TERMS OF REFERENCE
Divisional Director Finance
POSITION: Divisional Director Finance DATE:
DEPARTMENT/SECTION: Office of the Divisional Director Finance LOCATION: Main
Street
SUPERVISOR’S JOB TITLE: Deputy Chief Executive Officer – Support
Services
JOB SUMMARY: Plan, direct, and organise financial planning, analysis, and reporting.
ACCOUNTABILITY FOR: Oversee the completion and maintenance of all financial records and reports,
to ensure the financial viability of the organization and the day to day
supervision of data entry for the Accounting function for the organization.
Develop and implement financial policies and procedures
ACCOUNTABLE TO: Deputy Chief Executive Officer – Support Services
POSITIONS 1. Chief Accountant –Financial and Management Accounting
SUPERVISED: 2. Supply Chain Management
3. Fixed Assets and Project Accounting
ENVIRONMENT: ▪ Managing multiple projects at same time
▪ Managing complex assignments
▪ Demanding timelines
▪ Conflict management
▪ Managing stakeholder expectations
▪ Periodic travel to various local, regional and international location
Page 1 of 4
KEY CONTACTS: Internal External
1. Chairman and Directors 1. Minister of Public Works
2. Corporate Secretary 2. Minister of Finance
3. Chief Executive Officer 3. Public Utilities Commission (PUC)
4. Divisional Directors 4. Guyana Energy agency (GEA)
5. Department /Unit Heads 5. Government Electrical Inspectorate
(GEI)
6. Diplomatic Missions
7. Research Organisations
8. Trade and Business Organisations
9. Technical Consultants
10. International Funding Agencies
11. Relevant Regional and General Public
12. International Bodies
13. General Public
MAJOR ACTIVITIES: 1. Plan, organize, direct, control and evaluate the operation of the Finance
Division
2. Develop and implement the financial policies, systems and procedures of
the company
3. Prepare or co-ordinate the preparation of financial statements,
summaries, and other cost-benefit analyses and financial management
reports
4. Ensure that accounting and financial information systems provide a
comprehensive, consistent and accurate record of the company’s
financial transaction
5. Ensure that the financial systems are prepared on a timely basis, meet
the requirements of the law and Financial Reporting Standards
6. Co-ordinate the financial planning and budget process, and analyze and
correct estimates
7. Ensure that there are consistent and rigorous processes for constructing
and monitoring capital and revenue budgets and that they support the
company’s strategic objectives and policies
8. Ensure that budgets are aligned with managerial responsibilities and
support the Company’s strategic plans
9. Ensure that there are sound medium and long-term financial plans for
both revenue and capital and that these are subject to regular review to
confirm to the continuing relevance of assumptions used
10. Evaluate financial reporting systems and accounting procedures and
make recommendations for changes to procedures, operating systems,
budgets and other financial control functions to senior managers and
other department or regional managers
11. Advise on corporate risk profiling and management, including
safeguarding assets, risk avoidance and insurance
12. Ensure there are sound asset management plans
Page 2 of 4
13. Develop, implement and monitor an appropriate control environment
and effective internal controls that provide reasonable assurance of
effective and efficient operations, internal financial controls and
compliance with laws and regulations
14. Ensure that the company maintains a prudential financial framework;
keeps its commitments in balance with available resources; monitors
income and expenditure levels to ensure that this balance is maintained
and takes corrective action when necessary
15. Ensure that procurement is done consistent with procedures and all
actions which relate to the Contracts & Supplies Manager under the
Procurement Procedures are executed.
16. Ensure the system for tracking Requests for Purchase (RFP) and the
feedback mechanism for user Departments functions as it should
17. Maintain the inventory at optimum levels in consultation with user
Departments and availability of finance
18. Develop and implement the annual procurement plan and cause same to
be published on GPL’s website
19. Cause all contracts above US$100,000 to be published on GPL’s website
20. Recruit, organize, train and manage staff
21. Exercise leadership by conducting himself in accordance with high
standards of personal and professional behavior
22. Act as liaison between the organization and its shareholders and
external parties
23. Ensure that financial and performance information provided to external
auditors and inspectors is accurate, clear, relevant, robust and objective
24. Notify and report to senior management concerning any trends that are
critical to the organization's financial performance.
Other
1. Work on organisational project teams to offer technical advice and ideas
2. Represent GPL Inc. at public events, conferences or meetings during and
after working hours as needed
3. Any other duties as deemed necessary to assist in achieving the
objectives of the company
Page 3 of 4
QUALIFICATION 1. Master’s Degree in Finance, Accounting, or related field
REQUIREMENTS 2. ACCA or other relevant professional qualification
3. Post Graduate qualification in Project Management, Economics,
Business Management, International Relations, or related discipline
would be an asset
4. Knowledge of international developments in Power Utility
Management would be an asset, Proven experience in financial
planning and management, Experience initiating, implementing and
managing projects, Knowledge and experience targeting and
generating investment opportunities, Experience in administration
of projects external to Guyana would be advantageous
SKILLS: 1. Strong management and supervisory skills
2. Ability to function in a fast paced environment
3. Ability to communicate to a wide range of publics
4. Ability to Multi-task
5. Analytical, Strategic and conceptual thinker
CORE COMPETENCIES: 1. High level of organizational skills
2. High level of negotiating skills
3. Excellent written and verbal communication skills
4. Project Management.
5. Problem Solving and Analytical Skills.
6. Time Management – ability to meet deadlines.
7. Computer literacy.
8. The ability to handle multiple tasks simultaneously and balance
competing priorities
9. Be conversant with the FACTORIES ACT CHAPTER 95:02,
OCCUPATIONAL SAFETY AND HEALTH ACT CHAPTER N0 32 OF
1997, ELECTRICITY SECTOR REFORM ACT CHAPTER 57:01 OF 1999,
ENVIRONMENTAL PROTECTION ACT NO 11 0F 1996 of the laws of
Guyana, and the Guyana Power & Light License which include the
STANDARD TERMS AND CONDITIONS FOR ELECTRIC SERVICES
Page 4 of 4
