Hawassa University
College of Business and Economics
Department of Management
Internship Report Writing
Guidelines
Prepared By: Management Department
June,
2022 Hawassa,
Ethiopia
1|Page
About the Guidelines
This guideline encompasses key aspects of the preparation and presentation of written training report
and discussion content, structure and layout.
The importance of the reports
Your studies and performance appraisal all come in the form of written report. The ability to recognize
good quality and poor report should be seen as a key element for the successful training. A report, which
is poorly presented, can undermine or even negate good content. So your attention should of course be
focused on achieving high quality substantive content.
Getting Started
There is a tendency to put off report writing because writing and preparing material is a difficult task
which could have been attended too much earlier in the process (you should write information every day
after your training otherwise you will miss the important ports). There are often large parts of any report
which can be written before finishing your training. (E.g. Introduction, statement of objectives outline of
theoretical framework etc.)
1. Contents
Report generally includes some standard components/contents and the basic contents are discussed as
follows
I. Cover page
2|Page
The cover page should include minimal information, such as title, purpose, course name, and student’s
name, ID No, Emblem of the University, Department, and School.
Organization Name
By
Name of Student
ID. No SoScR ----------------
A Report Submitted in partial fulfillment of the requirement for the subject INTERNSHIP
(4114) on Bachelor of Arts (BA) Degree in management
DEPARTMENT OF Management
COLLEGE OF BUSINESS AND
ECONOMICS
HAWASSA UNIVERSITY
HAWASSA, ETHIOPIA
JULY, 2022
II. Title Page
The title page is the first page inside the cover page, the title page, may include much the same
information on the cover page excluding the emblem of the university.
3|Page
III. Declaration E.g.
Student Name
(ID. No: SoScR/ --------------12)
3rd Year Management
Program of Bachelor of Management
Department of Management College
of Business and Economics
Hawassa University
DECLARATION
I, the student whose name mentioned above (---------------------------ID SoScR/--------------------/12)
hereby declare that the report entitled On
Submitted to department of Management, Regular under Graduate Program, Hawassa
University in partial fulfillment of the requirement on Internship (4114), is a record of the
original report work done by me and that it has not formed before the basis for the award of
any degree/diploma/ associate ship /fellowship or any other similar titles.
IV. Preface /Foreword/
Preface or forewords are used for a variety of purposes. Usually they explain the origin of the study and
outline of any qualification or limitations.
V. Acknowledgement
E.g.
My sincere gratitude is to Mr./Miss…………, General Manager, Federal Ministry of Finance
Bureau… etc. for inspiring and guiding me throughout my internship.
VI. Letter of Acceptance
VII. Certificate from the Institute you work on (copy)
VIII. List of Contents
4|Page
List of contents include chapter title or full details of subsections. If the report contains some figures
and Table, it should also be listed just after the page of list of contents under their heading (i.e List
of figures and List of Tables).
Sample Content
List of Contents
Preface..............................................................................................................................i
Acknowledgement ….........................................................................................ii
List of Tables …................................................................................................iii
List of Figures …................................................................................................iv
Chapter Title Page No.
1. Introduction ………………………………… 1
2. Management and Training ………… Information ………………… 3
3. Job Information and Background SWOT ……. 6
4. Analysis …………………
……………………… 28
5. Evaluation, Conclusion and Recommendation …… ………………… 50
Bibliography ………………………………… 57
…..
Appendix …………………………………. 60
LIST OF FIGURES
Table No, Name Page No.
1.1. …………………………………… 7
……...
1.2. …………………………………… 10
……...
IX. Main body of the report
This part contains the different units on the basis of your training. Usually all report is starting with an
introduction chapter and ending with conclusion and Suggestions.
Chapter 1: Introduction
This usually is the first unit of the report and should contain the information on background of the
organization, the nature, objective and outline of the report.
Profile and Background of the organization
Introduction
Company /Organization Vision /Mission/Objective (VMO) or management
Philosophy/corporate Culture
History and Growth of the Organization
Organizational Structures
5|Page
Products and services /Clients
6|Page
Programs and projects
Financial Performance /Report
Chapter 2: Management and Training Information
Was there a trainee orientation when you first started? Discuss.
From the time you were accepted, until the time you started, did you receive proper and timely
information and treatment?
Discuss the quality and quantity of training/practicum that you received while on this
practical attachment. Who trained or mentor you, and how was it done, etc.?
Chapter 3: Job background and Information
For each major area /department in which you were involved in, discuss the following
Description of the including hours, number of employees, and specific areas within that
department, etc.
The department supervisor/trainer in relation to background and abilities, the
management philosophies and functions?
What were the tasks/works you had trained in this area?
How does the department accept its trainees?
Were there any specific requirements for the trainees who were hired?
For each job you performed, describe what you did in detailed summary. Daily Activities,
journal/Report.
Chapter 4: SWOT Analysis: Strengths, Weaknesses, opportunities and Threats of the
Organization
Chapter 5: Evaluation, Conclusion Recommendation
Difficult situations/Problems encountered (if any)
General evaluation of the total experience and training within the organization
Feelings about the value of training/practical attachment
Things to suggest or recommend for the practical attachment program.
X. Bibliography
This portion of the report contains the detailed information of the books, journals, articles you referred of
the completion of your training and preparation of report.
7|Page
The bibliography includes some standard components. This includes name of the author, year of
publications, title of the book, place of publication, publisher’s name. If it is a journal, the biography
contains Author's name year, title of the article, name of journal, volume number.
Reference , E.g. Book
Kim M. Shima and David C. Yang (2012). Factors Affecting the Adoption of IFRS, California State
University, East Bay and University of Hawaii at Manoa.
Fikru Fantahun (2012).The Adoption of..................................in Ethiopia: Benefits and Key Challenges:
MSc Research Paper, Addis Ababa University, Addis Ababa, Ethiopia Journal
Iyoha F.O. and Faboyede S.O., (2011), Adopting International Financial Reporting Standards (IFRS)
- a focus on Nigeria, International journal of research in commerce & management volume no: 2,
issue no. 1 pp. 18-40
…………………………………………………………………………………………………………………………………………
.……………….
XI. Appendix
This section contains the copies of any authentic information collected in the form of official records.
E.g. Daily Time
Record Documentation
Company Brochures and/or information Materials
8|Page
