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Microsoft Word Exam

This document outlines the instructions for a Microsoft Word exam consisting of two parts - a theoretical section and a practical section involving mail merge. The theoretical section contains 12 multiple choice questions testing knowledge of various Word functions like Save vs Save As, page numbering, Find and Replace, styles, lists, headers/footers, track changes, tables, and mail merge components and setup steps. The practical section consists of three mail merge tasks: 1) setting up the student data source, 2) creating the mail merge main document template, and 3) completing the mail merge and saving the output.

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275 views

Microsoft Word Exam

This document outlines the instructions for a Microsoft Word exam consisting of two parts - a theoretical section and a practical section involving mail merge. The theoretical section contains 12 multiple choice questions testing knowledge of various Word functions like Save vs Save As, page numbering, Find and Replace, styles, lists, headers/footers, track changes, tables, and mail merge components and setup steps. The practical section consists of three mail merge tasks: 1) setting up the student data source, 2) creating the mail merge main document template, and 3) completing the mail merge and saving the output.

Uploaded by

mazingiraecotechfarms
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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MICROSOFT WORD EXAM (1hr 30min)

Part 1: Theoretical Section (Total 40 Points)


1) (2Pts)Explain the difference between the "Save" and "Save As" commands in Microsoft Word.
2) (2Pts) Describe how you can add page numbers to a Microsoft Word document. Can you start numbering from
a specific page?
3) (2Pts) what is the purpose of the "Find and Replace" feature in Word? Provide an example of when you might
use it.
4) (2Pts) Define Styles in Microsoft Word and explain why they are useful in document formatting.
5) (2Pts) How can you create a bulleted or numbered list in a document? Can you customize the list style?
6) (2Pts) Explain the purpose of "Headers" and "Footers" in a Word document. How do you insert them into your
document?
7) (2Pts) What are Track Changes and Comments in Microsoft Word, and how can they be helpful in collaborative
document editing?
8) (2Pts) Describe the steps to insert a table into a Word document and format it with borders and shading.
9) (10Pts) Define mail merge and explain its importance in business communication.
10) (2Pts) What are the main components involved in a mail merge process? Briefly describe each component.
11) (10Pts) What are the steps involved in setting up a mail merge in Microsoft Word? Provide a step-by-step
explanation.
12) (2Pts) Explain the difference between the 'Main Document' and the 'Data Source' in a mail merge process.

Part 2: Practical Section (Total 60 Points)

Task 1: Setting up the Data Source (20 points)


1) Create a new folder on your desktop and name it Mail Merge Exam.
2) Create student data as recipients customized with details provided under manual recipients creation and save
it in the Mail Merge Exam folder as “Student data” (note: the data should be saved in .dbs)
3) Open Microsoft Word.
4) Create a new blank document.
5) In this document, insert a table with 4 columns and 6 rows.
6) Save this document as MailMergeTask1.docx in the Mail Merge Exam folder.
7) In Microsoft Word, navigate to the Mailings tab, and select Start Mail Merge Letters.
8) Choose Select Recipients to use the existing earlier created student data.
9) Verify that Word has correctly identified the fields from your data created file.
Task 2: Creating the Mail Merge Document (20 points)
1) In MailMergeTask1.docx, insert the following information at the top of the insertion point of the document:
University Name: (“Your school name”)
Department: Information Communication & Technology
Date: (“Current Date”)
2) Create a greeting line using for the student's first name. Ensure that it reads: "Dear [First Name],"
3) Below the greeting line, write a paragraph welcoming the student to the university and providing some
general information about the ICT department.
4) Insert a merge field for the student's last name at the end of the paragraph.
Task 3: Completing the Mail Merge (20 points)
1) In MailMergeTask1.docx, go to your mailing tab, and select Finish & Merge Edit Individual Documents.
2) In the Merge to New Document dialog box, merge all data.
3) Review the merged documents. Ensure that each student's first name, last name, university name,
department, and date are correctly populated.
4) Save this merged document as MailMergeTask3.docx in the Mail Merge Exam folder.
5) Save one copy of the merged document as a PDF in the Mail Merge Exam folder as MailMergeTask3.pdf.

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