Rules of procedure

«TURAN MUN»
21-22 APRIL, 2023
 Content
SCHEME OF CONDUCTING .................................................................................................3
GENERAL PROVISIONS ....................................................................................................... 4
CONDUCT OF THE MEETING ............................................................................................. 6
TYPES OF QUESTIONS ....................................................................................................... 11
 SCHEME OF CONDUCTING

I. Roll call for the purpose of

establishing a quorum

II. Setting the agenda

 Formal debate with

chairmanship
III. Official debates

 Informal debate without

chairmanship

IV. Presentation of
draft resolutions and
voting

V. Closure of the committee

meeting
 GENERAL PROVISIONS

Rules of procedure
1. These Rules of Procedure for TURAN MUN 2023 are approved prior to the start of the
Model UN. The rules of procedure can only be changed by the organizers of the TURAN MUN.
2. Violation of the Rules of Procedure is not allowed.
3. In the event of any violation of the Rules of Procedure, the Chairperson shall immediately
call the offender to order, and in the event of a repeated or malicious violation, immediately put
to the vote a procedural proposal to temporarily deprive the Delegate of the right to speak until
the next break in the meeting.

Agenda
The agenda is approved by the leadership of the TURAN MUN before the start of the
conference and cannot be changed.

Language
1. Kazakh, Russian and English are official languages of TURAN MUN.
2. The use of any language other than the working language of a particular League at
committee meetings is not allowed.

Secretariat
1. The Chair and Co-Chair of the Model UN Committees constitute the Secretariat.
2. The secretariat of the committees is formed by the decision of the leadership of the Model
UN.
3. The members of the Secretariat have equal rights and organize the work of the body in
accordance with these Rules.

Powers of the Chairmen

1. The Chairperson shall conduct meetings in accordance with the Rules of Procedure and
shall strive to ensure the efficient operation of the body and respect for the rights of all Delegates.
2. Chairman:
a) monitors the rules;
b) conducts a roll call in order to establish the presence of a quorum at the beginning of
each meeting, as well as at any other time when such a need arises;
c) opens and closes the meeting;
d) manages the course of the meeting;
e) runs the debate at meetings;
f) announces the start and end of the deadline for the introduction of draft resolutions
and amendments;
g) opens and closes the list of speakers;
h) gives the right to speak;
i) maintains order at the meeting;
j) puts questions to a vote;
k) announces the voting results.

3. The chairman must remain impartial: he must refrain from commenting on the substance
of the issues under discussion, unless this is necessary in the interest of ensuring the
effective operation of the body.
 Expert
The expert is not a representative of any country, representing a neutral side. The Expert
must remain objective throughout the work of the Committee and not support any Delegate for
the personal reasons or preferences of the countries represented.
The main task of the Expert is to fully and factually present the material on the Agenda and
accompany the meeting of the Committees with reliable information.
The Expert prepares Study guide on the Agenda one week before the Committee meetings
and sends them to the Delegates.
At the beginning of the meeting, after the determination of the Agenda, the Expert delivers
his brief report (no more than 5 minutes).
The expert has the right:
a) to deliver his report after the determination of the Agenda;
b) to provide support to the Secretariat in clarifying this or that information or the
correctness of the question;
c) in case of submission of incorrect information of the official position by the Delegate of
his country, ask the question of interest to him in DIPLOMATIC CORRESPONDENCE after
the end of the Delegate's speech;
d) give recommendations to the Secretariat on the nomination of one or another Delegate
as the winner in the nomination;
e) ask questions to the positions of the Draft Resolution.

Delegates
Delegates have the right to:
а) speak and vote on all issues;
б) raise questions and make suggestions;
в) to be a sponsor for a draft resolution
г) amend a working draft resolution.
 CONDUCT OF THE MEETING

1) Seating
1. The seating of the Committee Delegates is based on the alphabet of the language of the
committee.

2) Roll call
1. At the beginning of each session, the chairpersons will announce in alphabetical order all
Member States in order to verify their attendance at the meeting.
2. If any of the representatives were not present during the roll call, on arrival they should
send a note to the Chairmen explaining the reason for their absence if they come later.

3) Quorum
1. Indicates the minimum number of delegates that must be present to open a session for
discussion.
2. It is considered to be observed if at least one third of all registered delegates are present at
the meeting of the commission. The quorum is checked at the beginning of each session by roll
call.

How?
Chairman: “Dear delegates, in order to establish a quorum, we need to hold a roll call”….
(The Chair then names the countries of his committee). Delegates raise their cuvette up and say:
“present and vote”.

4) Setting the Agenda

1. Setting the Agenda - this is the first step to be considered by the committee.
!!! Remember:
- Delegates can only propose topics proposed by the Secretariat in the provisional agenda,
that is, topics that were established before the conference by the leadership of TURAN MUN;
- If there are no objections to the application, it is considered accepted;
- In case of objection to the proposed order of the agenda, a list of speakers will be drawn up
of two or four delegates "for" and "against" the order - the number of speakers must be the
same for both cases;
- After the end of the speakers' speeches, the committee will immediately vote on the
proposal. This procedural vote requires a simple majority for the proposal to be accepted. If the
proposal is not accepted, the Committee will automatically approve the second topic.

How?
the chair can start, "Dear delegates, would you have any suggestions?"

or, The delegate can make a proposal himself by raising the cuvette. The delegate lifts the
cuvette and waits for the Chair to “recognize” him. A delegate speaks ONLY if the Chair
represents him. This is a universal rule that appears in all sections of the MUN debate (except
unmoderated meeting / debate). As soon as the Chair introduces the delegation, the Delegate
says the name of his country and proceeds to put his preferred topic first on the agenda.
Delegates are not allowed to say "I"! Only "we, the name of the country" or "as a representative
of the name of the country."

In any case, once a proposal has been made, the chairpersons must require a procedural
voting process, which means that delegates cannot abstain and MUST vote. Only a simple
majority is required (over 50%).
 “Dear delegates, the delegation of the name of the country proposes to establish the
title of the topic on the agenda. Let's open the vote, who is in favor of setting the title of
the topic as the agenda? "

5) Report of the Expert

After the establishment of the Agenda, the floor is given to the Expert to make a report for
5 minutes.

6) Debates
During the Model UN, three modes of debate can be introduced:
1. Formal debate;
2. Moderated debate;
3. Unmoderated debate;
After the agenda has been set, the list of speakers is opened - either at the discretion of the
chairpersons, in alphabetical order of the conference's working language, or in the case of the
proposal of delegates in turn or alphabetical order.

1. Official debates- standard working hours of the committee, with speeches by

delegates. No delegate has the right to refuse to speak. Each of those present should
speak.
- list of speakers - shows the order of speakers on the topic under discussion and is open
during the entire discussion.
- before the start of the official debate, a roll call is taken.
- time for each Delegate is limited: minimum – 60 seconds and maximum – 90 seconds (no
more).
HOW?
1. The Delegate or Chair may propose to start a formal debate and open the list of
speakers:
Chairman: “Dear delegates, we invite you to start the formal debate with the opening
of the list of speakers with a time limit for each speaker in 90 seconds. Do you have
support? "
//
Delegate: Raise the cuvette, wait for a signal from the Chair.
Chair: "Delegation country name do you have a proposal?"
Delegate: "We would like to propose to start official debates and open the list of
speakers in order (alphabetical order or in turn) with a time limit for each speaker in 90 seconds."
Chairman: "Dear delegates, from the delegation of the name of the country there was a
proposal to start official debates and open the list of speakers in order (alphabetical order or in
turn) with a time limit for each speaker in 90 seconds, is there any support?"

Next comes the vote, if more than 50% of those present support the proposal, then it
passes.

- Once the list of speakers has been opened, any Delegate may be added to the list of speakers by
raising the cuvette when the Chair gives a signal, or, at the Chair's discretion, the list may be
alphabetical.
- The speaking time for the general speaker list is set to 90 seconds. The time limit can be
changed if there is a proposal from Delegates.
- The list of speakers is open only on the topic that is on the agenda.
Once a topic has been selected, the Delegate of each country will give an opening speech in
which he will summarize his country's point of view on the issue under consideration. The time
is regulated by the rules established earlier using the WX MUN software.
If a delegate did not have time to speak within the timetable, then the chairman has the right
to stop him: "Dear delegate, your time is up, thank you for your speech."

!!! After the end of his speech, each delegate should say: "The delegation of the name of the
country is open to questions", "We are open to questions." Thus, delegates have the right to ask
questions of interest to the speaking delegate (as a rule, no more than 2-3 minutes). The
chairman, as well as the delegates, has the right to ask questions of his interest to the speech of
the delegate.
!!!! Before asking follow-up questions, you need to listen to the respondent and asking
questions to the end, without interrupting and thank for the question !!!!

If a delegate ends his speech ahead of time, then he may pass the remaining time to the Chair
or to the next delegate on the list of speakers.
If delegates would like to expand on this or that topic in more detail, they can make a proposal
to start formal or informal debates (with or without chairmanship).

Debate chaired
- are necessary if delegates have additional reports on a topic that is related to the agenda
and is more specific.
- walking during these debates is prohibited.
- a list of speakers is opened, a time limit is established for the general time for discussing
the topic and for each speaker individually.

How?
Delegate: raise the cuvette, wait for a signal from the Chair.
Chair: "Delegation country name do you have a proposal?"
Delegate: "We would like to propose to start a debate under the chairmanship to discuss
the title of the topic and open the list of speakers for 20/15 minutes with a time limit for each
speaker at 3/5 minutes."
Chair: "Dear delegates, from the delegation of the name of the country there was a
proposal to start a debate under the chairmanship to discuss the title of the topic and open the list
of speakers for 20/15 minutes with a time limit for each speaker at 3/5 minutes"

Next comes the vote, if more than 50% of those present support the proposal, then it passes.
After that, a list of speakers with those wishing to speak is opened, they are entered into the WX
MUN program in turn and speak. After the end of the chaired debate, the committee returns to
formal debate mode, followed by speakers from the list.
At the end of the debate before the time limit, the delegate may propose to close the debate.
Delegate: raise the cuvette, wait for a signal from the Chair.
Chair: "Delegation country name do you have a proposal?"
Delegate: "We would like to propose to close the debate chaired by the discussion on
the topic title"

Informal debate without chairmanship

- required for the preparation of draft resolutions.

- the proposal comes from delegates, but the Chair may ask, "Dear delegates, do you have any
suggestions?"
In this situation, one of the delegates should put forward a proposal:
"We propose to start an informal debate without the chairmanship to write a draft resolution with
a time limit of 30/25 minutes."
Chair: “Dear delegates, the delegation of the name of the country has received a
proposal to start an informal debate without the chairmanship to write a draft resolution with
a time limit of 30/25 minutes, is there any support?”
Next comes the vote, if more than 50% of those present support the proposal, then it passes.
Delegates retire to classrooms equipped with computers, unite in groups and write draft
resolutions. After the drafts have been written and the allotted time has passed, delegates
return to the meeting room.

Chair: Distinguished delegates, the time allotted for informal debate is over. You need to
submit your draft resolutions. Which of your associations would like to present your draft
resolution? "
One of the delegates comes out with a general idea of the draft resolution.
!!!! Preliminary drafts are sent to the chairpersons for verification. If everything is in form,
using the applicable introductory words, then the group can submit its draft resolution for
consideration.

Further after the speeches, delegates can amend the resolution if they would like to see a
different solution. If there are no amendments, then the committee comes to a vote on the
adoption of the draft resolution by a simple majority. After voting, one of the projects is adopted,
and the meeting of the committee is considered completed.

7) Amendment procedure
1. An amendment is a proposal that adds, deletes or changes part of a working draft
resolution.
2. The required minimum of authors of the amendment shall be established by the Chairman.
3. Amendments are made separately to each paragraph.
4. One Delegate can be the author of several amendments.

Amendments made in the following order and form are allowed for consideration at
the meeting:
a) the amendment should not contradict the meaning and objectives of the working draft
resolution, on which the Chairpersons issue an appropriate conclusion;
b) each amendment must be saved electronically, printed or written in legible handwriting
on a separate sheet of paper;
c) the nature of the amendment (deletion, modification or addition) is indicated;
d) clearly indicate to which paragraph the proposed amendment relates or, in the case of
adding a paragraph, after which paragraph it is proposed to insert a new paragraph;
e) the author or authors who are making the amendment are indicated;
f) confirmation from the Chairpersons has been received that the amendment complies with
the requirements set out in this paragraph.

Amendments are allowed once without additional amendments to the amendments.

8) Resolution of the committees

1. After discussion of all amendments, a vote is taken on the amended working draft
resolution.
2. Prior to voting, the Secretariat will provide the Delegates with the revised text of the
working draft resolution.
3. If the amended working draft resolution is supported by a simple majority of the delegates,
it becomes a resolution of the entire committee.
 4. The resolution has no authors and is the result of the work of the entire committee.
After the presentation of the Draft Resolution, the Delegates have the right to make a
proposal to open an informal debate in order to discuss the draft resolutions.
As part of this debate, Delegates may discuss amendments and submit them to the
Secretariat for review of correctness.
After the completion of the informal debate, the Delegates may announce the proposed
amendments to the Draft Resolution.
Next comes the voting. In the event that the opposing team votes "for" unanimously, then
the amendment is made to the Draft Resolution.
After the completion of the amendments, a vote for the Draft Resolution takes place.
 TYPES OF QUESTIONS

1. The questions of the Representatives are considered in the following order:

а) a question of personal privilege;
б) a question to the speaker;
в) lead question;
г) a question to the chair;

A question of personal privilege

1. At any time of the meeting (but not during the voting), each Delegate can speak on the
issue of personal privilege only if the Delegate experiences any physical inconvenience that
prevents him from fully participating in the work.
After the Chair gives him the floor, the Delegate should stand up and explain his complaint.
2. When speaking on the issue of personal privilege, the Delegate cannot speak on the merits
of the topic under discussion.

A question to the speaker

1. After the speaker's speech, he is open to questions. Delegates have the right to ask the
speaker a question on the essence of the speech.
2. If the Chair does not consider that a question to a speaker belongs to the agenda, he may
reject the question.

Lead question
1. At any time during a meeting (but not during a speaker's speech and voting), each
Delegate may raise a point of order if, in his opinion, the Chair or another Delegate has violated
these Rules of Procedure.
2. A delegate raising a point of order may not speak on the substance of the matter under
discussion.

A question to the Chair

1. At any time of the meeting (but not during the speech of the speaker and during the
voting), each Delegate can ask a question to the Chairmen on the explanation of these Rules,
the course of the meeting and the organization of the Model UN.
2. A delegate raising a question to the Chair may not speak on the substance of the matter
under discussion.

Proposals for the procedure and the order of their consideration

Delegates have the right to make procedural proposals, which are dealt with in the following
order:
a) to close the meeting (at the end of the committee's work);
b) on a break in the meeting (when making this proposal, the Delegate must determine
the purpose and duration of the break);
c) suspension of the Delegate's right to speak at the meeting (can be introduced only by
the Chairperson, and, if adopted, is valid no more than until the next break in the
meeting);
d) Closing the debate on the item under discussion (this proposal is made by the Chair
in cases of prolonged debate);
e) on the establishment of the time limit for the meeting (used to establish the duration
of speeches by speakers and answers to questions);
f) an increase in the time for a speaker;
g) on the transition to a formal debate under the chairmanship (used to move to an
informal discussion of the agenda);
 h) on the transition to informal debate without chairmanship (used to move to informal
negotiations and consultations);

Procedure for considering a proposal for a procedure

1. A proposal for a procedure may be put forward by the Delegate during the formal debate
(but not during the speaker's speech and voting).
2. In order for a procedure proposal to be submitted to the committee, the proposal must be
supported by at least one more Delegate, in addition to the Delegate who nominated it.
3. The proposal for the procedure is then put to a vote.

Vote
1. During voting, the movement of delegations and guests in the hall, conversations between
them, as well as leaving the hall or entering the hall are not allowed.
2. Voting is carried out by raising the plaques.
3. All proposals are voted on by a simple majority.