FINANCE

&
ACCOUNTS TEAM

STRUCTURE
 OVERVIEW
The Accounts Department is essential for
maintaining the financial well-being of the
organization. It handles financial analysis, reporting,
budgeting, and planning, integrating financial
considerations into operational decisions. The
department manages an overseas finance team,
ensuring alignment with organizational goals.
Collaboration is fostered to support the success of
the organization, particularly within the Restaurants
segment. Overall, the department plays a central role
in driving financial well-being and operational
efficiency, supporting sustainable growth across the
Group.
 DEPARTMENT
STRUCTURE
 INTRODUCTION OF
OUR TEAM

Lakshi Subramaniam Nazmul Aqib Mohammad Salman Nila Akter

Group Financial Controller Accounts Manager
Assistant Accountant Accounts & Payroll Officer

Swarmistha Nazia Khan Arunima Karim

Chakraborty HR & Payroll Administrator Purchase & Accounts
Accounts
Accounts
OfficerOfficer
Administrator

CORE TEAM
 ROLES AND
RESPONSIBILITIES
OVERVIEW
LAKSHI SUBRAMANIAM
GROUP FINANCIAL CONTROLLER
Lakshi, as our Group Financial Controller plays a pivotal role in the overall financial well-being of
the organization by being responsible for our financial analysis, planning, reporting, and
budgeting. She actively integrates financial considerations into operational decision-making.
Lakshi also plays a pivotal role in establishing and managing our overseas finance team by being
involved in recruitment as well as training the team to manage financial operations from a different
location. She fosters collaboration and ensures the team aligns with the organization’s overall
financial and operational goals. She makes every effort to actively engage with different teams to
understand their financial needs and provides key insights, which contribute to the overall success
of the Restaurants within the Group.

KPIS
Timely and accurate preparation of financial statements.
Compliance with accounting standards and regulations.
Precision in budget preparation and forecasting.
Ensuring adequate cash flow to meet operational needs.
Minimizing cash flow volatility and optimizing working capital.
Monitoring and controlling operating costs.
Maintaining effective internal controls to safeguard assets and ensure data integrity.
Managing financial risks and implementing strategies to mitigate financial exposure.
Providing insights and analysis to support key business decisions and support strategic
initiatives.
Development and performance of the finance team.
Employee satisfaction and retention within the finance department.
Effective communication with suppliers, executives, board members, and other key
stakeholders.
NAZMUL AQIB
ACCOUNTS MANAGER
Nazmul Aqib, Accounts Manager at Elements Group is overseeing a diverse array of financial
management tasks within the organization. This includes the preparation of both financial and
managerial reports to provide insights into the company's performance. Nazmul also play a
pivotal role in the weekly and monthly closure of books, ensuring accuracy and completeness in
financial records. Internal audit activities are conducted under their purview to maintain
compliance and integrity in financial processes. Additionally, he handles payments, manage the
performance of Finance & Accounts team, and stay updated with relevant laws and regulations.
His role extends to facilitating cross-functional and stakeholder communication, ensuring
alignment and transparency across the organization's financial operations. y.

KPIS
Preparation of reports providing insights into both financial and managerial
aspects of the organization's performance.
Analysis of financial data to support decision-making processes.
Ensuring the timely and accurate closure of financial books on a weekly and
monthly basis.
Reconciling accounts and preparing financial statements for review and
analysis.
Conducting regular internal audits to assess compliance with financial policies
and procedures.
Identifying areas for improvement and implementing corrective actions as
needed.
Managing the process of making payments to suppliers, vendors, and other
stakeholders.
Ensuring payments are processed accurately and on time, while adhering to
budgetary constraints.
Setting performance goals, conducting evaluations, and providing feedback to
team members.
Keeping abreast of changes in financial laws, regulations, and industry
standards.
Ensuring compliance with relevant regulations and implementing necessary
changes to processes and procedures.
Facilitating communication and collaboration between the accounting
department and other departments within the organization.
Communicating financial information and updates to stakeholders, including
senior management, investors, and external auditors.
MOHAMMAD SALMAN
ASSISTANT ACCOUNTANT
Mohammad Salman, Assistant Accountant at Elements Group fulfills a range of responsibilities crucial
to financial management and reporting within the organization. This includes managing accounts
payable, processing payroll, and handling employee information management. Additionally, he is
responsible for generating both financial and managerial reports, and analyzing these reports to
provide insights into the company's financial performance. Overall, the assistant accountant plays a
vital role in ensuring accurate financial records, timely reporting, and informed decision-making
processes.

KPIS
Measure the precision of payroll calculations and processing to minimize errors
and discrepancies.
Labor laws, and accounting standards to ensure the organization remains
compliant.
Assess the accuracy and clarity of financial reports to provide reliable insights
for decision-making.
Gauge the efficiency in preparing for and undergoing internal audits, ensuring
smooth and error-free processes.
Evaluate the quality and timeliness of communication with employees
regarding payroll matters, addressing inquiries and concerns promptly.
Monitor the accuracy and completeness of general ledger reconciliations to
maintain the integrity of financial data.
Ensuring proper workflow through accounting system
NILA AKTER
ACCOUNTS & PAYROLL OFFICER
Nila Akter, Accounts & Payroll Officer at the Elements Group holds a multifaceted role with
responsibilities spanning payroll management and financial reporting. This includes
calculating weekly payroll for employees, as well as determining departmental payroll costs.
Ensuring compliance with payroll regulations and addressing queries related to payroll are
also integral aspects of their role. Additionally, they generate weekly sales reports and
payment reports, providing valuable insights into financial performance and facilitating
informed decision-making processes. Overall, the Accounts & Payroll Officer contributes
significantly to financial accuracy, compliance, and operational efficiency within the
organization.

KPIS
Accurately calculating employee salaries and wages on a weekly basis.
Entering payroll costs & others in accounting system
Determining the payroll costs associated with each department on a
weekly basis.
Ensuring adherence to payroll regulations and legal requirements.
Addressing and resolving employee inquiries and concerns related to
payroll.
Generating a report summarizing sales activities and performance on a
weekly basis.
Compiling a report detailing payments made by the organization during
the week, providing transparency and accountability in financial
transactions.
SWARMISTHA CHAKRABORTY
ACCOUNTS OFFICER
Swarmistha Chakraborty, Accounts Officer at Elements Group oversees various aspects of financial
management and supplier communication, including daily invoice bookkeeping to maintain
accurate records of transactions, coupled with active email correspondence with suppliers to
address queries and ensure smooth operations. On a weekly basis, she conducts accounts payable
reconciliation to verify the accuracy of records and prepare a summary highlighting outstanding
payments and pending invoices. Additionally, they compile a comprehensive weekly purchase
report detailing purchases made, quantities, costs, and supplier information, followed by purchase
reconciliation to ensure alignment between recorded transactions and supplier invoices. These
responsibilities collectively contribute to effective financial record-keeping, supplier management,
and transparency in purchase-related transactions.

KPIS

Maintain accurate records of invoices received on a daily basis and

enter invoice details into the accounting system for tracking and
processing.
Engage in responsive email communication with suppliers, address
inquiries, resolve issues.
Verify the accuracy of accounts payable records against purchase
reports
Prepare a summary report of accounts payable status.
Compile a comprehensive report detailing purchases made during the
week and ensure that all purchases are accurately reflected in the
organization's financial records.
NAZIA KHAN
HR & PAYROLL ADMINISTRATOR
Nazia Khan, HR & Payroll Administrator at Elements Group is responsible for a diverse range of tasks
encompassing HR management and payroll administration. This includes promptly responding to
internal and external HR inquiries, redirecting calls, and managing correspondence effectively within
the team. They meticulously maintain personnel records, including payroll data, personal
information, leaves, and turnover rates, ensuring compliance with employment requirements.
Additionally, they assist supervisors in performance management procedures and produce reports
on general HR activity. Moreover, they oversee the creation and management of employment
contracts and generate payroll database reports to provide insights into payroll-related metrics.
Overall, their role is critical in ensuring smooth HR operations, regulatory compliance, and efficient
payroll management within the organization.

KPIS
Address internal and external HR-related inquiries promptly.
Maintain personnel records encompassing payroll, personal information,
leaves, turnover rates, etc.
Ensure accurate documentation both in paper and database formats
and compliance with employment requirements.
Produce reports on various aspects of HR activity.
Oversee the creation and management of employment contracts
Generate reports from the payroll database.
Ensure contracts comply with legal requirements and accurately reflect
terms of employment.
ARUNIMA KARIM
PURCHASE & ACCOUNTS ADMINISTRATOR
Arunima Karim, Purchase & Accounts Administrator at Element Group oversees procurement within
the organization. This includes generating a weekly purchase report to track purchases made,
entering purchase orders into a complex spreadsheet for comprehensive record-keeping, and
reconciling accounts payable to ensure accuracy in financial transactions. Additionally, she manages
the bookkeeping of Cost of Goods Sold (COGS) invoices in the accounting system, ensuring precise
recording and allocation of expenses. Moreover, she handles internal and external communications,
addressing issues related to invoices effectively, thus contributing to smooth operations and
transparency in procurement and accounting processes.

KPIS

Compiles a report summarizing weekly purchases made by the

organization.
Inputs purchase orders into a complex spreadsheet or system for
comprehensive record-keeping.
Ensures accuracy and completeness of data entry to facilitate efficient
procurement tracking.
Reconciles accounts payable records with supplier invoices and
payments.
Manages the bookkeeping of Cost of Goods Sold (COGS) invoices.
Addresses issues related to invoices through communication with
internal departments and external suppliers.