MICROSOFT WORD 2016
INTRODUCTION
Word 2016 is a word processing application/program that
allows you to create a variety of documents like letters,
flyers, and reports.
SOFT ORIENTATION
Before you begin working in Microsoft Word 2016, you need to acquaint
yourself with the primary user interface (UI). When you open a blank document
in Microsoft Word 2016, you see a screen similar to that shown below.
Starting Word
Clicking the Start button displays the Start menu shown below. The Start menu
provides access to mail, OneDrive, Microsoft Edge, photos, games, music, video,
and the latest versions of the Microsoft Office applications.
The Ribbon 1 of 10
The Ribbon contains multiple tabs, each with several groups of tools. The tools
provided in the ribbon will help you complete common tasks in Word.
The Ribbon has Nine Tabs
❖File
❖Home
❖Insert
❖Design
❖Layout
❖References
❖Mailings
❖Reviews
❖Views
❖Help
The Ribbon 1 of 10
Home Tab
The Home tab gives you access to some of the most commonly used commands for working
with Word, including copying and pasting, formatting, aligning paragraphs, and choosing
document styles. The Home tab is selected by default whenever you open Word.
The Ribbon 2 of 10
Insert Tab
The Insert tab allows you to insert pictures, charts, tables, shapes, cover pages, and more to
your document, which can help you communicate information visually and add style to your
document
The Ribbon 3 of 10
Design Tab
The Design tab gives you access to a variety of design tools, including document
formatting, effects and page borders, which can give you document a polished look.
The Ribbon 4 of 10
Layout Tab
The Layout tab allows you to change the print formatting of your document, including margin
width, page orientation, page breaks, and more. These tools will be helpful when preparing to
print a document.
The Ribbon 5 of 10
References Tab
The References tab allows you to add footnotes, citations, table of contents, captions and
a bibliography. These tools are helpful when composing academic papers.
The Ribbon 6 of 10
Mailings Tab
The Mailings tab is used for composing letters, address envelopes, and creating labels.
It is useful when you are mailing a large number of letters
The Ribbon 7 of 10
Review Tab
The Review tab has Word’s powerful editing features, such as adding comments and
tracking changes. These features make it easy to share and collaborate on documents.
The Ribbon 8 of 10
View Tab
The View tab allows you to switch between different views for your document and split the screen
to view two parts of your document at once. These tools will also be helpful when preparing to
print a document.
The Ribbon 9 of 10
Format Tab
Contextual tabs under Format will appear on the Ribbon when working with certain items, such as
tables and pictures. These tabs contain special tools that can help you format items as needed.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access toolbar lets you access common commands no
matter which tab is selected. By default, it shows the Save, Undo, and Repeat commands. You can
add other tools depending on your preference.
To add Commands to the Quick Access Toolbar:
1. Click the drop-down arrow to the right of the Quick Access toolbar.
2. Select the Commands you wish to add from the drop-down menu. To choose from more
commands, select more commands
3. The Command will be added to the Quick Access toolbar.
Customizing Quick Access Tool Bar
Step 1
Step 2
Spelling & Grammar icon has
been added to the Quick Access
Toolbar
The Rulers 1 of 2
The Ruler is located at the top and to the left of you document. It makes it easier to adjust
you document with precision. If you want, you can hide the Ruler to create more screen
space.
Ruler
The Rulers 2 of 2
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler show or hide the ruler.
The Rulers 2 of 2
Word 2016 has a variety of viewing options that change how your document is
displayed. You can choose to view your document in Read Mode, Print Layout, or
Web Layout. These views can be useful for various tasks.
To change document views, locate and select the desired document view tool in the
bottom-right corner of the Word window.
Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all of the editing tools are
hidden so your document fills the screen.
Arrows appear on the left and right side
Page
Breaks of the screen to toggle through the pages
of your document.
Print Layout
In this view, all of the editing tools are
hidden so your document fills the screen.
Arrows appear on the left and right side
of the screen to toggle through the pages
of your document.
Web Layout
This view removes page breaks. It can
help you visualize how your document
will display as a webpage.
No Page
Breaks
The Insertion Point
The insertion point is the blinking vertical line in your document. It indicates where you can
enter text on the page.
Blank document: When a new, document opens, the insertion point is located in the top left
corner of the page.
The Insertion Point
Adding spaces: Press New Paragraph line: Press Enter on
the space bar to add your keyboard to move the
spaces after a word or insertion point to the next
in between text. paragraph line.
Selecting Text
1. Place the insertion point next to the text you wish to select.
2. Click the mouse and while holding it down drag you mouse over the text to select it.
3. Release the mouse button. You have selected the text. A highlighted box will appear over
the selected text.
Selecting Text
When you select text or images in Word, a toolbar will appear
How to delete text:
Highlight the text the you wish to delete then hit the “Delete” key on the keyboard.
Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy
2. Click the Copy command on the Home tab or right click the selected text and
click Copy.
Copy and Paste Text
3. Place the insertion point where you wish the text to appear.
4. Click the Paste command on the Home tab or right click and click paste.
5. Then the copied text will appear.
Cut and Paste Text
1. Select the text you wish to cut.
4. Click the Cut command on the Home tab or right click the
selected text and select cut.
Cut and Paste Text
3. Place your insertion point where you wish the text to appear.
4. Click the Cut command on the Home tab or right click the
selected text and select cut.
How to Change Font
Word 2016 provides a variety of other fonts you can use to customize text and titles.
1. Select the text you wish to change.
How to Change Font
2. On the Home tab click the drop-down arrow next to the Font box. A menu of font styles will
appear.
3. Move the mouse over the list of font styles, then select the font you would like to use
4. The font will change in
the document.
Changing Font Size
1. Select the text you wish to change.
Changing Font Size
2. Select the desired font size formatting option
3. Font size drop-down arrow: On the Home tab, click the Font size drop-down arrow. A menu
of font sizes will appear. When you move the mouse over the various font sizes, a live
preview of the font size will appear in the document.
Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down arrow. The Font Color menu appears
3. Move the mouse over the various font colors. A live preview of the color will appear in the
document.
Font Color
4. Select the font color you wish to use.
The font color will change in the document.
Text Highlight Color
Highlighting text can be useful when marking important text in your
document.
1. Select the text you wish to highlight.
2. From the Home tab, click the Text Highlighter Color
drop-down arrow.
3. Select the desired
highlight color.
Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or Underline (U)
command in the Font group.
3. The selected text will be modified in the document.
Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment options from
the paragraph section
Align Text left
Center
Align Text Right
Justify
Document Style
The styles help in formatting document with heading styles with are
used for table of content generation.
Please Note you still have
more to Learn: That will be
provided before your exams
