I A- APDEV
Group 2
Excel &
Powerpoint
Presentation
September 26, 2023
Members:
Leader: Von Jeres Sabado
Charles Ramos
Ashley Nicole Gonzales
Enno Legaspi
Hanz Aaron De Jesus
Jirrames Generoso
Ashley Tadifa
Rhei Gian Daquigan
OBJECTIVES:
TOPIC: MICROSOFT POWERPOINT
OBJECTIVES:
1. Describe MS PowerPoint and the things that
can be done through
PowerPoint;
2. explore the MS PowerPoint interface and its
elements;
3. demonstrate and explain the functions of
each element; and
4. appreciate the use and importance of
PowerPoint as an effective visual aid
tool.
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Who developed Powerpoint?
Dennis R. Austin was the principal software developer for PowerPoint
from 1985 to 1996, particularly its versions for Apple Macintosh
computers. Austin first encountered computers in high school at a
summer program at the Carnegie Institute of Technology.
Who developed Powerpoint?
Robert Gaskins invented PowerPoint. He led its
initial design and development at a startup,
where the idea attracted the first venture capital
investment ever made by Apple Computer.
PowerPoint was released for Macintosh in 1987
Robert Gaskins
MICROSOFT
POWERPOINT
▪ Is a presentation graphics
program that allows you to create
slideshows.
▪ It allows you to organize,
summarize, and format your
materials, and illustrate your
presentation with images or clip art,
graphics, video, audio, animation,
and
other multimedia components.
MICROSOFT
POWERPOINT
-It was called then as the PRESENTER
and was renamed POWERPOINT.
Forethought, Inc. was purchased by
Microsoft Corporation in 1987 and
continues to
develop and market the software
until today.
-PowerPoint is a presentation
program that allows you to create
dynamic slide
presentations.
THINGS YOU CAN DO IN
MS POWERPOINT
▪ Use pre-designed templates and color schemes to easily create presentations
▪ Use multimedia tools (images, clip art, sound, and video clips)
▪ Add animation to texts and objects
▪ Add transition effects
▪ Add graphics, tables, and diagrams
▪ Create speaker notes and handouts
▪ Create automatic slide shows
▪ Present to a live audience or in an online meeting
▪ Transform your presentation into a video
QUICK TIPS IN CREATING EFFECTIVE
PRESENTATION
Minimize- Keep slide count to a minimum to maintain a clear message and to
keep the audience attentive. Remember that the presentation is just a visual
aid. Most info should still come from the reporter.
Clarity- Avoid being fancy by using a font style that is easy to read. Make sure
that it is also big enough to be read by the audience
Simplicity- Use bullets or short sentences. Summarize the information on the
screen to have your audience focus on what the speaker is saying than on
reading the slide
Visuals- Use graphics to help your presentation but not too many to distract
the audience in addition, instead of using a table of data. Use charts and
graphs.
QUICK TIPS IN CREATING EFFECTIVE
PRESENTATION
Consistency - Make your design uniform. Avoid having different font
styles and background.
Contrast - Use light font on dark background or vice versa. This is done
because it is easier to read on the screen.
RULES FOR CREATING A POWERPOINT
PRESENTATION
• Use your slides to emphasize a point and illustrate a point with a graphic or
photo. Don’t read slides.
• Don’t make your audience read the slides either. Keep text to a minimum (6-8
lines per slide no more than 30 words per slide and keep your font size 24
or bigger). The bullet points should be headlines, not news articles.
• Think of contrast. If you use a dark background, use light–colored text, and
vice–versa. Use easy–to–read fonts such as ARIAL and TIMES NEW ROMAN.
• Leave out the sound effects and background music. It may add a lot of
distracting sounds and excessive animations to your presentation. It is best to
keep all animation as simple as possible and only use sounds if absolutely
necessary.
• Proofread, proofread, proofread to avoid misspelled words in your presentation.
MS POWERPOINT SCREEN ELEMENTS
MS POWERPOINT SCREEN ELEMENTS
1. File Menu – it provides access to the only menu. Clicking this button shows the
following menus: Save, Save As, Open, Close, Info, Recent, New, Print, Save &
Send, Help, Options, and Exit.
MS POWERPOINT SCREEN ELEMENTS
2. Quick Access Toolbar - provides access to the most common PowerPoint
commands including Save, Undo, Repeat, and Copy. You can customize, add, or
delete buttons on this toolbar.
MS POWERPOINT SCREEN ELEMENTS
3. Title Bar - it shows the name of the presentation.
MS POWERPOINT SCREEN ELEMENTS
4. Control Buttons - they minimize, maximize, and restore the window
display and close the open application
MS POWERPOINT SCREEN ELEMENTS
5. Ribbon – it contains the commands organized in three
components:
MS POWERPOINT SCREEN ELEMENTS
a. Tabs – represent the activities you perform and contain
related groups
MS POWERPOINT SCREEN ELEMENTS
b. Groups – organized related commands. The group name
appears below the group ribbon.
MS POWERPOINT SCREEN ELEMENTS
c. Commands – appear within each group.
MS POWERPOINT SCREEN ELEMENTS
6. Dialog Box Launcher – Opens a dialog box or task pane that
provides more options.
MS POWERPOINT SCREEN ELEMENTS
7. First Slide – Automatically shows the first slide when creating a
new presentation.
MS POWERPOINT SCREEN ELEMENTS
8. Slide pane – This allows you to type the text and place graphics
in your presentation.
MS POWERPOINT SCREEN ELEMENTS
9. Scroll Bar – Moves the document vertically.
MS POWERPOINT SCREEN ELEMENTS
10. Notes pane – This allows you to create notes for yourself to help
you in your presentation delivery.
MS POWERPOINT SCREEN ELEMENTS
11. Status bar – Displays the present application features and
details.
MS POWERPOINT SCREEN ELEMENTS
12. View buttons – Show the kind of view you want on your screen.
MS POWERPOINT SCREEN ELEMENTS
12. View buttons – Show the kind of view you want on your screen.
NORMAL VIEW
MS POWERPOINT SCREEN ELEMENTS
12. View buttons – Show the kind of view you want on your screen.
SLIDE SORTER
MS POWERPOINT SCREEN ELEMENTS
12. View buttons – Show the kind of view you want on your screen.
READING VIEW
MS POWERPOINT SCREEN ELEMENTS
12. View buttons – Show the kind of view you want on your screen.
SLIDE SHOW
DRAWING TOOLS FORMAT TAB
Drawing Tools Format Tab
Appears when you click a shape, Word Art or Text Box. You can modify the
shape, Word Art or Text box using tools from the Drawing Tools Format
Tab.
Insert Shapes
You can insert shapes easily by using the built-in shapes categorized as
Lines, Rectangles, Basic shapes, Block arrows, Equation Shapes, Flowchart,
Stars and Banners, Callouts, and Action buttons.
Shapes Styles Make fine
Tuned adjustments to the look of your shape using the Format Shape task
pane.
DRAWING TOOLS FORMAT TAB
WordArt Styles
Shows the Format Text Effects task pane to change text properties.
Size
Show the Size and Position task pane to change the size or position of the object.
TEXT BOX
It is where you can type your text and float over a slide. It can be positioned
anywhere within a slide and can add as many text boxes as you like in a slide.
The text can be placed anywhere within the slide where you need it to be without
being constrained by margins and other file structures of the presentation.
OBJECTIVES:
TOPIC: MICROSOFT EXCEL
OBJECTIVES:
1. USE DIFFERENT EXCEL FUNCTIONS
2. FORMAT CELLS AND COLUMNS
3. DELETE SHEETS
4. RENAME SHEETS
5. SAVE A SHEET
Who developed Excel?
-EXCEL WAS FIRST DEVELOPED BY CHARLES SIMONYI. THE
DEVELOPER HAS A PH. D. IN COMPUTER SCIENCE FROM STANFORD,
AND WORKED ON ONE OF THE FIRST PERSONAL COMPUTERS AT
XEROX.
Microsoft Excel
-IT WAS CALLED MULTIPLAN BUT LOST POPULARITY AT MICROSOFT DOS
SYSTEMS AND WAS INTRODUCED AGAIN IN WINDOWS IN 1998.
-A SPREADSHEET IS A FILE MADE OF ROWS AND COLUMNS THAT HELP SORT
DATA, ARRANGE DATA EASILY, AND CALCULATE NUMERICAL DATA. IT CAN
CALCULATE VALUES USING MATHEMATICAL FORMULAS AND THE DATA IN
CELLS, WHICH MAKES A SPREADSHEET SOFTWARE PROGRAM UNIQUE
FROM OTHER SOFTWARE PROGRAMS.
USES OF SPREADSHEETS IT IS MENTIONED EARLIER THAT SPREADSHEETS ARE USED TO CALCULATE NUMBERS.
HENCE, THIS MAKES SPREADSHEETS ENDLESS AND IS NOW WIDELY USED IN VARIOUS FIELDS IN LIFE. LET US HAVE
A LOOK AT THE TAB
FIELD USE OF SPREADSHEET
Checking account information, budgets, taxes, transactions,
Finance billing, invoices, receipts, forecasts, and any payment
system
Quizzes, track students, calculate grades, and identify
Education relevant data, such as high and low scores, missing tests,
and students who are struggling
Favorite player stats or stats on the whole team, find
Sports averages, high scores, and statistical data, tournament
brackets
Inventory, evaluations, performance reviews, time sheets,
Office Management
patient information, and surveys
THE FUNCTIONS OF EACH ELEMENTS OF THE EXCEL
PART Brief Description/Function
Contains all the commands needed to perform
Ribbon common tasks in Excel. It has multiple tabs, each tab
has several groups of commands.
To access common commands no matter which
Quick Access Toolbar tab is selected. This can be customized according
to your preference.
This works like a search bar to quickly find tools or
Tell Me
commands to be used.
To access your Microsoft account information, view
Microsoft Account
your profile, and switch accounts.
This displays the location, or name, of a selected or
Name Box
active cell
THE FUNCTIONS OF EACH ELEMENTS OF THE EXCEL
It is here where to enter or edit data, a formula, or a
Formula Bar
function that will appear in a specific cell.
These are groups of cells from the top of the page to
Column
the bottom. These are labeled with letters.
This is any rectangle in a worksheet. A cell is the
intersection of a row and a column. A cell is named is
Cell
referred to by combining the column label with the row
number (e.g. Cell A1)
These are groups of cells from the left of the page to
Row
the right. They are identified by numbers.
Worksheets compose a workbook. Each worksheet is
Worksheet
activated by clicking on each worksheet on the Sheet tab.
THE FUNCTIONS OF EACH ELEMENTS OF THE EXCEL
These offer you three ways to view a worksheet. It can
Worksheet View Options be Normal View, Page Layout View, and Page Break
Preview
Adjusts the zoom level of a worksheet by dragging the
Zoom Control slider to the left to Zoom Out and to the right to Zoom
In.
Vertical and Horizontal Scroll Scrolls the worksheet up and down (vertical) and side to
Bars side (horizontal) by dragging on each bar.
THE FUNCTIONS OF EACH ELEMENTS OF THE EXCEL
Excel Functions
Functions are predefined formulas that perform calculations by using
specific values, called arguments, in a particular order, or structure.
Functions can be used to perform simple or complex calculations. You
can find all of Excel's functions on the Formulas tab on the Ribbon: Excel
function syntax.
Statistical Functions
SUM FUNCTION
The SUM function adds values. You can add individual values, cell references or
ranges or a mix of all three. For example: =SUM(A2:A10) Adds the values in cells A2:10.
DIFFERENCE FUNCTION
Calculate the difference between two numbers by inputting a formula in a new,
blank cell. If A1 and B1 are both numeric values, you can use the "=A1-B1" formula.
Your cells don't have to be in the same order as your formula. For example, you can
also use the "=B1-A1" formula to calculate a different value.
PRODUCT FUNCTION
The PRODUCT function multiplies all the numbers given as arguments and returns
the product. For example, if cells A1 and A2 contain numbers, you can use the
formula =PRODUCT(A1, A2) to multiply those two numbers together.
Statistical Functions
QUOTIENT FUNCTION
In Excel, we have a built-in function that gives the quotient for the division
without the remainder. For example, the QUOTIENT function is used as
follows: =Quotient( Value 1 /Value 2), so if we use =Quotient (12/5), we get
2.
AVERAGE FUNCTION
Returns the average (arithmetic mean) of the arguments. For example, if
the range A1:A20 contains numbers, the formula =AVERAGE(A1:A20)
returns the average of those numbers.
Text Functions
Text Functions
Excel &
Powerpoint
Pros & Cons
Advantages of PowerPoint
IT CAN BE USED VIRTUALLY ANYWHERE
YOU CAN CHOOSE TO CREATE YOUR
OWN DESIGN OR USE EXISTING ONES
MULTIPLE USES
IT FACILITATES AN EFFECTIVE WAY OF
COMMUNICATION WITH THE AUDIENCE
Disadvantages of PowerPoint
TECHNICAL ISSUES
OVERUSE OF INFORMATION
PRESENTERS RELY TOO MUCH ON SLIDES
BENEFITS OF THIS TYPE OF PLATFORM AS A STUDENT
POWERPOINT IS THE MOST POPULAR SOFTWARE FOR
BUILDING PRESENTATIONS. IT CAN BE FOUND AS A
PART OF MICROSOFT’S OFFICE SUITE AND IS OFTEN
USED FOR PERSONAL, BUSINESS, AND EDUCATIONAL
PURPOSES. IT WOULD BE FAIR TO SAY THAT
POWERPOINT HAS DOMINATED THE PRESENTATION
LANDSCAPE FOR DECADES.
BENEFITS OF THIS TYPE OF PLATFORM AS A STUDENT
1) IT'S A HIGHLY COLLABORATIVE SOLUTION
2) DESIGN FLEXIBILITY TO WOW AUDIENCES
3) YOU CAN WORK FROM VIRTUALLY ANYWHERE
4) EXPORT POWERPOINT SLIDES IN DIFFERENT FORMATS
5) COMPATIBILITY WITH OTHER MICROSOFT OFFICE PROGRAMS
6) IT'S ACCESSIBLE FOR ALL USERS AND PURPOSES
7) PPT PRESENTATIONS SAVE TIME
Advantages of Microsoft Excel
TIME MANAGEMENT
COMPREHENSIVE DATA ANALYSIS
QUICK AND ACCURATE CALCULATIONS
ENHANCED ANALYTICAL SKILLS
ACCESSIBILITY FOR
STUDENTS/TEACHERS/COMPANIES
Disadvantage of Microsoft Excel
References:
https://www.computerhope.com/jargon/s/spreadsheet.htm
https://www.edupristine.com/blog/text-functions-excel
https://www.techonthenet.com/excel/cells/format2016.php
https://edu.gcfglobal.org
(https://www.computerhistory.org/collections/catalog/
(https://alchetron.com/Robert-Gaskins)
https://byjus.com/govt-exams/microsoft-powerpoint/
https://www.educba.com/powerpoint-version/
THANKYOU FOR LISTENING!!!
