Microsoft Excel 2019 cheat sheet Page 1 of 9

Ctrl + 0 Hide the selected columns protect sheets and workbooks

Frequently used shortcuts
Ctrl + Shift + F3 Create names from selection Alt + W Open the View tab and preview
Ctrl + W Close a workbook page breaks and layouts, show and
Alt + D then F Advanced filter
Ctrl + O Open a workbook then A hide gridlines and headings, set
zoom magnification, manage
Alt + H Go to the Home tab
windows and panes, and view
Ctrl + S Save a workbook Ribbon: Access keys for tabs macros
Ctrl + C Copy Alt + Q then enter the search term: Open
Ctrl + V Paste the Tell me box on the Ribbon and Ribbon: Work in the ribbon with the
Ctrl + Z Undo type a search term for assistance
or Help content keyboard
Del Remove cell contents
Alt + F Open the File page and use Alt (to move to a different tab, use
Alt + H then H Choose a fill color
Backstage view access keys or the arrow keys)
Ctrl + X Cut Select the active tab of the ribbon,
Alt + H Open the Home tab and format text
Alt + N Go to Insert tab and numbers and use the Find tool and activate the access keys.

Ctrl + B Bold Alt + N Open the Insert tab and insert F10 To move to a different tab, use

PivotTables, charts, add-ins, access keys or the arrow keys.

Alt + H then A Center align cell contents
Sparklines, pictures, shapes, Select the active tab of the ribbon,
then C
headers, or text boxes and activate the access keys.
Alt + P Go to Page Layout tab
Alt + P Open the Page Layout tab and Tab or Shift + Tab Move the focus to commands on
Alt + A Go to Data tab the ribbon
work with themes, page setup,
Alt + W Go to View tab scale, and alignment Arrow keys Move among the items on the
Shift + F10 or Open context menu Alt + M Open the Formulas tab and insert, Ribbon
Context menu key trace, and customize functions and Space or Enter Activate a selected button
Alt + H then B Add borders calculations Down arrow Open the list for a selected
Alt + H then D Delete column Alt + A Open the Data tab and connect to, command
then C sort, filter, analyze, and work with Alt + Down arrow Open the menu for a selected
data button
Alt + M Go to Formula tab
Alt + R Open the Review tab and check Down arrow When a menu or submenu is open,
Ctrl + 9 Hide the selected rows
spelling, add comments, and move to the next command
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Ctrl + F1 Expand or collapse the ribbon Home + Scroll Move to the cell in the upper-left Ctrl + Shift + F or Format fonts in the Format Cells
Shift + F10 or Open a context menu Lock corner of the window when Scroll Ctrl + Shift + P dialog box
Context menu key Lock is turned on F2 Edit the active cell and put the
Left arrow Move to the submenu when a main Ctrl + Home Move to the beginning of a insertion point at the end of its
menu is open or selected worksheet contents. Or, if editing is turned off
Page Down Move one screen down in a for the cell, move the insertion point
worksheet into the formula bar. If editing a
Navigating in cells formula, toggle Point mode off or
Ctrl + Page Down Move to the next sheet in a
Shift + Tab Move to the previous cell in a on so you can use arrow keys to
workbook
worksheet or the previous option in create a reference
Alt + Page Down Move one screen to the right in a
a dialog box Shift + F2 Add or edit a cell comment
worksheet
Up arrow Move one cell up in a worksheet Ctrl + Shift + + Open the Insert dialog to insert
Page Up Move one screen up in a
Down arrow Move one cell down in a worksheet blank cells
worksheet
Left arrow Move one cell left in a worksheet Ctrl + - Open the Delete dialog box to
Alt + Page Up Move one screen to the left in a
delete selected cells
Right arrow Move one cell right in a worksheet worksheet
Ctrl + Shift + : Enter the current time
Ctrl + Arrow keys Move to the edge of the current Ctrl + Page Up Move to the previous sheet in a
data region in a worksheet workbook Ctrl + ; Enter the current date

End then Arrow Enter End mode, move to the next Tab Move one cell to the right in a Ctrl + ` Switch between displaying cell
keys nonblank cell in the same column worksheet. Or, in a protected values or formulas in the worksheet
or row as the active cell, and turn worksheet, move between Ctrl + ' Copy a formula from the cell above
off End mode. If the cells are blank, unlocked cells the active cell into the cell or the
move to the last cell in the row or Ctrl + Alt + 5 and then the Tab key repeatedly: Formula Bar
column Cycle through floating shapes, Ctrl + X Move the selected cells
Ctrl + End Move to the last cell on a such as text boxes or images Ctrl + C Copy the selected cells
worksheet, to the lowest used row Esc Exit the floating shape navigation Ctrl + V Paste content at the insertion point,
of the rightmost used column and return to the normal navigation replacing any selection
Ctrl + Shift + End Extend the selection of cells to the
Ctrl + Alt + V Open the Paste Special dialog box
last used cell on the worksheet
Formatting cells Ctrl + I or Ctrl + 3 Italicize text or remove italic
(lower-right corner)
Ctrl + 1 Open the Format Cells dialog box formatting
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Ctrl + B or Ctrl + 2 Bold text or remove bold formatting Ctrl + Shift + ! Apply the Number format with two arrow keys to extend a selection.
Ctrl + U or Ctrl + 4 Underline text or remove underline decimal places, thousands Press again to turn off
separator, and minus sign (-) for Shift + F8 Add a non-adjacent cell or range to
Ctrl + 5 Apply or remove strikethrough
negative values a selection of cells by using the
formatting
Ctrl + K Open the Insert hyperlink dialog arrow keys
Ctrl + 6 Switch between hiding objects,
displaying objects, and displaying F7 Check spelling in the active Alt + Enter Start a new line in the same cell
placeholders for objects worksheet or selected range Ctrl + Enter Fill the selected cell range with the
Ctrl + Shift + & Apply an outline border to the Ctrl + Q Display the Quick Analysis options current entry
selected cells for selected cells that contain data Shift + Enter Complete a cell entry and select
Ctrl + Shift + _ Remove the outline border from the Ctrl + L or Ctrl + T Display the Create Table dialog the cell above
selected cells box Ctrl + Space Select an entire column in a
Ctrl + 8 Display or hide the outline symbols worksheet

Ctrl + D Use the Fill Down command to

Making selections and performing Shift + Space Select an entire row in a worksheet
copy the contents and format of the actions Ctrl + Shift + Select all objects on a worksheet
topmost cell of a selected range Space when an object is selected
into the cells below Ctrl + A or Ctrl + Select the entire worksheet
Ctrl + Shift + Extend the selection of cells to the
Shift + Space
Ctrl + Shift + ~ Apply the General number format Home beginning of the worksheet
Ctrl + Shift + Page Select the current and next sheet in
Ctrl + Shift + $ Apply the Currency format with two Ctrl + A or Ctrl + Select the current region if the
Down a workbook
decimal places (negative numbers Shift + Space worksheet contains data. Press a
in parentheses) Ctrl + Shift + Page Select the current and previous second time to select the current
Up sheet in a workbook region and its summary rows.
Ctrl + Shift + % Apply the Percentage format with
no decimal places Shift + Arrow keys Extend the selection of cells by one Press a third time to select the
cell entire worksheet
Ctrl + Shift + ^ Apply the Scientific number format
with two decimal places Ctrl + Shift + Extend the selection of cells to the Ctrl + Shift + * Select the current region around
Arrow keys last nonblank cell in the same the active cell or select an entire
Ctrl + Shift + # Apply the Date format with the day,
column or row as the active cell, or PivotTable report
month, and year
if the next cell is blank, to the next Home Select the first command on the
Ctrl + Shift + @ Apply the Time format with the hour nonblank cell menu when a menu or submenu is
and minute, and AM or PM
F8 Turn extend mode on and use the visible
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Ctrl + Y Repeat the last command or action, workbooks, regardless of whether data in the current range
if possible they have changed since the last F11 Create a chart of the data in the
Ctrl + Z Undo the last action calculation current range in a separate Chart
Ctrl + Alt + Shift + Check dependent formulas, and sheet
F9 then calculate all cells in all open
Working with data, functions, and the Alt + M then M M then D: Define a name to use in
workbooks, including cells not references.
formula bar marked as needing to be
F3 Paste a name from the Paste
calculated
Ctrl + Shift + * Select an entire PivotTable report Name dialog box (if names have
Alt + Shift + F10 Display the menu or message for been defined in the workbook)
F2 Edit the active cell and put the
an Error Checking button
insertion point at the end of its Enter Move to the first field in the next
contents. Or, if editing is turned off Ctrl + A Display the Function Arguments record of a data form
for the cell, move the insertion point dialog box when the insertion point
Alt + F8 Create, run, edit, or delete a macro
into the formula bar. If editing a is to the right of a function name in
a formula Alt + F11 Open the Microsoft Visual Basic
formula, toggle Point mode off or
For Applications Editor
on so you can use arrow keys to Ctrl + Shift + A Insert argument names and
create a reference parentheses when the insertion
Ctrl + Shift + U Expand or collapse the formula bar point is to the right of a function Function keys
name in a formula
Esc Cancel an entry in the cell or F1 Displays the Excel Help task pane
Formula Bar Ctrl + E Invoke Flash Fill to automatically
Ctrl + F1 Displays or hides the ribbon
recognize patterns in adjacent
Enter Complete an entry in the formula Alt + F1 Creates an embedded chart of the
columns and fill the current column
bar and select the cell below data in the current range.
F4 Cycle through all combinations of
Ctrl + End Move the cursor to the end of the Alt + Shift + F1 Inserts a new worksheet
absolute and relative references in
text when in the formula bar
a formula if a cell reference or F2 Edit the active cell and put the
Ctrl + Shift + End Select all text in the formula bar range is selected insertion point at the end of its
from the cursor position to the end contents. Or, if editing is turned off
Shift + F3 Insert a function
F9 Calculate all worksheets in all open for the cell, move the insertion point
Ctrl + Shift + " Copy the value from the cell above
workbooks into the formula bar. If editing a
the active cell into the cell or the
Shift + F9 Calculate the active worksheet formula, toggle Point mode off or
formula bar
on so you can use arrow keys to
Ctrl + Alt + F9 Calculate all worksheets in all open Alt + F1 Create an embedded chart of the create a reference
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Shift + F2 Adds or edits a cell comment ribbon the last calculation

Ctrl + F2 Displays the print preview area on Ctrl + F6 Switches to the next workbook Ctrl + Alt + Shift + Rechecks dependent formulas, and
the Print tab in the Backstage view window when more than one F9 then calculates all cells in all open
F3 Displays the Paste Name dialog workbook window is open workbooks, including cells not
box. Available only if names have F7 Opens the Spelling dialog box to marked as needing to be
been defined in the workbook check spelling in the active calculated

Shift + F3 Displays the Insert Function dialog worksheet or selected range Ctrl + F9 Minimizes a workbook window to
box Ctrl + F7 Performs the Move command on an icon

F4 Repeats the last command or the workbook window when it is not F10 Turns key tips on or off (Pressing
action, if possible maximized. Use the arrow keys to Alt does the same thing)
move the window, and when Shift + F10 Displays the shortcut menu for a
F4 When a cell reference or range is
finished press Enter, or Esc to selected item
selected in a formula, F4 cycles
cancel
through all the various Alt + Shift + F10 Displays the menu or message for
combinations of absolute and F8 Turns extend mode on or off. In an Error Checking button
relative references extend mode, Extended Selection
Ctrl + F10 Maximizes or restores the selected
appears in the status line, and the
Ctrl + F4 Closes the selected workbook workbook window
arrow keys extend the selection
window F11 Creates a chart of the data in the
Shift + F8 Enables you to add a nonadjacent
Alt + F4 Closes Excel current range in a separate Chart
cell or range to a selection of cells
F5 Displays the Go To dialog box sheet
by using the arrow keys
Ctrl + F5 Restores the window size of the Shift + F11 Inserts a new worksheet
Ctrl + F8 Performs the Size command when
selected workbook window a workbook is not maximized Alt + F11 Opens the Microsoft Visual Basic
F6 Switches between the worksheet, For Applications Editor, in which
Alt + F8 Displays the Macro dialog box to
ribbon, task pane, and Zoom you can create a macro by using
create, run, edit, or delete a macro
controls. In a worksheet that has Visual Basic for Applications (VBA)
F9 Calculates all worksheets in all
been split, F6 includes the split F12 Displays the Save As dialog box
open workbooks
panes when switching between
panes and the ribbon area Shift + F9 Calculates the active worksheet
Other useful shortcut keys
Shift + F6 Switches between the worksheet, Ctrl + Alt + F9 Calculates all worksheets in all
Zoom controls, task pane, and open workbooks, regardless of Alt Displays the Key Tips (new
whether they have changed since shortcuts) on the ribbon
 Page 6 of 9

For example, Alt, W, P switches the worksheet to Page down list, or between options in a the last cell in the row or column
Layout view. group of options End End also selects the last command
Alt, W, L switches the worksheet to Normal view. Down arrow or Alt Opens a selected drop-down list on the menu when a menu or
Alt, W, I switches the worksheet to Page Break Preview + Down arrow submenu is visible
view. Backspace Deletes one character to the left in Ctrl + End moves to the last cell on a
Arrow keys Move one cell to a direction you the Formula Bar worksheet, to the lowest used row
press in a worksheet Backspace Also clears the content of the active of the rightmost used column. If the
cell cursor is in the formula bar, this
Ctrl + Arrow keys Moves to the edge of the current
shortcut moves the cursor to the
data region in a worksheet Backspace In cell editing mode, it deletes the
end of the text
Shift + Arrow keys Extends the selection of cells by character to the left of the insertion
point Ctrl + Shift + End Extends the selection of cells to the
one cell
last used cell on the worksheet
Ctrl + Shift + Extends the selection of cells to the Del Removes the cell contents (data
(lower-right corner). If the cursor is
Arrow keys last nonblank cell in the same and formulas) from selected cells
in the formula bar, this shortcut
column or row as the active cell, or without affecting cell formats or
selects all text in the formula bar
if the next cell is blank, extends the comments
from the cursor position to the
selection to the next nonblank cell Del In cell editing mode, it deletes the end—this does not affect the height
Left arrow / Right Selects the tab to the left or right character to the right of the of the formula bar
arrow when the ribbon is selected. When insertion point
Enter Completes a cell entry from the cell
a submenu is open or selected, End Turns End mode on or off. In End or the Formula Bar, and selects the
these arrow keys switch between mode, you can press an arrow key cell below (by default)
the main menu and the submenu. to move to the next nonblank cell in
Enter In a data form, it moves to the first
When a ribbon tab is selected, the same column or row as the
field in the next record
these keys navigate the tab buttons active cell. End mode turns off
automatically after pressing the Enter Opens a selected menu (press F10
Up arrow / Down Selects the previous or next
arrow key. Make sure to press End to activate the menu bar) or
arrow command when a menu or
again before pressing the next performs the action for a selected
submenu is open. When a ribbon
arrow key. End mode is shown in command
tab is selected, these keys navigate
up or down the tab group the status bar when it is on Enter In a dialog box, it performs the
End If the cells are blank, pressing End action for the default command
Arrow keys In a dialog box, arrow keys move
followed by an arrow key moves to button in the dialog box (the button
between options in an open drop-
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with the bold outline, often the OK worksheet Pressing Ctrl + Shift + Spacebar a
button) Alt + Page Down Moves one screen to the right in a third time selects the entire
Alt + Enter Starts a new line in the same cell worksheet worksheet

Ctrl + Enter Fills the selected cell range with the Ctrl + Page Down Moves to the next sheet in a Ctrl + Shift + When an object is selected, this
current entry workbook Space shortcut selects all objects on a
worksheet
Shift + Enter Completes a cell entry and selects Ctrl + Shift + Page Selects the current and next sheet
the cell above Down in a workbook Alt + Space Displays the Control menu for the
Excel window
Esc Cancels an entry in the cell or Page Up Moves one screen up in a
Formula Bar worksheet Tab Moves one cell to the right in a
worksheet
Esc Closes an open menu or submenu, Alt + Page Up Moves one screen to the left in a
dialog box, or message window worksheet Tab Moves between unlocked cells in a
protected worksheet
Esc It also closes full screen mode Ctrl + Page Up Moves to the previous sheet in a
when this mode has been applied, workbook Tab Moves to the next option or option
and returns to normal screen mode group in a dialog box
Ctrl + Shift + Page Selects the current and previous
to display the ribbon and status bar Up sheet in a workbook Shift + Tab Moves to the previous cell in a
again worksheet or the previous option in
Space In a dialog box, performs the action
Home Moves to the beginning of a row in a dialog box
for the selected button, or selects
a worksheet or clears a check box Ctrl + Tab Switches to the next tab in dialog
Home Moves to the cell in the upper-left box
Ctrl + Space Selects an entire column in a
corner of the window when Scroll worksheet Ctrl + Shift + Tab Switches to the previous tab in a
Lock is turned on dialog box
Shift + Space Selects an entire row in a
Home Selects the first command on the worksheet
menu when a menu or submenu is
Ctrl + Shift + Selects the entire worksheet
CTRL combination shortcut keys
visible
Space Ctrl + Page Up Switches between worksheet tabs,
Ctrl + Home Moves to the beginning of a
Ctrl + Shift + If the worksheet contains data, this from left-to-right
worksheet
Space shortcut selects the current region. Ctrl + Page Down Switches between worksheet tabs,
Ctrl + Shift + Extends the selection of cells to the Pressing Ctrl + Shift + Spacebar a from right-to-left
Home beginning of the worksheet second time selects the current
Ctrl + Shift + ( Unhides any hidden rows within the
Page Down Moves one screen down in a region and its summary rows.
selection
 Page 8 of 9

Ctrl + Shift + ) Unhides any hidden columns within above the active cell into the cell or shortcut selects the current region.
the selection the Formula Bar Pressing it a second time selects
Ctrl + Shift + & Applies the outline border to the Ctrl + Shift + + Displays the Insert dialog box to the current region and its summary
selected cells insert blank cells rows. Pressing it third time selects
the entire worksheet
Ctrl + Shift + _ Removes the outline border from Ctrl + - (-) Displays the Delete dialog box
the selected cells to delete the selected cells Ctrl + A When the insertion point is to the
right of a function name in a
Ctrl + Shift + ~ Applies the General number format Ctrl + ; Enters the current date
formula, displays the Function
Ctrl + Shift + $ Applies the Currency format with Ctrl + ` Alternates between displaying cell Arguments dialog box
two decimal places (negative values and displaying formulas in
Ctrl + Shift + A Inserts the argument names and
numbers in parentheses) the worksheet
parentheses when the insertion
Ctrl + Shift + % Applies the Percentage format with Ctrl + ' Copies a formula from the cell point is to the right of a function
no decimal places above the active cell into the cell or name in a formula
Ctrl + Shift + ^ Applies the Exponential number the Formula Bar
Ctrl + B Applies or removes bold formatting
format with two decimal places Ctrl + 1 Displays the Format Cells dialog
Ctrl + C Copies the selected cells
Ctrl + Shift + # Applies the Date format with the box
Ctrl + C then Ctrl + Display the Clipboard
day, month, and year Ctrl + 2 Applies or removes bold formatting
C
Ctrl + Shift + @ Applies the Time format with the Ctrl + 3 Applies or removes italic formatting
Ctrl + D Uses the Fill Down command to
hour and minute, and AM or PM Ctrl + 4 Applies or removes underlining copy the contents and format of the
Ctrl + Shift + ! Applies the Number format with two Ctrl + 5 Applies or removes strikethrough topmost cell of a selected range
decimal places, thousands into the cells below.
Ctrl + 6 Alternates between hiding objects,
separator, and minus sign (-) for
displaying objects, and displaying Ctrl + F Displays the Find and Replace
negative values
placeholders for objects dialog box, with the Find tab
Ctrl + Shift + * Selects the current region around selected
Ctrl + 8 Displays or hides the outline
the active cell (the data area
symbols Shift + F5 Also displays Find tab
enclosed by blank rows and blank
columns). In a PivotTable, it selects Ctrl + 9 Hides the selected rows Shift + F4 Repeats the last Find action
the entire PivotTable report Ctrl + 0 Hides the selected columns Ctrl + Shift + F Opens the Format Cells dialog box
Ctrl + Shift + : Enters the current time with the Font tab selected
Ctrl + A Selects the entire worksheet
Ctrl + Shift + " Copies the value from the cell Ctrl + G or F5 Displays the Go To dialog box
Ctrl + A If the worksheet contains data, this
 Page 9 of 9

Ctrl + H Displays the Find and Replace replaces any selection. Available cells with multiple rows into
dialog box, with the Replace tab only after you have cut or copied columns with Alt + Enter while
selected an object, text, or cell contents converting text to columns. Go to
Ctrl + I Applies or removes italic formatting Ctrl + Alt + V Displays the Paste Special dialog Data > Convert text to columns >
box. Available only after you have Delimited and click "More" box then
Ctrl + K Displays the Insert Hyperlink dialog
cut or copied an object, text, or cell press Ctrl + J
box for new hyperlinks or the Edit
Hyperlinkdialog box for selected contents on a worksheet or in Source: Microsoft Office help pages
existing hyperlinks another program
Ctrl + W Closes the selected workbook Last modification: 7/13/2021 8:36:24 PM
Ctrl + N Creates a new, blank workbook
window More information: defkey.com/microsoft-excel-
Ctrl + O Displays the Open dialog box to
open or find a file Ctrl + X Cuts the selected cells shortcuts

Ctrl + Shift + O Selects all cells that contain Ctrl + Y Repeats the last command or Customize this PDF...
comments action, if possible

Ctrl + P Displays the Print dialog box Ctrl + Z Uses the Undo command to
reverse the last command or to
Ctrl + Shift + P Opens the Format Cells dialog box
delete the last entry that you typed
with the Font tab selected
Ctrl + Shift + Z Uses the Undo or Redo command
Ctrl + R Uses the Fill Right command to
to reverse or restore the last
copy the contents and format of the
automatic correction when
leftmost cell of a selected range
AutoCorrect Smart Tags are
into the cells to the right
displayed
Ctrl + S Saves the active file with its current
file name, location, and file format
Bonus tips
Ctrl + T Displays the Create Table dialog
box Shift + Left click To open a template as a template
file and edit it (instead of saving it
Ctrl + U Applies or removes underlining
as .xlsx), right click the file and
Ctrl + Shift + U Switches between expanding and Shift (plus) click to "Open" menu
collapsing of the formula bar item
Ctrl + V Inserts the contents of the Ctrl + J You can use this shortcut to split
Clipboard at the insertion point and