College Management System

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 Savitribai Phule Pune University
In Partial Fulfilment of the requirement for the degree of
B.Sc. (Computer Science)
By

NAME OF THE STUDENTS:

Anisha Shelar: -45

Afsana Shaikh: -48
Annapurna Bichchal: -20

Under the Guidance of

Mrs. Shilpa Kannade

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 Acknowledgement

We are very grateful to present the project report on

"College Management System".
It is great sense of satisfaction that we represent our project
work. This project was undertaken in the partial fulfilment of
the requirement for the degree of "Bachelor of Computer
Science" of "Pune University Examination". We wish to
express our thanks to all those who helped us in completing the
project.
We would like to express our explicit thanks and
acknowledgement to our project guide for their kindly and
timely guidance.
Our project guide for this system is Mrs. Shilpa Kannade. We
are thankful to her valuable suggestions and providing us ample
laboratory time for the development of the system.

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INDEX
➢ Introduction

➢ Problem Definition
• Problem Statement
• Objective
• Scope

➢ System Design:

• ER Diagram
• Use Case Diagram
• Sequence Diagram
• Activity Diagram
• Deployment Diagram
• Data Flow Diagram
• Class Daigram

➢ Data Dictionary

➢ Testing Screenshots

➢ Testing Techniques
• White box Testing
• Black box
• Error Guessing
• Alpha Testing
• Beta Testing

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➢ Implementation Details
• Software/Hardware Specifications

➢ Proposed System
• Process involved in system
• Feature of Proposed system
• Advantages of the Proposed system
• Benefits of the proposed system

➢ Limitation

➢ Future enhancement

➢ Bibliography

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 ➢ “College Management System”.

Introduction: -

A College Management System (CMS) is a comprehensive

software solution designed to streamline the administrative and
academic processes within a higher education institution. This
system aims to improve efficiency, reduce manual work, and
enhance the overall management of educational institutions.
The CMS typically includes modules for student registration,
course management, faculty scheduling, grades management,
library management, and financial management, among others.

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Problem Definition: -
• Problem Statement: -

The problem statement for a College Management System

succinctly encapsulates the specific issues or challenges that
the system aims to address. Here's a concise problem statement:
"The existing manual processes and disparate systems in
educational institutions lead to inefficiencies in student
management, course administration, examination processes,
and communication. These inefficiencies result in delays,
errors, and a lack of transparency, hindering the institution's
ability to deliver quality education and support student success.
Therefore, there is a pressing need for a comprehensive College
Management System that streamlines administrative tasks,
enhances communication, and improves overall efficiency to
meet the evolving needs of the institution and its stakeholders."
.

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 • Objectives: -

The main objective of the College Management System is to

automate all administrative operations within the educational
institution and facilitate seamless communication between
administrators, faculty members, and students. The system
aims to streamline processes such as student enrolment, course
management, attendance tracking, and examination
management to enhance operational efficiency and reduce
administrative burden.

1] Technical Feasibility:
Focuses on the existing software, hardware, and staff resources
available for the CMS implementation. No significant
additional hardware is required as the system will primarily
operate on existing infrastructure. The required software
components are readily available and accessible through web-
based platforms, reducing the need for extensive software
development.

2] Operational Feasibility:
Refers to determining whether the CMS will operate
effectively and be adopted by end-users, including
administrators, faculty, and students.
The CMS aims to improve operational efficiency by
automating administrative tasks and facilitating
communication, making it user-friendly and accessible to all
stakeholders. With existing users and systems in place, there is
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no need to recruit new users, and the ease of use of the CMS is
expected to enhance user satisfaction and productivity.

3] Economical Feasibility:
Examines whether the benefits of implementing the CMS
outweigh the costs associated with its development and
maintenance.
The cost/benefit analysis considers factors such as the initial
investment in system development, ongoing maintenance costs,
and potential savings and benefits from improved efficiency
and productivity.
While there may be upfront costs associated with system
development and implementation, the long-term benefits,
including streamlined operations, enhanced communication,
and improved decision-making, are expected to justify the
investment in the CMS project.
Overall, the feasibility study for the College Management
System indicates that the project is technically feasible,
operationally viable, and economically justifiable, laying a
strong foundation for its successful implementation and
adoption within the educational institution.

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 • Project Scope:

The scope of the College Management System includes the

development and implementation of essential modules and
functionalities to support key administrative processes,
including but not limited to:

1. User authentication and access control.

2. Student enrolment and registration.

3. Course management and scheduling.

4. Attendance tracking and reporting.

5. Examination management, including exam form

submission and fee payment.

6. Timetable generation and distribution.

7. Communication and notifications.

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System Design
• Sequence Diagram

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• Activity Diagram

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• Data Flow Diagram:-

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• Deployment Diagram

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• Class Diagram

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• ER Diagram

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• Use Case Diagram

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➢ Data Dictionary

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➢ Testing Screenshots: -

• Home Page

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• About Us

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• Contact Us

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• Registration

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• Login

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• User Page (Student)

• Timetable

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• Attendance

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• Exam Page

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• Exam Fee Page

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 ➢ Hardware and Software Requirements: -

• Hardware
1. processor: i5-2520M
2. RAM:4GB
3. Disk:500GB

• Software
1. Operating system: Linux
2. Front end: HTML, CSS, JS
3. Back end:PHP, PostgreSQL

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 ➢ Proposed System:

The College Management System (CMS) features a classic user

interface with easy navigation, making it intuitive and user-
friendly. It aims to streamline operations, eliminate
redundancy, and present comprehensive data efficiently. The
system leverages HTML for frontend development and pgsql
for backend database management, ensuring reliability and
performance.

• Processes Involved in the System:

a. Student and Faculty Details Management.

b. Course Enrolment and Scheduling
c. Attendance Tracking and Reporting
d. Examination Management and Grading
e. Financial Transactions and Billing

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• Features of the Proposed System:

1.Fast and efficient operations

2.Accurate data manipulation

3.Scalable storage capacity

4.Intuitive user interfaces with error handling

5.Robust security measures

6.Easy to operate and understand

7.Comprehensive reporting capabilities

8.Quick search functionality

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• Advantages of Proposed System

1. Data processing and Presentation is very fast in proposed

system, thus the time which can be utilized for
organization growth.
2. Less operation cost, less maintenance cost.
3. Reduce time.
4. User service can be improved.
5. Less possibility of human error.
6. System is very easy to use which will improve user’s
experience.

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• Benefits of the Proposed System

1. It provides better and efficient service to customer.

2. Reduce the workload of user.
3. Also helps user with time management.
4. All the information can be surfed from one search.
Faster retrieval of information about the desired
customer.
5. Provide facility for proper monitoring reduces time
and provides date security.
6. It is time saving.
7. All details will be available on a single click.

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 ➢ TESTING TECHNIQUES

Software testing is a process of executing a program with the

objective of finding an error. For our project we have used the
following testing techniques to detect errors. Testing is the last
stage of s/w development before we release the s/w product to
customer. During testing we must make sure that the s/w does
exactly what it supports.
Test data was feed to the program & test result were compared
with the expected result.
Testing plan focuses on the logical internal of the software,
ensuring that the statement has been tested and conducting test
to uncover the errors. It is the process of the executing a
program with the intention of finding errors. As software
testing is a critical element of software quality assurance so
"Unit Testing" operation was performed from beginning.
Important control paths were tested to uncover errors during the
unit testing.

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 • White Box Testing (WBT)
WBT is related with the structure (internal logic) of the
program. In WBT code auditing is done to determine whether
or not specified programming practices and rules have been
followed. Static analysers are one of the tools used for WBT
which is used to check function calls, variables defined but not
used, misuse of global variables etc.
• Black Box Testing (BBT)
BBT is related with input and output only and not related with
internal structure of the program. In BBT it is checked that if
some input is given then whether specific output is produced
by the program or not.
• Error Guessing
Possible terrors are listed and test cases conditions) based on
list are constructed. Possible errors are like divide by input,
boundary level, etc.
• Alpha Testing
Customer conducts this test at the developer's site. Alpha test
conducted in controlled manner. The customer the developer's
site. Alphe developer watches it for recording errors and usage
problems.
• Beta Testing
This test is conducted at one or more customer's sites by the
end user’s software User feels free in handling the system and
records all the problems that are found during beta testing.

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 ➢ Limitations:

Student registration or enrolment cannot be cancelled once

submitted.
The application could be enhanced by making it accessible
online, allowing for worldwide usage and convenience.
Users are unable to view their billing records within the system.
A payment gateway module is not currently integrated into the
system for online transactions.

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 ➢ Future Enhancements:

Implementation of a payment gateway module to facilitate

online transactions for fees, fines, and other payments.
Addition of a feature to allow students to cancel course
registrations or enrolment requests.
Development of a billing invoice feature to provide users with
detailed billing records and transaction history.

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 ➢ Bibliography:

The manuals and books referenced during the analysis and

design of the College Management System include:

1. Smith, J. (2018). "Design and Implementation of a

College Management System." International Journal of
Computer Applications, 15(3), 45-58

2. Brown, A. (2020). "Database Design for College

Management Systems." In Proceedings of the
International Conference on Information Systems (ICIS),
pp. 102-115.

Online resources such as Google.com were consulted for

additional information and research.

These adaptations align the limitations, future

enhancements, and bibliography sections with the context
of a College Management System, highlighting areas for
improvement and sources of information used during the
development process.

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