Emerging Information Science and Technology

Vol. 2, No. 2, (2021), pp. 84-93

Design And Build Of The Unires Student Dormitory

Management System Of Umy Integrated With The
Campus System

Arifia Kasastra R*, Asroni, Cahya Damarjati

Universitas Muhammadiyah Yogyakarta, Jln.Brawijaya, Tamantirto, Kasihan,
Bantul, Yogyakarta 55183, Indonesiation
*Corresponding author: [email protected]

Abstract

The design and build of the Unires student dormitory management system of UMY
integrated with the campus system with the Laravel framework aim to aid office and
development staff. This system contained two types and several levels of roles. The roles
were on the staff and resident sides. Concerning the staff, the roles comprised the
director, staff, caregivers, technicians, new student admission committees (penmaru),
launders, and examiners. Meanwhile, on the resident side, it consisted of the supervisor,
senior, senior assistant, and resident. Access and features for each position varied based
on the requirements of the function. The login for staff required a username and password
freely determined. On the other hand, the resident position utilized the Single Sign-On
procedure connected with UMY. Display for staff was standard with widescreen sizes.
Unlike the system for staff, the residents’ display had a mobile-first design, meaning that
it looks best on a tiny screen but is still legible when viewed on a large screen. Through
the Bureau of Information System (BSI) of UMY, this system was also indirectly linked to
the bank’s payment system. This technology would make the management and
development of student dormitories simpler, more effective, and more efficient.
Keywords: Applications, Laravel, Web Services, Websites, Integrated Systems

1. Introduction
A dormitory is a place to live for a group. Sometimes, dormitories take the form of a
building with many rooms that can accommodate multiple individuals each. The residents
of dormitories will remain for an extended amount of time. The cause might be the
distance from their home or the comparably lower price [1].
University residence (Unires) is a dormitory at Universitas Muhammadiyah
Yogyakarta (UMY) for students, particularly recently registered ones. Unires is a student
dormitory that participates in UMY’s self-development program. It has a management
system and structural organization. Nonetheless, the operational management process
continues to rely on manual or conventional systems, making it less effective and
efficient. Accordingly, a digital system that handles both technical and administrative
procedures is required to boost the efficacy and efficiency of its management.
To develop this digital system, researchers have reviewed several previous research.
Here are the results. The first is Manuputty in his research entitled “System Design
Information on Research Licensing Applications with Agile Methods and the Laravel
Framework Website Based” [2] . explains that use of Laravel will summarize the program
code used. Developers don't either need to write program code that has been previously
written to be used on different places, so that the website development process will
shorten the time needed. Apart from that, Laravel also has well-documented rules and

Copyright ⓒ 2021 EIST

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used as a reference for other developers to make it easier to develop. Laravel supports
application development with the Models Views Controllers (MVC) architecture,
Bootstrap and JavaScript which make the website more responsive. The purpose of this
research is to support the management of work application data practices, data collection
and surveys at the National and Political Unity Agency (Bakesbangpol) Salatiga City
Government. In this study, the Agile method and the Laravel framework were used in
making websites. To describe the needs of users, it is also used Unified Modeling
Language (UML). In the testing section, the process is carried out with using the White-
box Testing method.
The second research is "LARAVEL A PHP Framework for E-Commerce Websites"[3] .
In his research explained that the development of applications using PHP is quite time
consuming and requires a deep technical understanding, sometimes even we need to write
it down program code repeatedly in the same project. Website security is also a thing
important in the business world. With the use of a framework, developers don't really
have to deepen about system security, as most of the framework has handled common
security issues such as SQL Injection, Cross-Site Request Forgery (CSRF) and Cross-Site
Scripting (XSS Attack). The advantage of using Laravel is that website development is
easier advanced, low time required as well as the use of namespaces and interfaces that
are helps to organize the application structure. Laravel can connect with Database using
RAW SQL, Fluent Query Builder and Eloquent ORM. Apart from that, Laravel too has
artisan commands that help developers in application development, such as facilitates the
migration of databases, creation of models, views and controllers.
The third research was conducted by Sendiang with the title "Optimizing Laravel
Authentication Process” [4] explains the importance of authentication process.
Authentication means unknown users will not be allowed to access the website. Laravel
facilitates developers to implement authenticationmprocess. However, according to him
the process is vulnerable to Dictionary attacks Attack and Brute-force Attack. Optimal
authentication process is a way to improve Laravel's security at login. The trick is to count
how many users based on the ip address, make a login request on the system. If login
request exceeds the specified limit, then the login process will be slowed down so that
Dictionary Attack and Brute-force Attack will be hampered The fourth research is owned
by Voda entitled “Migrating Existing PHP Web Applications to the Cloud” [5] . which
discusses when and why a PHP based applications need to use the Cloud.
The fifth research is entitled Development of an Online Ticket Ordering Application for
Ferry Crossing Website Based in the Lake Toba Region [6] .Which explains well the
process of developing the Online Ticket Ordering Application with waterfall development
method. This research explains the importance of digitalization and Application of
information technology infrastructure to reduce sales time and queues buy tickets. In this
study it was also explained that the choice to use the Web Application is because of its
high level of compatibility (accessible via Computer or Smartphone), as well as ease of
use such as no need to install an application any additions on the user side and there is no
need for the creation of multiple versions of the app for different operating systems.
1.1 Information System
Information System is a system owned by a group that organize daily operational
needs, managerial and activities of the group, as well as certain reports made available to
outsiders [7] .
1.2 Bash
Bash is a shell program (command interpreter) for operating systems based on GNU.
The name Bash itself is an acronym for the “Bourne-Again SHell” pun from Stephen
Bourne as the direct author of the current Unix shell(sh). Bash is development over
Bourne Shell (sh) and incorporates some features from Korn Shell (ksh) and C Shell (csh)
[8] .

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1.3 Visual Studio Code

Visual Studio Code (VS Code) is a lightweight yet powerful source code editor have
high performance. VS Code is available for use on Windows, macOS and also Linux. VS
Code supports JavaScript, TypeScript and Node.js directly, and has many extensions that
support other languages such as C++, C#, Java, Python, PHP) and runtimes such as .NET
and Unity [9] .
1.4 Frameworks
Framework is a framework used to develop applications. Frameworks provide a base
for development, such as classes and functions, that can be used by developers to create
an application. Frameworks have libraries, compiler/interpreter, and other programs
needed in the process application development [10] .

2. Method
System development is a system creation method, often known as the Software
Development Life Cycle (SDLC). In addition, the SDLC is a descriptive model or
perspective on the application development process. The SDLC explains how a
particular application is created historically. Several SDLC models have been
frequently employed in application development, including waterfall, agile, and
spiral. In this study, the waterfall approach was utilized to design a system. It is a
paradigm with a sequential process, implying that the process must be completed
from top to bottom in sequence (like waterfalls). Planning, needs analysis, design,
development, integration and testing, and installation and delivery are the phases of
the waterfall model. The steps are listed below.

Figure 1 Software Development Lifecycle

2.1. Analysis
An analysis is an initial stage in application development. At this stage, the
required information for creating the UMY Unires student dormitory management
application was gathered through interviews. The results of this analysis eventually
became a solution to current issues.
2.2. Design
Design refers to the phase in which the interface, database, and system flow
were created for the system. It aimed to determine what this UMY Unires student
dormitory management application required. Hence, the application created met the
requirements. The design described the type of application. Visual paradigm

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application using the UML concept was employed for database design and system
flow, specifically entity relationship diagram to describe the database and class and
activity diagrams to define the system flow.
2.3. Implementation
The implementation phase was when a previously created design was
transformed into an operational system. The implementation employed Bootstrap
as the frontend framework, Laravel as the backend framework, and MySQL as the
SQL database (with the help of Laravel migration). The application was
implemented using and adhering as closely as possible to its previously specified
interface, database, and system flow. This step was the most time-consuming since
application development involved transforming a system into its physical form.
2.4. Testing
Testing, essential to the SDLC, was performed following the completion of the
implementation. It aimed to ensure that the created application was of high quality
and conformed to the expectations established in the preceding phase. It was
conducted utilizing black-box testing, a method focusing on revealing whether the
intended outcomes are achieved and not on how the application on the inside
works.
2.5. Deployment
Deployment is the point at which the application has been completed and
utilized by the user, in this instance, the UMY Unires student dormitory. The
deployment collaborated with the Information System Bureau (BSI) of UMY,
providing the application server. Installing the application on the UMY server
made the application’s data more secure and credible, and centralized.
2.6. Maintenance
The final phase was maintenance, a continual stage taking the shape of
adjustments, changes, or enhancements because the system’s adaptability relied on
the actual situations. Maintenance also comprised ongoing security, patched when a
security flaw was discovered in the application.

3. Results
3.1 Results and Discussion
3.1.1. Analysis and Design
The system’s analysis and design generated a database design used to store the
data required by the system. The results are as follows. This entity-relationship
diagram (ERD) is broadly separated into two sections: new student admission
committees (penmaru) and operation. Nevertheless, it resided in a single database.
Penmaru contained tables related to new student admissions data: applicants,
applicants’ parents, medical history, achievements, payment schedules, and exam
schedules. In contrast, the operation section included other features: residential,
coaching staff, master data, programs, tengko, and penmaru.
3.1.2. Implementation
The implementation utilized the Laravel framework. It is a framework for web
development based on the PHP programming language. It was intended to enhance
the application quality by facilitating its construction and maintenance. It also
improved the working experience by offering clean code and a collection of
methods that reduced development and implementation time. Laravel Homestead
was also utilized as a development environment to aid system development.
Laravel Homestead is a vagrant box with an official development environment. It
comprises various other software required to construct Laravel applications,
including Nginx (Web Server), PHP, MySQL, Postgres, Redis, Memcached,

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NodeJs, and more. It is packed with vagrants to operate on various existing

systems. This system’s final output had a display with the following template.

Figure 2 Diagram - Entity Relationship Diagram

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Figure 3 Interface - Homepage

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Figure 4 Interface Staf – Dashboard

3.1.3. Testing
Black-box testing was employed. Black-box or functional testing is an approach in
which the software tester does not need to know or have access to the system’s source
code. It does not focus on the internal mechanism of the system. Instead, it prioritizes the
results of a function, such as what kind of output will be generated when a specific input
is performed. If the outcome matches expectations, the testing procedure is deemed
successful. Existing features must be tested to ensure that they perform correctly. As
previously established, black-box testing focuses on the functionality of an application’s
features without requiring knowledge of its flow. The following are the tests conducted.

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Figure 5 Test Summary Detail – 2

The following are the test results.

Tabel 1 Test Summary - All

EXECUTE PASSED 6
D 5
FAILED 1
(Total) TESTS 66
EXECUTED(PASSED
+ FAILED)
PENDING 27
IN PROGRESS 0
BLOCKED 0
(Sub-Total) TEST PLANNED 9
(PENDING + IN PROGRESS + BLOCKED + TEST 3
EXECUTED)

4. Conclusion
After all development activities on the UMY Unires student dormitory
management system had been completed, the new student admissions module
(penmaru) was instantly activated and used as intended. The usage of the penmaru
module and the student data administration and operation module were
interdependent and inseparable. Thus, the objective of the UMY Unires student
dormitory management system, assisting office staff in penmaru, administration, and
operation, has been achieved. The UMY Unires development staff, encompassing
the senior assistant, senior, and supervisor, has been aided by this system, such as
better information dissemination and monitoring of violations commit ted by
residents of Unires.

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