2.

0
CONSULTANTS’ REFERENCES

2.0 CONSULTANT’S ORGANIZATION

 2.0
CONSULTANTS’ REFERENCES

2.0 CONSULTANT’S ORGANIZATION

M/S Linter Architects Limited are submitting this Proposal for the Provision of
Consultancy Services for the Design and Supervision of Construction of a Proposed
New Head Office for the Zambia National Commercial Bank (ZANACO).

In order to provide the Full Scope of the Required Consultancy Services, M/S Linter
Architects Limited, as Principal Architect and Team Leader, has teamed up with M/S
Spectrum Architectural Consultants, as the Project Architects, and with M/S Mwila
Kafula Registered Quantity Surveyors, as the Project Quantity Surveyors, and with
M/S Silverbill Consulting Services, as the Project Co-Quantity Surveyors, and with
M/S Kiran and Musonda Associates, as the Project Civil and Structural Engineers,
and with M/S D H Engineering Consultants, as the Mechanical Consultants, and with
M/S R M Consulting Engineers, as the Electrical Consultants, and with M/S Dexterity
System Solutions Ltd, as the Green Building Energy and ESG Experts, each
contributing Specialist Services in its area of Expertise.
A Brief Description of each Member of the Consultancy Firm’s Organisation
now follows:
 2.1

LINTER ARCHITECTS LIMITED

-PRINCIPAL ARCHITECT & TEAM LEADER-
 2.1.1

CONSULTANT’S ORGANISATION

2.1 Principal Architect / Team Leader –

LINTER ARCHITECTS LIMITED

2.1.1 The Firm’s Background and Organisation

Linter Architects:
The Directors of the Company include: -

Linter Architects:
The Directors of the Company include: -

Sydney Ngoma (BArch, M.Eng, R.Eng, MZIA) - Registered Architect with Zambia Institute
of Architects (ZIA) and civil Engineer with Engineering Institute of Zambia. He has 17 years
of experience. He has a long record of practice in his profession in Zambia. He is also a
Certified Member of the Project Management Institute.
Muhetu Wachata (BArch, MZIA) - Registered Architect with Zambia Institute of Architects
(ZIA). He has over 14 years of wide and varied experience. He has a long record of practice
in his profession in Zambia. He is currently pursuing a Master’s degree in Project
Management at the University of Zambia.

Chibuye Chimbukuma (BArch, MZIA) – 12 years of experience in Architecture and Project

Management, mostly gained in client- oriented private architectural practices.

The Architects of the Company include: -

Jonathan Kayumba (BArch) - 4 years of experience

Elga Mwansa (BArch, CBU) – 1 year of experience

The Company & Its Objective

Linter Architect was registered and incorporated in Botswana in 2004 and in Zambia in 2014.

The objective of the Consultancy is to provide professional services of the highest

international standard to firms and individuals engaged in development-related activities in
Zambia and the region. To this end, we are committed to working from our base in Zambia,
using and bringing together the best available local skills and knowledge wherever and
whenever appropriate. We are also committed to computer technology as the means of
maintaining international standards of service, and we are equipped with the latest
technology, including Computer-Aided Design (CAD), communications, graphics and
general office software.

Facilities, Equipment & Resources

Linter Architects operates from a purpose-oriented office in Lusaka’s Chainama (PHI) Area,
Corner of Chitimukulu Road and Matandiko Close on Plot No. 59, Lusaka. The office
surroundings are peaceful, attractive and equipped.

Linter Architects is fully equipped with its own computers, and all

necessary general office equipment. We have the following in-house resources immediately
available for the benefit of our clients as required:
• IT specialist and administrative support personnel.
• Full range of word processing, spreadsheet, database, data analysis, communications
and graphics software.
• General office equipment - copier, binder, fax, printers, scanner etc.
• Full CAD facilities, compatible with all major CAD systems, AutoCAD Architecture
2024, Revit Architecture 2024, Prokon Structural Analysis
• Survey equipment, digital cameras and camcorders.
• Laser and Colour printers / A1 colour plotter.
• Transport - owns 2No. conventional and 2No. 4-wheel drive vehicles. Through our
associates, we also have access to a large fleet of vehicles of every type.
• Field facilities - through our associates, we have access to logistical support and
facilities in virtually every province and district in Zambia.
 2.1.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile

1.1 Registration & Accreditation Compliance

Statement (Y/N)
Country of Registration & Registration Number (if relevant)

ZAMBIA – FORM 5 REGISTRATION NUMBER 122621

Y
Business address

PLOT NO. 59, CORNER OF CHITIMUKULU ROAD AND

MATANDIKO CLOSE, PHI, P.O BOX 35476, LUSAKA, ZAMBIA.
Y
VAT (Value Added Tax) Registration Number

TPIN 1002736247
Y
Submit Certificate of incorporation

SEE ATTACHMENT
Y
Submit Tax Clearance Certificate

SEE ATTACHMENT
Y
Submit Pacra Print Out

SEE ATTACHMENT
Y
Attach three Reference Letters where similar works have been provided

SEE ATTACHMENT
Y

Letter Confirming Banking Details

SEE ATTACHMENT
Y
Letter confirming email address where Purchase Orders and queries will
be sent to.
SEE ATTACHMENT

Y
 ATTACHMENT

VALUE ADDED TAX REGISTRATION NUMBER

 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

 ATTACHMENT

LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE

ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

 ATTACHMENT

FIRM’S VALID REGISTRATIONS WITH OTHER APPLICABLE

REGULATORY BODIES
 ATTACHMENT

FIRM’S CURRENT PRACTICING CERTIFICATE

 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Mr S Ngoma

Name of Company: Linter Architects

Telephone number: +260978773844

Email Address: [email protected]

Contact Person: Mr Pual J Mukuka on: +2607770645

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes

No NO

If you answered Yes, state the details of the conflict:

 ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 ATTACHMENT

BID SECURING DECLARATION FORM

 D. BID SECURING DECLARATION

Bid- Securing Declaration

[The Bidder shall fill in this Form in accordance with the instructions indicated.]

Date:[date (as day, month and year)] Bid No.: [number of

bidding process] Alternative No.: [identification No if this is a
Bid for an alternative]

To: [Zambia National Commercial Bank Plc]

We, the undersigned, declare that:
We understand that, according to your conditions, bids must be supported by a BidSecuring
Declaration.
We accept that we will automatically be suspended from being eligible for bidding in any
contract with the Procuring Entity for the period of time of [1 year] starting on [the date of
default], if we are in breach of our obligation(s) under the bid conditions, because we:
(a ) have withdrawn our Bid during the period of bid validity specified in the Form of Bid;
or
(b) having been notified of the acceptance of our Bid by the Procuring Entity during the
period of bid validity, (i) fail or refuse to execute the Contract; or (ii) fail or refuse
to furnish the Performance Security, if required, in accordance with the ITB.
We understand this Bid Securing Declaration shall expire if we are not the successful
Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the
successful Bidder; or (ii) twenty- eig ht da ys after the expira tion of our Bid.
[signature of person whose name and capacity are
Signed:
shown] In the ca pa city of [legal capacity of person signing the
Bid Securing Declaration] Name: [complete name of person
signing the Bid Securing Declaration]
Duly a uthorized to sig n the bid for a nd on beha lf of: [complete name of Bidder]
Dated on ____________ day of __________________, _______ [date of signing] C orporate
Sea l (where a ppropria te)
[Note: In case of a Joint Venture, the Bid Securing
Declaration must be in the name of all partners to the
Joint Venture that submits the bid.]
 ATTACHMENT

LETTER OF BID VALIDITY PERIOD

 2.1.3

CONSULTANT’S EXPERIENCE
 2.1.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement
(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.
TOTAL OF 4 KEY CLIENTS – ALL IN ZAMBIA

KEY
- KARAN FILLING STATION
- MOUNT MERU FILLING STATION
- ACER PETROLEUM FILLING STATION
-

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide INDO ZAMBIA LUSAKA
reference to ZANACO BANK

Names & job titles of

contact person Ms. FANNIE
SAKALA
Branch manager

Contact details (email

address, address,
office number)

Names of companies
which can provide UNI BUSINESS LUSAKA
reference to ZANACO SOLUTIONS
LIMITED
Names & job titles of KALALUKA
contact person KILGAR
Managing Director
Contact details (email Tel: +260 969 150960
address, address,
office number) Email: uni@uni-
business.com
Names of companies MAKWAPA
which can provide INVESTMENT PALAPYE
reference to ZANACO (PTY) LIMITED

Names & job titles of

contact person MAHALAPYE
BOTHO
Managing Director
Contact details (email Tel; +26773959817
address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.2

SPECTRUM ARCHITECTURAL CONSULTANTS

-PROJECT ARCHITECTS-
 2.2.1

CONSULTANT’S ORGANISATION

2.2.1 Proposed Project Architects –

SPECTRUM ARCHITECTURAL CONSULTANTS
2.2.1 The Firm’ Background and Organization

SPECTRUM ARCHITECTURAL CONSULTANTS, is a firm dedicated to offer

Professional Architectural Services for all Building Types.

Spectrum Architectural Consultants has continued from where Opus Design

Consultants, established in 1986, left off. The Firm assumed its current name
in 1990 when Mr Barrie McCall, one of the two Senior Partners, left the
country.

As a broadly experienced provider of Architectural Services SPECTRUM

ARCHITECTURAL CONSULTANTS can offer you:

1. Strong Design Orientation

2. Thorough yet Creatively Unique Environmental Sensitivity
3. Punctuality
4. Hands on involvement of Principals in the Design Process

SPECTRUM ARCHITECTURAL CONSULTANTS pay a great deal of attention to

the Design Process, its Growth, Refinement, and Detailing. We are Socially and
Aesthetically motivated to Create Environments that are Humanly Pleasant,
Functional, Cost and Maintenance Effective, and a Unique and Positive Identity.

Services

Spectrum Architectural Consultants provides a complete range of Professional

Architectural and Planning Services for all Building Types.

Our experience is far reaching locally and internationally both in the private and the
public sectors. We have a vast interest and expertise in Residential, Educational,
Cultural, Health, Religious, Governmental and Public, Commercial, Transportation,
Industrial, Recreation and Entertainment Building Types.

In collaboration with associated Practices abroad, such as the Ridge

Development Consultants of Oxford, U.K., or the Hemingway and Nelson
Architects of Vancouver, Canada, Spectrum Architectural Consultants, which is
normally a medium size but active firm of Consultants, is able to expand overnight
and offer more extensive services with greater expertise and staff resources on
specific projects of any size.

We reciprocate this collaboration by representing these Overseas Architectural Firms

in Zambia, and by providing them with a local back-up service as need arises.

Personnel
The Firm currently employs three Graduate Architects and two Architectural
Technicians. Four other Staff Members provide Support Services.

Presently, Spectrum Architectural Consultants enjoys the participation of

several in-house staff members with a wide range of expertise and credentials.

Mr P J Mukuka, the Principal of the Firm, has his Curriculum Vitae included in this
submission. Names and resumes of other personnel of the Firm are available upon
request for specific Projects.

Office Equipment and Resources

Spectrum Architectural Consultants alone has the following Resources:

- 8 Design and Drafting Computer Work Stations, 4 of which are Active

- 3 nos. Additional Computers
- 4 nos. Printers
- 1 HP 500/800 Designjet Plotter
- 1 A3 Scanner
- 3 @ A4 Scanners
- 2 @ Heavy Duty, Enlarging / Reducing Photocopiers
- 4 @ Fax / Telephone / Photocopying / Scanning Machines
- Vehicles for Project use:
- 1, Four Wheel Drive, 7 Seater Vehicle
- 2 @ Four Wheel Drive, 5 Seater Double Cab Vans
- 1, 2 Seater small Van

In collaboration with our associated Consultants, we are able to provide our

Clients with the latest Computer Aided Design and Drafting Services, in
addition to more Resources in terms of Vehicles and Equipment.

Similarly, you will note, from Company Profiles of the other Firms of this
Consortium, that, combined, we have more than adequate Experience, Skilled
Staff, and Resources to successfully render the required Consultancy Services
for this assignment.
 2.2.2

SUPPLIER INFORMATION QUESTIONNAIRE

B. Supplier Information Questionnaire

1. Organization Profile
1.1 Registration & Accreditation Compliance
Statement (Y/N)
Country of Registration & Registration Number (if relevant)

ZAMBIA – FORM 5 REGISTRATION NUMBER 35616

Business address

CORNER OF BWINJIMFUMU ROAD AND NAMBALA CLOSE,

FAIRVIEW,
P O Box 50427, LUSAKA, ZAMBIA

VAT (Value Added Tax) Registration Number

TPIN 1002362752

Submit Certificate of incorporation

SEE ATTACHMENT

Submit Tax Clearance Certificate

SEE ATTACHMENT

Submit Pacra Print Out

SEE ATTACHMENT

Attach three Reference Letters where similar works have been provided

SEE ATTACHMENT

Letter Confirming Banking Details

SEE ATTACHMENT

Letter confirming email address where Purchase Orders and queries will
be sent to.

SEE ATTACHMENT
 ATTACHMENT

VALUE ADDED TAX REGISTRATION NUMBER

10043821 - 11
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

 ATTACHMENT

LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE

ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

 ATTACHMENT

FIRM’S VALID REGISTRATIONS WITH THE OTHER APPLICABLE

REGULATORY BODIES
 ATTACHMENT

FIRM’S CURRENT PRACTICING CERTIFICATE

 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

 B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes

No NO

If you answered Yes, state the details of the conflict:

 ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARS

 2.2.3

CONSULTANT’S EXPERIENCE
 2.2.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.
TOTAL OF 4 KEY CLIENTS – ALL IN ZAMBIA

KEY CLIENTS:

- NATIONAL PENSION SCHEME AUTHORITY

- ZAMBIA MEDICINES REGULARTORY AUTHORITY

- NATIONAL AUTHORISING OFFICE OF THE

EUROPEAN DEVELOPMENT FUND

- MINISTRY OF HEALTH

Major deals undertaken in the past 3 years

- DESIGN AND CONSTRUCTION SUPERVISION OF THE

EUROS 7.2 MILLION, EUROPEAN UNION FUNDED,
OFFICES AND QUALITY CONTROL LABORATORIES
FOR ZAMRA

- MODERNISATION OF THE UNIVERSITY TEACHING

HOSPITAL, IN LUSAKA, BY THE MINISTRY OF
HEALTH

- PROPOSED REFURBISHMENT OF ELECTRA HOUSE,

IN LUSAKA, FOR NAPSA

- PROPOSED REDEVELOPMENT OF KINGSTON’S

BUILDING, IN NDOLA, FOR NAPSA

- PROPOSED REMODELLING OF THE PROVIDENT

HOUSE, IN KITWE, FOR NAPSA

- REMODELLING OF THE HEAD OFFICE FOR THE

NATIONAL AUTHORISING OFFICE OF THE
EUROPEAN UNION DEVELOPMENT FUND
Details of any cancelled deals in the past

- PROPOSED HEADQUARTERS FOR THE EUROPEAN

UNION DELEGATION IN ZAMBIA AND COMESA, IN
LUSAKA. DESIGN AND TENDER DOCUMENTATION
WERE COMPLETED, BUT THE PROJECT WAS LATER
CANCELLED DUE TO LIMITED FUNDS

- UPGRADING OF THE US DOLLARS 87 MILLION

ARTHUR DAVISISON CHILDREN HOSPITAL, IN
NDOLA, BY THE MINISTRY OF HEALTH. DESIGN AND
TENDER DOCUMENTS HAVE BEEN COMPLETED, BUT
TENDER INVITATION HAS BEEN POSTPONED
PENDING CONFIRMATION OF FUNDING

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

- SPECTRUM ARCHITECTURAL CONSULTANTS HAVE

HAD A BUSINESS ACCOUNT WITH ZANACO SINCE
1994 TO DATE

- WE HAVE HAD A PERSONAL US DOLLAR SAVINGS

ACCOUNT WITH THE ZANACO PREMIUM HOUSE
BRANCH SINCE 2018 TO DATE

- SPECTRUM ARCHITECTURAL CONSULTANTS HAD,

BETWEEN 1994 TO ABOUT 2012, UNDERTAKEN THE
REFURBISHMENT OF THE NUMEROUS ZANACO
BRANCHES INCLUDING:

THE PREMIUM HOUSE BRANCH

THE KWACHA BRANCH
THE CAIRO ROAD BUSINESS CENTRE
THE LIVINGSTONE BRANCH
THE MFUWE AGENCY
THE ITEZHI TEZHI BRANCH, ETC.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide BAYPORT FINANCIAL LUSAKA
reference to ZANACO SERVICES

Names & job titles of

contact person Ms PRISCA
SHIMWAMBWA

Deputy Chief Executive

Officer

Contact details (email

address, address, Tel. 0974772341
office number)
www.bayportzambia.com

Names of companies ZAMBIA MEDICINES LUSAKA

which can provide REGULARTORY
reference to ZANACO AUTHORITY

Names & job titles of

contact person MR MATHEWS BANDA

Director of Corporate
Services and Finance

Contact details (email

address, address, Tel. +26097 2145375
office number)
[email protected]

Names of companies
which can provide WAH KONG LUSAKA
reference to ZANACO ENTERPRISES
LIMITED
Names & job titles of
contact person MR JEREMY YU

Deputy Managing
Director
Contact details (email
address, address, Tel. 097 3891761
office number)
[email protected]
m

(IN THE FORM)

KEY CLIENTS
 (IN THE FORM)

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 (IN THE FORM)

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.3

MWILA KAFULA REG. QUANTITY

SURVEYORS
-PROJECT QUANTITY SURVEYORS-
 2.3.1

CONSULTANT’S ORGANISATION
2.3.1 Proposed Project Quantity Surveyors –
MWILA KAFULA REG. QUANTITY SURVEYORS

The Firm’ Background and Organization

The Firm

MWILA KAFULA, REGISTERED QUANTITY SURVEYORS, is a Quantity

Surveying Consultancy that was Registered in 1994. The Firm is
Currently on the List of Registered Quantity Surveyors Practising in Zambia under the
Quantity Surveyors Act No. 36 of the Laws of Zambia.
This is an indigenous Professional Practice providing services in all aspects of
Quantity Surveying, and related Professions.

Services

M/S MWILA KAFULA, REGISTERED QUANTITY SURVEYORS, since

Registration, has Developed its overall Activities and Systems, and currently provides
Professional Services in three broad areas, namely:
1. Quantity Surveying
2. Project and Property Management and Arbitration
3. Leasehold Schemes

Professional Services provided by MWILA KAFULA, REGISTERED QUANTITY

SURVEYORS, include:
 Development Appraisal, including Feasibility Studies
 Preliminary Cost Advice, Approximate Estimates and Budgeting
 Tender and Contract Documentation, Administration and programming
 Contract and Project Financial Management
 Bills of Renovations and Dilapidations in Litigation and Arbitration
 Planned Maintenance and Cost-in-Use Studies
 Common Leasehold Schemes

Messrs. Mwila Kafula, Registered Quantity Surveyors, also Provides Project

Management and Investment Consultancy Services in the overall Planning,
Control and Coordination of a Project, from inception to completion, such as:
 Preparation of project Brief
 General Project viability Studies
 Establishment and Coordination of Design Team
 Advice on Sources of Project Funding
 Commissioning of Finished Buildings
 Investment Analyses of Real Estates
 Costing for Insurance, Audit, Mortgage and Disposal

Personnel
Mr B Kafula is the Principal of the Firm and the Chief Quantity Surveyor,
Backed up by two Qualified and Registered, Senior Quantity Surveyors, and one
Junior Quantity Surveyor.

These Professional Personnel are backed up by several Support Staff, such

As the Secretary, Office Administrator and Office Orderly.
Office Equipment and Resources
M/S Mwila Kafula’s Offices are on the 4th Floor of the Woodgate House
Building, off Cairo Road.

Their Office Resources include:

 3 nos. Computers with MS Office 2000
 4 nos. Printers
 2 nos. Photocopiers
 1 no. Toyota Hilux twin-cab 280D
 1 no. VW Combi Microbus
 1 no. Isuzu twin-cab 250D
 2.3.2

SUPPLIER INFORMATION QUESTIONNAIRE

 A. Supplier Information Questionnaire

1. Organization Profile

1.1 Registration & Accreditation Compliance

Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

 ATTACHMENT

LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE

ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

 ATTACHMENT

FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE

REGULATORY BODIES
 ATTACHMENT

FIRM’S CURRENT PRACTICING CERTIFICATE

 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844
Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes

No

If you answered Yes, state the details of the conflict:

 ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.3.3

CONSULTANT’S EXPERIENCE
 2.3.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.4

SILVERBILL CONSULTING SERVICES

-PROJECT CO-QUANTITY SURVEYORS-
 2.4.1

CONSULTANT’S ORGANISATION

2.4.1 Proposed Project Co- Quantity Surveyors –

SILVERBILL CONSULTING SERVICES

2.4.1 The Firm’ Background and Organization

 2.4.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile

1.1 Registration & Accreditation Compliance

Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

ATTACHMENT
 LETTER CONFIRMING BANK DETAILS

ATTACHMENT

LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE

ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

 ATTACHMENT

FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE

REGULATORY BODIES
 ATTACHMENT

FIRM’S CURRENT PRACTICING CERTIFICATE

 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

 B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes

No
If you answered Yes, state the details of the conflict:

ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.4.3

CONSULTANT’S EXPERIENCE
 2.4.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.5

KIRAN AND MUSONDA ASSOCIATES

-CIVIL AND STRUCTURAL ENGINEERS-
 2.5.1

CONSULTANT’S ORGANISATION

2.5.1 Proposed Project Civil and Structural Engineers –

KIRAN AND MUSONDA ASSOCIATES

2.5.1 The Firm’ Background and Organization

KIRAN AND MUSONDA ASSOCIATES is a fully Zambian Firm of Consulting Engineers
operating in the field of Institutional and Infrastructure Engineering. It has executed,
implemented and managed projects that are funded by the Government, Private Sector, and
Funding Agencies such as African development Bank ( ADB ), International Development
Association ( IDA ), International Bank for reconstruction and Development ( IBRD ),
International Bank for Agricultural ( IFAD ), European Development Fund ( EDF ), Swedish
International Development Authority ( SIDA ), Kuwait Fund for Arab Economic
Development ( KFAED ), Kredisnstalt fur Wiederaufbau ( KFW ), and the United Nations
Development Programme ( UNDP ).

Kiran and Musonda activities were started in 1989 and are able to rely on a highly qualified
team of Engineers and Technicians. The Firm has its head Office in Lusaka, a Branch Office
in Ndola, and currently employs over 30 Staff. The Firm is also a member of the Association
of Consulting Engineers of Zambia ( ACEZ ).

In a developing like Zambia, the Firm places high importance on Institutional &
Infrastructure Development. It has extensive experience in understanding & development of
Appropriate Technology, Institutional and Sustainability development, Environmental Issues,
Social Impact & Women in Development and Technology Transfer. The Firm is accustomed
to working in logistically difficult conditions and are available to undertake long or short
term project assignment. Project Teams are fully supported by the Head Office and each
project is supervised directly by a Director who takes on active role with the Project Team to
evolve concepts and monitor the detailed Design & Supervision Process and acting as Prime
Communication Link with the Client and Project Team. The Firm makes extensive use of IT
for design & Drafting and Maintaining a constant investment programme on Staff Training,
Hardware and Software.

Services

- Pre Project Planning

- Project Support

- Project Preparation

- Construction Implementation

- Post Construction

- Legal Support

- Project Management

Project management is the proper application of Skills and Techniques to achieve efficient
and cost effective execution of projects of any type and size. Services provided are
Organisation and Control of resources ( Manpower, Material, Equipment ), Progress
Planning, Monitoring and Control, Costing Systems and Cost control, Supervision of
Construction, Quality and Control, Re- measurement and Quality Control, Contract
Administration and Claims Management.
- Urban / Rural Roads

The Firm takes prime responsibility for Feasibility & Traffics Studies, Reviews, design,
Preparation of Tender Documents, Evaluation, Supervision of Construction and Maintenance
Planning & Management for Roads, Bridges and Drainages.

- Structural Engineering

The Firm provides Structural Engineering Services to function within Design Team
Architects, Services Engineering and Quantity Surveyors on the design and Supervision of
Construction Buildings. The Service provided can include as well as the Structural Design
Activity and Studies of Construction Methods Selection.

The Firm has an experience of new, rehabilitation, and restoration works for Schools, Clinics,
Hospitals, Industrial, Commercial, Retail, Offices, Residential development, Agricultural,
and Leisure Structures.

- Geotechnical Engineering

Geotechnical Engineering includes Foundation Design, The design and Control of

Earthworks and Geotechnical Surveys and Studies of all kinds. All the Structural and Civil
Engineering work of the Firm has a Geotechnical content.

Personnel

Total of 50.

Directors 2.
Highway Engineers 2, Water / Sanitation Engineer 1, Civil Engineers 2, Structural Engineers
2, Measurement Engineers 2, Electrical Engineer 1, Mechanical Engineer 1, Survey Engineer
1, Field Engineers 3, Assistant Engineers 3, Cad Technicians 3,

Inspectors 4, Surveyors 2, Technicians & Draughtsmen 16, Administration Support Staff 8.

 2.5.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile
1.1 Registration & Accreditation Compliance
Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

 ATTACHMENT

LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE

ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

ATTACHMENT
FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE
REGULATORY BODIES
 ATTACHMENT

FIRM’S CURRENT PRACTICING CERTIFICATE

 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.
Yes

No

If you answered Yes, state the details of the conflict:

 ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.5.3

CONSULTANT’S EXPERIENCE
 2.5.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.6

D H ENGINEERING CONSULTANTS
-PROJECT MECHANICAL ENGINEERS-
 2.6.1

CONSULTANT’S ORGANISATION

2.6.1 Proposed Project Mechanical Engineers –

D H ENGINEERING CONSULTANTS

The Firm’ Background and Organization

D H ENGINEERING CONSULTANTS is a Firm specializing in Mechanical HVAC, Water

and Sanitation Engineering Design solutions and Project Management. The Firm was
established in November 1999, with initial Staff of 1 Engineer and 1 Engineering Technician.
Since then, the Firm has undertaken numerous projects in Zambia in association with other
Consulting Engineering Firms.

D H Engineering Consultants is a wholly Zambian owned Engineering Services Consultancy

Firm based in Lusaka, with offices situated on Plot 2333 Kabelenga Road.

The Engineers have between them over 20 years’ Experience in Design, Project
Management, and Final Commissioning of various Electrical, Mechanical and Water related
projects throughout Zambia. The Firm is also specialized in the field of Engineering Design,
Supervision and project Management for the Petroleum Industry.

The Firm also provides Environmental Engineering solution to Clients. It provides Technical
Expertise in all fields in order to produce detailed Environmental Impact Assessment Studies
and Reports for its Clients, in accordance with the Zambian Environmental Protection and
pollution Control Act and its stipulated requirements. It also provides Technical Solutions to
Mitigate Against any Environmental Impact from conception through to final commissioning
and operational handover.

The Engineers are registered with the Engineers registration Board, and Members of the
Engineering Institution of Zambia. The Principal Engineer is also a Member of Institute of
Mechanical Engineers of the United Kingdom, as well as a Chartered Engineer.

Over the years, the Company has had several associations with both Local and International
Firms in providing Specialized Engineering Services serving to achieve common goal of
ensuring high standard ethical and professional services to the Firm’s Clients.
 2.6.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile
1.1 Registration & Accreditation Compliance
Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

ATTACHMENT
LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE
ORDERS AND COMMUNICATION ON QUERIES

ATTACHMENT
LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND
LITIGATION
 ATTACHMENT

FIRM’S VALID REGISTRATION WITH THE ZPPA

ATTACHMENT
FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE
REGULATORY BODIES

ATTACHMENT
FIRM’S CURRENT PRACTICING CERTIFICATE
 ATTACHMENT

CONFLICT OF INTEREST DECLARATION

B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes
No

If you answered Yes, state the details of the conflict:

ATTACHMENT
SIGNED SUPPLIER CODE OF CONDUCT
 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.6.3

CONSULTANT’S EXPERIENCE
 2.6.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement
(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.7

R M CONSULTING ENGINEERS
-PROJECT ELECTRICAL ENGINEERS-
 2.7.1

CONSULTANT’S ORGANISATION

2.7.1 Proposed Project Electrical Engineers –

R M CONSULTING ENGINEERS

2.7.1 The Firm’ Background and Organization

R M Consulting Engineers is a wholly Zambian owned Engineering Services Consulting
Firm, based in Lusaka with offices situated on Cha Cha Cha Road.

The Directors have over twenty years experience in Design, Project Management, and Final
Commissioning of various Electrical, Mechanical and Water related projects throughout
Zambia. The Directors are registered Engineers with the Engineers Registration Board, and
are members of the Engineering Institution of Zambia.

The Firm has a very strong policy in capacity building of local professionals and have, from
time to time sponsored young upcoming Zambian graduates at the University of Zambia and
provided training at our offices.

Over the years, the Company has had several associations with both local and International
Firms in providing specialized Building Services serving to achieve a common goal of
ensuring high standard and Professional Services to our Clients.

Services

The Services that R M Consulting Engineers provide include:

- Project Management
- Feasibility Study Reports
- Design and Supervision
- Contract Documentation
- Financial Appraisals

The Range of Services provided are:

Electrical

- 11 kv ( high tension ) reticulation

- 380 V ( medium voltage ) distribution
- Lighting Systems
- Small Power Systems
- Telephone Systems
- Fire Alarm Systems
- Lightning Protection
- Burglar Alarm Systems

Personnel

R M Consulting Engineers was established in May 1986, with the initial staff of one Engineer
and one Draftsman. Since then, the Firm has grown with several major projects undertaken
and commissioned throughout Zambia.

To date, the Firm has grown with a complement of both Professional and Experienced
Technical Staff, with CAD facilities:

- Director / Principal Engineer 1 Nos.

- Engineers 3 No.
- Senior Technicians 2 Nos.

- Office Manager 1 No.

- Secretary 1 No.
- Messenger 1 No.
- Driver 1 No.
 2.7.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile
1.1 Registration & Accreditation Compliance
Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

ATTACHMENT
LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE
ORDERS AND COMMUNICATION ON QUERIES

ATTACHMENT
LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND
LITIGATION

ATTACHMENT
FIRM’S VALID REGISTRATION WITH THE ZPPA

ATTACHMENT
FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE
REGULATORY BODIES

ATTACHMENT
FIRM’S CURRENT PRACTICING CERTIFICATE

ATTACHMENT
 CONFLICT OF INTEREST DECLARATION

B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.

Yes
No

If you answered Yes, state the details of the conflict:

ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.7.3

CONSULTANT’S EXPERIENCE
 2.7.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS

 2.8

DEXTERITY SYSTEM SOLUTIONS

-GREEN BUILDING ENERGY AND ESG EXPERTS-
 2.8.1

CONSULTANT’S ORGANISATION

2.8.1 Proposed Green Building Energy and ESG EXPERTS–

DEXTERITY SYSTEM SOLUTIONS

2.8.1 The Firm’ Background and Organization

 2.8.2

SUPPLIER INFORMATION QUESTIONNAIRE

A. Supplier Information Questionnaire

1. Organization Profile
1.1 Registration & Accreditation Compliance
Statement (Y/N)
Country of Registration & Registration Number (if relevant)

Business address

VAT (Value Added Tax) Registration Number

Submit Certificate of incorporation

Submit Tax Clearance Certificate

Submit Pacra Print Out

Attach three Reference Letters where similar works have been provided

Letter Confirming Banking Details

Letter confirming email address where Purchase Orders and queries will
be sent to.
 ATTACHMENT

CERTIFICATE OF INCORPORATION
 ATTACHMENT

TAX CLEARANCE CERTIFICATE

 ATTACHMENT

PACRA PRINT OUT

 ATTACHMENT

REFERENCE LETTERS FROM CLIENTS

 ATTACHMENT

LETTER CONFIRMING BANK DETAILS

ATTACHMENT
LETTER CONFIRMING EMAIL ADDRESSS AND FOR PURCHASE
ORDERS AND COMMUNICATION ON QUERIES
 ATTACHMENT

LETTER FROM LAWYERS ON CURRENT LEGAL STATUS AND

LITIGATION

ATTACHMENT
FIRM’S VALID REGISTRATION WITH THE ZPPA

ATTACHMENT
FIRM’S VALID REGISTRATIONS WITH THE APPLICABLE
REGULATORY BODIES

ATTACHMENT
FIRM’S CURRENT PRACTICING CERTIFICATE

ATTACHMENT

CONFLICT OF INTEREST DECLARATION

 B. CONFLICT OF INTEREST DECLATION

Conflict of Interest Declaration Form

Name of Tender: Paul J Mukuka

Name of Company: Spectrum Architectural Consultants

Telephone number: +260 9550649 or +2607770645

Email Address: [email protected]

Contact Person: Mr S Ngoma on : +260978773844

Email: [email protected]

An actual, potential, or perceived conflict of interest has been identified within our
company.
Yes

No

If you answered Yes, state the details of the conflict:

 ATTACHMENT

SIGNED SUPPLIER CODE OF CONDUCT

 ATTACHMENT

FIRM’S LATEST AUDITED FINANCIALS FOR 2 YEARSLAWYERS

ON CURRENT LEGAL STATUS AND LITIGATION
 2.8.3

CONSULTANT’S EXPERIENCE
 2.8.3.1

TRACK RECORD AND EXPERIENCE

2. Track Record & Reference

2r.1 Industry Experience Compliance Statement

(Y/N)
How many existing clients you have and what countries are involved? N/A
Name your key clients.

Major deals undertaken in the past 3 years

Details of any cancelled deals in the past

Does your organization have a banking relationship with ZANACO? If

so, please describe the size of the relationship.

2.2 Client Reference (Please provide at least 3 clients for deals

similar in nature to this RFP)
Names of companies
which can provide
reference to ZANACO

Names & job titles of

contact person

Contact details (email

address, address,
office number)
ATTACHMENT

KEY CLIENTS
 ATTACHMENT

MAJOR DEALS UNDERTAKEN IN THE PAST 10 YEARS

 ATTACHMENT

DETAILS OF ANY CANCELLED DEALS IN THE PAST

 ATTACHMENT

- NAMES OF COMPANIES WHICH CAN PROVIDE REFERENCE

TO ZANACO

- NAMES AND JOB TITLES OF CONTACT PERSONS

- CONTACT DETAILS OF CONTACT PERSONS