
people’s answers.
Time: Responder must choose the time of day or a duration of time.
Google Forms makes it super-easy to add as many questions as
you want, and you can vary the types of questions. You can even
separate them into sections, so everything doesn’t appear on a
single page.
To add more questions to your form, click the plus sign (+).

•To add another section to separate questions, click the

icon that looks like two rectangles.
•If you want to add any questions to a different section,
just drag and drop them between sections.
•At the end of the section, click the drop-down menu to
choose where the form should direct people next.

How to Collaborate on Forms

 Like all Google suite applications, Forms lets you collaborate with others.
Anyone you share a unique link with can edit the questions in your form.
This makes it a lot easier to work on the same survey with a group.
 To do this, click the three dots at the top of the page, and then click “Add
Collaborators.”

 Next, under the heading “Who Has Access,” click “Change.”

  Select “On – Anyone with the link” to generate a shareable link. Anyone
with this link can then access and edit your form. Click “Save.”

 Now, you can copy and share the link with anyone you want to have
access to your form.

How to Store Responses in Google Sheets

 Google Forms stores the answers to your Form automatically. It saves

each response in the “Responses” tab at the top of your form and
updates in real-time as people answer questions.
 However, if you prefer a more in-depth way to analyze responses from
your form, you can generate a new Google Sheet—or link to an existing
one—to store and view answers. When viewing data stored in a
spreadsheet, you can apply many types of calculations and Google
Sheets’ functions to create formulas that manipulate your responses.
 To do this, select the “Responses” tab, and then click the green Sheets
icon.
  Next, click “Create” to generate a new spreadsheet to store all your
answers

 Each spreadsheet contains all responses, along with a timestamp of

when the survey was completed.

 Choose the spreadsheet you want from the list of those saved on your
Google Drive, and then click “Select.”

How to Use a Form Template

 To get started, head over to the google form homepage and place
the cursor on the multicolored plus sign (+) in the bottom-right
corner.

 The plus sign becomes a purple pencil and purple page icon. Click
the purple page icon.

 Once the window opens, choose a template from one of the three
sections: Personal, Work, or Education.
 Click on a template. The form opens in the current tab and saves to your
Drive with all your other forms. If you want to add any questions or edit
any existing ones, the templates are customizable, just like any other
form.

 Before you share your form with everyone, be sure to check out the
settings. From here, you can collect email addresses, create a
confirmation message, limit responses to one per person, and more.
 Click the Settings cog at the top of the page.
  The first tab has a few settings you can enable. From here, you can
collect email addresses and limit each person to one submission. You
can also choose whether respondents can edit their answers after they’re
submitted or see a summary chart at the end of the survey.

The “Presentation” tab has settings that show a progress bar that lets people
know how far along they are in the form. You can also shuffle the question
order, show a link to submit the form again (if “Limit to 1 response” is
disabled), or compose a confirmation message that respondents see after they
submit the form.
After you finish, hit “Save” to save the changes and return to your form.

 You can share the form via email, a direct link, on your social media
account, or you can embed it into your website.
 To get sharing, open the form you want to share, and then click “Send.”
  Choose how you want to share your form from the options at the top of
the pane. From left to right, your choices are: email, direct link, an
embedded link for your website, Facebook, and Twitter.

Reference
https://www.howtogeek.com/434570/the-beginners-guide-to-google-forms/
Google Forms
Summary: How to use Google Forms
Step 1: Set up a new form or quiz. Go to forms.google.com. ...
Step 2: Edit and format a form or quiz. You can add, edit, or format text,
images, or videos in a form. ...
Step 3: Send your form for people to fill out. When you are ready, you can send
your form to others and collect their responses.