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Productivity Tools

The document discusses productivity applications and tools, including word processors, spreadsheets, presentations, graphics and databases. It describes features of word processors like Microsoft Word and how to work on documents, including editing, formatting text, paragraphs and entire documents.

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kibetkennedy078
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33 views

Productivity Tools

The document discusses productivity applications and tools, including word processors, spreadsheets, presentations, graphics and databases. It describes features of word processors like Microsoft Word and how to work on documents, including editing, formatting text, paragraphs and entire documents.

Uploaded by

kibetkennedy078
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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STRAND 2.

0 PRODUCTIVITY APPLICATIONS
PRODUCTIVITY TOOLS
SUB STRAND 2.1

(3 HOURS)

BY
MR. MUTAI
SPECIFIC LEARNING OUTCOMES
 a) investigate various types of productivity tools for
use in facilitating learning,
 b) utilize productivity tools in preparation of
documents,
 c) examine challenges emanating from use of
productivity tools,
 d) explore strategies to overcome challenges emanating
from the use of productivity tools,
 e) appreciate the use of emerging productivity tools to
facilitate learning process.
TYPES OF PRODUCTIVITY TOOLS

Word processor
Spreadsheet
Presentation
Graphics and multimedia
databases
WORD PROCESSESING
 Electronic word processor
- is an application software that enable the user to
create,edit, format and print text-rich document
Examples of word processors
 Ms word

 Corel wordperfect

 Lotus Word Pro

 Apple Works
FEATURES OF WORD PROCESSOR
 Title bar
 -indicte task currently running

 Menu bar

 -shows group of commands

 Toolbars

 -provides shortcuts to commands available in


menu bar
 Document window

 -is a work area

 Status bar
WORKING ON A DOCUMENT
 Typing text
 Saving a document

 Editing a document

 Formatting a document

-making changes or modifying existing documents


EDITING A DOCUMENT

 -making changes or modifying existing documents


 Editing operations are

-deleting text
-find and replace
-Spelling and grammar checker
-thesaurus(synonyms & antonyms)
-Autocorrect and Auto Text
-Undo and redo
FORMATTING A DOCUMENT
 It refers to enhancing the appearance of a document
 Formatting of;

-text
-paragraph
-pages
-entire document
TEXT FORMATTING
 Font types,font style,font size,font colour e.t.c
 Case e.g lowercase,uppercase,sentence case title
case and toggle case
 Superscript and subscript

-superscript are characters appearing above others


Subscript are characters appearing below others
PARAGRAPH FORMATTING
 Paragraph is a separate block of text dealing
with a single theme and starting on a new line or
indent
 Examples

-Alignment
 is arrangement of text relative to the left
margin,centre of page or the right margin
e.g left,centre,right justified and forced justified
…. PARAGRAPH FORMATTING
 Line spacing
-setting spaces between lines,paragraph or block of
text
 Tabs and indent

-tabs refer to definite cursor stop when the tab key


is pressed
-indenting is moving sentences or a block of text
away from the margin using the tab key
…. PARAGRAPH FORMATTING
 Drop cap
-is a large character in a paragraphthat occupies
more than one line down
 Bullet andnumbering

-are used to create order list


 Inserting columns

-columns subdivide a page into several vertical


sections
…. PARAGRAPH FORMATTING
 Page and columns
-are use to force the cursor to move to a new
page,section or column
FORMATTING ENTIRE DOCUMENT
 Page setup
 -use to define the paper size ,margin and
operations
 Page numbering

-are use to organise a large document for ease of


reference
 Headers and footers

-headers are line of text that appear at the top


margin of every page or selected page
-footers are line of text that appear at the bottom
margin
FORMATTING ENTIRE DOCUMENT
 Footnotes and endnotes
-are used in large document to explain,comment on,
or provide reference for text in a document
-footnotes appear at the bottom of the page
Endnotes appear at the end of a section or
documents
ADVANCE FEATURES OF WORD
PROCESSOR

 Inserting graphic objects e.g clip art or drawing


 Using styles

-predefine set of format that can be applied to a


block of text together at once
 Generating table of content and indexes

 Generating mail merged document


KEY INQUIRY QUESTIONS
 1. Why do you use productivity tools in real life?

2. How do you use emerging productivity tools in


learning?
THE END

THANK YOU

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